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Home My WebLink AboutCOM 0023.010 2024-2026 ;44-ASV OF N� C. Kimo Alameda,Ph.D. • ,� . Diane Nakagawa Mayor +;�1 r s•, 1* Director William V.Brilhante Jr. •;,'•°.:, •,::;;% Malia A. Kekai �. e��M► -" Deputy Director Managing Director -,.._ P tl' County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 March 24, 2025 ' Dr. Holeka Goro Inaba, Council Chair, '•f t :t ; and Members of the Hawai'i County Council County of Hawaii Hilo, Hawaii 96720 2 Dear Council Chair Dr. Inaba and Members of the County Council: a SUBJECT: Transfer of Funds March 1, 2025 through March 15, 2025 Attached is a Report of Transfers Authorized showing transfers made March 1, 2025 through March 15, 2025. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, \lcry Cz i"1_ Wilson Crider Acting Controller Attachments • Comm. No. 23- Hawaii County is an Equal Opportunity Employer and ProvidI.ef• To:' Ref. rMAR 2 5 2025 Report of Transfers Authorized For the period: March 1 to March 15, 2025 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 48 3/3/25 Highway Finance 5913.07 Prov for Training 79,000.00 5301.06 Highway Maint Admin Eqpt 79,000.00 49 3/5/25 Highway DPW 5301.02 Highway Maint Admin OCE 20,000.00 5301.06 Highway Maint Admin Eqpt 20,000.00 50 3/5/25 General DPW 5171.22 Building R&M OCE 11,607.42 5171.80 Building R&M Equip 11,607.42 51 3/6/25 General Planning 5936.40 CDBG-Mitigation ArcGIS Project 250,000.00 5936.42 Equip 250,000.00 52 3/10/25 General Police 5206.01 CID-JAB-VICE-S&W 500,000.00 5202.01 Police Hdqtrs.-S&W 1,000,000.00 5212.21 Kona Police CID-S&W 500,000.00 53 3/11/25 General Finance 5913.07 Prov for Training 4,285.00 5151.02 Human Resources OCE 4,285.00 54 3/11/25 General Finance 5913.07 Prov for Training 21,150.00 5215.05 Training Account 21,150.00 55 3/14/25 General Fire 6223.02 Fire Auxiliary Services OCE 197,500.00 6221.12 Helicopter Operations 197,500.00 56 3/14/25 General Finance 5217.26 Driver License Eqpt 14,000.00 5127.06 Veh Reg&Lic Admin Eqpt 16,000.00 5217.26 Driver License Eqpt 2,000.00 1,599,542.42 1,599,542.42 Page 1 of 1 Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 2 / 24 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5913.07.341 Provision for Training $ 79,000 TOTAL: $ 79,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.454 Highway Maint Admin Eqpt, Computer Eqpt $ 79,000 TOTAL: $ 79,000 EXPLANATION (Provide complete explanation): Department of Public Works, Highways division awarded Training Provision funds for a CDL Simulator Software training program Ft (:.'. -. H`\IF::D FEB 2 6 %u25 MAYOR - 1- ILO SUBMITTED BY: . L____ L DATE: 2 / 24 / 25 ilf /r• Department lead ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: 6e( )( DATE: F B 2 4/ 2025 i ector of Finance V-- Approved _Deferred Denied Signed: MAR 0 3 2025 9 '� DATE: / / Mayor Transfer No. . ,' 3 (07 Form#:A-102 I COUNTY OF HAWAI9 Revised:07/01 . REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: T'JaaeForsythe PHONE: 961-8349 DATE: 02 /24 /2025 FISCAL PERIOD: July 1,2024 to June 30, 2025 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.111 Highway Maint Admin Oce,Rental/Lease $20,000.00 TOTAL: $20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.454 Highway Maint Admin Eqpt,Computer Eqpt $20,000.00 TOTAL: $20,000.00 EXPLANATION (Provide complete explanation): Transfer of funds to replace(20)Highways Apple iPads and purchase(5)new Highways Apple iPads. Apple iPads are used for collecting pictures,data, and information from the field for documentation and upload to GIS applications. Funds are'available in Highway Maint Admin Oce,Rental/Lease due to lease equipment not anticipated to be received in FY25. Deferring purchase of budgeted computers due to pending deployment of DIT replacement of new computers. T- 1 , Z 4� F E B 2 4 2025 SUBMITTED BY: r o Department Head ACTION: Recommend Approval —Recommend Deferral Recommend Denial Signed: DATE: '' 0/ 3 2O2/o Ao Director of Finance 14, Approved Deferred _Denied • Signed: DATE: MAR 05 ManaRing Director a or Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building • CONTACT: Darryl Palama PHONE: 961-8470 DATE: 02 /04 /25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.110 Building R&M Oce,Repairs To Facilities $ 11,607.42 TOTAL: $ 11,607,42 • TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.454 Building R&M Equip, Computer Eqpt& $ 11,607.42 Soft TOTAL: $ 11,607.42 EXPLANATION (Provide complete explanation): Funds are available in the Building R&M Oce,Repairs to Facilities account due to less than anticipated costs. Funds are needed for unbudgeted equipment;22 UPS Units for the Hawaii County Emergency Communication Center. FEB 0 4 2025 SUBM ED :Y: _ DATE: Department Head ******** **** ****l *********************� ******,**************************************************************** ACTION: •= Recommend Approval _Recommend Deferral _Recommend Denial igned: I DATE: Director of Finance Approved — Deferred Denied Signed: DATE: Mir 0 5 2p5 • ayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: Disaster Recovery CONTACT: Douglas Nam Le PHONE: x8I74 DATE: 02 / 28 125 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.93 1.5936.40.454 CDBG-Mitigation ArcGIS Project-Equip., $ 250,000.00 Computer Eqpt& Software TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.93.1.5936.42.449 CDBG-Mitigation Fire Equip—Motor $ 250,000.00 Vehicle TOTAL: $ 2 5 G (71) EXPLANATION (Provide complete explanation): Piani;ing and HFD completed bidding for fire equipment for wildfire response with CDBG-Mitigation grant funds. The bids came back higher than the original budgeted amounts. The request to transfer funds will reallocate needed funding to award the bid for fire equipment. The scope of the ArcGIS project is being revisited in line with the revised budget amount. The allocation of grant funds across the two accounts and project costs is being updated in the CDBG-Mitigation Action Plan. SUBMITTED BY: DATE: 3 / 3 / ..S Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Li,AP, 0 4 2025 Signed: DATE: I I Director of Finance Approved _Deferred _Denied Signed: DATE: MAR B /0/5 Managing Director (ay Mayor Transfer No. - Form#A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 3 / 3 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5206.01.011 Police—CID-JAB-VICE S&W, Regular S&W $500,000.00 010.201.5212.21.011 Police—Kona CID S&W, Regular S&W $ 500,000.00 TOTAL: $1,000,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Police-Headquarters S&W, Regular S&W $ 1,000,000.00 TOTAL: $1,000,000.00 EXPLANATION (Provide complete explanation): Request to transfer funds from Police Area I and Area II Criminal Investigations Regular S&W accounts to cover Detective and Police Officer III salaries&wages due to reorganization that transferred VICE positions to Headquarters effective January 16,2025. r. SUBMITTED BY: C , DATE: MAR 0 3 /2025 ACTION: _Recommena Approval Recommend Deferral _Recommend Denial ' 025 Signed: (a" DATE: 1 y Director of Finance vi Approved _Deferred Denied MAR 10 2025 Signed: �--�� DATE: / / Managing r)irertor Transfer No. 5 Z 5-7 77 Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 7 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 4,285 TOTAL: $ 4,285 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.02.104 Human Resources Oce, Travel/Conferences $ 4,285 TOTAL: $ 4,285 EXPLANATION (Provide complete explanation): HR awarded Provision for Training funds to attend the National ADA Symposium RECEIVED MAR 1 0 2025 MAYOR - HILO SUBMITTED Y: _ h DATE: 3 / 7 / 25 Department ead ************** ****************************** *********************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial riNr07 ��25 Signed: �,t/` DATE: / / Director of Finance Approved _Deferred _Denied MAR 11 2025 Si ned: DATE: / / Managing Director ko( or Transfer No. ,Jr' 3 tr' 67 335- Form#:A-102 COUNTY OF HAWAII Revised:07/01 • REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 7 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 21,150 TOTAL: $ 21,150 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.05.104 Police Training Account $ 21,150 TOTAL: $ 21,150 EXPLANATION (Provide complete explanation): Police Awarded Provision for Training funds for the Reid Technique of Investigative Interviewing&Advanced Interrogation RECEIVED MAR 1 0 2025 MAYOR - HILO SUBMITTE BY: y „DC/ DATE: 3 / 7 / 25 /,Department Head ACTION: _Recommend Approval _Recommend Deferral Recommend Denial Signed: Alt--•--------------- DATE: / / �/' Director of Finance P Approved _Deferred Denied MAR 1 1 2025 Signed: DATE: / / Ma or Managing Director L Transfer No. `S -S-? 5 33 • Form#:A-102 COUNTY OF HAWAI°t Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Fire Operations CONTACT: KAZUO TODD PHONE: 932-2900 DATE: 3 / 10 / 25 FISCAL CONTACT:NIKOL LONOKAPU 932-2921 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.02.231 Fire Aux Svcs OCE,Public Safety Supplies $ 197,500.00 TOTAL: $ 197,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.12.228 Helicopter Operations,MV/Hvy Eqpt Parts $ 197,500.00 TOTAL: $ 197,500.00 EXPLANATION (Provide complete explanation): /i r The funds that were appropriated for Helicopter Operations was used for an unexpected replacement of the turbine assembly for rescue Chopper 1. Now that we are further in the fiscal year,we need funding to continue helicopter operations. We will forego expenditures in the Auxiliary Services OCE fund that are not critical. SUBMITTED BY: k t"`'k 6 i kityell DATE: / /I /-26 / Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: W" DATE: MAR 1 2/2025 qi irector of Finance X Approved —Deferred Denied MAR 14 2025 Signed: — DATE: / / Managing Dirertor uayor Transfer No. k3 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: VRL CONTACT: LENE LABRADOR PHONE: (808)961-8008 DATE: 03 / 10 / 2025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.26.450 Drivers License Eqpt, Computer Eqpt $ 14,000.00 010.121.5127.26.480 Drivers License Eqpt„ Misc. Equipment $2,000.00 TOTAL: $ 16,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.06.454 Vehicle Reg& Lic Admin Equpt, Computer $ 16,000.00 TOTAL: $ 16,000.00 EXPLANATION (Provide complete explanation): Funds are needed for higher than anticipated Qmatic Software System. Funds are available in Driver License eqpt, Computer Eqpt and Misc Equipment will hold off equipment on purchases. RECEIVED MAR 1 2 2025 MAYOR m HILO �- I 205 SUBMITTED BY: "6' DATE: Department Head ACTION: Recommend Approval —Recommend Deferral Recommend Denial I 2025 Signed: UU- / DATE: ( Director of Finance b'CApproved _Deferred Denied Signed: 1-E MAR 1 4 20/25 Managing Director 9ayor Transfer No. 5