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Home My WebLink AboutCOM 0023.004 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 * Hilo, Hawaii 96720 (808) 961-8234 * Fax (808) 961-8569 January 8, 2025 Dr. Holeka Goro Inaba, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council: SUBJECT: Transfer of Funds December 16, 2024 through December 31, 2024 Diane Nakagawa Director Malia A. Kekai Deputy Director Attached is a Report of Transfers Authorized showing transfers made from December 16, 2024 through December 31, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Wilson Crider Controller Attachments Cpmvn. No. 134 Hawai'i County is an Equal Opportunity Employer and Provid4,,af% TO, K-j - Ref. rjAe JANL 8 2025 X N) PO N) N) N) r-j 'o 8 Z =3 m 0) cri (A) N3 6'D o 0 0 P-0 P-1) N—) 7101, .0 00 00 j�3 jZ3 �3 j�3 i,3 j�3 jZ� 0- < ID (D cl G) G) G) G) G) G) G) CQ CD (D (D (D CD CD CD 0 > :3 (D =3 :3 CD (D CD -3 Z3 a: CD CD -n c @ @ I - @ @ rz 0 U) CL :3. N m CL 0 0 ;o 22 71 21 -r -v 90 ED j CD :3 cn -n C71 (A C-TI Ul cn cn cn a) C-11 Ln 0) (n 0 to (4 (-) (1) N) w N) 0) W Cl 0 0 N) 8 i� �J 0 53) �n - :, — . p w -0. CD 0 N) -4 N) (D c� 0 o c, C) 0 0 6 6 -0 N) Ul N) N) r-J N) 0) -A. N) 0) N) CD M. m > m -n -n -n r- -:3. -,. 0 P- 0 CL 0 w c 3 -0 CD CD (a (a (a w --4 0) > CD :3 (D (n 0 :�. I =r (D =r =r =r CD > C/) > (D c cc m 3 w w c 0 x CD M C 0 X 0 (D CD m go cu 0 3 3 w C-) 07 > P cn =r CD o (D cn m (o 0 cn CD (a (D > > < (D (D 0 u =) CL CL a 0 0 D o 33 C) 0 m :3 -n w C/) . CD (n 90 CD _0 cn E; =1 0 0 0 0 m m 0 (D 90 1 -0 .0 0 -n m m m m 2. G) CD (D 3 @ co) �30 3 (3 (D CD M CD CD -n C, N) > $ N) C11 0) w 3 P.P p �D o w (D 0 0 0 -4 0 A, 0 0 m 0 0) 0 r) 0 0 0 08 000 P. 9ggg 0 Z, 0) (D 0000 00 000 0 ON) — -,j OOCIO 00 000 L" a cn (A 0) 0) Cil cn 0) Ln N) wa� m " w m m C� N) i� �o j� 0 cn . 0-000 . 0 (D 0 0) 00 0) 0) ---A 0) 0) 0) OK xxoommmmr- 0 (D m o o --� En (D 3 'a 0 5T X (D CD w 0 cn cn go T). Fn m :3 — o Cl o m (D m m > m 0 CL m 3 .0 >® 3 5' 3 3 m 3: m (D(D 0 >--1 G) m (D cn —.0 -n < > ED ED Cn W 3 o C) 0) ow 0 C) z. 0 0 cn 0 oo r1l) 0 0 0 000 M p p 0 p 0 0 8 p p p 0 0 . OOOOC) 000 0 0 0 00000 000 Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 11 / 26 / 2024 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 085.601.5604.02.110 ACCOUNT TITLE Landfills Oce, Repairs to Facilities AMOUNT $ 16,500 TOTAL: $ 16 500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.480 Landfills Eqpt, Misc. Equipment $ 16,500 TOTAL: $ 16,500 The funds are needed in the Misc. Equipment account for the procurement of the traffic analyzers. This purchase is necessary to provide the Division with the total volume of traffic at select locations (to rotate through 21 stations) to better plan, budget, and assist the county determine where best to utilize funds and how. Currently, funds are available in the Landfill Oce. Repairs to Facilities account and can be transferred for this purchase which will help guide future repairs to facilities. SUBMITTED B 10, DATE: / 4 Department Head *** ACTION: Recommend Approval — Recommend Deferral — Recommend Denial igned: DEC 1 0 2024 Director of Finance DATE; — Approv _ Deferred _ Denied �-- Signed: DATE: 1 !� or Managing Director Transfer No. Ip Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE COUNTY OF HAWAH DIVISION: FIRE TRAINING CONTACT: Patrick Springer PHONE: 932-2923 DATE: 12 / 10 / 24 FISCAL CONTACT: Nikol Lonokapu - 932-2921 — FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.221.6223.06.449 ACCOUNT TITLE Fire Auxiliary Services, Motor Vehicles AMOUNT $ 9,000.00 TOTAL: $ 9,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6224.06.449 Fire Training Eqpt; Motor Vehicles $ 9,000.00 TOTAL: $ 9,000.00 EXPLANATION (Provide complete explanation): Funds available in Fire Auxiliary Services, Motor Vehicles due to the availability of federal grant funding. Funds needed in Fire Training because the bid for two vehicles came in higher than anticipated. - , fp SUBMITTED BY: DATE: 1,-2- / i „ r Department Head ACTION: ` Recommend Approval _ Recommend Deferral _ Recommend Denial igned:�� Director of Finance `� Approved Deferred DEC 1 3 2024 DATE: / ! _ Denied • 7 Signed: DATE: / K Mayor Transfer No. Form #:A-102 Revised: 07/01 DEPARTMENT: Finance CONTACT: Kimi Silva COUNTY OF HAWAH DIVISION: Internal Control & TAT PHONE: 808-961-8275 DATE: 12 / 04 / 24 FISCAL PERIOD: July 1, 2024 to June 30, 2025 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5120.02.115 Fin Inter Cont & TAT, OCE-Misc. Cont Svc $ 2,000 TOTAL: $ 2,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5120.06.450 Fin Inter Cont & TAT, Eqp-Off Eq-Fix-Fur $ 2,000 TOTAL: $ 2,000 EXPLANATION (Provide complete explanation): Transfer funds from Cont Svc — funds available in the Miscellaneous Contract Services account because costs were less then anticipated. Transfer funds toEgp-Off Eq-Fix-Fur — to purchase chairs/furniture for TAT office never purchased before ( new division created in 2022). I!' n. I'11 SUBMITTED BY: ( DATE: DEC I 20?4 Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial i �.--_ C. C 1 6 2024 Signed: DATE: 1 / Director of Finance x Approved Deferred _ Denied DATE: Transfer No. 2 0 R. Form #:A-102 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Kelly Ann Fujii PHONE: 8089693351 DATE: 12 12 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.311.5312,04.449 TO: ACCOUNT NUMBER 0 10. 311.5312.07.115 ACCOUNT TITLE FrA Sec 5339 (a) Cap Gnt 21124, Mot Veh ACCOUNT TITLE FTA Sec 5310 ARPA Cap Gnt FY 23- 24(Dis) EXPLANATION (Provide complete explanation): Funds were erroneously allocated to the incorrect account number. AMOUNT $ 39,410.00 TOTAL: $ 39,410.00 --------- -- AMOUNT $ 39,410.00 TOTAL$ 39,410.00 SUBMITTED BY. C�— DATE: 22/ ZQ _,:::�bepa.Ameni Head ACTION: Recommend Approval Recommend Deferral Recommend Denial igned: ... ....... .... ..... 2024 ....... . ... DATE: Director of Finance Approved Deferred Denied Signed: DATE: r Transfer No. Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE COUNTY OF HAWAH 0 • �' ILI- 0 DIVISION: AUXILIARY SERVICES CONTACT: Darwin Okinaka PHONE: 932-2906 DATE: 12 / 10 / 24 FISCAL CONTACT: Nikol Lonokauu 4932-2921 — FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.221.6223.06.449 Fire Auxiliary Services, Motor Vehicles AMOUNT $ 60,000,00 TOTAL: $ 60.000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.8g.449 Ocean Safety Eqpt, Motor Vehicles $ 55,000.00 010.221.6228:8?.4,58 Ocean Safety Eqpt, Rescue Eqpt 5,000.00 TOTAL $ 60.00000 EXPLANATION (Provide complete explanation): Funds available in Fire Auxiliary Services, Motor Vehicles due to the availability of federal grant funding. Funds needed in Ocean Safety to purchase a new vehicle for a new created Water Safety Officer V position, and a new UTV for Kohanaiki Beach Park. i-. SUBMITTED BY: DATE: r / / . Department Head ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial igned: &^�./'" Director of Finance 0( Approved Signed: _ Deferred P 1 3 2024 DATE: / — Denied TE: l �- / l � / .�20:94 Transfer No. ?,-2' 6- RECEIVED Form #:A-102 COUNTY OF HAWAPI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH & DEVELOPMENT DIVISION: CONTACT. Debra Funai DEC 2 0 2024 MAYOR - HILO PHONE: 961-8584 DATE: 12 / 17 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.161.5161.02.111 ACCOUNT TITLE Research & Dev OCE, Rental/Lease of Equipment AMOUNT $ 700.00 TOTAL: $ 700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.18.450 Research & Dev Eqpt, Office Equipment- $ 700.00 Fixtures -Furnishings TOTAL: $ 700.00 EXPLANATION (Provide complete explanation): Transfer of funds is needed in the Research & Development Office Equipment -Fixtures -Furnishings account due to increase in staff and need for more workstations. Funds are available in the Research & Development RentaULease of Equipment account due to lower than anticipated expenses. isfflfir Department Head ACTION: J Recommend Approval _ Recommend Deferral Signed:� Director of Finance Signed: DATE: BE C 6 d/ 2024 Recommend Denial rr r 1 8 2024 DATE: I / Approved ` Deferred _ Denied DATE: la, / 126 / 09 Transfer No. 2-',,2) %.1 RECEIVED Form #,A-102 COUNTY OF HAWAPI Reviss& 07/01 REQUEST TO TRANSFER FUNDS DEC 211 2024 MAYOR -HILO DEPARTMENT: Public Works DIVISION; Highways CONTACT: T'J eForsythe PHONE: 961-8349 DATE: 12 / 20 / 2024 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020,301.5301.02.115 Highway Maint Adm in Oce, Misc Contract $ 50,000,00 020.301.5301.02.104 Highway Maint Admin Oce, Travel/Conff, 20,000.00 020,301.5301.02,111 Highway Maint Admin Oce, Rental/Lease 11,020.00 TOTAL: $ 81,020.00 TO: ACCOUNT NUMBER ACCOUNTTITLE AMOUNT 020.301,5301.06.480 highway Maint Admin Eqpt, Misc Equip $ 81,020.00 — _ TOTAL: $ 81 020.00 EXPLANATION (Provide complete explanation): Transfer of funds ($50,000.00) for budgeted GPS Devices/Service appropriated in Highway Maint Admin Oce, Misc Contract account to purchase devices from Highway Maint Admin Eqpt, Misc Equip account. Quote for equipment and first year service higher than budget estimate. Additional funds available from Highway Maint Admin Oce, 'fraveI/Conf account ($20,000.00) due to budgeted Overseers/Superintendent's Conf was cancelled this fiscal year. Additional funds available from flighway Maint Admin Oce, RentaULease account (11,020.00) as budgeted lease amount for FY25 equipment will be less than estimated due to equipment delivery dates. SUBMITTED BY: Winly M04 OPN DATE: log / °1I 1 d `1 Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: "� ; �f - ' 1 0 DATE: 2024 W 1 _ Director of Finance _ Approved Deferred , Denied Signed: UFC 2'1 2�2� 9 Managing Director DATE; 1 `� ' J,�or Transfer No. 1-- o RECEIVED Form #:A-102 COUNTY OF HAWAVII Revised: 07101 DEC 2 4 2024 REQUEST TO TRANSFER FUNDS MAYOR - HILO DEPARTMENT: Office of Housing and Community Development DIVISION: Grants Management CONTACT: Royce Shiroma PHONE: 961-8379 DATE: 12 / 19 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.94.115 2020 Kiheipua Emergency Shelter - Certified $ 11,90,97 Kitchen Construction 01 0.9331.5936.215.115 1-022 West Hawaii Emergency Shelter and $ 21;365.61 Facility Energy Efficiency Improvements 010.931.5936.27.115 2022 Administration. Planning & Fair $48,413.42 Housing TOTAL: $ 81,68100 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.51.115 2022 Mental Health Kokua - I filo Residential $81,683,00 Housing Complex Renovations TOTAL: $ 81,683,00 EXPLANATION (Provide complete explanation): Request to transfer excess program Income funds from the 20210 Kiheipua Emergency Shelter Certified Kitchen Project., 20221 West Hawaii Emergency Shelter and Facility Energy Efficiency Improvements project, and the 2022 Administration., Planning and Fair Housing account to the 2022 Mental Health Kokua - Hilo Residential Housing Complex Renovations project for additional funding needed for unforeseen expenses including water line repairs and water heater replacements and higher than anticipated expenses for flooring, electrical fixtures, and appliances. As required by the CIDBG program's Citizen Participation Plan, notification was provided to ]HUD and a public notice of non -substantial reprogramming will be published. SUBMITTED BY: DATE: t 2- / 2,0 Department Head of ACTION: Recommend Approval Recommend Deferral Recommend Denial DEC 2 3 2024 DATE: Director of Finance — Approved — Deferred — Denied Signed: DATE: Or -Mayor managing Director: Transfer No. 2� cil Form #:A-1 02 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Prosecutina Attornev DIVISION: Admin CONTACT: Grant Nagata PHONE: 808-934-3310 DATE: 12 / 13 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.271.5271.02.109 TO: ACCOUNT NUMBER 010.271.5271.09.454 ACCOUNT TITLE Pros Atty Oce, Equip Repairs ACCOUNT TITLE Pros Atty Oce, Computer Eqpt AMOUNT $ 11,000.00 TOTAL.- $ 11,000.00 AMOUNT $ 11,000.00 AL: $ 11 ,000.00 EXPLANATIP (Provide complete explanation): Additional f ds idenfified in our OCE equipment repairs due to lower than expected equipment repair and maintenance'dosts. Funds needed in our computer equipment account to improve our cyber security and meet CJIS requirements. SUBMITTED BY: Ok_�— Department Head ACTION.- V Recommend Approval Recommend Deferral Signed: S-) Director of Finance X Approved Deferred DATE.- 12 / 18 /24 Recommend Denial U DATE: 01" t 3 2924 Denied Signed: > DATE: zee ayor Managing Director Transfer No. 1