HomeMy WebLinkAboutCOM 0094.000 2024-2026C. Kimo Alameda, PhD
Mayor
William V. Brilhante Jr.
Managing Director
Merrick Nishimoto
Deputy Managing Director
DATE
MO
Talmadge J. Magno
Civil Defense Administrator
Cnauuf12 of Altufunii
CIVIL DEFENSE AGENCY
920 Ululani Street • Hilo, Hawai'i 96720-3958
(808) 935-0031
December 20, 2024
Dr. Holeka Inaba, Council Chair and Council Members
VIA: Kay Oshiro, Controller( -'
FROM: Talmadge Magno, Civil efense �dffinistrator
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 24-32 (current Budget Ordinance),
Section 7 (1)
Name of Grant Program: FY24 Emergency Management Performance
Grant Program (EMPG)
Federal or State Grantor: State of Hawaii, Department of Defense,
Hawaii Emergency Management Agency
County Grantee Department or Agency: Hawaii County Civil Defense Agency
Grant No. (IF KNOWN): EMF-2024-EP-05002-04
Amount of Grant: $225,000.00
Amount of County Match: $225,000.00
County Revenue & Expenditure Account Numbers: 3310.68
Grant Period (Commencement & Completion): 01 /01 /2025 - 12/31 /2025
Purpose of Grant: To support a comprehensive emergency
management program able to respond to natural
and human -caused hazards, homeland security -
related incidents, and other emergencies that may
threaten the property, safety, and well-being of the
citizens, communities, and the environment.
Is final report required by grantor? ® Yes ❑ No
Notification attached: ® Yes ❑ No, because
C7
Comm. No.
Ref. To: �'g p�
Hawai'i County is an equal opportunity provider and employer Ref. Da a JAN — 6 2025
State of Hawaii Department of Defense
Hawaii Emergency Management Agency (HIEMA)
Emergency Management Performance Grant Program (EMPG) — Subrecipient Award Memorandum of Agreement (MOA)
1. Subrecipient Name and Address (SUBRECIPIENT):
2. Subrecipient Award No.:
Hawaii County Civil Defense Agency
ENIF-2024-EP-05002-04
920 Ululani Street, Hilo, Hawaii 96720
3. Subrecipient UEI No.: � �4.
Notice of Funding Opportunity (NOFO)
5. CFDA Number and Title:
F7S9S5D2CSP3
Title:
97.042, Emergency Management
Fiscal Year 2024 Emergency Management
Performance Grants
Performance Grant (EMPG) Pro ,ram
6. Period of Performance Start Date:
7. Period of Performance End Date:
S. Total Subaward Amount:
01,01 2025
12,31 2025
$225.000
9. Federal Grant Funding ID No.:
10. Federal Grant Award Date:
11. Total Federal Grant Amount:
EMF-2024-EP-05002
0925 2024
$3,209,100
12. Name of Federal Awarding Agency:
13. Pass -Through Entity:
14. Research& Development?
Department of Homeland Security (DIAS)
Hawaii Department of Defense (HI -DOD)
Yes ❑ No X
' Federal Emergency Management Agency
Hawaii Emergency Management Agency (HI-
(FEMA)
EMA)
Instructions/Comments:
I . The Subrecipient award, or subaward, is made in the amount and for the period of performance referenced above to the
SUBRECIPIENT identified above. Funds shall be made available upon receipt of the fully executed Subrecipient Award
Memorandum of Agreement (MOA) and the encumbered purchase order which obligates the State -approved award amount.
This subaward is subject to compliance with the general conditions governing grants and subrecipient awards, to include the
requirements under 2 CFR §200.331 for pass -through entities and subrecipients. The subaward is also subject to compliance
with all federal and State laws, and all guidelines identified in the above -referenced Notice of Funding Opportunity (NOFO).
2. The SUBRECIPIENT acknowledges that since this Agreement involves federal award funding, the period of performance
described herein may begin prior to the availability of appropriated federal funds. SUBRECIPIENT agrees that it shall not hold
the State of Hawaii, Department of Defense (HI -DOD), the Hawaii Emergency Management Agency (1•I1-EMA), or the United
States liable for any damages, claim for reimbursement, or any type of payment whatsoever for goods and or services
performed under this Agreement prior to or after the distribution of appropriated federal funds, or if federal funds are not
appropriated or in a particular amount.
Whereas the parties hereto have executed this Agreement on the day and year last specified below.
j FOR THE HAWAII DEPARTMENT OF DEFENSE: FW THE SUBRECIPIENT:
Signature Date ignat _ Date
James DS, Barros Talmadge Magno
Governor's Authorized Representative it Defense A cnistrator
ell
APPROVED AS TO FORM AND LEGALITY (if applicable): Secondary Signature (Optional) Date
Mitch Roth
Mayor
APPROVED AS TO FORM AND LEGALITY (if applicable):
Administering Authority's Legal Review Date
Craig Iha
Deputy Attorney General _____ _
Subrecipient's LcoaE eview` Date
HIEMA-Ei%4PG-N4OA-001 I Rev. 02-2023
ARTICLE 1 A KEY PERSONNEL AND POINTS OF CONTACT
I. The individuals listed below shall be considered key personnel under this Agreement Names marked with an asterisk (`) are the
main Point of Contact Any substitution of key personnel by either party shalt be made by writlen notification to the current key
personnel.
Subrecipient
Hawaii Department of Defense, Hawaii
Emergency Management Agency
Name
Talmadge Magno
Name
James Barros
Title
Civil Defense Administrator
Title
Administrator of Emergency Management
E-Mail
talmadee.ma¢notu^,hawaiicount,LRov
E-Mail
james.barros(ajhawaii.eov
Phone
808-935-0031
Phone
808-733-4300
Name'
Bliss Erato
Name
Darrick Ching
Title
Administrative Services Assistant
Title
Administrative Manager
E-Mail
Blissm.kato(ii, hawaiicounty ,ov
E-Mail
darrick.4.m.ching n hawaii.aov
Phone
808-935-0600
Phone
808-798-1804
Name
Name
Dr. Lauren Mark
Title
-- -----------
Title
Grants Program Manager
E-Mail
E-Mail
lauren.k.mark,'Whawaii.aov
Phone
Phone
808-733-4300 x556
Name
Name`
Jesse Jansen
Title
Title
Grants Specialist
E-Mail
F.•Mail
Jesse.c.iansenrii'hawaii.eov
Phone
Phone
808-733-4300 x528
ARTICLE 11 -- PROGRAM DESCRIPTION
I . fhe Fiscal Year (FY) Emergency Management Performance Grant (f MPG) Program provides funds to support a
comprehensive emergency management program able to respond to natural and human caused hazards, homeland security
related incidents, and other emergencies that may threaten the property, safety, and well-being of citizens, communities, and the
environment.
3 I iles and information related to the EMPG Program can be found at dod hawaii.gov hiema/non-disaster-grants.
ARTICLE III — AUTHORITIES
1 ENIPG is supported under the Department of Homeland Security (DHS) Appropriations Act, 2019 (Pub. L. No. 1 16-6),
2. Both Hl-EMA and SUBRECIPIENT shall follow the guidance listed in the above referenced NOFO,
ARTICLE IV - AGREEMENT
1. Subrecipient shall adhere to the budget and satisfactorily and completely perform all activities as described in the HI-EMA-
approved project workp)an.
I iIEMA-EMPG MOA-001 Rev 02-2023
ARTICLE V —PERIOD OF PERFORMANCE (POP)
The FEMA Award Letter (Attachment 1) includes a 3-year performance period for EMPG. The primary period of
performance for this agreement shall be effective from 10,01 2023 to 09 30 2026.
SUBRECIPIENT shall not incur costs pertaining to the operations of the program or any related program project or
activities beyond the approved period of performance. If SUBRECIPIENT requires additional time to complete the
activities, a written request with justification will need to be submitted to Hi-EIMA at least 30 days before the end of the
POP explaining why the additional time is required. HI-EMA will then determine if the request for additional time will be
granted.
ARTICLE VI — GRANT ACTIVTIES OUTLINE
This EMPG agreement supports subrecipient emergency management programs that strengthen capabilities to address all
hazards. EMPG Program funds shall be used for emergency management programs to accomplish the following initiatives:
a. National Preparedness Support the National Preparedness Goal, its five mission areas of Prevention, Protection,
Mitigation, Response, and Recovery, and the Core Capabilities List, which identifies 32 core capabilities for federal,
State, and local jurisdictions.
b. National Preparedness Goal Implement a common and shared approach to support incident management. Establish a
program designed to achieve the levels of capability needed to sustain and enhance the effectiveness of the
subrecipient's emergency management program.
c. Emergency Management Organization Program Programs must continue to fund necessary aspects of emergency
management that support day-to-day prevention, protection, mitigation, response, and recovery activities.
d. Emergency Management Accreditation Program (EMAP) Emergency management programs should take steps to
move toward compliance with EMAP standards.
e. Closing Capability Gaps Demonstrate how investments support closing capability gaps or sustaining capabilities
identified in the Threat and Hazard Identification and Risk Assessment (THIRA) Stakeholder Preparedness Review
(SPR).
EMPG funds can be used to support regular salaries and associated fringe benefits, travel, utilities, supplies, and equipment
expenses. Overtime pay is not eligible for reimbursement.
Personnel associated with the execution of the grant program will be identified under the detailed budget and narrative and will
outline Management and Administration (M&A) costs. SUBRECIPIENT may use funds to hire program personnel to support
specific programs under planning, training, or exercises. Position descriptions must be on file with grant records at HI-EMA.
EMPG funds can support procurement of allowable EMPG-related equipment through the Authorized Equipment List (AEL).
SUBRECIPIENT is not permitted to Gass EMPG funds throuah to another agency.
ARTICLE VII — FINANCIAL REQUIREMENTS
1. SUBRECIPIENT Budget Details are documented in Attachment 3
2. Subaward funds will be made available to SUBRECIPIENT on a reimbursement basis pending complete and satisfactory
completion of project activities and receipt of proper support documentation.
3. There will be no payments in advance or in anticipation of goods or services to be provided under this Agreement.
SUBRECIPIENT shall not submit a reimbursement request in advance of delivery and invoicing of such goods or services.
4. Indirect costs are allowable under this program, as described in 2 CFR § 200.414. With the exception of recipients who have
never received a negotiated indirect cost rate as described in 2 CFR ys 200.414(f), subrecipients must have an approved indirect
cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. A copy of the approved rate is
required at the time of application and must be provided to HI-EN/IA before indirect costs are charged to the award.
5. Reimbursement requests with supporting documents will be submitted to HI-EMA no later than 30 days after end of each
quarter. Reimbursement of funds will be made payable by check to SUBRECIPIENT, provided that appropriate documentation
for payment is submitted to Hi-EMA. Appropriate documentation for payment can include, but is not limited to:
a. Copies of the purchase order contract and original vendor invoice, certified "purchases services received"
i. SUBRECIPIENT must also provide a Certificate of Vendor Compliance from Hawaii Compliance Express
b. Copies of payroll documentation showing a breakdown of costs by position and fringe type
i. Personnel costs must be supported by a Payroll Certification Letter and or verified timesheets
c. Other documentation as required. Specific documentation will be discussed between SUBRECIPIENT and HI-EMA
Points of Contact as necessary.
6. All reimbursement documents will be submitted to HI-EMA with an original signature on the transmittal reimbursement
request.
7. Reimbursement requests must be submitted no later than the due dates listed in the Timeline (Attachment 2). but riot more
frequently than monthly. If a reimbursement request amount is not substantial enough, SUBRECIPIENT should request prior
written approval from HI-EMA to waive the due date in the Timeline (Attachment 2) and submit those costs on the next
scheduled reimbursement due date.
HIEMA-EMPG-NIOA-001 3 Rev. 02-2023
8. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by
SUBRECIPIENT, consistent with record retention requirements of this Agreement, and be made available upon request by HI-
EM,A and auditors.
9. If quarterly reports are not filed as described below in ARTICLE Vlll REPORTS, reimbursement will be delayed or
suspended. Reimbursement requests submitted more than 30 days after the end of a quarter may experience delays in payment
or may not be processed,
10. SUBRECIPIENT shall only use federal award funds under this Agreement to supplement existing funds and will not use them
to replace (supplant) non-federal funds that have been budgeted for the same purpose. SUBRECIPIENT may be required to
demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt or expected
receipt of federal funds.
IL . Cost Share Match
a SUBRECIPIENT shall provide a fifty (50) percent match of non-federal origin. To meet matching requirements,
SUBRECIPIENT's cash matching contributions must be considered reasonable, allowable, allocable, and necessary
under the rant program and must comply with all federal requirements and regulations, including, but not limited to 2
b' P b pY q f? g,
CFR §200. Matching funds may NOT come from another Federal source of funding.
b An appropriate mechanism must be in place to capture, track, and document matching funds. In the final report,
SUBRECIPIENTshall identify how the match was met and documented. Ifcosts exceed the maximum amount of
funding, SUBRECIPIENI'shall pay the costs in excess of the approved budget. SLIBREC(PIFNT agrees to allow the
excess costs over the approved budget to be used as additional non-federal cost share match for the State.
c Supporting documentation for match must be retained and presented to Ell-EMA upon request.
ARTICLE Vill REPORTS
I I. Financial Status and Programmatic Report
a St'BRECIPIENT shall submit their performance progress reports and reimbursement requests to NI-EMA within 30
days after the end of each quarter, following the due dates in the timeline (Attachment 2),
b �& ith each reimbursement request, SUBRECIPIENT shall report ho4v the expenditures relate to the project activities
in the format provided by HI-EMA (Attachment 5).
c Tile reports will include a summary of how the expenses support identified Emergency Management Functions and
objectives. SUBRLCIPIENT is required to submit changes in the reports that may have an impact on distribution of
funds by program, discipline, and catgor}
ARTICLE I\ ADMINISTR.kTIVE AND NATIONAL POLICY REQUIREMENT'S
t. System for Award Management
a. SUBRECIPIEN"I must maintain an active registration in the System for Award Management (SAM) and Unique Entity
ID WEI). SUBRECIPIENT's ULI number must be on file at HI-ENIA.
DNS Terms and Conditions
a. As a subrecipient of LNIPG Program funding, SUBREC'IPIENI shall comply with all applicable DI IS Terms and
Conditions of the EMPG Award letter and its incorporated documents for DHS Grant No. E N'll-2024-EP-05002
(Attachment 1).
Federal Funding Accountabilio and Transparency .Act (FFATA)
a. SUBRECIPIENT shall comply with FFATA and related OMB Guidance consistent with Pub. I., No. 109-282 as
amended by section 6202(a) of Pub. L. No 1 10-252 (see 31 U.S.C. 6101 note) and complete and return to III-EMA
the FFATA Certification Form (Attachment 4),
l Internal Control
a. Each entity receiving federal grant funds must establish and maintain effective internal controls over federal awards to
provide reasonable assurance that awards are being managed in compliance with laws and regulations
Monitoring
a. HI-EIVIA will monitor the activities of SUBRECIPIEN T from award to closeout. The goal of monitoring is to ensure
that agencies receiving federal pass -through funds are in compliance with this Agreement, NOFO guidance, and
applicable federal and State financial regulations, including audit requirements, as well as 2 CFR §200, Subpart F,
b. SUBRECIPIENT is subject to monitoring by Hl-ENIA for all open grant programs Monitoring activities may include,
but are not limited to:
i. Review of financial and performance progress reports
ii. Monitoring and documenting the completion of deliverables
iii. Documentation of phone calls, meetings, emails, and correspondence
iv, Review of reimbursement requests and supporting documentation to ensure compliance and consistency with
this Agreement, budget, and federal requirements
c. Observation and documentation of Agreement -related activities, such as exercises, training, funded events,
and equipment procurement
HIEMA-EMPG-MO.A-001 4 Rev 02-2023
vi. On -site visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance progress reports, and to verify completion of defiverables.
C. Compliance will be monitored throughout the period of performance to assess risk. Concerns will be addressed
through a Corrective Action Plan as warranted.
G. National Incident Management System (NIMS)
a. SUBRECIPIENT is required to implement NiMS. Incident management refers to how incidents are managed across
all homeland security activities, including prevention, protection, response, mitigation, and recovery.
SUBRECIPIENT must use standardized resource management concepts for resource typing and credentialing, and
an inventory to facilitate the effective identification, dispatch, deployment, tracking, and recovery of resources.
7. Emergency Operations Center (EOC) Activation
a. Upon activation of SUBRECiPIENT's EOC, SUBRECIPIENT shall submit a daily situation report to the Hawaii
State WebEOC.
8. Planning
a. SUBRECIPIENT shall complete an annual maintenance of the County Emergency Operations Plan (EOP) and
provide proof of maintenance in the final report.
b. SUBRECIPIENT shall participate in the State's annual capabilities assessment for the Stakeholder Preparedness
Review.
C. SUBRECIPIENT shall assist in developing and maintaining the State's Distribution Management Plan to include, but
not be limited to, County staging site plans, County commodity point of distribution site plans, County staging and
point of distribution staffing strategies/plans, County transportation strategiesjplans, and County resource sourcing
strategies/plans.
d. SUBRECIPIENT shall participate and engage in workshops, meetings, and planning materials for debris removal
operations with Hl-VvIA.
9. Authorized Equipment List (AEL)
a. Prior to any procurement of allowable EMPG-related equipment, each item shall be verified against the FEMA-
issued Authorized Equipment List (AEL) and shall comply with SUBRECIPIENT's Property and inventory
Management Procedures. The equipment must be necessary, reasonable, and applicable to the Emergency
Management Program, and be inventoried and available for 1.1i-EMA inspection.
b. SUBRECIPIENTr shall notify HI-EMA if: (1) the equipment is surplus, and (2) if any equipment has a current per -
unit fair market value over five thousand dollars ($5,000.00), since it must comply with the federal awarding
agency's disposition requirements.
C. SUBRECIPIENT is required to include, with all equipment invoices, the AEL number with brief clarifying
information as to what the purchased equipment is and how it is related to the project or workplan.
10. Environmental and Historic Preservation (EIIP) Review
a. FEMA's Environmental and Historic Preservation (EHP) review process is required to ensure compliance and
enforcement of applicable laws, acts, regulations, and Executive Orders, in order to protect and enhance the
environment, as well as historic and cultural resources.
b. Using federal funding from this subrecipient award. SUBRECIPIENT is required to submit to HI-EMA (for FEMA's
EHP review and approval) the following planned purchases prior to the actual purchase(s) being made:
i. Any equipment, to include items requiring modification installation of a building, and mounting brackets on
a wall or ceiling
ii. Construction and renovation that involves any type of exercise which causes any disturbance towards land,
water, or vegetation
iii. Building of temporary structures
11. Inventory Control and Property Management
a. SUBRECIPIENT is required to provide a complete inventory listing for each activity to HI-EMA prior to the official
closeout of the subaward. Changes in inventory such as fair wear and tear, disposal, and transfers must be annotated
on inventory. Annual inventory listings will be provided to HI-EMA, and Final inventory will be listed prior to the
closeout of the grant.
,12. Record Retention
a. SUBRECIPIENT must comply with 2 CFR §200,333 and agree to maintain all financial records, supporting
documents, statistical records, and all other non-federal entity records pertinent to a federal award to sufficiently and
properly reflect SUBRECIPIENT's contracts, subawards, grant administration, and payments, including all direct and
indirect charges, and expenditures in the performance of this Agreement ("records"),
b. SUBRECiPiENT's records related to this Agreement and the projects funded may be inspected and audited by
j H1-EMA or its designee, by the Hawaii Office of the Auditor, DHS, FEMA, or their designees, by the Comptroller
General of the United States or its designees, or by other State or federal officials authorized by law, for the purposes
of determining compliance by SUBRECIPIENT with the terms of this Agreement and to determine the appropriate
{ level of funding to be paid under the Agreement.
HIEMA-EMPG-410A-001 5 Rev_ 02-2023
c. The records shall be made available by SUBRECIPIENT for such inspection and audit, together with suitable space
for such purpose, at any and all times during SUBRECIPIENT's normal working day.
d. SUBRECIPIENT shall retain and allow access to all records related to this Agreement and the funded project(s) for a
period of at least six (6) years following final payment and closure of the grant under this Agreement. Despite the
minimum federal retention requirement of three (3) years, the more stringent State requirement of six (6) years must
be followed.
13 Standard Financial Requirements
a. SUBRECIPIENT shall comply with all applicable laws and regulations. A non-exclusive list of regulations commonly
applicable to DHSIFEMA grants are listed below.
i. 2 CFR §200 Uniform Guidance
ii. Cost Principles are identified in 2 CFR §200, Subpart E
14. Training and Exercise
a. SUBRECIPIENT shall participate in the State multi -year Integrated Preparedness Plan Workshop (IPPW).
b. SUBRECIPIENT's EMPG-funded local personnel, including full and part-time, shall complete the following
training requirements and record proof of completion.
c. Complete and record proof of completion for the NIMS training requirements outlined in the NIMS Training
Program located at: httos: iwww.fema.eovisitesldefault/files/documentstfema nims training-orouram-mav-
2020 O.odf.
i. This includes ICS 100, ICS 200, IS 700, and IS 800 for EMPG funded personnel.
ii. SUBRECIPIENT will report training course completion by EMPG funded personnel along with the final
report.
d. Complete either: (1) FEMA Professional Development Series, IS 120, IS 230, IS 235, IS 240, IS 241, IS 242, and
IS 244. or (2) National Emergency Management Basic Academy series.
i. SUBRECIPIENT will report training course completion by EMPG funded personnel with the final report.
e. Previous versions of the IS courses meet the NIMS training requirement. A complete list of Independent Study
Program courses may be found at: hops:,"'training.fema.gov-'is%'.
f. Further information on the National Emergency Management Basic Academy and the Emergency Management
Professional Program can be found at: hops:train ing.fema.gov`empp.
g. SUBRECIPIENT shall participate in no less than two exercises in the period of performance. SUBRECIPIENT
shall report exercise participation in ilte quarterly progress reports and in the final report.
ARTICLE \ —CLOSEOUT
I. Closeout of the subaward begins upon receipt of the final reimbursement request or at the end of the POP. Final reports are due
within 30 days after the end of the POP. Final documentation includes:
a, Final progress report. detailing all completed activities under this agreement
b. Final reimbursement request and supporting documentation
c. Match documentation
d. Closeout letter
2. 1II-ENIA is required to liquidate encumbrances and submit the grant for closeout to FEMA within 120 days after the subaward
POP ends. Any reimbursement requests received during the 120-day liquidation period will not be accepted.
3. When deemed appropriate and in the best interest to the State. HI-EMA will request extensions to the grant performance period
from DHS FEMA. During the grant period, additional funds may be made available to St'.BRECIPIENT specifically as the
grant is being closed out and time is critical to encumber funds. Conversely, there may be instances where funds are required to
support statewide goals and objectives. If such a situation arises and funds are required, no funds will be withdrawn without
coordination with SUBRECIPIENT.
4. Additional administrative guidance may be provided to SUBRECIPIENT. In addition to the terms stated in this Grant
Agreement Articles and Special Conditions, SUBRECIPIENT is obligated to comply with the requirements and procedures
detailed in the Notice of Funding Opportunity.
ATTACHMENTS
1. EMPG FEMA Award Letter
2. EMPG Timeline
3. EINIPG Budget Details
4. FFATA Certification Sample Form*
5. 1-11-EMA Reimbursement Request Cover Sheet*
*For reference only. Fillable forms will be provided to SUBRECIPIENT as necessary.
1-11EMA-EMPG-MOA-001 6 Rev. 02-2023
Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Effective date: 09/25/2024
FEMA
Lauren Mark
DEFENSE, HAWAII DEPARTMENT OF
4204 DIAMOND HEAD ROAD HAWAII EMERGENCY MANAGEMENT AGENCY
HONOLULU, HI 96816
EMF-2024-EP-05002
Dear Lauren Mark,
Congratulations on behalf of the Department of Homeland Security, your application submitted for the
Fiscal Year (FY) 2024 Emergency Management Performance Grants, has been approved in the amount
of S3,209,100.00 in Federal funding. This award of federal assistance is executed as a Grant. As a
condition of this award, you are required to contribute non -Federal funds equal to or greater than
$3,209,100.00 for a total approved budget of $6,418,200.00. Please see the FY24 Emergency
Management Performance Grant (EMPG) Program for information on how to meet this cost share
requirement.
Before you request and receive any of the Federal funds awarded to you, you must establish
acceptance of the award through the FEMA Grants Outcomes i FEMA GO) system. By accepting this
award, you acknowledge that the terms of the follow rig documents ai ncorporated into the terms of
your award
• Award Summary - ncluded in this document
• Agreement Articles included n this documen
• Obligat na Document - included n th s document
• FY 2024 Emergency Management Performance Grants Notice of Funding Oppor:unity
• FEMA Preparedness Grants Manual
Please make sure you read, understand, and maintain a copy of these documents in your official file for
this award.
Sincere y,
Angelica Saavedra
Grants Management Division Director
Region 9
Award Summary
Program: Fiscal Year 2024 Emergency Management Performance Grant
Recipient: DEFENSE, HAWAII DEPARTMENT OF
UEI-EFT: MDZEFA2ZBDN5
DUNS number: 090161246
Award number: EMF-2024-EP-05002
Summary description of award
The Fiscal Year (FY) 2024 Emergency Management Performance Grant (EMPG) Program is one of the
grant programs that constitute DHS'FEMA s focus on all -hazards emergency preparedness. These
grant programs are part of a comprehensive set of measures authorized by Congress and implemented
by DHStFEMA to assist state, local tr bal and territoriai emergency management agencies to
implement the National Preparedness System and the National Preparedness Goal of a secure and
resilient nation
Amount awarded table
The amount of the award is detailed n the attached Obligat ng Document for Award.
The following are the budgeted est mates for object classes for this award (including Federal share plus
your cost share, if applicable)
Object Class
Personnel
Fringe benefits
Travel
Equipment
Supplies
Contractual
Construction
Other
Indirect chn,)F,
Federal
Non federal
Total
Program Income
Approved scope of work
Total
$2,316,50$.50
$1,455,462.37
$72,520.00
$0.00
$25.000,00
$95 000.00
$0,00
$2,453.709 13
$0 00
$3, 209 100.00
S3 209.100 00
S6 418 200 00
$0 00
After review of your application FEMA has approved the below scope of work. Justific ;trons are
prov ded for any differences between the scope of work in the original application ;nd the approved
scope of work under this award You must subm t scope or budget revision requests for FEMA s prior
approval. via an amendment request, as appropriate per 2 C F.R. § 200.308 and he F V2024 EMPG
NOFO.
Approved request details:
Investment
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe benefits - Project 5
QUANTITY UNIT PRICE TOTAL
1 $55,476.38 $55 476.38
BUDGET CLASS
Fringe benefits
Materials required to conduct planning, engagement, and volunteer
management activities
DESCRIPTION
Telecom, Internet Services, and Other Software/Licenses: incl. phones, cell phones, data for
computers, sirens (batteries'electric), alerting system, miff for deployment), WebEOC Maint,
WebEOC Hybrid Hosting, Siren Activation Software, Alerting Software, Polycom VTC Software,
Office 365 Licenses, Zoom/Go-To meeting, GIS software, financial training/grants software
QUANTITY UNIT PRICE TOTAL
1 $250,000.00 $250,000.00
BUDGET CLASS
Other
Training workshops and conferences
DESCRIP ! Ii N
Miscellaneo is NEMA dues
QUANTITY UNIT PRICE TOTAL
1 $10,000.00 $10,000.00
BUDGET CLASS
(Aher
Full- or part-time staff or contractor&consultants
DESCRIPTION
Personnel - Project 5
QUANTITY
1
BUDGET CLASS
Personnel
Supplies
UNIT PRICE
$88 296 00
DESCRIPTION
Clean ng anA Safety Suppi es
QUANTITY UNIT PRICE
! $5,000 00
BUDGETCLASS
Supplies
TOTAL
$88 296.00
TOTAL
$5 000.00
Materials required to conduct planning, engagement, and volunteer
management activities
DESCRIPTION
State MATCH - Other HI-EMA Internet semces/software licenses
QUANTITY
1
BUDGET CLASS
Other
UNIT PRICE TOTAL
$152,023.76 $152 023.76
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe MATCH - Project 5
QUANTITY UNIT PRICE TOTAL
1 $144,406.00 $144,406,00
BUDGET CLASS
Fringe benefits
Full- or part-time staff or contractors/consultants
DESCRIPTION
Personnel MATCH - Project 5
QUANTITY
1
BUDGET CLASS
Personnel
Investment
UNIT PRICE TOTAL
$229,836.00 $229,836,00
Full- or part-time staff or contractors/consultants
DESCRIPTION
Personnel MATCH - Protect 4
QUANTITY
1
BUDGET CLASS
Personnel
UNIT PRICE TOTA_
$156,64800 $156,648.00
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe MATCH - Project 4
QUANTITY UNIT PRICE TOTAL
1 $98,421.94 $98,421,94
BUDGET CLASS
Fringe benefits
Full- or part-time staff or contractors/consultants
C)i:sc 1iPTION
fringe benefits Pry; ec 4
OL)AN r h E `t ;;tdlT 4ahlt;tTOTAL
1 42 726- 91 $42 72691
BUDGET CLASS
Fringe benefits
Full- or part-time staff or contractors/consultants
DESCRIPTION
Personnel - Protect 4
QUANTITY UNIT PRIC TOTAL
1 $68 004.00 $68,004 00
BUDGET CLASS
Personnel
Travel
DESCRIPTION
Siren Maintenance, trips to neighbor islands: TOTAL = $11,520 Airfare (RT): 8 trips, 3 people,
$140: $3,360 Per diem: $20/day: $500 Car rental, gas, parking (1 car each): $100/day: $3,000
Lodging: $190lday (8 trips). $4,560
QUANTITY
BUDGET CLASS
Travel
Investment
UNIT PRICE
$11,520,00
TOTAL
$11, 520.00
Full- or part-time staff or contractors/consultants
DESCRIPTION
Personnel - Project 3
uUANTITY
1
BUDGET CLASS
Personnel
UNIT PRICE
$143 ,006.00
TOTAL
$143,006.00
Supplies
DESCRIP-ION
Educational Outreach Materials - Providing education and awareness to the public through
community outreach
QUANTITY UNIT PRICE TOT X
1 $11,685,37 $11 685.37
BUDGETCLASS
Other
Travel/per diem related to planning, engagement, and volunteer
management activities
DESCR,PT ON
Commun4y Outreach T avel Community Outreach day trips to neighbor islands TOTAL
$9,000 Airfare (RT) 3 people 15 trips $140 $6 300 Pe diem $20 day $900 Car r-nt:0 gas
pa,,k rig (15 trips) $100 day $ t 500 Lodg rig N A
QUANTITY UNIT PRIC, TOTAL
1 $9 000.00 $9 000.00
BUDGET CLASS
Travel
Development of whole community partnerships
DESCRIPTION
HI-EMA will use a contractor to develop a digital app (educational modulestgames) based on
educational curriculum developed by the Community Outreach team (project 3) as a means to
connect with and engage the public, spread disaster preparedness awareness, and modernize
our community outreach educational endeavors.
QUANTITY UNIT PRICE TOTAL
t $95,000.00 $95,000.00
BUDGET CLASS
Contractual
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe benefits - Protect 3
QUANTITY
t
BUDGET CLASS
Fringe benefits
Investment
UNIT PRICE TOTA'_
$89,850.67 $89,850.67
Full- or part-time staff or contractorst consultants
DESCRIPTION
Personnel Costs - Project 1
QUANTITY UNIT PRICE :OTA_
1 $309,962 00 $309,962 00
BUDGET CLASS
Personnel
Supplies
DESCRIPTION
Office Supplies
QUANTITY Ut.dT PR'C TOTAL
1 $20,000 00 $20,000 00
BUDGET CLASS
Suppl es
Program management
DESCRIPTION
County (subrecipient) pass -through
QUANTITY
1
BUDGET CLASS
Other
UNIT PRICE TOTA
$1,000,000.00 $1,000,000 00
Travel/per diem related to planning, engagement, and volunteer
management activities
DESCRIPTION
Intrastate Travel for Subrecipient Monitoring: Day trips to neighbor islands Airfare (RT): 6 trips, 3
people at $140: $2,520 + 4 add'] trips, 1 person: $560 Per Diem: $20 day: $360 + $80 Car rental
gas, parking (10 trips): $100/day: $600 + $400
QUANTITY UNIT PRICE TOTAL
1 $5,000.00 $5,000.00
BUDGET CLASS
Travel
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe benefits - Project 1
QUANTITY UNIT PRICE
1 $194,749.10
BUDGET CLASS
Fringe benefits
TOTA
$194,749.10
Travel
DESCRIPTION
OUT OF STATE TRAVEL (NEMA Conferences and training forums) 'Budget'Or 8 people to
attend NEMA annual conferences: TOTAL - $37 000 Airfare (RT), $1 500 x 8ppl $12.000 Per
diem $145 x 8ppl x 5 days $5.800 Car rental, gas parking $162/day x 4 cars x 5 days
$3,240 Lodging- $250 x 8ppl x 5 days $10,000 "Budget for 10 attendees to FEMA subsidized
training forurns TOTAL $6 250 Non subsidized travel expenses of $625 x 1Oppl
QUANTITY UNIT PRICE TOTAL
1 $37,000.00 $37, iii0.00
Ei DGET ; - A'. -;
1,&el
Program management
DESCRIPTION
County Match
QUANTITY UW PRICE TOTAL
1 $1 000 000.00 S 1,000,000.00
BUDGET CLASS
Other
Fringe benefits
DESCRiPTIONt
Fringe benefits - M&A - Project 1
QUANTITY UNIT PRICE TOTAL
$45 405.37 $45,405 37
BUDGETCLASS
Fringe benefits
Personnel
DESCRIPTION
Personnel - M&A - Project 1
QUANTITY
1
BUDGET CLASS
Personnel
Investment
UNIT PRICE TOTAL
$72,267.00 $72,267.00
Full- or part-time staff or contractors/consultants
DESCRIPTION
Personnel - Project 2
QUANTITY UNIT PRICE TOTAL
1 $371,646.00 $371,646M
BUDGET CLASS
Personnel
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe benefits - Project 2
QUANTITY
1
BUDGET CLASS
Fringe benefits
UNIT PRICE TOTAL
$233,505.20 $233,505.20
Design, Develop, Conduct, and Evaluate an Exercise
DESCRIPTION
Exercises & Workshops (Light Food/Retreshments, Venues)
QUANTITY UNIT PRICE TOTAL
1 $30,000.00 $30,000 00
BUDGET .'LASS
Other
Travel/per diem related to planning, engagement, and volunteer
management activities
DESCRIP rION
T&E Travel (2 HI EMA slaft 4 trip 4 rnvrra' onal travel trips only airfare and car rental for
nv tational travel for neighbor sland partners) TOTAL approximately $10 000 Airfare (RT): 8
Ir ps 8 people $140: $8 960 Pe, diem (HI EMA 2 personnel, 4 tnps) S20/day approximately
$160 Car ental gas park rig S100/day '-:880 i. odg ng N A
QUANTITY UNIT PRICE TOTAL
1 $10 000 00 $10.000.(VI
BUDGET CLASS
Travel
Full- or part-time staff or contractors/consultants
DESCRIPTION
Personnel MATCH - Project 2
QUANTITY UNIT PRICE TOTAL
1 $876,843.50 $876,843.50
BUDGET CLASS
Personnel
Full- or part-time staff or contractors/consultants
DESCRIPTION
Fringe MATCH . Project 2
QUANTITY UNIT PRICE TOTAL
1 $550,920.80 $550,920.80
BUDGET GLASS
Fringe benefits
Agreement Articles
Program: Fiscal Year 2024 Emergency Management Performance Grant
Recipient: DEFENSE, HAWAII DEPARTMENT OF
UEl-EFT: MDZEFA2Z8DN5
DUNS number: 090161246
Award number: EMF-2024-EP-05002
Article Assurances, Administrative Requirements, Cost Principles, Representations, and
1 Certifications
Article General Acknowledgements and Assurances
2
Article Acknowledgement of Federal Funding from DHS
3
Article Activities Conducted Abroad
4
Article Age Discrimination Act of 1975
5
Article Americans with Disabilities Act of 1990
6
Article Best Practices for Collection and Use of Personally Identifiable Information
7
Article Civil Rights Act of 1964 — Title VI
8
Article Civil Rights Act of 1968
9
Article Copyright
10
Article Debarment and Suspension
11
Article Drug -Free Workplace Regulations
12
Article Duplicative Costs
13
Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX
14
Article E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice
15 Practices to Enhance Public Trust and Public Safety
Article Energy Policy and Conservation Act
16
Article False Claims Act and Program Fraud Civil Remedies
17
Article Federal Debt Status
18
Article Federal Leadership on Reducing Text Messaging while Driving
19
Article Fly America Act of 1974
20
Article Hotel and Motel Fire Safety Act of 1990
21
Article Join S. McCain National Defense Authorization Act of Fiscal Year 2019
22
Article Limited English Proficiency (Civil Rights Act of 1964, Title VI)
23
Article Lobbying Prohibitions
24
Article National Environmental Policy Act
25
Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations
26
Article Non -Supplanting Requirement
27
Article Notice of Funding Opportunity Requirements
28
Article Patents and Intellectual Property Rights
29
Article Procurement of Recovered Materials
30
Article Rehabilitation Act of 1973
31
Article Reporting of Matters Related to Recipient Integrity and Performance
32
Article Reporting Subawards and Executive Compensation
33
Article Required Use of American Iron, Steel, Manufactured Products, and Construction
34 Materials
Article SAFECOM
35
Article Terrorist Financing
36
Article Trafficking Victims Protection Act of 2000 (TVPA)
37
Article Universal Identifier and System of Award Management
38
Article USA PATRIOT Act of 2001
39
Article Use of DHS Seal, Logo and Flags
40
Article Whistleblower Protection Act
41
Article Environmental Planning and Historic Preservation (EHP) Review
42
Article Applicability of DHS Standard Terms and Conditions to Tribes
43
Article Acceptance of Post Award Changes
44
Article Disposition of Equipment Acquired Under the Federal Award
45
Article Prior Approval for Modification of Approved Budget
46
Article Indirect Cost Rate
47
Article Performance Metrics
48
Article 1 Assurances, Administrative Requirements, Cost Principles,
Representations, and Certifications
I. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 4248 Assurances - Non- Construction Programs, or OMB Standard
Form 424D Assurances - Construction Programs, as applicable. Certain
assurances in these documents may not be applicable to your program and the
DHS financial assistance office (DHS FAO) may require applicants to certify
additional assurances. Applicants are required to fill out the assurances as
instructed by the federal awarding agency.
Article 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located at 2 C.F.R. Part 200 and
adopted by DHS at 2 C.F.R. § 3002.10. All recipients and subrecipients must
acknowledge and agree to provide DHS access to records, accounts, documents,
information, facilities, and staff pursuant to 2 C.F.R. § 200.337. 1. Recipients must
cooperate with any DHS compliance reviews or compliance investigations. II.
Recipients must give DHS access to examine and copy records, accounts, and
other documents and sources of information related to the federal financial
assistance award and permit access to facilities and personnel. Ill. Recipients must
submit timely, complete, and accurate reports to the appropriate DHS officials and
maintain appropriate backup documentation to support the reports. IV. Recipients
must comply with all other special reporting, data collection, and evaluation
requirements required by law, federal regulation, Notice of Funding Opportunity,
federal award specific terms and conditions, and/or federal awarding agency
program guidance. V. Recipients must complete the DHS Civil Rights Evaluation
Tool within thirty (30) days of receiving the Notice of Award for the first award under
which this term applies. Recipients of multiple federal awards from DHS should only
submit one completed tool for their organization, not per federal award After the
initial submission, recipients are required to complete the tool once every two (2)
years if they have an active federal award, not every time a federal award is made.
Recipients must submit the completed tool, including supporting materals, to
Civil RightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obl'gations and
related reporting requirements contained in these DHS Standard Terms and
Conditions. Subrecipients are not required to complete and submit th s too[ to DHS.
The evaluation tool can be found at https:i/'www.dhs,gov/publication dhs- civil-
rights -evaluation -tool. DHS Civil Rights Evaluation Tool j Homeland Security The
DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting
an extension to the 30-day deadline if the recipient identifies steps and a timeline for
completing the tool, Recipients must request extensions by email ng the request to
CivilRightsEvatuation@hq.dhs.gov prior to expiration of the 30-day deadline.
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when 'ssuing
statements, press releases, requests for proposal, bid invitations and other
documents describing projects or programs funded in whole or n part with federal
award funds.
Article 4 Activities Conducted Abroad
Recipients must coord nate with appropriate government authorities when
performing project activities outside the United States obtain al! appropriate
licenses. permits or approvals.
Article 5 Age Discrimination Act of 1975
Recipients must comply w th the regiire rents of the Age Discrimination Act Df
1975, Pub. L. No. 94-135 (codified as amended at 42 U.S.C_ § 6101 et seq.), which
prohibits discriminwion on the basis of age in any program or activity recervin':a
federal finan;.ral assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of T ties I, II, and III of the Americans
w th Disabilities Act Pub. L. No. 10 1 -336 (1990; (cod fled as amended at 42 U.S.C.
§§ 12101- 12213), which proh bils recipients from ciscrim natrng on the basis of
disability in the operat on of public jnbties, public and private transportation
systems, places of public accommodation and certain testing enbbes
Article 7 Best Practices for Collection and Use of Personally Identifiable Information
Re4,ents who collect persoi,ally identrfi<ible nforrnatron (Plif as part of earning
out the scope of work under a federal award are requ rec; to have a publicly
available privacy pol cy that describes >tandards on the usage and ma ntenar,ce of
the PII they collect DHS defines PII as any information that permits the rdent ty of
an individual to be directly or ridrectly infers-cl, including any informal on that is
linked or linkable to that ndiv.dual. Recipients may also find the F.,HS Privacy
Impact Assessments- Privacy Su dance and Privacy Templa e as useful resources
respectively.
Article 8 Civil Rights Act of 1964 — Title VI
Recipients must comply with the requirements of T�Ile VI of the Civil Rights Act of
1964, Pub. L No, 88 352 :;codified as amended at 42 t , S.C. § 2000c el seq.),
which provides that no p+!rsr)n in the United States will, on the grounds of race,
color or rational ong n, be excluded from participation in, be denied the benefits of,
or be subjected to of scrim,nabon under any program r,r act vrty receiving federal
financial assistance. DNS implementing regulations for the Act are found at 6 C.F R
Part 21 Recrpents of an award from the Federal Emergency Management Agency
(FEMA) must also comply with FEMA s implementing regulations at 44 C.F.R. Part
7
Article 9 Civil Rights Act of 1968
Recipients must comply with Title Vill of the C vil R ghts Act of 1968, Pub. L. No.
90-284 (codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits
recipients from discriminating in the sale, rental, financing, and advertising of
dwellings, or in the provision of services in connection. therewith, on the basis of
race, color, national origin, religion disab lity, familial status, and sex as
implemented by the U.S. Department of Housing and Urban Development at 24
C.F.R. Part 100. The prohibition on disability discr,mination includes the
requirement that new multifamily housing with four or more dwelling units— i.e., the
public and common use areas and individual apartment units (all units in buildings
with elevators and ground floor units in buildings without elevators) —be designed
and constructed with certain accessible features. (See 24 C.F R. Part 100, Subpart
D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.0 §§ 401 or 402 to
any work first produced under federal awards and also include an
acknowledgement that the work was produced under a federal award (including the
federal award number and federal awarding agency) As detailed in 2 C F R. §
200.315, a federal awarding agency reserves a royalty free, nonexcfus ve, and
irrevocable right to reproduce, publish or otherwise use the work for federal
purposes and to authorize others to do so
Article 11 Debarment and Suspension
Recipients must comply with the non -procurement debarment and suspension
regulations implementing Executive Orders (E.O ) 12549 and 12689 set forth at 2
G.F.R. Part 180 as implemented by DHS at 2 C.F.R. Part 3000. These regulations
prohibit recipients from entering into covered transactions (such as subawards and
contracts) with certain parties that are debarred, suspended, or otherwise excluded
from or ineligible for participation in federal assistance programs or activities.
Article 12 Drug -Free Workplace Regulations
Recipients must comply with drug -free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 G.F.R. Part 3001, which adopts the
Government- wide implementation (2 C.F.R. Part 182) of the Drug -Free Workplace
Act of 1988 (41 U.S.C. §§ 8101-8106).
Article 13 Duplicative Costs
Recipients are prohibited from charging any cost to this federal award that will be
included as a cost or used to meet cost sharing or matching requirements of any
other federal award in either the current or a prior budget period. (See 2 C.F.R. §
200.403(f)). However, recipients may shift costs that are allowable under two or
more federal awards where otherwise permitted by federal statutes, regulations, or
the federal financial assistance award terms and conditions.
Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) —
Titfe IX
Recipients must comply with the requirements of Title IX of the Education
Amendments of 1972, Pub. L No. 92 318 (codified as amended at 20 U.S.C. §
1681 et seq.), which provide that no person in the United States will, on the basis of
sex, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any educational program or activity receiving federal financial
assistance. OHS implementing regulations are codified at 6 G.F.R. Part 17,
Recipients of an award from the Federal Emergency Management Agency (FEMA)
must also comply with FEMA s implementing regulations at 44 C.F R. Part 19
Article 15 E.O. 14074 — Advancing Effective, Accountable Policing and Criminal
Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tr;bal local or lerr4orial law enfo cement agenc es must comply
with the requirements of section 12(c) of EO 14074. Recipient State, Tribal local
or terr tonal law enforcement agencies are also encouraged to adopt and enforce
policies consistent with E.O. 14074 to support safe and effective policing
Article 16 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Pol cy ano.
Conservation Act, Pub L. No 94-163 (1975) (codified as amended at 42 U.S C r
6201 et seq.) which contain po tcies relat ng to energy efficiency that are defired it
the state energy conservation plan issued in compliance with this Act_
Article 17 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False -iaim Act 31 U.S.::
§§ 3729- 3733 wl ich prohibit the submission of false or fraudulent c�aims for
payment to the Federal Government. (See 31 U.S C. §§ 3'101-3812, which .:etaii
she administra ve remedies for false claims and statements,, r ade )
Article 18 Federal Debt Status
All recipients are requ red to be non-delinqueiii in their repayment of my fed,-ral
debt. Examples of relevant debt include delinquent payroll and other !axes, and
disallowances a+id benefit ove payments. (See OMB Circular A 129 ,
Article 19 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban _ed messaging
while driving recipient owned recipient -rented, or privately owned veh cles when on
official government business or when performing any work for or on be -half of the
ederal Government, Recipients are also encouraged to conduct 'he nitratives of
the type described in Section 3(a) of E.O. 13513,
Article 20 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of certified
air carriers can be found at: Certificated Air Carr ers List ( US Department of
Transportation, https: www.transportation.gov policy aviation -policy/certificated-
air-carriers-list)for international air transportation of people and property to the
extent that such service is available, in accordance with the International Air
Transportation Fair Competitive Practices Act of 1974 49 U.S.C. § 40118, and the
interpretative guidelines issued by the Comptroller General of the United States in
the March 31, 1981, amendment to Comptroller General Decision B-138942.
Article 21 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference meeting, convention, or training space
funded entirely or in part by federal award funds complies with the fire prevention
and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990,
15 U.S.C. § 2225a.
Article 22 John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients and their contractors and subcontractors are subject to
the prohibitions described in section 889 of the John S. McCain National Defense
Authorization Act for F'scal Year 2019, Pub, L. No. 115.232 (2018) and 2 C.F.R. §§
200.216, 200,327, 200.471, and Appendix II to 2 C.F R. Part 200. The statute - as
it applies to DHS recipients, subrecipients, and their contractors and subcontractors
- prohibits obligating or expending federal award funds on certain
telecommunications and video surveillance products and contracting with certain
entities for national security reasons
Article 23 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply w th Title VI of the Civil Rights Act of 1964 (42 U.S.C. §
2000d et seq.) prohibit on against discrimination on the basis of national origin,
which requ res that recipients of federal financ at ass stance take reasonable steps
to provide mean ngful access to persons with limited English proficiency (LEP) to
then programs and services. For additional assistance and information regarding
language access obligations, please refer to the DHS Recipient Guidance:
https www dhs gov guidance-publ shed -help department -supported -
organ zations-provide-meaningful-access-people-limited and additional resources
on http w4wr.lep.gov
Article 24 Lobbying Prohibitions
Recipients must comply w In 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide
that none of the funds provided under a federal, award may be expended by the
recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with any federal
action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification. Per 6 C.F.R. Part 9, recipients must fife a
lobby ng certification form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying
disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on
Grants.gov as the Disclosure of Lobbying Act v ties SF-LLL).
Article 25 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy
Act of 1969. Pub. L. No. 91-190 (1970) (cod ried as amended at 42 U.S C § 4321
et seq.) (NEPA) and the Council on Env:ronmentai Quality (CEO) Regulations for
Implementing the Procedural Provisions of NEPA, which require recipients to use
all practicable means within their authority, and consistent with other essential
considerations of national policy to create and ma ntain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic
and other needs of present and future generations of Americans.
Article 26 Nondiscrimination in Matters Pertaining to Faith -Based Organizations
It is DHS, policy to ensure the equal treatment of faith -based organizations ,n soci;'.
service programs administered or supported by DHS or its component agencies
enabling those organizations to participate : n p,oviding important social services fo
beneficiaries. Recipients must comply with the equal treatmen policies and
regoirements contained in 6 C F.R. Part 19 and other applicable statues
regulations, and guidance governiria the parti,, patrons of faith- based organizat,ore;
.n individual DHS programs
Article 27 Non -Supplanting Requirement
Recipients of federal awards under programs that prohibit supplanting by law mus
ensure that federal funds supplement but do not supplant nc,n federal runds that in
the absence of such federal funds world of-erw se have been made available for
the same purpose.
Article 28 Notice of Funding Opportunity Requirements
All the nstruct ons guidance Iiinitat ons scope of work, and other conditions ;r't
forth in the Notice of Funding Opportunity (NOFO) for this federal award are
ncorporated by reference. All recipients must comply with any such requirements
set forth in, the NOFO. If a condit on of the NOFO is incons stent with these terms
and conditions and arty such terms of the Award, the condition n the NOFO shall
be invalid to the extent of the inconsistency. The remainder of that cond lion and all
other conditions set forth in the NOFO shall remain in effect.
Article 29 Patents and Intellectual Property Rights
Recipients are subject to the Bayh Dole Act 35 U.S C § 200 et seq. and applicab'e
regulations govern ng nvent ons and patents, ncL .ding the regulations issued by
the Departmew of Commerce at 37 C.F.R. Part 401 (R ghts to Invent,ons Made by
Nonprofit Organizations and Small Business F rms under Government Awards,
Contracts, and Cooperative Agreements) and the standard patent rights clause set
forth at 37 C.r R. § 401.14.
Article 30 procurement of Recovered Materials
States, political subdivisions of states and their contractors must comply with
Section 6002 of the Solid Waste Disposal Act, Pub, L. No. 89-272 (1965) (codified
as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962)
and 2 C.F.R. § 200.323. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40
C,F.R. Part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition.
Article 31 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehab litation
Act of 1973, Pub. L. No. 93 112 (codified as amended at 29 U.S.C. § 794) which
provides that no otherwise qualified hand capped individuals in the United States
will, solely by reason of the handicap, be excluded from participation in, be dented
the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance
Article 32 Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently act,ve grants cooperative agreements and
procurement contracts from all federal awarding agencies exceeds $10,000.000 for
any period of time during the period of performance of the federal award then the
recip ent must comply with the requirements set forth in the government wide
Award Term and Cond bon for Recipient Integrity and Performance Matters located
at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated by
reference.
Article 33 Reporting Subawards and Executive Compensation
For federal awards that equal or exceed $30,000, recipients are required to comply
with the requirements set forth in the government -wide award term on Reporting
Subawards and Executive Compensation set forth at 2 C.F.R. Part 170, Appendix
A, the full text of which is incorporated by reference.
Article 34 Required Use of American Iron, Steel, Manufactured Products, and
Construction Materials
Recipients of an award of Federal financial assistance from a program for
infrastructure are hereby notified that none of the funds provided under this award
may be used for a project for infrastructure unless- (1) all iron and steel used in the
project are produced in the United States —this means all manufacturing
processes, from the initial melting stage through the application of coatings,
occurred in the United States; (2) all manufactured products used in the project are
produced in the Uri led States —this means the manufactured product was
manufactured in the United States, and the cost of the components of the
manufactured product that are mined produced or manufactured in the United
States s greater Phan 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minim im
-,mount of dornesUc content of the manufactured product has been established
under applicable law or regulation, and (3 all construction materials are
manufactured n the United States —this means that all manufacturing processes
for the constructor material occurred in the Un led States. The Buy America
preference only applies to articles, materials, and supplies that are core& imed n
incorporated into or affixed to an infrastructure project. As such, it does not apply to
ioois, equipment, and supplies, such, as temporary scaffolding brought to the
construction site and removed at or before the completion of the infrastructure
project. Nor does a Buy America preference apply to equipment and furnishings
such as movable chairs desks, and portable computer equipment, that are u_ed at
or within the finished infrastructure project but are not an ntegral part of the
structure or permanently affixed to the Olt istructure project. Wavers When
necessary, rec pients may apply for, and the agency may grant a waiver from it �ese
requirements Ti-e agency should notly she recipient for informal on on the process
for requesting a waiver from these requirements (a) When the Federal agency has
determined that one of the following except ons applies the awarding o ficial may
waive the application of the dourest c content procurement pre�erence in any case
in which the agency determines that (1) applying the domestic content procurement
preference woulc be inconsistent with the public interest (2) the types of ron, steel
manufactured pc.�ducts, or construction materials are not produced in the United
States in sufficient and reasonably available quantities or of a sat factory quality; or
(3) the inclusion of iron, steel, manufact red products, or construction materials
produced in the mited States will increase the cost of the overall project by more
than 25 percent. A request to waive the application of the domestc content
procurement preference must be in writing. The agency will, provide instructions on
the format con en,s, and supporting materials required for any waiver request.
Waiver requests are subject to public cornment periods of no less ihart IS (Jays and
must be rev ewed by the Made in America Office. T here may be instances where an
award qualifies n whole of in part, for an existing waver described at 'Buy
America Preference in FEMA Financial Assistance Programs for Infrastructure
FEMA.gov. Definihon5 The definitions applicable to this term are set forth at 2
C.F.R. § 184.3 the full text of which is incorporaed by reference.
Article 35 SAFECOM
Recipients receiving federal financial assistance awards made under programs that
provide emergency communication equipment and 'ts related activities must comply
with the SAFECOM Guidance for Emergency Commun cation Grants, including
provisions on technical standards that ensure and enhance interoperable
communications. The SAFECOM Guidance is updated annually and can be found
at Funding and Sustainment CISA.
Article 36 Terrorist Financing
Recipients must comply with E.Q. 13224 and applicable statutory proh,bit'ons on
transactions with, and the provisions of resources and support to, individuals and
organizations asso_iated with terrorism. Recipients are legally respons ble for
ensuring compliance with the E O. and laws.
Article 37 Trafficking Victims Protection Act of 2000 (TVPA)
Recipients must comply w;th the requirements of the government -wide financial
assistance award term which implements Trafficking Victims Protection Act of
2000, Pub L. No 106 386, § 106 (codified as amended at 22 U.S.C. § 7104,. The
award term is located at 2 C,F R § 175.15, the full text of which is incorporated by
reference.
Article 38 Universal Identifier and System of Award Management
Recipients are required to comply with the requirements set forth in the
government wide financ al ass'stance award term regarding the System for Award
Management and Universal Identifier Requirements located at 2 C.F.R. Part 25,
Appendix A, the full text of which is incorporated.reference
Article 39 USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§
175-175c.
Article 40 Use of DHS Seal, Logo and Flags
Recipients must obtain written permission from DHS prior to using the DHS seals,
logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This
includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests. or
reproductions of flags, or likenesses of component officials.
Article 41 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower
protections at 10 U.S.0 § 470141 U.S.C. § 4712.
Article 42 Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that may require an Environmental Planning and
Historic Preservation (EHP) review are subject to the FEMA EHP review process.
This review does not address all federal, state, and local requirements. Acceptance
of federal funding requires the recipient to comply with all federal, state and local
laws DHS FEMA is required to consider the potential impacts to natural and
cultural resources of all projects funded by DHS FEMA grant funds, through is EHP
review process. as mandated by the National Environmental Policy Act; National
Historic Preservation Act of 1966, as amended; National Flood Insurance Program
regulations and any other applicable laws and executive orders. General guidance
for FEMA s EHP process is available on the DHS/FEMA WebsJe at:
hops www fema.gov grants/guidance tools environmental -historic. Specific
applicant guidance on how to submit information for EHP review depends on the
ndrvidual grant program and applicants should contact their grant Program Officer
to be put nto contact with EHP staff responsible for assisting their specific grant
program The EHP review process must be completed before funds are released to
carry out the proposed project otherwise, DHSIFEMA may not be able to find the
protect due to noncompliance with EHP laws executive orders, reg ,cations and
policies If ground disturbing activities occur during construction appl,cant will
monitor ground disturbancer and if any potential archaeologic,l resu ;rces are
discovered the applicant will immediately cease work .n that area and no ify the
pass t1irougi, entity, if applc tble, and DHS FEMA.
Article 43 Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Condil.ons are a restatement of general
requirements imposed upon recipients and flow down to sub-!ec pients as anatter
of law, regulation or executive order. If the requirement does not apply to Indian
tribes or there is a fedora taw or regulation exempting its application to Indian
tribes, then the acceptance by Tribes of, or acquiescence to DHS Standard Term,,
and Conditions does not change or alter its inapplicability to an Indian tribe. The
execution of grai it doc ,meats s not ntended to change, altef amend or impose
additional liability or responsibil ty upon the Tribe where it does not already e, is(
Article 44 Acceptance of Post Award Changes
In the event FEMA determines that an error in the award pacl=age has been made
or if an adminisiral;ve change must be made to the award package, recip enis will
be notified of the change in writing, Once the notification has been made any
subsequent requests for funds will indicate recipient acceptance of the changes to
the award. Please tali FEMA Grant Management Operatons at (866) 927-5646 or
via -mail to: ASK GMD@fema.dhs gov ,f you have any questions
Article 45 Disposition of Equipment Acquired Under the Federal Award
For p.,rposes of original or replacement equipment acquired under this award by a
non -state recipient or non -state sub -recipients, when that equipment is no longer
needed for the original project or program or for other activities currently or
previously supported by a federal awarding agency, you must request inslruct,ons
from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R.
section 200.313. Stale reap ents and state sub -re ,rp ents must follow the
disposition requirements in accordance with state laws a.,d procedures
Article 46 Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award, you must
request prior written approval from FEMA where required by 2 C.F.R. section
200.308. For purposes of non -construction projects, FEMA is utilizing its discretion
to impose an additional restriction under 2 C,F.R. section 200.308(f) regarding the
transfer of funds among direct cost categories, programs, functions, or activities.
Therefore, for awards with an approved budget where the federal share is greater
than the simplified acquisition threshold (currently $250,000), you may not transfer
funds among direct cost categories, programs, functions, or activities without prior
written approval from FEMA where the cumulative amount of such transfers
exceeds or is expected to exceed ten percent (100..) of the total budget FEMA last
approved. For purposes of awards that support both construction and non -
construction work, FEMA is utilizing its discretion under 2 G.F.R. section 200.308(h)
(5) to require the recipient to obtain prior written approval from FEMA before
making any fund or budget transfers between the two types of work. You must
report any deviations from your FEMA approved budget in the first Federal
Financial Report (SF-425) you submit following any budget deviation, regardless of
whether the budget deviation requires prior written approval.
Article 47 Indirect Cost Rate
2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the
indirect cost rate for the federal award. It applicable, the indirect cost rate for this
award is stated in the budget documents or other materials approved by FEMA and
included in the award file.
Article 48 Performance Metrics
Performance metrics for this program are as follows. Performance Measure 1:
Percent of capability -building EMPG Program -funded projects that align to
capability gaps identified by states, territories, and urban areas in their SPR
submissions. Performance Measure 2: Percent of EMPG Program dollars spent on
capability -building projects that align to capability gaps identified by states,
territories, and urban areas in their SPR submissions. Performance Measure 3:
Percent of capability -building EMPG Program -funded projects that address a core
capability that has one or more targets rated as high priority. Performance Measure
4: Percent of funding allocated to build or sustain capabilities in EMPG Program
national priority areas and RA agreed -upon priority areas. Performance Measure 5.
Percent of Planning, Training, and/or Exercise related projects that align with
closing capability gaps identified and documented in the state./territories most
recent THIRA/SPR submission, Mitigation Plan, AARs, Audit/Monitoring Findings,
or Other Deliberate Plans.
Obligating document
1. Agreement No. 2. Amendment 3. Recipient 4. Type of 5. Control No.
EMF-2024-EP- No. No. Action FX00175N2024T
05002 N A 996000896 AWARD
6. Recipient Name and
Address
DEFENSE, HAWAII
DEPARTMENT OF
3949 DIAMOND HEAD ROAD
HONOLULU, HI 96816
7. Issuing FEMA Office and 8. Payment Office and
Address Address
FEMA Region IX FEMA, Financial Services
1111 Broadway, Suite 1200 Branch
Oakland. CA 94607 4052 500 C Strut, S.W., Room
510 627-7100 723
Washington DC, 20742
9. Name of Recipient
9a. Phone
10. Name of FEMA Project 10a.
Project Officer
No.
Coordinator
Phone No.
Lauren Mark
8087334300
Emergency Management
1-877-585-
Performance Grant Grant Program 3242
11. Effective Date of
12. Method of
13. Assistance
14. Performance
This Action
Payment
Arrangement
Period
10 01 2023 to
09 25 2024
OTHER FEMA COST SHARING
09 30 2027
C}O
Budget Period
10 01 2023 to
09 30 2027
15. Description of Action a. (Indicate funding data for awards or financial changes)
Program Accounting Prior Amount Cumulative
Assistance Data Awarded Current Total
Name Listing No. (ACCS Total This Action +Award Non -Federal
Abbreviation Code) Award or (-) Commitment
2024-FA
EMPG 97 042 GA01
R097-xxxx $044 $3,249 10G.00 $3 249, 00.00 See Totals
4101-D
Totals $0.00 $3,209 100.00 $3 209,100.00 $3 209,100.0i:l
b. To describe changes other than funding data or financial changes, attach
schedule and check here:
NA
16-FOR 14014-DISASTER- PROGRAMS RFG1P;F 4-T Ili, REQUIRED. �,Sf6N. A14g
RETURN THREE (3) COPIES OF THIS DOCUMENT `I G-FFMA �Se�Btael� � #or
address)
['his field is not applicable for digitally signed grant agreements
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Angelica Saavedra, Grants Management Division Director Region 9 09/25/2024
Attachment 2: FY 2024 EMPG Subrecipient Timeline
FY 2024 EMPG Timeline of Significant Dates
Period of Performance Start Date: January 1, 2025
Period of Performance End Date: December 31, 2025
Reporting Period
Progress Report & Reimbursement Request Due Date
January 1, 2025 -March 31, 2025
April 30, 2025
April 1, 2025 - June 30, 2025
July 30, 2025
July 1, 2025 - September 30, 2025
October 30, 2025
October 1, 2025 - December 31, 2025
n/a (include progress from this period in the Closeout
Report and reimbursement requests from this period in
the Final Reimbursement Request)
January 1, 2025 - December 31, 2025
Cumulative Closeout Report" & Final Reimbursement
Request" due January 31, 2025
*All activity done in support of this subaward and its projects must be performed on or before December
31, 2025.
**All items and/or services must be purchased, paid for, and received/rendered on or before December
31, 2025.
Attachment 3: FY 2024 EMPG Budget Details (HCCDA)
FFY 2024 EMPG Budget Details
Federal
Non -Federal
Total
Personnel
$ 88,500.00
$ 191,520.00
$ 280,020.00
Fringes p
I Travel
$ -
$ _
$ -
$ -
Equipment
$ 61,500.00
$ 8,480.00
$ 69,980.00
Supplies
$ -
$ -
1 $ -
Contractual
$ 75,000.00
$ 25,000.00
$100,000.00
Other
$ -
$ -
$ -
Construction
$ -
$ -
$ -
M&A
$ -
$
$
....._ _.....
Indirect
FY24 EMPG Total:
$
$ 225,000.00
$ 225,000.00
$ 450.000.00
HI-EMA FFATA Certification Form
All entities which receive federal funding are required to provide the following information per the reporting requirements of
the Federal Funding Accountability and Transparency Act (FFATA) set by Congress, Public Law 109-282-September 26, 2006.
Entity's Legal Name:
Grant and Fiscal Year:
Entity UEI:
Location of Entity (Primary)
Street Address:
City/State:
Zip Code:
Project Title or
Description:
Agreement M
Agreement Amount:
Agreement Execution Date:
UEI Number of Entity's Parent
(if applicable):
Location of Performance (if different from primary):
Street Address:
City/State:
Zip Code:
Imo► -IM
1. Is your grant agreement less than $30,000?
a
'� Stop; skip to
Go to Question 2.
completed by.
2. In your preceding fiscal year, did your organization
receive 80% or more of its annual gross revenues from
D
V Go to Question 3.
F7
19 Stop; skip to
completed by.
federal funding?
3. In your preceding fiscal year, did your organization
to Question 4.
'� Stop; skip to
receive $25,000,000 or more in federal funding?
ElGo
❑
completed by.
4. Does the public have access to information on
'• Stop; skip to
V Complete
the total compensation of senior executives in your
❑
completed by.
F�
Executive list below.
organization?
Executive
Compensations
Executive #1
Name:
Total Compensation Amount:
Executive #2
Marne:
Total Compensation Amount:
-----
Executive #3
Name:
Total Compensation Amount:
Executive #4
Name:
Total Compensation Amount:
Executive #5
Name:
Total Compensation Amount:
Completed by:
Name (Print)
Signature
Date
Title
Telephone
Email
By signing above, I certify that the information contained in this FFATA certification is complete and accurate to the best
of my knowledge.
11 a3/ 3
o HIEMA Subrecipient Reimbursement Request
CIA
Cover Sheet
Subrecipient Name:
Submission Date:
Grant Number:
Reimbursement Period:
Award Amount:
Match Required:
Previous Reimbursements Total:
Previous Match Total:
Award Remaining: _______ $ 0 00
Match Remaining: _ $ 0 00
Expense Category Reimbursable Amount Match Total
$
$
$ 0.00
$
$
$ 000
$
$
$ 0.00
$
$
$ 0.00
$
$
$ 0.00
$
$
$ 0.00
$
$
$ 0.00
$
$
$ 0.00
$
$
$ 0.00
$
-
$
$ 000
$
$
$ 000
$
$ —
$ 0.00
Period Totals
$ 0,00
$ 000
$ 0.00
Project Totals $ 0.00
$ 0.00 $ 0.00
By signing below, subrenpie nt hereby certif es the expenses and coinciding proof of payment documents con t,ined here n were not previously
requested fen reimbursement, are true and accurate, and
are supported by prior approval or are within the approved budj et It is understood
that failure to receivr prior approval or bdiing for unallowable charges
may result in non payment of recovery of funds HI-EMA is not
responsible for calculation errors, it is the
responsibility
of the subrectp,ent to check the totals on this form.
certi'y to the best of my kr.owiedge and belief that the nformat on prov ded herein ,s tiue emp ere, and accurate i am aware that the provaion of lalsr,
f ctitrous. or fraudulent in?ormation or the omission crony material factmay subject me to criminal, civil or administrative consequences in; ud ng, but not
Ilm ted tL wotataons of U 5 Code Titre 18,
Sect ons 2, 1001, 1343 and Tit a 31 Sect ons 3729 3730 and 3801 3812
Signature:
For HI-EMA use only-.
Goods/Svs Rec'd in Satisfactory Condition:
Date Goads/Svs Rec'd:
Grants Specialist Review:
Date Invoice Rec'd:
Fiscal Review:
Grant #:
Date Sent to DoD Fiscal:
S:
YR APP cc ACT
. 3_. r✓IAV 10'Ia