Loading...
HomeMy WebLinkAboutCOM 0094.001 2024-2026C. Kimo Alameda, PhD Mayor William V. Brilhante Jr. Managing Director Merrick Nishimoto Depu(v Managing Director DATE 11111111161 (ffau tfix .of lid CIVIL DEFENSE AGENCY 920 Ululani Street . Hilo, Hawai'i 96720-3958 (808)935-0031 January 9, 2025 Dr. Holeka Inaba, Council Chair and Council Members VIA: Wilson Crider, Acting troller FROM: Talmadge Magno, Civil D se Ad i istrator Talmadge J. Magno Civil Defense Administrator RE: NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 24-32 (current Budget Ordinance) Name of Grant Program: State Homeland Security Program FY24 Federal or State Grantor: State of Hawaii, Department of Defense, Department of Law Enforcement/Office of Homeland Security County Grantee Department or Agency: Hawaii County Civil Defense Agency Grant No. (IF KNOWN): EMW-2024-SS-05015 Amount of Grant: $760,000.00 Amount of County Match: None County Revenue & Expenditure Account Numbers: 3310.68 & 010.241.5241.86 Grant Period (Commencement & Completion): 9/l /24-8/31 /26 Purpose of Grant: To implement the National Preparedness System (NPS) by supporting the building, sustaining, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG). The funds are provided to Mitigate, Prevent, Prepare, Respond, and Recover from threats and incidents of terrorism. Furthermore, to enhance the capability of state and county agencies to prevent, protect, and respond to incidents of terrorism, but also supports all threats and hazards within the context of terrorism. Is final report required by grantor? S1 Yes ❑ No Notification attached: Yes ❑ No, because Comm. No. Ref. To: Hawai'i County is an equal opportunity provider and employer Ref. Date JAN 2 2U2� JOSH GREEN, M.D. GOVERNOR KE KIA'AINA STATE OF HAWAI'I I KA MOKU'AINA O HAWAI'I SYLVIA LUKE DEPARTMENT OF LAW ENFORCEMENT LT GOVERNOR KE KE'ENA Ka `Oihana Ho`oko Kanawai 715 South King Street Honolulu, Hawai'i 96813 October 3, 2024 Honorable Mitch Roth Mayor, County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Mayor Roth: Fiscal Year 2024 Homeland Security Grant Program Sub Recipient Award Grant Agreement Articles and Special Conditions JORDANLOWE DIRECTOR MICHAEL VINCENT Deputy Director Administration JARED K.REDULLA Deputy Director Law Enforcement The State of Hawaii has been awarded the Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) funds from the Department of Homeland Security, Federal Emergency Management Agency, Preparedness Directorate Grants and Training. The FY 2024 HSGP funds are provided to Mitigate, Prevent, Prepare, Respond, and Recover from threats and incidents of terrorism. The FY 2024 HSGP supports the County of Hawaii in leveraging funding to support the National Preparedness System initiatives. This grant is a result of congressional funding to enhance the capability of state and county agencies to prevent, protect, and respond to incidents of terrorism, but also supports all threats and hazards within the context of terrorism. The FY 2024 HSGP funding is distributed by investments and projects. The investments are a "collage" of programs and capability reviews submitted by the County of Hawaii during the application period. A copy of the investments and projects for the County of Hawaii are attached to the Sub Recipient Award Grant Agreement Articles and Special Conditions. While the HSGP funding continues to focus on terrorism, the support for all threats and hazards relating to acts of terrorism and other associated catastrophic preparedness is encouraged. It is also necessary that 35 percent of the HSGP continues to support law enforcement. Honorable Mitch Roth October 3, 2024 Page 2 The County of Hawaii is the recipient of $760,000.00. The grant funds are distributed in the investments and projects as shown with the attached Sub Recipient Award Grant Agreement Articles and Special Conditions. The HSGP funds not encumbered prior to December 31, 2026, will be subject to re - prioritization from the County of Hawaii and reallocated to established investments and projects. The Hawaii Department of Law Enforcement, Office of Homeland Security will continue to support the County of Hawaii's participation in training and exercises to improve core capabilities and support emergency Mitigation, Prevention, Preparedness, Response, and Recovery missions. In addition, the distribution of the FY 2024 HSGP funds is provided to identify the agency support of funding and how those funds provide benefit to the county jurisdictions by the respective state agency. The County of Hawaii will utilize the 2024 Implementation Strategy for Homeland Security to effectively fill the gap between needs and existing capabilities. All funds will be identified in a Detailed Budget Worksheet (DBW) which is included with the attached Sub Recipient Award Grant Agreement Articles and Special Conditions. The Sub Recipient Award Grant Agreement Articles and Special Conditions includes the terms and Conditions for the grant funding. If you agree with the Sub Recipient Award Grant Agreement Articles and Special Conditions, please sign in the designated areas no later than October 31, 2024. Thank you for your cooperation in expediting this initiative. If you have any questions, please have your staff contact me at (808) 369-3570, or via email at frank.i.pace@hawaii.gov. Sincerely, FRANK J.PACE Administrator Office of Homeland Security Hawaii Department of Law Enforcement c: Mr. Talmadge Magno, Hawaii County Civil Defense Agency Mr. William B. Hanson, Hawaii County Civil Defense Agency Ms. Bliss Kato, Hawaii County Civil Defense Agency Mr. Glen Badua, Office of Homeland Security HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS Hawaii Department of Law Enforcement, Office of Homeland Security Homeland Security Grant Program: Sub Recipient Award 1. Date: October 3, 2024 2. Notice of Funding Opportunity (NOFO) Title: 3. Grant Period of Performance (*SAA two-year Fiscal Year 2024 Homeland Security Grant Program (HSGP) period of performance): CFDA Number: 97.067 09/1/2024 - 08/31/2026 4. Agreement Number: 5. Federal Award Date: 6. Name of Federal Awarding Agency: EMW-2024-SS-05015 September 19, 2024 Department of Homeland Security, Federal Emergency Management Agency 7. Name of State Administering Agency (SAA): 8. SAA FAIN / Vendor ID No: V00191104 Hawaii Department of Law Enforcement SAA SAM UEI Number: GDZUEAYUZ5G3 9. Sub Recipient: 10. Sub Recipient SAM UEI 11. Sub Recipient Award Date: The County of Hawaii, Hawaii County Civil Number: F7S9S5D2CSP3 October 3, 2024 Defense Agency 12. Sub Recipient Award Funding Amount: State Homeland Security Program (SHSP): $760,000.00 13. Instructions/Comments Sub Recipient Award shall be in effect for the duration of the project period stated above. Funds shall be made available on the Sub Recipient Award date. The award shall be signed by the agency below and returned to the Hawaii Department of Law Enforcement, Office of Homeland Security by October 31, 2024. The Sub Recipient Award is made in the amount and for the project period referenced above to the Sub Recipient identified above. This Sub Recipient Award is subject to compliance with the general conditions governing grants and sub recipient awards and any attached Certified Assurances or Special Conditions. This Sub Recipient Award is subject to compliance with all federal, state laws and all guidelines identified in the above -mentioned Notice of Funding Opportunity. The undersigned Sub Recipient Authorized Official hereby acknowledges he/she is authorized to legally bind the Sub Recipient and certifies acceptance of the above -described Sub Recipient Award on the terms and conditions specified or incorporated by reference above and those stated in the approved application. FY 2024 Homeland Security Grant Program Page 1 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS 14. Funded Investments and Projects - State Homeland Security Grant Program Dept / Agency Investments Projects Core Capability Funding Level Risk Management for 9 - Emergency Response Emergency Backup Protection Programs HCDA Operations Power Transfer Switches and Activities $400,000.00 7 - Emergency Emergency Operational HCDA Communications Communications Communications $50,000.00 8 - Law Enforcements Physical Protective HCDA Minimum Physical Access Control Measures $220,000.00 10 - Planning Program and Project Support Training / Physical Protective HCDA Exercise Evacuation Operations Measures $25,000.00 NP 5 - Enhancing Community Preparedness Whole Community Operational HCDA and Resilience Citizen Corps Program Coordination $40,000.00 Emergency 9 - Emergency Response Management Long- HCDA Operations Term Food Long Term Vulnerability $25,000.00 TOTAL SHSP FUNDING $760,000.00 FY 2024 Homeland Security Grant Program Page 2 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS 15. Retention of Funds: Designation of state agency as the sub recipient of the local share of grant funds for a project(s) benefiting the local jurisdictions) in the State of Hawaii. If agreed by the local jurisdiction the State may retain a portion of the local share of the eighty percent (80%) designated for the local jurisdiction for planning, equipment, exercises and/or training. These funds will be coordinated by the State Administrative Agency (SAA) on behalf of the local jurisdiction. As the duly authorized official of the County of Hawaii, Hawaii County Civil Defense Agency, I understand the FY 2024 Homeland Security Grant Program investments/projects support the Hawaii Department of Law Enforcement, Office of Homeland Security to complete the project(s) identified below in the amount of $644,612.50. With written approval from the County of Hawaii, Hawaii County Civil Defense Agency, the SAA assigns the Hawaii Department of Law Enforcement, Office of Homeland Security to utilize the local portion of grant funds for the purpose of continuing direct support of the local homeland security grant funded programs in accordance with federal program guidelines. Sub Recipient Project and Description Shared Funding Retained OHS- Contribution NP2- Hawaii State Fusion Center $235,000.00 UH West Oahu - Contribution NP3-Combating Domestic Violent Extremism $100,000.00 State Elections Office — Contribution NP6 - Enhancing Election Security $131,000.00 OHS -Statewide Training Program $38,612.50 OHS -Homeland Security Planning $140,000.00 TOTAL SUB RECIPIENT CONTRIBUTION PORTION $644,612.50 FY 2024 Homeland Security Grant Program Page 3 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS Responsible Official Signature: Date: Minh Roth l 10/14/2024 Mayor, County of Hawaii `— Approve as to Form Signature: Date: Dakota K. Frenz Oako-�// a �`• FYenz 10/14/2024 Deputy Corporation Counsel Sub Recipient Project Officer Signature: Date: Talmadge Magno Emergency Management Director 7 7✓44WA%e-"K,r, 10/14/2024 Hawaii County Civil Defense Agency Authorized Official Frank J. Pace Signature: Date: Administrator Office of Homeland Security --- - 10/04/2024 Hawaii Department of Law Enforcement Approve as to Form Signature: Date: Craig Y.lha ��.,�-- 10/16/2024 Deputy Attorney General FY 2024 Homeland Security Grant Program Page 4 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS Date: October 3, 2024 Sub Recipient: County of Hawaii, Hawaii County Civil Defense Agency Notice of Funding Opportunity (NOFO) Title: FY 2024 Homeland Security Grant Program Agreement Number: EMW-2024-SS-00015 Program: State Homeland Security Program (SHSP) CFDA Number: 97.067 Sub Recipient Award Funding Amount: SHSP: $760,000.00 ARTICLE I - PROGRAM DESCRIPTION The Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) is pivotal in implementing the National Preparedness System (NPS) by supporting the building, sustaining, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG). The development and sustainment of the core capabilities are not exclusive to any one agency or governmental activity but through the combined efforts of the whole community. The HSGP supports all core capabilities across the Mitigation, Prevention, Preparedness, Response, and Recovery mission areas. Files and information related to the NPS can be found at https://www.fema.gov/national-preparedness-system. The County of Hawaii, Hawaii County Civil Defense Agency is being awarded a total of $760,000.00 under the FY 2024 HSGP funding. These funds are not for the purpose of Research and Development and may not be used as such. The approved FY 2024 HSGP award and the distribution of the FY 2024 HSGP funds to the County of Hawaii, Hawaii County Civil Defense Agency are available at Attachment 2 (FY 2024 Funding Distribution). The distribution provides an understanding of funds agreed by state agencies that support the County of Hawaii, Hawaii County Civil Defense Agency. The distribution table is to ensure that the Grant Agreement Articles and Special Conditions clearly identifies the purpose of the funds, responsible agency, and the desired benefit. The distribution is to ensure the funds are being distributed based on the 80% (State) and 20% (local) split. This is reiterated with the Retention of Funds that are included with the Funding Distribution. ARTICLE II - AUTHORITIES The Authorizing Authority for the FY 2024 HSGP is The Homeland Security Act of 2002 (Public Law 107-296) (6 U.S.C. 603). The Appropriation Authority for the HSGP Program is The Department of Homeland Security Appropriation Act, 2020, (Public Law 115-31). The CFDA number for the FY 2024 HSGP is 97.067. National Priorities for FY 2024 HSGP are identified below: 1. Enhancing the Protection of Soft Targets / Crowded Places - No minimum percentage 2. Enhancing Information and Intelligence Sharing and Analysis - No minimum percentage 3. Combating Domestic Violent Extremism - No minimum percentage 4. Enhancing Cybersecurity - No minimum percentage 5. Enhancing Community Preparedness and Resilience - No minimum percentage 6. Enhancing Election Security - 3% Minimum 7. Law Enforcement - 35% allocation FY 2024 Homeland Security Grant Program Page 5 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS The HSGP is a core assistance program that provides funds to build capabilities at the State and local levels and to implement the goals and objectives included in the State of Hawaii Implementation Strategy of Homeland Security and initiatives in the SPR. Activities implemented under HSGP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, response to, and recovery from terrorism. Many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. ARTICLE III - PERFORMANCE PERIOD The period of performance period is for three years. However, the State Administrative Agency (SAA) enforced a two- year performance period (24) months from the effective date of the grant award: September 1, 2024, through August 31, 2026. The County of Hawaii, Hawaii County Civil Defense Agency shall not incur costs pertaining to the operations of the program or any related program project or activities beyond past August 31, 2026. If the County of Hawaii, Hawaii County Civil Defense Agency requires the final year to complete the project(s), a written justification will need to be submitted to the SAA explaining why the third year is required to complete the project. The SAA will then determine if the final year of the period of performance will be honored. If so, an Adjustment Notice will be issued. ARTICLE IV - AMOUNT AWARDED AND DISTRIBUTION Expenditures of all grant funds must be allocated against the approved FY 2024 Implementation Strategy for Hawaii Homeland Security. The County of Hawaii, Hawaii County Civil Defense Agency receiving the FY 2024 HSGP funds is required to complete an initial Detailed Budget Worksheet (DBW) and an Initial Strategy Implementation Plan (ISIP) identifying the use of the funds. Once the ISIP is approved, changes will be submitted to the Department of Homeland Security (DHS) Preparedness Directorate, for approval and initial review for Environmental Historical Preservation Categorical Exempt items. These activities will be completed within the 45-day requirement from the date of the award. Funds may only be allocated against the approved FY 2024 investment justifications and projects as shown in Attachment 3 (FY 2024 Detailed Budget Worksheet). The HSGP Guidance provides allowable costs for authorized program expenditures by program, planning solution and category for sub recipient. As annotated in the DBW, the grant funds may be used to support training, exercises, planning, overtime to support training and exercise program, travel, supplies, and contractual services associated with implementing the Implementation Strategy for Homeland Security. Personnel associated with the execution of the grant programs will be identified under Management and Administration (M&A). The County of Hawaii, Hawaii County Civil Defense Agency may use funds to hire program personnel to support specific programs under planning, training, or exercises. Personnel descriptions must be on file with grant records at the Hawaii Department of Law Enforcement, Office of Homeland Security (DLE, OHS). FY 2024 Homeland Security Grant Program Page 6 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS ARTICLE V - COST-SHARE/MATCH There is no cost share or match required for these grant funds. If expenditures exceed the maximum amount of funding, the County of Hawaii, Hawaii County Civil Defense Agency shall be responsible for the costs in excess of the approved budget. ARTICLE VI - MAINTENANCE OF EFFORT/SUPPLANTING OF FUND The funds shall be used to supplement and shall not be used to supplant funding dedicated to this effort. ARTICLE VII - ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS The HSGP cannot be transferred between investments without prior approval. Threat and Hazard Identification and Risk Assessment (THIRA). Each state is required to develop a THIRA annually and is due December 315t. The THIRA process will provide a foundation to justify and guide preparedness activities and investments at all levels of government. The THIRA will evaluate a wide range of threats and hazards based on analysis of relative consequences of the various threats and hazards. As requested, the County of Hawaii, Hawaii County Civil Defense Agency shall participate in the discussion / development of the THIRA and stakeholder SPR. Stakeholder Preparedness Report. The Post -Katrina Emergency Management Reform Act of 2006 (Public Law 109-295) requires any State that receives Federal preparedness assistance to submit a Stakeholder Preparedness Report to the Department of Homeland Security / Federal Emergency Management Agency (DHS/FEMA). Environmental Planning and Historic Preservation (EHP). The County of Hawaii, Hawaii County Civil Defense Agency must comply with the EHP in accordance with OHS Information Bulletin 271, dated December 5, 2007, and FEMA Policy #108-023-1, Grant Programs Directorate, Environmental Planning and Historic Preservation Policy Guidance. For projects requiring an EHP screening review, the County of Hawaii, Hawaii County Civil Defense Agency must complete and submit appropriate documentation prior to encumbering funds. The DBW provides projects that are categorically exempted from EHP as well as projects that require an EHP screening review. National Incident Management System (NIMS). The County of Hawaii, Hawaii County Civil Defense Agency is required to implement NIMS. Incident management refers to how incidents are managed across all homeland security activities, including prevention, protection and response, mitigation, and recovery. The County of Hawaii, Hawaii County Civil Defense Agency must use standardized resource management concepts for resource typing, credentialing, and an inventory to facilitate the effective identification, dispatch, deployment, tracking and recovery of resources. Property Accountability. The County of Hawaii, Hawaii County Civil Defense Agency is required to provide a complete inventory listing for each project in the investment to the Hawaii IDLE, OHS prior to the official closeout of the FY 2024 HSGP. The inventory list should be in compliance with the County of Hawaii, Hawaii County Civil Defense Agency Property and Inventory Management Procedures. Inventory conditions such as wear and tear, disposals, and transfers, must be annotated on the inventory list. The inventory listing will be provided to the Hawaii DLE, OHS prior to the closeout of the grant. FY 2024 Homeland Security Grant Program Page 7 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS Monitoring: The County of Hawaii, Hawaii County Civil Defense Agency is subject to desk and site monitoring at least once a year for all open grant programs. Internal Controls: Each entity receiving Federal Grant funds must establish and maintain effective internal controls over federal awards to provide reasonable assurance that awards are being managed in compliance with laws and regulations. Standard Financial Requirements. The County of Hawaii, Hawaii County Civil Defense Agency shall comply with all applicable laws and regulations. A non-exclusive list of regulations commonly applicable to DHS/FEMA grants are listed below: • 2 CFR 200 Uniform Guidance • Cost Principles are identified in 2CFR Part 200, Subpart E • Contract Provisions are identified in 2CFR Part 200, Appendix II • 28 CFR Part 23, Criminal Intelligence Systems Operating Policies Technology systems funded or supported with Homeland Security Grant Program funds comply with 28 CFR Part 23 ARTICLE VIII - REQUEST FOR REIMBURSEMENT The method of payment will be on a reimbursement basis. All reimbursement documents will be submitted to the Hawaii IDLE, OHS with an original signature on the transmittal reimbursement request to include supporting documentation. Please refer to the "procedures for reimbursement checklist" which can be downloaded at https://Iaw.hawaii.gov/ohs/grants/resource-library/. Payment will be made to the County of Hawaii, Hawaii County Civil Defense Agency unless otherwise identified on the transmittal reimbursement request. ARTICLE IX - FINANCIAL REPORTS FINANCIAL STATUS REPORT: The Hawaii DLE, OHS shall submit financial reports (Federal Financial Report SF-425) to FEMA within 30 days after the end of each quarter. A final financial report for the grant is due 90 days after the close of the grant. REPORT SUBMISSION: The Hawaii IDLE, OHS will send out a Quarterly Expenditure and Tracking Workbook for the sub recipient to complete. The County of Hawaii, Hawaii County Civil Defense Agency is obligated to complete and submit the quarterly reports to the Hawaii IDLE, OHS by the 5th day of the month following the end of each quarter. The Quarterly Expenditure and Tracking Workbook provides compliance with the DHS/FEMA reporting requirement. The workbook will provide investments and projects based on the DBW for information related to encumbrances and expending the allocated funds. Providing updates over a 90-day period is important to assess our performance. This information from this report will feed into the Semi -Annual and Bi-Annual Strategy Implementation Reports that Hawaii IDLE, OHS completes on a semiannual basis (June 301h and December 31St) to DHS/FEMA. FY 2024 Homeland Security Grant Program Page 8 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS ARTICLE X - OTHER Project Modifications As projects are underway, it may be necessary to modify or deviate from the planned and approved project activities, goals, or scope. Sub recipients that are considering a project rescope will require prior review and approval from the Hawaii DLE, OHS. If approved a detailed budget worksheet change request will be completed with all the necessary supporting documentation attached. Electronic Signature The use of electronic signature with an audit receipt will be an acceptable alternative to an original signature for all forms and documents utilized by Executive Branch agencies as stated in Chapter 489E, of the Hawaii Revised Statutes (HRS), Uniform Electronic Transactions Act. Closeout Closeout of the HSGP begins upon receipt. The initial performance period will remain 24-months. The SAA will evaluate the encumbrance commitment of the County of Hawaii, Hawaii County Civil Defense Agency. If necessary, the SAA may withdraw from the County of Hawaii, Hawaii County Civil Defense Agency and reallocate funding to another sub recipient that is prepared to move forward on established investment(s)/project(s). For planning purposes, the following closeout information is provided. Any revisions will be reflected in a Grant Adjustment Notice. FY 2024 Homeland Security Grant Program (E M W-2024-SS-00026) Schedule and Significant Dates (*Dates indicated below are based on the SAA two-year period of performance) • Period of Performance: September 1, 2024 — August 31, 2026 • Last Encumbrance Date: (Purchase orders, contracts, Pcards must be executed by August 31, 2026) • Last date to submit invoices: (Invoices must be submitted to the Hawaii DLE, OHS by August 31, 2026) • Closeout Expenditure Report: September 1, 2026 • Equipment/Inventory Listing Due: September 1, 2026 • Closeout Progress Report: September 1, 2026 • Return of closeout GAN to the Hawaii DLE, OHS: September 15, 2026 When deemed appropriate and in the best interest to the State, the Hawaii DLE, OHS will request extensions to the grant period of performance from DHS/FEMA. During the grant period, additional funds may be made available to the County of Hawaii, Hawaii County Civil Defense Agency specifically as the grant is being closed out and time is critical to encumber funds. Conversely, there may be instances where funds are required to support statewide goals and objectives. If such a situation arises and funds are required, no funds will be withdrawn without coordination with the County of Hawaii, Hawaii County Civil Defense Agency. Closeout Procedures A closeout report is required for the sub recipient to complete for each project. The report will identify how the funds assisted in improving capability and identification of gaps for future investment opportunities and/or funding opportunities. Once the report is completed it will need to be signed by the project manager. FY 2024 Homeland Security Grant Program Page 9 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency HOMELAND SECURITY GRANT PROGRAM SUB RECIPIENT AWARD GRANT AGREEMENT ARTICLES AND SPECIAL CONDITIONS At the end of the grant period of performance (during the liquidation period) an official closeout document will be routed to the sub recipient's Authorized Official, Project Manager, and Financial Officer for esignatures. This formal document signifies the official closure of the grant. Additional administrative guidance is provided to the County of Hawaii, Hawaii County Civil Defense Agency. In addition to the terms stated in this Grant Agreement Articles and Special Conditions, the County of Hawaii, Hawaii County Civil Defense Agency is obligated to comply with the requirements and procedures detailed in the FY 2024 HSGP Notice of Funding Opportunity Announcement. Attachments: 1. FY 2024 Homeland Security Grant Award 2. FY 2024 Initial Funding Distribution 3. FY 2024 Detailed Budget Worksheet FY 2024 Homeland Security Grant Program Page 10 Sub Recipient Award Grant Agreement Articles and Special Conditions County of Hawaii, Hawaii County Civil Defense Agency Award Letter Effective date: 09/19/2024 Russell Fong DEPT. OF LAW ENFORCEMENT, STATE OF HAWAII 715 S KING ST FL 500 HONOLULU, HI 96813 EM W-2024-SS-05015 Dear Russell Fong, U.S. Department of Homeland Security Washington, D.C. 20472 )FEMA Congratulations on behalf of the Department of Homeland Security, your application submitted for the Fiscal Year (FY) 2024 Homeland Security Grant Program, has been approved in the amount of $5,709,090.00 in Federal funding. This award of federal assistance is executed as a Grant. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Award Summary - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity • The Preparedness Grant Manual (PGM) Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, PAMELA WILLIAMS Assistant Administrator, Grant Programs Attachment 1: FY 2024 HSGP Grant Award Award Summary Program: Fiscal Year 2024 Homeland Security Grant Program Recipient: DEPT. OF LAW ENFORCEMENT, STATE OF HAWAII UEI-EFT: GDZUEAYUZ5G3 DUNS number: Award number: EMW-2024-SS-05015 Summary description of award The Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent, protect against, respond to, and recover from terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation's communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Strategic Plan, the HSGP supports the goal to Strengthen National Preparedness and Resilience. Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable): Agreement Articles Program: Fiscal Year 2024 Homeland Security Grant Program Recipient: DEPT. OF LAW ENFORCEMENT, STATE OF HAWAII UEI-EFT: GDZUEAYUZ5G3 DUNS number: Award number: EMW-2024-SS-05015 Table of contents Article Assurances, Administrative Requirements, Cost Principles, Representations, and 1 Certifications Article General Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding from DHS 3 Article Activities Conducted Abroad 4 Article Age Discrimination Act of 1975 5 Article Americans with Disabilities Act of 1990 6 Article Best Practices for Collection and Use of Personally Identifiable Information 7 Article Civil Rights Act of 1964 — Title VI 8 Article Civil Rights Act of 1968 9 Article Copyright 10 Article Debarment and Suspension 11 Article Drug -Free Workplace Regulations 12 Article Duplicative Costs 13 Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX 14 Article E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice 15 Practices to Enhance Public Trust and Public Safety Article Energy Policy and Conservation Act 16 Article False Claims Act and Program Fraud Civil Remedies 17 Article Federal Debt Status 18 Article Federal Leadership on Reducing Text Messaging while Driving 19 Article Fly America Act of 1974 20 Article Hotel and Motel Fire Safety Act of 1990 21 Article John S. McCain National Defense Authorization Act of Fiscal Year 2019 22 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 23 Article Lobbying Prohibitions 24 Article National Environmental Policy Act 25 Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations 26 Article Non -Supplanting Requirement 27 Article Notice of Funding Opportunity Requirements 28 Article Patents and Intellectual Property Rights 29 Article Procurement of Recovered Materials 30 Article Rehabilitation Act of 1973 31 Article Reporting of Matters Related to Recipient Integrity and Performance 32 Article Reporting Subawards and Executive Compensation 33 Article Required Use of American Iron, Steel, Manufactured Products, and Construction 34 Materials Article SAFECOM 35 Article Terrorist Financing 36 Article Trafficking Victims Protection Act of 2000 (TVPA) 37 Article Universal Identifier and System of Award Management 38 Article USA PATRIOT Act of 2001 39 Article Use of DHS Seal, Logo and Flags 40 Article Whistleblower Protection Act 41 Article Environmental Planning and Historic Preservation (EHP) Review 42 Article Applicability of DHS Standard Terms and Conditions to Tribes 43 Article Acceptance of Post Award Changes 44 Article Disposition of Equipment Acquired Under the Federal Award 45 Article Prior Approval for Modification of Approved Budget 46 Article Indirect Cost Rate 47 Article Summary Description of Award and Sub -programs 48 Article HSGP Performance Goal 49 Article Funding Hold: SHSP National Priorities 50 Article Funding Hold: Indirect Cost Rate Information Required 51 Article 1 Assurances, Administrative Requirements, Cost Principles, Representations, and Certifications I. Recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non- Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the federal awarding agency. Article 2 General Acknowledgements and Assurances Recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in effect as of the federal award date and located at 2 C.F.R. Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and subrecipients must acknowledge and agree to provide DHS access to records, accounts, documents, information, facilities, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities and personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements required by law, federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions, and/or federal awarding agency program guidance. V. Recipients must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receiving the Notice of Award for the first award under which this term applies. Recipients of multiple federal awards from DHS should only submit one completed tool for their organization, not per federal award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active federal award, not every time a federal award is made. Recipients must submit the completed tool, including supporting materials, to Civil RightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in these DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs- civil- rights -evaluation -tool. DHS Civil Rights Evaluation Tool I Homeland Security. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension to the 30-day deadline if the recipient identifies steps and a timeline for completing the tool. Recipients must request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal award funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal award funds. Article 4 Activities Conducted Abroad Recipients must coordinate with appropriate government authorities when performing project activities outside the United States obtain all appropriate licenses, permits, or approvals. Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (codified as amended at 42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101- 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) as part of carrying out the scope of work under a federal award are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PI they collect. DHS defines PH as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article 8 Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub. L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 7. Article 9 Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-284 (codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection. therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex, as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units— i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so. Article 11 Debarment and Suspension Recipients must comply with the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689 set forth at 2 C.F.R. Part 180 as implemented by DHS at 2 C.F.R. Part 3000. These regulations prohibit recipients from entering into covered transactions (such as subawards and contracts) with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government- wide implementation (2 C.F.R. Part 182) of the Drug -Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106). Article 13 Duplicative Costs Recipients are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)). However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions. Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 19. Article 15 E.O. 14074 —Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing. Article 16 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article 17 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) Article 18 Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article 19 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient -owned, recipient -rented, or privately owned vehicles when on official government business or when performing any work for or on behalf of the Federal Government. Recipients are also encouraged to conduct the initiatives of the type described in Section 3(a) of E.O. 13513. Article 20 Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, https://www.transportation.gov/policy/aviation-policy/certificated- air-carriers-list)for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article 21 Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded entirely or in part by federal award funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a. Article 22 John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The statute - as it applies to DHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. Article 23 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help- department -supported - organizations -provide -meaningful -access -people -limited and additional resources on http://www.lep.gov. Article 24 Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of the funds provided under a federal award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Per 6 C.F.R. Part 9, recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of Lobbying Activities (SF-LLL). Article 25 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article 26 Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual DHS programs. Article 27 Non -Supplanting Requirement Recipients of federal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that, in the absence of such federal funds, would otherwise have been made available for the same purpose. Article 28 Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, scope of work, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this federal award are incorporated by reference. All recipients must comply with any such requirements set forth in the NOFO. If a condition of the NOFO is inconsistent with these terms and conditions and any such terms of the Award, the condition in the NOFO shall be invalid to the extent of the inconsistency. The remainder of that condition and all other conditions set forth in the NOFO shall remain in effect. Article 29 Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14. Article 30 Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. § 200.323. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article 31 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 32 Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of the federal award, then the recipient must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated by reference. Article 33 Reporting Subawards and Executive Compensation For federal awards that equal or exceed $30,000, recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation set forth at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated by reference. Article 34 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States —this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States —this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured in the United States —this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. The agency should notify the recipient for information on the process for requesting a waiver from these requirements. (a) When the Federal agency has determined that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described at "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. Definitions The definitions applicable to this term are set forth at 2 C.F.R. § 184.3, the full text of which is incorporated by reference. Article 35 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is updated annually and can be found at Funding and Sustainment I CISA. Article 36 Terrorist Financing Recipients must comply with E.O. 13224 and applicable statutory prohibitions on transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible for ensuring compliance with the E.O. and laws. Article 37 Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government -wide financial assistance award term which implements Trafficking Victims Protection Act of 2000, Pub. L. No. 106-386, § 106 (codified as amended at 22 U.S.C. § 7104). The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated by reference. Article 38 Universal Identifier and System of Award Management Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated reference. Article 39 USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Article 40 Use of DHS Seal, Logo and Flags Recipients must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials. Article 41 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections at 10 U.S.0 § 470141 U.S.C. § 4712. Article 42 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. General guidance for FEMA's EHP process is available on the DHS/FEMA Website at: https://www.fema.gov/grants/guidance-tools/environmental-historic. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. Article 43 Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub -recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. Article 44 Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package, recipients will be notified of the change in writing. Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please call FEMA Grant Management Operations at (866) 927-5646 or via e-mail to: ASK-GMD@fema.dhs.gov if you have any questions. Article 45 Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non -state recipient or non -state sub -recipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state sub -recipients must follow the disposition requirements in accordance with state laws and procedures. Article 46 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and non - construction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 47 Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. Article 48 Summary Description of Award and Sub -programs The purpose of the FY 2024 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. This HSGP award consists of State Homeland Security Program (SHSP) funding in the amount of $4,362,750.00 and Urban Area Security Initiative (UASI) funding in the amount of $1,346,340.00, (Honolulu, $1,346,340). These grant programs fund a range of activities, including planning, organization, equipment purchase, training, exercises, and management and administration across all core capabilities and mission areas. Article 49 HSGP Performance Goal In addition to the Biannual Strategy Implementation Report (BSIR) submission requirements outlined in the Preparedness Grants Manual, recipients must demonstrate how the grant -funded project addressed the core capability gap associated with this project and identified in the Threat and Hazard Identification and Risk Analysis (THIRA) or Stakeholder Preparedness Review (SPR) or sustains existing capabilities as applicable. The capability gap reduction must be addressed in the Project Description of the BSIR for each project. Article 50 Funding Hold: SHSP National Priorities FEMA has placed a funding hold on the following investments under the national priority areas, and $662,825.00 of SHSP funds is on hold in the FEMA financial systems. Until the hold is released, the recipient is prohibited from drawing down funds or reimbursing subrecipients, and the subrecipients are prohibited from obligating or expending SHSP funds, for the costs or activities identified below. The hold only applies to the amount of funds identified for each SHSP investment under the national priority areas below. To release this hold, additional information is required for the investments identified below which must be submitted in the December 2024 Biannual Strategy Implementation Report (BSIR). 1. National Priority Areas 30 Percent Minimum Spend Requirement FEMA has placed a funding hold on the award for failure to meet the minimum spend requirement for National Priority Area investments, and $662,825 of SHSP funds is on hold in the FEMA financial systems. A total of $646,000 or 15% of the overall award amount of $4,362,750 was identified as National Priority Area projects. All SHSP applicants are required to submit projects under the National Priority Area investments totaling 30% of the overall award amount. This hold will remain in effect until additional projects aligned with the National Priority Area are submitted in the December 2024 Biannual Strategy Implementation Report (BSIR), reviewed, and approved by your DHS/FEMA GPD Headquarters Preparedness Officer. If you have questions about this funding hold or believe it was placed in error, please contact the DHS/FEMA Headquarters Preparedness Officer. Article 51 Funding Hold: Indirect Cost Rate Information Required FEMA has placed a funding hold on this award, and $20,583.00 budgeted for indirect costs is on hold in the FEMA financial systems. The recipient is prohibited from obligating, expending, or drawing down the funds identified in this Article. To release the funding hold, the recipient must provide a fully executed indirect cost rate agreement negotiated between the recipient and its cognizant Federal agency or a proposal. If the recipient does not have a current indirect cost agreement or proposal, or if the recipient wants to charge the de minimis rate or use a cost allocation plan, the recipient must contact the relevant Program Analyst or Preparedness Officer or Grants Management Specialist for further instructions. If you believe this funding hold was placed in error, please contact the relevant Program Analyst or Preparedness Officer or Grants Management Specialist. Obligating document 1. Agreement 2. Amendment 3. Recipient 4. Type of No. No. No. Action EMW-2024-SS- N/A 922753997 AWARD 05015 5. Control No. WX05785N2024T, WX05786N2024T 6. Recipient Name and Address 7. Issuing FEMA Office DEPT. OF LAW ENFORCEMENT, and Address STATE OF HAWAII Grant Programs 715 S KING ST FL 4 Directorate HONOLULU, HI 96813 500 C Street, S.W. Washington DC, 20528- 7000 1-866-927-5646 9. Name of Recipient 9a. Phone Project Officer No. Russell Fong 8085871347 11. Effective Date of 12. Method of This Action Payment 8. Payment Office and Address FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20742 10. Name of FEMA Project 10a. Phone Coordinator No. Homeland Security Grant 1-877-585- Program Grant Program 3242 13. Assistance 14. Performance Arrangement Period 09/19/2024 OTHER - FEMA COST GO REIMBURSEMENT 09/01 /2024 to 08/31 /2027 Budget Period 09/01 /2024 to 08/31 /2027 15. Description of Action a. (Indicate funding data for awards or financial changes) Accounting' Amount Program Assistance Data 'Prior Awarded Current Total Cumulative Name Listing No. (ACCS Total This Action +Award Non -Federal Abbreviation Code) Award This (-) Commitment 2024-FA- HSGP 97.067 GG01 - $0.00 $4,362,750.00 $4,362,750.00 See Totals P410-xxxx- 4101-D 2024-FA- HSGP 97.067 GH01 - $0.00 $1,346,340.00 $1,346,340.00 See Totals P410-xxxx- 4101-D Totals $0.00 $5,709,090.00 $5,709,090.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A 16 FOR NON DISASTER PROGRAM& RECIPIENT IS REQUIRED TO SIGN AND address)RETURN THREE (3) GOPIES OF THIS DOGUMENT TO FEMA (See Bloek This field is not applicable for digitally signed grant agreements 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE PAMELA WILLIAMS, Assistant Administrator, Grant Programs 09/19/2024 0 w E n !! :_« / _ {} \\ \}\ \3 \\ }� } \\} - § » - \/o o _� - on ( } \ }} } �