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Home My WebLink AboutCOM 0023.002 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 December 12, 2024 Dr. Holeka Goro Inaba, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council SUBJECT: Transfer of Funds June 16, 2024 through June 30, 2024 and November 16, 2024 through November 30, 2024 Diane Nakagawa Director Malia A. Kekai Deputy Director Attached is a Report of Transfers Authorized showing transfers made from June 16, 2024 through June 30, 2024 and November 16, 2024 through November 30, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Acting Controller Attachments Comm. No. Hawai'i County is an Equal Opportunity Employer and Provider F' To: Ref, Date —DEC 2024 CD 0 "W co z (A) 0 :3 70 11-j 0 N) CD -P, cl -n c: w :3 cl 0 0 a: 0 0 CD m cn cn 0) 0) 0) 00 0 CD 3 (D 3 w 0. w = 9� 0 :3 &0 0 :3 Cl) (D CD 0 c cn =!. (D co CD "a 3 o c 0 0 0)0)0 Ul 00 0 (31 O a). 3 w :3 0 0 SU --4 3 .71 0 0D c N) M Form #:A-102 COUNTY OF HAWAI`1 Revised: 07/01 DEPARTMENT: Office of Housing & Comm. Devel DIVISION: Administration CONTACT: Marvin Esperon PHONE: 961-5949 DATE: 11 / 21 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 156.461.5463.10.341 Kulaimano Security Deposit $50,000.00 156..461.5463.11.341 Kulaimano Depreciation $19,411.68 156,461.5463.08.341 Kulaimano Debt Service $2,409.65 TOTAL: $ 71,821.33 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 156.461.5463.02.115 Kulaimano - OCE $71,821.33 TOTAL: $ 7l 821.33 EXPLANATION (Provide complete explanation): Higher expenses than anticipated for operations. Funds are available in other accounts due to lower than anticipated expenses. SUBMITTED BY: DATE: i' t i ZI / z DOaacent Head t ACTION: Recommend Approva — Recommend Deferral Recommend Denial igned: t5� t� DATE:' / 2024 irector of Finance Approved Deferred j Denied Signe DATE: Mayor Transfer No. 3� W a) cn 0) cn rQ 0 N) (n -N 00 N) N) "o -n CD 00 0 0 m m X z O o (n 0 0 > 0 < (D W CD rL -% (D G) 0 CD CD > (D CD -n 0 Q. -n o > (D (D -a Ul Ul 00 N) N) > 0 U) 0 CD 0 > C) m 4 0 0 m CD N) p :-4 Pi w (D 80 0 p p 0 00 C) 0 0 00 00 0 m Ln 0 0 0 cn M Ul 00 Ii�3 —" N—) cn i 0 (n 4, N — — —08000000 - 0) N) m 0) N) 0) (D m m x x —I > W =;' (D (D - 0 m CD 0 co > > CL CL (MD o o 3 3 0 T) 2.-o -6 = 0 m m , 90 90(0 m ;� Z-1 �o m co > -0 -0 C. C: c 3 m 0 (D -0 0 M 0 M 0-0 o M C::� '0 •4 rowww00000 fli(DOCOOOOO 0 000000000 0 000000000 -n 0 CD -a (D M. 0 R- z 0 m 3 cr CD 0) 0 z 0 (D 3 cr (D w .P po C) N) -D, Form #:A-102 COUNTY OF HAWAH Revised: 07/01 DEPARTMENT: Prosecuting Attorney DIVISION: Admin CONTACT: Grant Nagata PHONE: 934-3310 DATE: 11 / 18 / 2024 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.271.5271.02.109 TO: ACCOUNT NUMBER 010.271.5271.09.454 ACCOUNT TITLE Pros Atty Oce, Equip Repairs ACCOUNT TITLE Pros Atty Equip, Computer Eqpt EXPLANATION (Provide complete explanation): AMOUNT $ 27,000 TOTAL: $ 27,000 AMOUNT $ 27,000 TOTAL: $ 2 Additional funds identified in our OCE equipment repairs due to lower than expected equipment repair and maintenance costs. Funds needed in our equipment account to replace our battery backup system which is no longer operating efficiently. SUBMITTED B . DATE: 11 / 1,�9 / 24 Department Head -- ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial Signed: Director of Finance _ Deferred W. 2024 DATE: _ Denied DATE: G' / 1 Transfer No. O 1!- Form #:A-102 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts/Admin/VRL CONTACT: Lisa Tada PHONE: x8489 DATE: 11 / 27 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.121.5122.02.111 ACCOUNT TITLE AMOUNT Accounts - Oce, Rental/Lease Of Equip $ 205,100 TOTAL: $ Z05, (00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.06.450 Fin Admin & Budget Equip, Office Equip $ 1,000 010.121.5121.02,115 Fin Admin & Budget Oce, Misc. Contract 25,000 010.121.5122.06.450 Accounts - Equip, Office Equip-Fixt-Furn 8,000 010.121.5124.06.454 Treasury - Equip, Computer Eqpt & Soft 155,000 010.121.5125.02.1 15 Real Property Tax-Oce, Misc. Contract 1,800 010.121.5125.10.454 Real Property Tax -Equip, Computer Eqpt 14,300 TOTAL: $ 205.100 EXPLANATION (Provide complete explanation): Funds are available in the Accounts - Oce, Rental/Lease Of Equip account due to lower than anticipated expenditures. Funds are needed in the Fin Admin & Budget Equip and OCE, Accounts Equip, Treasury Equip, and Real Property Tax OCE and Equip accounts to replace broken and out dated equipment, secure services to increase efficiency and productivity and provide public information and education. SUBMITTED BY: �� DATE: L. Deva'rtment Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial 202 �ignecl: DATE: irector of Finance v Approved Deferred Signed: v .% /---- Denied DATE: f ' / 27 / 20-�'q Transfer No. _ I I 1J Form #A 102 Revised: 07/01 DEPARTMENT. FIRE COUNTY OF HAWAN REQUEST TO TRANSFER FUNDS DIVISION: TRAINING CONTACT: PATRICK SPRINGER PHONE: 932-2900 DATE: 11 / 18 J 24 FISCAL CONTACT KEIKO FURUKAWA - PHONE: - 932-2922 — FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-121 .6224.02,115 Fire Training OCE, Misc. Contract $ 395,00 Svcs TOTAL: $ 395.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221.6224.06.480 Fire Training Equipment, Misc. $ 395.00 Equipment TOTAL: 395.00 EXPLANATION (Provide complete explanation): Awarded federal grant in August 2024 for training. Need match funding in Equipment account to purchase smoke machines. Reference Ord No. 24-84 FY 2023 Assistance to Firefighters grant. Match available in Fire Training OCE, Misc Contract services account. SUBMITTED BY: DATE: He -'ad — ACTION: �Recommend Approval _ Recommend Deferral Recommend Denial Signed: WZ,- li-- DATE: � 1 2024 Director of Finance I-Apfroved Deferred Denied Sig ed: DATE: Mayor Transfer No. 1 '2- �- Form tA- 102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT' Parks and Recreation DIVISION: Park Maintenance CONTACT: Charmaine Felipe PHONE: 961-8560 DATE: 11 / 15 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.500.5 505.02,229 TO: ACCOUNT NUMBER 010.500.5505.11 A80 ACCOUNT TITLE Park Maintenance — Bldg & Construction Material ACCOUNT TITLE Park Maintenance Equipment — Misc Equip EXPLANATION (Provide complete explanation): AMOUNT $ 139,220.00 TOTAL: $ 139.220-00 AMOUNT $ 139,220.00 TOTAL: $ 139,220-00 Funds are needed for the purchase of modular furniture at the Kaiko'o Office Building, Due to limited -space for files and personnel at the current office, P&R Planners need to relocate to the Kaiko'o Building. Funds are available tinder this account, The Kaiko'oOffitce Building is renovation to the facility that is needed for the Planners to relocate. i k! j7- ;_j MAYOR — HILc SUBMITTED BY.- 0��AdAlf= DATE: I t Departr4nt Head ACTION: V Recommend Approval Recommend Deferral Recommend Denial Signed: Director of Finance Approved Deferred 2024 DATE- Denied Signed: V /0 , /1.,� DATE: 2R / Zq Mayor Transfer No, 13