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Home My WebLink AboutCOM 0094.005 2024-2026KELDEN B.A. WALTJEN PROSECUTING ATTORNEY STEPHEN L. FRYE FIRST DEPUTY PROSECUTING ATTORNEY DATE: 1 / 16/25 655 KILAUEA AVENUE HILO, HAWAH 96720 PH: (808) 961-0466 FAX: (808) 961-8908 74-675 KEALAKEHE PARKWAY KAILUA-KONA, HAWAH 96740 PH: (808) 322-2552 FAX: (808) 322-6584 64-1067 MAMALAHOA HIGHWAY, C-3 KAMUELA, HAWAI'I 96743 OFFICE OF THE PROSECUTING ATTORNEY FAX: (808) 887-3016 TO: Dr. Holeka Inaba, Council Chair and Council Members VIA: Kay Oshiro, Controller p FROM: Kelden B.A. Waltjen, Prosecuting Attorney RE: NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 24-32 (current Budget Ordinance), Section 7(1) Name of Grant Program: Big Island Juvenile Intake and Assessment Center (BIJIAC) Grantor: Department of Human Services County Grantee Department or Agency: Office of the Prosecuting Attorney Grant No. (IF KNOWN): DHS-24-OYS-442 Amount of Grant: $200,0000.00 Amount of County Match: $0 County Revenue & Expenditure Account Numbers: 3308.88/010.271.5271.95 Grant Period (Commencement & Completion): 10/1/24 to 9/30/25 Purpose of Grant: Implement a Juvenile Intake and Assessment Center to prevent at - risk youth from juvenile delinquency and to prevent futher involvement with juvenile justice system. Is final report required by grantor? ® Yes ❑ No Notification attached: ® Yes No, because Comm. No. Ref. To: Ref. Duu,a - uZb Hawai'i County is an Equal Opportunity Provider and Employer Form NGA 05/19 CONTRACTNO. DHS-24-OYS-442 STATE OF HAWAIJ CONTRACT FOR HEALTH AND HUMAN SERVICES: TRANSACTIONS EXEMPT FROM CHAPTER 103F, HRS This Contract, executed on the respective dates indicated below, is effective as of October 1 2024 between the Department of Human Services, Office of Youth Services (Name of the state department, agency board or commission) State of Hawaii ("STATE"), by its Executive Director (Title ofperson signing.(or the STATE) whose addressis: 1010 Richards Street, Suite 314 Honolulu, Hawaii 96813 and County of Hawaii, Office of the Prosecuting Attorney 0'aine ofPRO f,'IDER) ("PROVIDER"), a Government Entity (Legal form of PROVIDER ix- Corporation, Limited Liability Company, etc) under the laws of the State of Hawaii whose business street address and taxpayer identification numbers are as follows: Business street address: 655 Kilauea Street Hilo, Hawaii 96720 Mailing address if different than business street address: Federal employer identification number. 99-6000567 Hawaii general excise tax number: N/A EXEMPT TRANSACTIONS Page 1 of 6 AG Form 103F6 (02/09) CONTRACTNO. DHS-24-OYS-442 A. This Contract is for a purchase of health and human services that is exempt from the requirements of chapter 103F, Hawaii Revised Statutes, ("HRS"), because: Qthis Contract is between or among government agencies as provided in Section 103F-101(a)(2), FIRS; this Contract is to award grants or subsidies of state funds appropriated by the legislature to a specific organization as provided in section 103F - 101(a)(1), HRS, and section 3-141-503(a)(2), Hawaii Administrative Rules, or to award subawards and subgrants to specific organizations directed by the funding source as provided in section 3-141-503(a)(1); this Contract is wholly or partly funded from federal sources that conflict with the procedures and requirements established by chapter 103F, FIRS, and its implementing regulations; ❑ this Contract is wholly or partly funded from federal sources that (1) identifies a target class of beneficiaries, (2) defines the requirements for a provider to be qualified to participate in the federal program, and (3) has the price of the provided health and human services dictated by federal law; this Contract is for an affiliation agreement with hospitals and other health care providers required for University of Hawaii clinical programs; this Contract is for the services of psychiatrists or psychologists in criminal or civil proceedings as required by a court order or by the rules of the court; this Contract is for a transaction covered by a written exemption from the Chief Procurement Officer for the STATE dated 1 B. The STATE needs the health and human services described in this Contract and its attachments ("Required Services") and the PROVIDER agrees to provide the Required Services. EXEMPT TRANSACTIONS Page 2 of 6 AG Form 103F6 (02/09) CONTRACTNO. DHS-24-OYS-442 C. Money is available to fund this Contract pursuant to: (1) N/A (Identify state sources) in the amount of N/A (state funding) or (2) Title II Formula Grant, JJDP Act of 1974, CFDA 16.540 (Identify federal sources) in the amount of $200,000.00 , or both. (federalfunding) D. The STATE is authorized to enter into this Contract pursuant to: Section 346-63, Hawaii Revised Statutes (Legal authority for Contracts) E. The undersigned representative of the PROVIDER represents, and the STATE relies upon such representation, that he or she has authority to sign this Contract by virtue of (check any or all that apply): corporate resolutions of the PROVI DER or other authorizing documents such as partnership resolutions; corporate by-laws of the PROVIDER, or other similar operating documents of the PROVIDER, such as a partnership contract or limited liability company operating contract; the PROVIDER is a sole proprietor and as such does not require any authorizing documents to sign this Contract; 171 The PROVIDER is a government entity, and the undersigned representative of the PROVIDER is duly -authorized to execute contracts on behalf of such government entity; other evidence of authority to sign: F. The PROVIDER has provided a "Certificate of Insurance" to the STATE that shows to the satisfaction of the STATE that the PROVIDER has obtained liability insurance which complies with paragraph 1.4 of the General Conditions of this Contract and with any relevant special condition of this Contract. G. The PROVIDER produced, and the STATE inspected, a tax clearance certificate as required by section 103-53, HRS. EXEMPT TRANSACTIONS Page 3 of 6 AG Form 103F6 (02/09) CONTRACTNO. DHS-24-OYS-442 NOW, THEREFORE, in consideration of the promises contained in this Contract, the STATE and the PROVIDER agree as follows: 1. Scope of Services. The PROVIDER shall, in a proper and satisfactory manner as determined by the STATE, provide the Required Services set forth in Attachment "1" to this Contract, which is hereby made a part of this Contract, and the Request for Proposals ("UP"), and the PROVIDER's Proposal, which are incorporated in this Contract by reference. In the event that there is a conflict among the terms of this Contract, and either the Proposal or the RFP, or both, then the terms of this Contract shall control. 2- Time of Performance. The PROVIDER shall provide the Required Services from October 1 , 20 24 , to September 30 , 20 25 , as set forth in Attachment "2" to this Contract, which is hereby made a part of this Contract. 3. Compensation. The PROVIDER shall be compensated 0 in a total amount for all required services not to exceed TWO -HUNDRED THOUSAND DOLLARS AND NO1100 DOLLARS ($ 200,000.00 ), which amount includes all fees and costs incurred and any federal, state and local taxes as set forth in attachment "Y to this Contract, which is hereby made a part of this Contract. based upon referrals to the PROVIDER from the STATE, payment for each such referral shall be made according to Attachment "Y'. The STATE shall provide a minimum of referrals to the PROVIDER. 4. Reporting Requirements. in addition to whatever other reports may be required elsewhere in this Contract, the PROVIDER shall also submit a Final Project Report, by (date) October 30 , 20 25 . No amendment to the PROVIDER's Final Project Report shall be considered after (date) October 30 , 2025 5. Certificate of Exemption from Civil Service. The Certificate of Exemption from Civil Service is attached and made a part of this Contract. 6. Standards of Conduct Declaration. The Standards of Conduct Declaration of the PROVIDER is attached and made a part of this Contract. EXEMPT TRANSACTIONS Page 4 of 6 AG Form 103F6 (02/09) CONTRACT NO. DHS-24-OYS-442 7. General and Special Conditions. The General Conditions for Health and Human Services Contracts ("General Conditions") and any Special Conditions are attached hereto and made a part of this Contract. In the event of a conflict between the General Conditions and the Special Conditions, the Special Conditions shall control. 8. Notices. Any written notice required to be given by any party under this Contract shall be (a) delivered personally, or (b) sent by United States first class mail, postage prepaid. Notice required to be given to the STATE shall be sent to: Department of Human Services, Office of Youth Services 1010 Richards Street, Suite 314, Honolulu, Hawaii 96813 Notice to the PROVIDER shall be sent to the mailing address as indicated on page 1. A notice shall be deemed to have been received three (3) days after mailing or at the time of actual receipt, whichever is earlier. The PROVIDER is responsible for notifying the STATE in writing of any change of address. IN VIEW OF THE ABOVE, the parties execute this Contract by their signatures below. STATE By (Signalure) Print Name Leanne Gillespie Print Title Executive Director Date 7 FUNDING AGENCY (to be signed by head of funding agency if other than the Contracting Agency) By Print Name Print Title Date (Signature) EXEMPT TRANSACTIONS Page 5 of 6 AG Form 103F6 (02/09) CORPORATE SEAL (if available) APPROVED AS TO FORM: �g di;r, Deputy Attorney General CONTRACT NO. DHS-24-OYS-442 PROVIDIR� By VN&CHELL D. ROTH MAYOR COUNTY OF HAWAII Date JUL 1 ? 2074 APPROVAL RECOMMENDED: KELD B.A. WALTJ Prosecuting Attorney Date: Jl1L 0 `�'1 APPR D AS TO FORM AND LEGALITY: ^� yy Name '✓�"t.� DEPUT'i Corporation Counsel 0 Date: 1 EXEMPT TRANSACTIONS Page 6 of 6 AG Form 103F6 (02/09)