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Home My WebLink AboutCOM 0023.003 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii I ii Finance Department 25 Aupuni Street, Suite 2103 * Hilo, Hawaii 96720 (808) 961-8234 * Fax (808) 961-8569 December 20, 2024 Dr. Holeka Goro Inaba, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council: SUBJECT: Transfer of Funds December 1, 2024 through December 15, 2024 Diane Nakagawa Director Malia A. Kekai Deputy Director Attached is a Report of Transfers Authorized showing transfers made from December 1, 2024 through December 15, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4 �("- --, Kay Oshiro Acting Controller Attachments Comm. No. Hawaii County is an Equal Opportunity Employer and Provide Ref. To: 1—('/ ef. Date DEC 2 f) 2M X Z m 0 cn 0 6 A 0 > J N) to < (1) G) < G) G) cD CD CD CD :3 =r CD =3 :3 CD -n 0 ca. (D 0 0 90 m m m 0 0 CD -n (31(YI0(0(D-nWWa \-\ ElF 9) 9) 3 (D o 6 (o N) N) -P� M JI- N) m "D (D < m m 0 90 CD CD e =r 0) ::4 cD 3 > CD M (D cl C 3 90 c w 3 0 (D mo CD M -< CD - 3 0 a) :3 co cr 0 ;i CD C/) CD M (n (3 » ::r CD 90 0 3 -n 0 0 cn 3 w 0 0 (D m (D 0 (D m 3 CD :3 a- > cn w 8 3 :N — o 0) 0-4 N) N) c 0 — cn Jh� :3 p p p p 9) cn 0 0 W 0 CD 0 0 " 00 0 \\/cn01CDco w w oC)0) m cn 0) 0) 0 0 -0 _0 < 0 :r 90 90 CD 0 U) (D m ;a =r M (a :3 > > 90 G) ;0 U CL CL 3 3 (D =3 mM 0 0(D < m 0 &V 70 ® m 0 x c -0 C: w "0 0 a):3 X CD cn 3 :1-1 :t,Ul 0 w 0 �o N) C: — C) C) 0) -A, p p p p p M, 000 (n 0 (D 000 (D 0 Form *A-1 02 COUNTY OF HAWAII Revised. 07/01 DEPARTMENT: Office of Housing and Community Development DIVISION. Grants Management CONTACT: Royce Shiroma . PHONE: 961-8379 DATE: 11 /26 1 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.93 ) 1,5936.25. 115 2022 West Hawaii Emergency Shelter and $19,246.00 Facility Energy Efficiency Improvements Project TOTAL: $19,246,00 TO; ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.593b.50.115 2022 Mental Health Kokua -- Kona $19,246.00 Residential Housing Renovations - TOTAL: 19246.00 EXPLANATION (Provide complete explanation): Request to transfer excess program income funds from the 2022 West Hawaii Emergency Shelter and Facility Energy Efficiency Improvements project and to the 2022 Mental Health Kokua Kona Residential Housing Renovations project for additional funding needed to pay for unforeseen flood damage to the property and construction site due to heavy rains in October. As required by the CDBG program's Citizen Participation Plan, a public notice of non -substantial reprogramming will be published and notification was provided to HUD. SUBMITTED BY: ACRI De'p-_ent H d ACTION: v,,Recommend Approval Recommend Deferral signed: _ Director of Finance DC Approved Deferred 411( DATE, 1, ( I 1 -1 Recommend Denial D r-' C. 0, 3 2024 DATE: 7 Denied Signed: DATE: or Transfer No, Form #:A-1 02 COUNTY OF HAWAVI Revised. 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing and Community Development DIVISION: Grants Management CONTACT: Royce Shiroma PHONE: 961-8379 DATE: 11 /26 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 0 10.93 1.5936.54. 115 010.93 1.5935.94.115 TO: ACCOUNT NUMBER 010,931.5936.60.115 ACCOUNT TITLE 2023 Harnakua Youth Community Center Improvements Project 2020 Kiheipua Emergency Shelter — Certified Kitchen Construction ACCOUNT TITLE 2024 CDBG Projects EXPLANATION (Provide complete explanation): AMOUNT $ 31,250.28 $23,719.31 TO-TAL., $ 54,969.59 AMOUNT $ 54,969.59 TOTAL: $54,969,59 Request to transfer excess funds from the cancelled 2023 Hamakua Youth Community Center Improvements project and excess program income funds from the 2020 Kibeipua Emergency Shelter' Certified Kitchen projects to the 2024 Arc of Hilo Equipment Acquisition for Laundry Program for Adults with Disabilities project under the 2024 CDBG Projects, Additional funding is needed to award extra laundry equipment necessary to service an increase of new clientele, which ultimately results in training and jobs provided for more adults with disabilities. As required by the CDBG program's Citizen Participation Plan, a public notice of non -substantial reprogramming will be published and notification was provided to HUD, Departme)k Head � 1 ACTION: Recommend Approval Recommend Deferral Signed: . ... .. U Difector of Finance _X Approved Deferred DATE, Recommend Denial DATE: I I /_ "' Ji/ 2024 Denied Signed: ayor DATE.- Transfer No. Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 Ask DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 11 / 15 / 2024 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.641.5641.02.115 Veh & Parts Disp Oce, Misc. Contract $ 54,000.00 TOTAL: $ 54 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.641.5641.06.480 Veh & Parts Disp Equip, Misc Equipment ill 11 TOTAL: $ 54.000.00 Funds are needed in the Veh & Parts Disp Equip, Misc Equipment account for the purchase of 5 Motorola handheld Portable Radios and 3 radios for the vehicles. The acquisition of the radios will improve safety and efficiency as addressed in the FY23-24 Audit. Radios will ensure reliable communication in remote areas and promote employee safety. Funds are available in the Veh & Parts Disp Oce, Misc. Contract account due to new contracts for the disposal of vehicles being awarded at lower prices this fiscal year. SUBMITTED BY: Dl DATE: Department H ad *ww*,rwwwww*wwwwwww*wwwww**wwwwwwwwwww*www*wwwwwwwwwwwwwww,rwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww*wwwwwwwwwww,rwwwwww ACTION: — Recommend Approval _ Recommend Deferral Signed: Director of Finance -/ Approved Deferred Recommend Denial C 3 20?4 DATE: {`� Denied Signed -�''�� '""'� DATE: Fr z /%`i7 ayor Transfer No, Form #:A-102 COUNTY OF HAWAVI Revised, 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Charmaine Felipe - PHONE: 961-8560 DATE: 11 / 27 124 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.500.5503.02.115 Admin OCE - Misc Contract Svc AMOUNT $ 24,410.00 TOTAL: $ 24,410.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,500.5503,06.454 Admin Equipment - Computer Equip $ 8,100.00 010.500.5503.06.480 Admin Equipment - Misc Equip $16,310.00 TOTAL: $24,410.00 EXPLANATION (Provide complete explanation): Funds are needed for the purchase of Laptop with Auto CAD and blue beam for the newly filled Architect 11 position, replacement Auto CAD for the Park Planner which is outdated and the purchase of a replacement plotter for the Planning Section, The plotter is current broken and irreparable. Funds are available under this account due to lower than anticipated cost for security. ,T, N M sc � Head ACTION: Recommend Approval Recommend Deferral igned: _ l(� ��_ -4 Director of Finance 5( - Approved Deferred DATE: H / Q'M 1 94 Recommend Denial 0 3 2024 DATE: ............ ..... Sig d:. . . . . ...................... -�ayor DATE: Denied Transfer No.