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Home My WebLink AboutCOM 0023.008 2024-2026C. Kirno Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 o Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 March 5, 2025 Dr. Holeka Goro Inaba, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council: SUBJECT: Transfer of Funds February 1, 2025 through February 15, 2025 Diane Nakagawa Director Malia A. Kekai Deputy Director Attached is a Report of Transfers Authorized showing transfers made February 1, 2025 through February 15, 2025. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Wilson Crider Acting Controller Attachments Comm. No. aq Hawai'i County is an Equal Opportunity Employer and proidjef. To: FC/ Ref. Date ---kAR - 5 21125 N) cri 0 (D :3 CD w N 0 go 90 -0 0 0 0 CD CD CD CD al cnmmmmcnmmm CO " N) N) (0 (0 CO Cn — W 0 — — W — — — 0 -4 (3) (0 N) C.) W W W M — cn 00000000N) 4 — — — N) --,1 --4 -4 tJ N) 00 CP cn 0 -cn -4 000—MMM04 co M OOOOOOWCDO p — PPPPPPMPP 0 0 oa00000ao 0 0 000000000 M(0 N) cn M cn cn cn cyl cn cn — — M M — 0 0 m -11 C) w — -, — CP C" C) CD N) N -P, 0 0 > x x m -0 w < CD CD G) a) a) o cn a a :3 cD zr =r 3 > cn 90 (D (D M < < M 0(a "aC.-0 c .o 7;03 o. L — m 0 0 m co 0 J y p N Cn 9) P P .A -4 0 m cn rl) 0 .A 00 cn 0 O 0 0 w 0 0 p — 0.0 0 0 CO 0 p 0 0 0000000 0 0 0000000 -n O 0 3> 0 —n 0 (D _0 CD :3. 0 sZ —n (D cr sv —n (D 07 42 C) N) m Form #:A-1 02 COUNTY OF HAWAVI Revised: 07/01 DEPARTMENT: Public Works DIVISION: Building CONTACT: Darnyl Palarna PHONE: (808)961-8470 DATE: 01 /27 /25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.171.5171.22.114 ACCOUNT TITLE Building R&M Oce, Electricity AMOUNT $5,400.00 TOTAL- $ 5 400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 Building R&M Equip, Misc Equipment TOTAL: EXPLANATION (Provide complete explanation): Funds are available in the Building R&M Oce, Electricity account due to lower than anticipated costs. Funds are needed for a plumbing drain machine to snake and clean the main waste line. B��M I"T E D BY: op Department Head -ICYN: " Recommend Approval Recommend Deferral Signed: _ _-'u 011-- Director of Finance / Approved Deferred DATE: J A N 2 9 2025 Recommend Denial DATE: JAN Y 0 20, 5 wq�- -. Signed: FEB 0 5 2025 Mayor DATE: Transfer No, M Form#:A-102 COUNTY OF HAWAII Revised: 07/01 DEPARTMENT: Parks & Recreation DIVISION: Park Maintenance CONTACT: Charmaine Felipe PHONE: 808-961-8560 DATE: 01 / 27 / 2025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.500.5505.02.229 ACCOUNT TITLE Park Maint Oce, Bldg & Construction Materials AMOUNT $ 420,000.00 TOTAL: $ 420 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.449 Parks Maint Equip, Motor Vehicle Kill ul K01 11 TOTAL: $ 420 000.00 EXPLANATION' (Provide complete explanation): Funds are needed to purchase seven mid -size 4x4 trucks to replace seven aged and decrepit trucks for the Parks Maintenance Division. Current trucks are either non -operable or will be removed from operation due to costly major repairs. Mid -size trucks are vital to the Parks Maintenance operations. Funds are available from the Building & Construction Materials account due to some projects being delayed due to staffing capacity. SUBMITTED BY: s ACTION: V Recommend Approval _ Recommend Deferral Signed: L�- Director of Finance DATE: l 2-8"1 ;t5_ — Recommend Denial DATE: / / 3 ! Approved _ Deferred Denied FEB 0 5 2025 Signed: DATE: Mayor Transfer No.� Form #:A-102 Revised: 07/01 DEPARTMENT: Finance CONTACT: Ted Sch COUNTY OF HAWAII DIVISION: Budget PHONE: x8259 DATE: 2 / 7 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.911.5913.07.341 TO: ACCOUNT NUMBER 010.201.5215.05.104 ACCOUNT TITLE Provision for Training ACCOUNT TITLE Police Training Account EXPLANATION (Provide complete explanation): AMOUNT $ 26,238 TOTAL: $ 26,238 AMOUNT $ 26,238 TOTAL: $ 26,238 Police Awarded Provision for Training funds for multiple training events. RECEIVED • Middle Management Leadership • Property and Evidence Management FEB 10 2025 • CALEA Spring Conference • Supervising a Property and Evidence Unit MAYOR - HILO • Leadership/First Level Leadership in Police Records • ATF Post -Blast Investigation Techniques training • Recruiting and Retaining the Next Generation of Law Enforcement Training • Geolocation Date for Law Enforcement Investigators • Tactical Operations Liability/Enhancing Legal and Operational Outcomes. SUBMITTED BY: �__DATE: 2 / 7 / 25 far Department ead ACTION. — Recommend Approval _ Recommend Deferral _ Recommend Denial tX/" Y - 025 Signed: DATE: Director of Finance Approved Signed: — Deferred Denied DATE: F � R 1 1 ms Transfer No. 57,�- 77-P- Form #:A-102 COUNTY OF HAWAII Revised: 07/01 DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 2 ! 7 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.911.5913.07.341 Provision for Training TO: ACCOUNT NUMBER ACCOUNT TITLE 010.671.5671.02.104 Environmental Mgmt Oce, Travel/Conference EXPLANATION (Provide complete explanation): DEM awarded Training Provision funds for Project Management All Access Training, AMOUNT $ 1,500 AL: $ AMOUNT $ 1,500 TOTAL: $ 1.500 RECEIVED FEB 1 0 2025 MAYOR b HILO SUBMITTED BY: _ �L DATE: 2 ! 7 / 25 /> Department Hed ACTION. _ Recommend Approval _ Recommend Deferral _ Recommend Denial FEB j 0 1 �11) Signed: DATE: ector of Finance Approved _ Deferred Denied DATE: F/F0 117075 Transfer No. 37 � Form #:A-102 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: ,� / -t / 2,; FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 15,500 TOTAL: $ 15,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.115 Research & Dev Oce, Misc. Contract Svcs $ 15,500 TOTAL: $ 15,500 EXPLANATION (Provide complete explanation): Department of Research and Development awarded Training Provision funds for Grant Writing USA training. RECEIVED FEB 10 2025 MAYOR - HILO SUBMITTED BY: � DATE: _2,-_L7_/_24_ Department I-f�ad ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: / `/ rector of Finance 1� Approved — Deferred DATE: t�Q Transfer No. 11 �-7,P-77`1 Form #:A-1 02 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT- RESEARCH &DEVELOPMENT DIVISION: CONTACT: Debra Funai PHONE: 961-8584 DATE: 01 1 21 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010-161.5161.02.111 ACCOUNT TITLE Research & Dev OCE, Rental/Lease of Equipment K TOTAL: $ 2,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.18.454 Research & Dev Eqpt, Computer Equipment $ 2,100.00 & Software TOTAL: $...2100.00 EXPLANATION (Provide complete explanation): , Transfer of funds is needed in the Research & Development Computer Equipment & Software account due to increase in staff and need for more software licenses. Funds are available in the Research & Development Rental/Lease of Equipment account due to lower than anticipated expenses, SUBMITTED BY: Department Head ACTION: -�ZRecommend Approval _Recommend Deferral Signed: Director of Finance Approved Signed: _Deferred DATE: I I z � I Recommend Denial DATE: — DATE: L-/ Transfer No. Form #:A-102 COUNTY OF HAWAP Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 2 / 7 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.201.5213.01.011 010.201.5212.01.011 010.201.5209.01.011 TO: ACCOUNT NUMBER 010.201.5203.51.011 ACCOUNT TITLE AMOUNT Police — Ka'u Police S&W, Regular S&W $ 200,000.00 Police — Kona Police S&W, Regular, S&W $ 350,000.00 Police — Hamakua Police S&W, Regular S&W $ 150,000.00 TOTAL: $ 700,000.00 ACCOUNT TITLE AMOUNT Police - Admin Services S&W, Regular S&W $ 700,000.00 TOTAL: $ 700,000.00 EXPLANATION (Provide complete explanation): Request to transfer funds from various Police Regular S&W accounts for the total amount of $700,000.00 to cover Police Recruits salaries & wages currently charged to but not budgeted in Admin Services S&W accounts. Funds are available in Ka'u, Kona and Hamakua accounts due to current vacancies. SUBMITTED BY: DATE: , A FED QZ2025 c: Apartment Head/ ACTION: v Recomm fod Approval _ Recommend5eferral _ Recommend Denial FES Signed: DATE: irector of Finance )`- Approved _ Deferred _ Denied ---_.__FEB 14 2025 DATE: / I Transfer No. Form #:A- 102 COUNTY OF HAWAH Revised07101 DEPARTMENT: Office oftioLisitigand Coi,iiii-itinityDevelopment DIVISION: Grants Minagement CONTACT,-. . Roy°ce Shiroina PHONE: 961-8379 DATE-. 2 17 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.5T115 2023 Ka'O and Puna Volunteer Fire Station $ 13,751 00 Brush'I'l-Lick Acquisition TOTAL,- S 13,751 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.60.115 2024 Plifla Volunteer Fire Station Brush Truck $13,751,00 Acquisition TOTAL: S 13,75 1,00 EXPLANATION (Provide complete explanation): Request to transfer excess funds from the 2021 Ka*a and Puna Volunteer Fire Station Brush Truck Acquisition to the2024 Puna Volunteer Fire Station Brush Truck Acquisition project for additional funding needed to award tile contract fir I brush truck that came in $13,75 1.00 over budget. As required by the CDBG program's Citizen Participation Plan, notification xvas provided to HUD and a public noticecif non -substantial reprogramming will be published. zn 1 r) <— SUBMITTED BY: 10 DATE., Department Head ACTION,- zcommend Approval Recommend Deferral Recommend Denial igned: FEB 1 1 2025 Director of Finance DATE: Approved Deferred Denied FEB 14 20b Signed: DATE: r tH(�03 5- Transfer No.