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Home My WebLink AboutCOM 0711.000 1998-2000 M~'r'w.. ~`L. Stephen K. Yamashiro Harry A. Takahashi Mayor ; • Director :r•. ~ S. K. Schulte ~R•oi'+~'M~ ' ~~r t Dryuty ~u.~TllYtp Of ~A~L1dII ~0'; ci. I 2 c. DEPARTMENT OF FINANCE ~ i 2` Aupuui Street, Room 118 Hilo, Hawaii 96720-4252 - ' ' (808)961-8234 Faz (808)961-8248 Mazch 17, 2000 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget Enclosed is a bill for an ordinance appropriating $99,718 for the Local Law Enforcement Block Grant. The Office of the Prosecuting Attorney has been granted funds for the purchase of video conferencing equipment for its Hilo and Kona offices as well as for the police stations in Hilo, Kona, Keaau, Honokaa, Laupahoehoe, Waimea, and Naalehu. Resolution No. 37-99 has already been approved authorizing the Mayor to enter into an agreement with the U. S. Department of Justice. If there are any questions, please do not hesitate to call the Office of the Prosecuting Attorney. Harry A. Ta~ahashi Director of nance APPROVED: ephen K. ashiro Mayor Enc. 811 aa3 Comm. Nor, File No. I' ~V~ ~O~R Ket'. To• FG xe£. Date MAR 2 l 20DU 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: PROSECUTING ATTORNEY DATE: 3/15/00 STAFF CONTACT: JAY ~ NANCY ~ ,nrnv PHONE: 961-0466 A. REQUEST: To increase revenue and create the appropriation accounts for expenditure of the Local Law F1~forcement Block Grant # 98LBVX4116 Ref: Resolution No. 37 99 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): we have approval for new grant funds in the mount of $99,718.00 to be expended for video conferencing equipment. Please establish appropriations as follows: 010-271-5271.53-454 $97,860.00 .53-480 1,858.00 $99,718.00 SIGNED: ~ DATE: 3/15/00 Depar ent Head County of Hawaii Office of the Prosecuting Attorney U.S. DEPT. OF JUSTICE LOCAL LAW ENFORCEMENT BLOCK GRANT FY 98/99 PROTECT FY 98/99 Local Law Enforcement Block Grant (LLEBG) funds will be used to establish a video conferencing system for law enforcement on the Big Island. It is proposed that video conferencing units be installed in Hawaii County police stations and prosecutor's offices and in the Attorney General's criminal section office in Honolulu. The units purchased will be compatible with video conferencing equipment provided to the East and West Hawaii Children's Advocacy Centers. The Mayor's office, through a FEMA grant program, will be establishing compatible video conferencing sites in Hilo, Kona and Waimea. Considering the great distance between districts on the Big Island, video conferencing will: • Improve communication within and between agencies • Facilitate multi-disciplinary consultation • Reduce the amount of time expended on travel between sites • Provide greater opportunity for face to face contact and consultation • Facilitate participation in training sessions, meetings and discussions Total LLEBG funding available is $99,718.00. The Prosecutor's Office is providing the cash match of $11,080.00. The total amount available for this project is $110,798.00. Units similar or equal to the Polycom Viewstation 512MP are proposed for the Hilo Prosecutor's Office and the Hilo Police Station. These units are capable of "bridging" up to three remote sites for simultaneous video conferencing. Three ISDN lines are required to connect to three remote sites. Installation and annual maintenance fees are included in the project. Monthly ISDN service fees, $70/line or $210 per month, will not be paid through the grant and must be supported by the agency. Units similar or equal to the Polycom Viewstation 128 are proposed for the Kona Prosecutor's Office, the Attorney General's Criminal Unit, and the Kona, Keaau, Laupahoehoe, Honokaa, Waimea, and Naalehu police sub-stations. Installation and annual maintenance fees are included in the project. Monthly ISDN service fees of $70 per unit will not be paid through the grant and must be supported by the agency. Agencies must also incur the per minute usage fee of $.10 per call plus $.02 per minute per ISDN line used. Cost of a 60 minute video conference between t~vo units would be S1.30. Considering the cost savings of travel time, gas, or airfare, this expense is nominal. The project will provide TV monitors and stands, as needed, for each video conferencing unit. In addition, the Prosecutor's Office will expand their computer network with purchase of software and hardware upgrades for existing personal computers, personal computers, ]an printers, a server rack and a lightspeed gateway. Attached is a proposed budget. Project completion is targeted for 9/30/00. J o 0 0 0 0 0 0 0 0 0 0 o u Q N c (D N C C C c c c ~D C c ~ ti1 p (7 N p p p p p p ~ p p ~ Z N (7 N n O Z G FA Elf Eli 69 EA Uf E9 EA fff fA EA Kf EA U z y 0 O O O O O O O O O O O O Z Q J_ O N n p n n n n n n :O n n N N c7 ~ c ~ ~ m m N U O O C7 d Elf to of d EH En E» Eff En E» E» E» ¢ of E» O L7 c p J n O C L~ Q co m n ~ p (O L7 O ~ ~n c H Vf Uf Uf H G N W O p m O O O O O O m O O (7 O ~'7 CJ O O O O O O (7 O O U Z ? 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