HomeMy WebLinkAboutCOM 0161.000 2024-2026C. Kimo Alameda, Ph.D.
Mayor
William V. Brilhante Jr.
Managing Director
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808) 961-8569
February 18, 2025
Diane Nakagawa
Director
Malia A. Kekai
Deputy Director
Dr. Holeka Goro Inaba, Council Chair and
Members of the Hawaii County Council
Hawaii County Councilr
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi -year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a
multi -year lease agreement for one multi -function copy machine for the Department of
Information Technology. The monthly cost will be approximately $225.
If there are any questions, please do not hesitate to call Corey Stone of the Department of
Information Technology at (808)323-4355.
Diane Nakagawa
Director of Finance
Enc.
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Nawai'i County is an Equal Opportunity Employer and Provider
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Form #: 8-52
7118191
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Information Technolo y DATE: 01127/2025
STAFF CONTACT: Corey K. Stone PHONE: 808-323-4355
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi -year lease agreement for a period of five (5) years for a
Multi -Function Copier Lease for the Department of Information Technology.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Multi -Function Copier is essential to complete daily job duties and projects in a timely manner. The
current equipment was purchased in 2012 and is at the end of life and uneconomical to repair.
The Multi -Function Copier will be leased for a period of five (5) years. The lease is estimated at
approximately $13,500. The estimated monthly cost of the lease is approximately $225.
Funding for the lease is included in the FY 2024-2025 Budget, OCE base and in the proposed FY 2025-2026
Budget as well.
SIGNED: DATE:
Department Head
MATT KANEALI`I-KLEINFELDER
Chairperson
JAMES E. HUSTACE
Vice Chair
HAWAI`I COUNTY COUNCIL
County ofHawai'i
Hawai 'i County Building
25 Aupuni Street
Hilo, Hawai'i 96720
February 21, 2025
Dr. Holeka Goro Inaba, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
DR. MICHELLE GALIMBA
DR. HOLEKA GORO INABA
JENNIFER KAGIWADA
ASHLEY L. KIERKIEWICZ
HEATHER L, KIMBALL
DENNIS "FRESH" ONISHI
REBECCA VILLEGAS
RE: Resolution No. 93-25 A RESOLUTION AUTHORIZING THE
PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN
ONE FISCAL YEAR FOR A MULTI -YEAR LEASE FOR ONE (1) MULTI-
FUNCTION COPY MACHINE FOR THE DEPARTMENT OF INFORMATION
TECHNOLOGY.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above -referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
''Matt Kaneali`i-Kleinfelder, Chairperson
Committee on Finance
Approve ate/W�'t Co�cil:
Holeka Goro Inaba, Council Chair
Hawaii County Council n m 02,51
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Disapproved/Date/Refer to FC:
Holeka Goro Inaba, Council Chair
Hawaii County Council