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HomeMy WebLinkAboutCOM 0158.003 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhame Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8569 April 7, 2025 Dr. Holeka Goro Inaba, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: PowerPoint Presentations — Special Finance Committee Meetings Diane Nakagawa Director Malia A. Kekai Deputy Director Enclosed are 20 PowerPoint productions to be presented during the FY 2025-26 Budget Finance Committee Special Meeting(s). PowerPoint productions are provided for the following departments/agencies/offices: Office of Aging Animal Control and Protection Agency Civil Defense Agency Office of the Corporation Counsel Office of the County Auditor Department of Environmental Management Department of Public Works Finance Department Fire Department Police Department Department of Human Resources Department of Information and Technology Department of Liquor Control Mass Transit Agency Office of Housing and Community Development Office of Sustainability, Climate, Equity, and Resilience Department of Parks & Recreation Planning Department Office of the Prosecuting Attorney Department of Research & Development Comm. Hawai'i County is an Equal Opportunity Employer and Providerf. To: Ref. Dote Dr. Holeka Goro Inaba, Council Chair and Members of the Hawaii County Council April 7, 2425 Page 2 If there are any questions, please do not hesitate to contact the Finance Department at 961-8234. aA--- Diane Nakagawa Director of Finance Enc. c: All County Departments/Agencies/Offices 2 U NTY GING Special Finance Committee Departmental Budget Review April 10, 2025 Program measure Outcomes: ADRC: Over 8000 contacts between ADRC and targeted populations resulted in Options Counseling, trainings, and referrals and more Kupuna Care: 460 individuals received Case Management Services. 350 kupuna or caregivers received Home and Community Based Services. Planner section: HCOA provided funding for nutrition services, transportation, in home supports, caregiver counseling, legal assistance to Kupuna and Caregivers. Oversees over 20 contracts. Overview/Objectives for FY26 1. Older Adults in Hawai' i have the opportunity to live well. 2. Allow older adults to age in place safely. 3. Provide kupuna, disabled persons and caregivers information, resources and services to age in place successfully. 4. Ensure underserved aging and disabled populations and caregivers have equitable access to programs and services. yN . Provided Fall Prevention and Emergency Preparedness training to 800 individuals Implemented innovated programs to help decrease isolation 26,750 hours of Home and Community Based Services Increased caregivers understanding of available programs OLDER AMERICANS MONTH 4 Hosted Older American Luncheon at Hilton Waikoloa Provided caregiver counseling and respite to 73 caregivers Monitored contracted services supporting Kupuna & caregivers. Implemented new transportation service for persons outside of Hilo attending Adult Day Program FY25 Aaina Hiahliahts F^^ Exec on Aging Vacant Plannerlll Aging and Disability Aging and Disability Assistant Admin Servicesstant 1 TA Manager Manager Database Analyst Case Management ADRC Planner II Hilo Aging and Disability Aging and Disability Computer Operator Clerk III Hilo Specialist 1 Hilo Specialist II Hilo (temp reallocated to Vacant Vacant Vacant Data processing Clerk Clerk III Kona Planner II Kona Aging and Disability Specialist I Hilo I&A Clerk Hilo I&A Clerk Hilo Vacant Aging and Disability Specialist I Hilo Aging and Disability Specialist I Hilo Vacant Aging and Disability Specialist I Kona Aging and Disability Specialist I Kona PT Vacant Equipment: $ 60,000 Total Budget: $3,767,844 Total Budget Change: $148,359 S&W Increase: $8,042 Operations Increase: $121,892 Increase Misc charges- Older American month by $10,000, Case Mgmt by $50,000, Kupuna Care Services by $38,000, Health Promotion/Education $12K, Fall Protection $5,000 Equipment Increase: $30,000 • Continue to be a resource for our aging and disabled population. • Explore alternative meal options to increase numbers of persons benefiting from nutritional support. • Provide " End of Life - Open Conversations" and aging planning seminar from ADRC to Kupuna and Caregivers • Support the efforts to increase capacity for Case Managers, In home support persons and Day program. • Continue to ensure Better Choices Better Health Programs are available to older adults in Hawaii County. Priorities and new initiatives for FY26 NTROL GENCY Special Finance Committee Departmental Budget Review April 8, 2025 09, Program measure Outcomes: 687 animals spayed/neutered since July 2024 745 animals licensed through our shelters since July 2024 Over 90% success on response times on service calls Over 3,200 animals recovered off the streets Over 17,00 animals returned to owners or adopted. Overview/Objectives for FY26 Begin renovation project for East Facility. Implement training program to improve safety with staff and facility. 6 License, vaccine, and microchip events, with at least 2 of those being spay and neuter events. Start building outreach tools to better serve the public. Implement written operational procedures that address each task and job duties. FY25 Finance Hiahliahts Agency Staffing 48 positions 2 Facilities 16 Vacancies Challenges: Recruitment of Kona positions continues to be difficult to fill Finance FY26 Budget Overview OCE $1,153, 700 25% FY26 Expenditures EQUIP $257,000 6% S&W OCE m EQUIP S&W $3,103,945 69% • Public Campaigns: Priorities and • Microchipping new • "Dangerous Dog" changes with HRS 711 initiatives for • Spay/and Neuter events FY26 • Vaccines • Information Campaign • Partner with local and national organizations to . Outreach Implement county wide campaigns. clinics • Public • Initiate a lost and found website for the public. access web page. • Implement department wide SOPS and • SOPs and Administrator's rules Admin Rules. EFE TY CIVIL ENCY Special Finance Committee Departmental Budget Review April 8, 2025 Program measure Outcomes: EMAC support to Maui Multi -Hazard Mitigation Plan Homeland Security Grant Program Community Emergency Response Team Land Mobile Radio System Overview/Objectives for FY26 Host two community Preparation Fairs Establish the Auxiliary Communications Network V 0 Provide Public Information and Warning Establish an alternate Emergency Operations Center in a warm status at the West Hawaii Civic Center A Maintain County of Hawaii Land Mobile Radio (LMR) network Continue to administer the Department of 0 Homeland Security Grant Program (HSGP) �,.► Coordinate response to all Type I, II, and III ��r incidents AOL FY25 Civil Defense Hiahliahts o Civil Defense Administrator o Secretary o Administrative Services Assistant o Administrative Assistant o Radio System Manager o Administrative Officer Plans/Ops o Administrative Officer Logistics o Staff Officer Operations o Staff Officer Operations - Community Liaison o Staff Officer Plans o Staff Officer Logistics o GIS Analyst II • Auxiliary Communications repeater network. • Community Preparedness Fairs • Land Mobile Radio (LMR) system maintenance and repairs • Private and Public Sector continuity of operations Priorities and new initiatives for FY26 = THE COUNSEL Special Finance Committee Departmental Budget Review April 8, 2025 Overview/Objectives for FY26 Program Measure Outcomes: Provide legal advice and represenation to County clients in a manner that promotes countywide goals • Attorneys attended 41 training and priorities events Establish an environment that cultivates and • Attorneys provided training on encourages the department's core values of teamwork, 18 occasions accountability, professionalism, progress and service • Received training on new 4a Support professional development of employees and components of current legal provide a healthy working environment research tools • Litigation Division prevailed in 3 Continuously strive for improvement and embrace new Hawaii Supreme Court cases, technology that enable the department to perform 1 9'" Cir. Ct. case, 1 USDC case work more efficiently and effectively o Provide diverse training opportunities for at least 500 County officers and employees FY25 Department Hiahliahts Department Staffing 35 positions 2 Divisions 10 Vacancies Challenges: Recruitment of vacant positions. Department FY26 Budget Overview FY 2025-2026 Budget Spec Counsel & Settlements Board of Equipment $420,000 Ethics OCE $1,120,876 'cx" $3,920,938 Fill vacancies Continued training and utilization of existing and new legal research tools Continue County -wide training Continue to explore case management system Priorities and new initiatives for FY26 = THE DITOR Special Finance Committee Departmental Budget Review April 8 - 11, 2025 Program Measure Outcomes: Generated an annual audit plan. Secured a vendor to conduct the external audit. Participated in continuing professional education. Published three performance audits. Conducted unannounced cash counts. Investigated complaints of Waste, Fraud and Abuse throughout the County. Overview/Objectives for FY26 Generate an annual audit plan y` Monitor the contract for the external audit Prepare for a peer review by years -end Conduct Performance Audits of any County 4� department, programs or funds, as appropriate .., Continue to conduct professional non audit services, routine activities and investigations, as appropriate Visit our webpage for: Additional Data Analysis: Hotline Statistics: mwmca mau. a.>•arM �.pa.m p ® Hawaii County Police Incidem Locations 756.94K �m Electronic Reports: 11. F RAU D WASTE & ABUSE WHIMERLOWER INVEMOVION REPO PT Audit Recommendations Monitoring: FY25 OCA Highlights On our webpage, additional plans, guidance, governance and resources are available to the public, the Council, the Mayor, and Departments. Office of the County Auditor Department Staffing 5 positions Challenges: Recruitment of Qualified Audit Analysts are historically difficult -to -fill • Fill all open vacancies. • Implement and operate according to the new 2024 auditing standards. • Complete all outstanding carry over items. • Successfully complete items in the annual audit plan. Priorities and new initiatives for FY26 T OF NTAL ENT Special Finance Committee Departmental Budget Review April 10, 2025 Program measure Outcomes: Construction contracts awarded: HWWTP Rehabilitation Pahala WW Coll. System Laupahoehoe TS Impr. Auction held for abandoned vehicles Collaborated with other entities to hold a Used Tire Collection Event and a Refrigerator Recycling Event Overview/Objectives for FY26 Begin construction of the Hilo Wastewater Treatment Plant (HWWTP) Rehabilitation Project Continue working towards the closure of ' the Nd `dlehu and Pdhala Large Capacity Cesspools Establish sewer fee rates at a level to cover expenses of operations, maintenance, repairs, and replacements Complete construction of the Laupahoehoe Transfer Station Improvements Project Improve signage at recycling and transfer stations to provide information about recycling opportunities and procedures FY25 DEM Hiahliahts Department of Environmental Management Staffing 263 positions 2 Divisions 77 Vacancies (29%) Challenges: Vacancies in HR section Recruitment of Engineers continues to be difficult to fill DEM CIP FY26 Priority Projects Wastewater Division: Construction • Hilo Wastewater Treatment Plant Rehabilitation • Pdhala LCC Closure - Wastewater Collection System • Hale Hdldwai Force Main Replacement Design • Hilo Wastewater Treatment Plant Rehab - Ph II • Pdhala LCC Closure - Wastewater Treatment Plant • Nd'dlehu LCC Closure • Pua SPS Force Main Installation & Rehabilitation • Pua SPS Rehabilitation • Kula'imano Wastewater Treatment Plant Rehabilitation and Replacement • Pdpa'ikou Wastewater Treatment Plant Rehabilitation and Replacement Solid Waste Division: Construction • Laupdhoehoe Transfer Station Improvements Design • Improvements to East Hawaii Sort Station • Wai'ohinu Transfer Station Canopy Over Tipping Floor and Waste Trailer Planning • Hilo Scrap Metal Site Remediation Construction of the Hilo Wastewater Treatment Plant Rehabilitation project Construction of the Pdhala Collection System Construction of the Laupdhoehoe Transfer Station Improvements Completion of the Cesspool Conversion Plan Conserving landfill airspace by increasing diversion Filling vacancies Priorities and initiatives for FY26 T OF RKS Special Finance Committee Departmental Budget Review April 1], 2025 Program Measure Outcomes: Overview/Objectives for FY26 • Processed 1,319 building permits from January through March 2025. Customer Service • Paving island wide with 21.47 miles Improve customer experience department wide completed as of March 2025 and about 32 miles total to be completed Community Engagement by fiscal year end. Continue to seek ways to improve • Issued Notice To Proceed and Start communication and information sharing Work Letter for two (2) FHWA Projects: Mdmalahoa Highway, Palani Road Technology to Kamalani Street and Kalamauka Streamline processes, seek automation, and Road to Ha`awina Street continue toward digitization • Completed CIP funded projects: Aupuni Center Prosecuting Attorney I Training Chiller Replacement and Hawaii Provide opportunities for employee County g Buildin Lava Rock Veneer development and growth • Working on Banyan Drive Crosswalk Standardization and procurement of battery backup systems at traffic signals to keep _ Develop or update SOPs, training manuals, and signals running during power outages document management • Began construction on critical infrastructure projects including: • HWY 137A - Reconstruction of Lava Indundated Roads • Honoli`i and Kaiwilahilahi Stream Bridge • Ongoing communication with the community to solicit input and inform them on DPW work and projects through community outreach/meetings, social media, and the DPW website • Filled critical vacancies including: • Permit System Coordinator - Building Division • Geographic Information Systems Analyst II - Engineering Division • Road Construction & Maintenance Supervisor I - Highway Maintenance Division, Puna Roads • Working through procurement process for Project/Construction Manage software and Work Order Management software 911 N:4.`u■1[•1a11[• y ..........� : a -I-.&'&AftA Public Works Staffing 478 Positions (General 218, Highway 260) Six (6) Divisions 65 Vacancies (funded) Challenges: Recruitment of critical vacancies including: -Licensed Positions (Engineers, Architects) -BLD Inspectors -Clerks Ll Total Budget: $63,289,559 Increase: $ 3,808,476 DPW: $60,687,574 HPD Traffic Enforcement: 12,601,985 • Divisions maintained a status quo budget with uncontrollable increases to S&W and miscellaneous accounts • Additional $2,500,000 added to Transfer to Capital Funds account if additional funding needed for projects • Equipment • Highway Maintenance: Construction Equipment, Small Tools, SUV • Engineering: Trucks (4) All divisions budgeted for computer equipment Public Works CIP FY26 Priority Projects Building Division: Construction • HMGP - Public Safety Building Safety Building Flood Mitigation • East Hawaii Animal Shelter • Central Fire Station - ceiling demolition and Hose Tower Repair, Reroof, Repair Exterior Plaster and Paint • Civil Defense Radio Tower Remediation - Ka`u, Nd`dlehu, and Kulani • Aupuni Center Sewer Rehabilitation (ACCR and HR) • Aupuni Center Reroofing and Repairs Design • Fire Station Extractors Phase B Design • Reroof various Facilities - Waidkea, Ka`umana, and Kailua Fire Station, Honoka`a Police Station Engineering Division: Construction • Hurricane Lane Bridge Projects - Pi`ihonua Bridge and other various bridges • Reconstruction of Lava Inundated Roads - Upper Pohoiki Road/Leilani Ave, Lower Pohoiki Road • Wilder Road Culvert • Wailoa Dredging Design • Waikoloa/Paniolo Intersection Roundabout • Puna Alternate Route Study • Safe Routes to School - Kilduea Avenue (Pu`ainako Street to Kawailani Street) • HMGP - Waidnuenue Bridge Priorities and initiatives for FY26 OUR MISSION: Building, Operating, and Maintaining Public Infrastructure for the Success and Growth of Our County NT Special Finance Committee Departmental Budget Review April 8, 2025 Overview/Objectives for FY26 Program measure Outcomes: Facilitate an integrated County financial Conducted 8 training needs plan opportunities to department staff related to procurement, Development and maintenance of fiscal budgeting, and accounting policies and procedures Created budget overview tools for community Prioritize a customer service program that education facilitates positive and effective communication Implemented a debt capacity model to evaluate Focus on continuous training to improve future financial obligations employee skill set and effectively cross train Affirmed bond rating of AA+ Maintain written operational procedures (April 2025) by both rating that address each of the areas of Finance agencies to promote accurate and consistent service FY25 New Financial and Human Resources BR Software- Began implementation J p New procurement software and Procurement Specialist position filled ,L� CIP Manager- in recruitment VRL Improvements -implemented new queuing system and now accepting credit cards Accounts Purchasing Administration Budget Property Management Real Property Tax Risk Management Treasury TAT/Internal Controls Vehicle Registration and Licensing A" 4 Finance Department Staffing 159 positions 10 Divisions 22 Vacancies Challenges: Training Institutional knowledge Recruitment Budget: $22,002,988 Changes in S&W: Budget Specialist position Changes in OCE: • Grants management software $250,000 • Homeowner exemption audit $180,000 State Grants: • $1,734,013 - state funding for VRL operations (PMVI, CDL, Registration and licensing) Equipment $385,212 2% Full implementation of new financial and human resource mana ement software _. .. Implement grant management software and County wide used Implement software investment monitoring Complete along-term financial plan for the County :IRE ENT Special Finance Committee Departmental Budget Review April 8, 2025 Program measure Outcomes: Launched EPR FireWorks Incident Reporting System Exceeded National Average of Pre -Hospital Cardiac Arrest Saves Secured Funding to Establish Lifeguard Services at Kohanaiki Beach Park Hosted the Junior Lifeguard Big Island Championships 98% Success Rate Meeting Plan Review Deadlines Overview/Objectives for FY26 Establish a required equipment list, life cycle replacement program and maintenance cycle for emergency response goals Maintain Lifeguard Tower Staffing above 90% on all publicly protected beaches. Establish funding requirements for specialized tactical rescue and hazardous materials Adopt Updates to NFPA, with CoH Amendments. Promote Workforce Excellence and Professional Development POO � : i � -` �'� •� air, 'ri1 � .'9�, � qq k 14j 1 FY25 Fire Hiahliahts Fire Administration Emergency Emergency OF Operations Auxiliary Services Ocean Safety Department Staffing Emergency Training Training 620 positions Volunteer I Medical S� Services Prevention 3 Divisions Training 3 Services Pr 10 Branches 12 Sections Logistics Vehicle I Emergency Information 61 Vacancies Maintenance Communications Technology Challenges: Recruitment for dispatchers, fiscal and HR positions continues to be difficult to fill • Begin providing lifeguard services at Kohanaiki Beach Park • Increased investment in Hazmat & Rescue Equipment and Supplies • Develop an equipment replacement schedule for Hazmat &Rescue • Full utilization of new financial and human resource management software. Priorities and new initiatives for FY26 _ICE NT Special Finance Committee Departmental Budget Review April 9, 2025 Program measure Outcomes: Conduct constant recruitment to 470 sworn Expand Annual Recall Training Increase grant funding by $400k Target DTOs Y � f �1 ♦� ` �lS .Yr .• DUI Overview/Objectives for FY26 To protect life and property and serve the community To actively involve the community in crime prevention programs To gather necessary evidence quickly for successful prosecution To expeditiously recover stolen property and contraband -7- - - To enforce traffic laws To provide other services as necessary to promote efficient operation of the Police Department and provide for the overall safety of the community Hawaii Police Department ik Hawaii Police Department ft law, p—li, 11. peace, .-d vr.—,i,g the pW(.I aiona on r FY25 HPD Hiahliahts • Impact the number of sworn vacancies by adding a net of at least 30 officers. • Using best practices, complete a rebrand of HPD to encourage recruiting, retention, and community support. • Facility improvements: VRL Lobby, Kea `au Substation, PSB painting • Complete domain migration to hawaiipolice.gov Priorities and new initiatives for FY26 IT OF URCES Special Finance Committee Departmental Budget Review April 8, 2025 Program Measure Outcomes: Completed 418 recruitments. Referred 307 lists of eligible applicants to departments for hiring consideration. elm Processed 264 position re - description reviews and 271 reallocations for recruitment. Audited 3,756 payroll and 2,733 mass pay adjustment certification forms. Provided 293 employee training sessions, in employee development, EOO/ADA, and health and safety. Provided guidance in response to 532 inquiries related to administration and interpretation of collective bargaining agreements. Overview/Objectives for FY26 Provide names of qualified individuals to hiring departments on a timely basis to fill vacancies. Provide timely advice and assistance to all County offices, agencies and departments. Identify personnel training needs and develop programs to enhance employee skills. Negotiate adjustments in wages, hours, and conditions of employment for employees through collective bargaining. Identify and reduce/eliminate unsafe and hazardous working conditions and practices to prevent workplace injuries. FY25 Human Resource Highlights Health and Compensation Department of Human Resources Staffing 34 positions 8 Divisions 5 Vacancies • Provide training and implement policies and procedures related to the County Code Amendment related to nepotism, as recommended by the County Auditor. • Complete Countywide evaluation of programs, services, and activities to ensure ADA compliance. • Develop and initiate periodic Countywide employee surveys to address employee retention strategies. • Develop and implement additional internship and mentorship programs to create new talent pipelines and promote careers in government service. Priorities and new initiatives forFY26 DEPARTMENT OF NATION ice Committees Budget Review.y April, 9, 2025 s'= Program Measure Outcomes: Overview/Objectives for FY26 Replaced outdated network switches Performed an internal vulnerability scan of the network Coordinated critical upgrades for the county's digital document permitting and financial systems Created an initial cybersecurity awareness training plant,= Installed computer ' management antivirus and end -user security software to county computers Purged disabled active directory users per 90-day retention procedure .o Provide a reliable and managed network for the ._ •�County. Expand and maintain the County server and application support. IM Maintain and enhance the reliability and resilience of the County's information technology infrastructure. Continue improvement of Information Technology's customer support and services by establishing industry standard guidelines. Provide training, expertise, and technical support to County departments and agencies in the development, design, and implementation of GIS enterprise deployment. Administration Network User Support/ User Support/ Applications Applications Consolidated Conducted a Increased Provided software and comprehensive staffing and support for hardware County -wide support various p urchases to assessment of capabilities at applications streamline hardware, firmware, and various county in the County. Countywide network locations. technology security status. needs and Geographic enhance Deployed and Information security Facilitated INET installed Systems standards. fiber installation to multiple workstations to Provided replace end of locations. life equipment. support to multiple County programs and Departments. 1 1 0 DIVISIONS: User Support Systems Support Geographic Information Systems Help Desk/ Service Desk Network Geographic Information Systems Support BRANCHES: Applications Infrastructure Services Administration I Management Fiscal/HR Cybersecurity Department of Information Technology Staffing 40 positions 4 Divisions 8 Sections 12 Vacancies Challenges: Update outdated position descriptions to attract qualified IT staff. Changes in OCE: • PC Refresh • Consolidation of software subscriptions • Refresh County website 5,000,000 • Website payment 4,500,000 platform 4,000,000 Change in Equipment: 3,500,000 Reduce budget for one-time 3,000,000 award of $3,030,000 for 2,500,000 Infrastructure Redundancy 2,000,000 Project in FY25. 1,500,000 1,000,000 500,000 Finance FY26 Budget Overview ■ $4,727,022.00 47% Equipment S&W OCE Improve communication and collaboration within the department to strengthen relationships and boost morale. Priorities and Develop a hiring plan to fill open positions by updating outdated job new descriptions. Focus on employee retention through ongoing training and development opportunities. initiatives for FY26 Focus on improving IT customer support by adopting industry standards, expanding automation for user setup and software maintenance, and aiding in the development of a county -wide asset and inventory system. Enhance the County's technology infrastructure by improving network security, monitoring threats, and deploying services to boost speed, reliability, and security. Implement employee training programs to mitigate risks.f. Support county -wide GIS needs by providing training, expertise, and k technical assistance for GIS solution development and implementation across departments and agencies. Collaborate with Departments to enhance their technology capabilities. NT OF NTROL Special Finance Committee Departmental Budget Review April 8, 2025 Program Measure Outcomes: Processed 68+ contingency grants 2025 Project Grad Rule Amendments Enforcement and Educational Public Programs Liquor Law Training to Licensees Overview/Objectives for FY26 Approve liquor license applications and permits and support liquor licensees. Enforce County, State and Federal liquor laws. Support public and youth programs which promote compliance to liquor laws. Provide licensees with education and training for liquor law compliance. Provide staff, Board, Commission with education and training via County, State, and nationally sponsored program. FY25 Finance Highlights 101 Department Staffing Overview • 3 Divisions, 2 Boards (Commission & Adjudication) • 20 Positions, 9 Commissioners and 5 Board Members • Challenges: • Recruiting workers • Employee retention • Recruiting volunteers for boards and commissions • Providing support to other government agencies • a 0•-a* Changes in SM • No new positions. • Anticipate filling all vacancies in FY26. Changes in OCE: • Increase in: • Janitorial costs • Online user fees • Building leases and common area maintenances Change in Equipment: • $3,400 decrease Changes in Public Programs: • No changes Federal or State Grants: • N/A FY26 Budget ■ s&w ■ OCE 000i Equipment ■ Public Programs Priorities and New Initiatives for FY26 • Absorbing online user fees for existing liquor licensees who use our online services. • Support youth public programs which deter underage drinking and drug use. • Filling critical position vacancies. • West Hawaii facilities and services. • Continue support of licensee. Q C C MASS TRANSIT AGENCY FY 2025-2026 Budget Review Program measure Outcomes: ChargePoint BEB Agency Overview/Objectives for FY26 Make riding transit easier, reliable, and more desirable that other options chargers Develop our transit system to serve the g „ employment and social needs of all people Scaffolding/ Maintenance Sewer/trees Micro Transit Program GTFS improvements ADA compliance Implement technology to provide real time transportation information Advance the concept of transportation hubs with spoke circulation routes Identify, and improve bus stops, to provide for safety and security with amenities that provide rider with comfort and that help support community and village gathering places Implement Master Plan transit system requirements in a fiscally sustainable manner If ...� :.. FY 25 Highlights Ridership Ridership Bus stop and - 8 Hometown Fy 2024 Fy 2025 shelter buses on order Fixed Route - (as of end of improvements - 9 Paratransit 987143 Feb) vans on order , Fixed Route - Paratransit 472,209 Ridership - 7 paratransit - ADA Training 42,436 Paratransit vans and - Tree/sewer Shared ride Ridership - 16,786 transmission improvements taxi- Shared ride taxi- repairs 72,002 (7/ 1 /24- 11/30/24) 29,129 Vanpool- Vanpool- 127,482 95,311 FY25 Highlights EN p .� OL S Administrator z -- Assistant Ad min istrator 3. -- -- Transit Program Manager 3 z -- Transit Fleet and Facility Manger 3. -- -- • Administrative Services Asst. 3. z -- Accountant I 3. -- -- • Secretary 3. -- -- Clerk II 3. z -- Account Clerk 3 -- -- Garage Supervisor i 3. -- Storekeeper i 3. -- Mechanic II 3 i Mechanic 1 8 i • Total Budget: $59,91 1,640 • OCE Increase: $1 1,423,227 • Equipment Increase: $3,995,000 New Contracts, Services for FY26 • Fixed Route Services • Paratransit Services • Fare Free until December 2025 Snapshot of bus procurement 8- 29ft Hometown buses arriving Feb -Nov 2025 4-Gillig Battery Electric buses arrival May 2025 5 Refurbished Gillig buses 9 Paratransit vans 7 Sunset Promasters arriving Nov 2025 2 Voyagers arriving end of July 2025 10 Paratransit Vans 8 Micro Transit Vans 7 40ft Hybrid Buses FY26 Highlights and Priorities THANK YOU �e,use wl—ltff OUSING UNITY ►EVELOPMENT Special Finance Committee Departmental Budget Review April 8, 2025 Program Measure Outcomes: • Supported over 2,300 households with rental subsidy vouchers • Increased Family Self -Sufficiency (FSS) and Homeownership Option Program (HOP) participation • Successful administration of County's Affordable Housing Production Program and Federal funding allocations • Provided project development/construction management for 14 affordable housing projects • Successful administration of County's Homelessness and d Housing Fund oa© Re -launched Residential Repair Program Overview/Objectives Existing Housing Division Maximize the use of the existing housing stock within the County by offering expanded opportunities for low-income or moderate -income households for rental assistance and self-sufficiency programs. Grants Management Division Provide for maximum community development opportunities via funding from the U.S. Department of Housing and Urban Development (HUD), and other appropriate grants and programs. Administer County's Affordable Housing Production Program. Community Development Division Facilitate development of housing opportunities for low- and moderate -income residents through community collaboration, policy implementation, project development and compliance oversight. Administer Chapter 11 and promote Fair Housing. Community Engagement Division Collaborate with government and community partners to ensure residents equitable access to needed services and opportunities. Administer the Homelessness and Housing Fund. Administrative Support Division Deliver services efficiently, effectively, and fairly to the public and provide necessary support services to the Community Development, Community Engagement, Existing Housing and Grants Management Divisions. Community Community Development Engagement • Units under • HHF: construction: Awarded 139 $10.1 M for • Units FY2024-25 to 15 completed: projects; 200 updated Strategic • Kula`imano Roadmap; Elderly Housing prepared RFP renovations for FY25-26 • RFPs for • Re -launched Kukuiola ESAC Residential Phasel & Hilo Repair Memorial Program with Hospital Admin Rules Renovations . Housed 14 Phase 1 individuals • Affordable through Housing Kuawa Street Dashboard Short -Term launched Shelter jug Existing Grants Housing Management • Administered • AHP Program: 2,300+ rental Awarded subsid, $13.2M for including FY2024-25 to 4 special projects; purpose, prepared for vouchers RFP for FY25-26 • Executed • Administered Project Based over $9.5 million Voucher HAP in federal grant contract for programs Hale Na Koa O (CBDG, HOME, Hanakahi HTF, ESG) • Increased FSS • Successfully and HOP assisted all participation OHCD divisions • Completed with labor compliance 2-day on -site HUD HOTMA training for all staff Positions Added & Status Information & Education Specialist II (Filled on 11 /18/24; supplemental received) • Housing Quality Standards Technician III (Filled on 12/16/24; supplemental received) • Housina & Community Development Specialist IV (Vacant; supplemental • . . , received) OHCD Staffing 5 Divisions 67 permanent positions, 8 of which are vacant 4 contract positions Challenges: Employee retention Recruitment Training and professional development Goals: Reduce occupational burnout Increase internal communication efforts OHCD FUNDING °°sw;z< SOURCES FY26 Total Budget: $53,274,413 Federal: $43,826,975 (82.3%) Ulu Wini Income: $1,126,773 (2.1 %) OHCD Income: $61,000 (0.1%) County Subsidies: $3,259,665 (6.1%) AH P Program: $5,000,000 (9.4%) OHCD Income County Subsidies m Ir ii 16 !2 a ! SUST E OF BILITY, CLIMATE, RESILIENCE FY 2025 - 2026 Departmental Budget Review April l l, 2025 Program measure Outcomes: Hired Accountant I, Data Analyst, Grants Coordinator Developed dashboards to track ICAP implementation and facilities energy use Develop & Coordinate Grant Program Conduct Community Outreach and Education Events Overview/Objectives for FY25 ' ' Establish policies and programs to promote sustainability, mitigate greenhouse gas emissions, and build the County's resilience. Develop metrics, benchmarks, and data visualization tools to track and communicate progress towards sustainability, climate mitigation and adaptation, equity, and resilience goals. Coordinate and provide technical support to County 4,',"►" departments to create policies and programs designed to implement and measure sustainability and climate change mitigation and adaptation initiatives. Provide education, outreach, and support, both internally and externally, that promotes climate sustainability and climate change mitigation and adaptation initiatives. Develop a grant management program to support funding to implement sustainability, climate mitigation and adaptation, equity, and resilience goals. w z 2 4 w Grants Coordinator Accountant *RECRUITING* Sustainability P Administrator Special Projects Coordinator *RECRUITING* Pronio&V Peace Building Database Analyst Information & Education Specialist *RECRUITING* Policy Analyst (Accountant 1) *Vacant* OSCER Staffing 7 Positions 4 Vacancies 3 Contract Positions Challenges: o Accountant I position is currently vacant and there is no OSCER administrative staff to assist with recruitment. DHR has been assisting to fill the Accountant I position o Limited Applicant Pool o Salary Concerns o Length of time it takes to create new positions Process for hiring takes time • Seeking and retaining funding for inter- departmental initiatives and collaboration • Expanding reach in technical support and data visualization and sharing • Entering contracts to execute grants received • Contributing to policy recommendations • Filling all positions • Alignment of narrative and initiatives with Place -Based knowledge Priorities and new initiatives for FY26 ENT OF ND TION Special Finance Committee Departmental Budget Review April 10, 2025 Program measure Outcomes: Executed 21 Friends of the Park Agreements Provided a wide array of services to 13,687 seniors Increased zoo attendance by promoting two special events Completed two park improvement projects in each district Overview/Objectives for FY26 Ensure the proper maintenance and upkeep of park infrastructure to ensure they are safe, functional, and aesthetically pleasing Ensure accessibility by continuing the implementation plan for ADA compliance and by offering facilities and programs that accommodate individuals with disabilities. Continue sustainable practices for resource conservation, including water conservation, energy efficiency, waste management, and use of environmentally friendly products and materials to minimize environmental impact. Maximize resources by encouraging the "Friends of the Park" program and identify a minimum of five community service projects that focus on maintenance and/or improvements to park facilities FY25 Parks & Recreation Hip a WITCH COUNT " 1 2 3 4 5 BALL STRIKE QR° 1747 hliahts M Office of the Director Panaewa Recreation Complex Nutrition rrogram Retired Senior Volunteer Program Parks and Recreation Staffing 584 positions 9 Divisions 45 Vacancies Challenges: Recruitment of Pool Life Guards and Nutrition Drivers continues to be difficult to fill. • Implement on-line reservation and permitting process for Parks & Recreation facilities. • Continue to upgrade/replace aged vehicles. • Create & Hire Building Maintenance Worker & Painter positions in Kona. • Continue Golf Subsidy program in West Hawaii. • Initiate design contracts for electrical and roof repairs. Priorities and new initiatives for FY26 Parks &Recreation CIP FY26 Priority Projects Construction • Kailua Park - Demolition of Old Terminal Building and construction of new park improvements • Kailua Park - Construction of three (3) new comfort stations • Island -Wide - Outdoor sports courts reconstruction • Kawananakoa Gym repairs • Shipman Park - Fencing, parking, and road improvements • Isaac K. Hale Beach Park improvements Design • Clarence Lum Won Park - New covered playcourt and park improvements • Pahoa Ball Field - Lighting system restoration • Naalehu Park - Ballfield lighting system restoration • Kohanaiki Beach Park - New (O' oma) comfort station • Waimea Community Center - Re -roofing and repairs • Kuawa Field - New comfort station and concession facility IG ENT Special Finance Committee Departmental Budget Review April 8, 2025 Program measure Outcomes: General Plan 2045 Submitted to County Council Amendments to Zoning and Subdivision Codes Ongoing Kona Open Space Network Program Draft plan completed Roadway Classification Project Completed Overview/Objectives for FY26 J Support adoption of the General Plan 2045 Progress with the comprehensive review and amendments to zoning and subdivision codes Manage the Coastal Zone Management (CZM) grant rI Move forward with the Kona Open Space r Network Program QR Initiate Island Wide Trail Plan FY25 Plannin 1 1 11 1 10 1 1 -CCunty of Hawai'i GENERAL PLAN 2045 Planning for a Sustainable Future Firod Recommended Droft July 2024 Planning Department Staffing 5 Divisions 59 County Positions 6 CZM Positions 7 STVR Positions 7 Unfunded 79 Total Positions 7 Vacancies Challenges: Uncertainty of Federal Funding (CZM) and STVR Funding for filled positions. General Plan 2045 adoption Zoning code and subdivision code amendments Initiate Community Development Plan updates nitiate Island Wide Trail Plan Priorities and new initiatives for FY26 F THE TING 1EY nmittee uepartmenrai buaget Review April 9, 2025 Program measure Outcomes: Serviced a total of 8,534 victims of crime. Successfully prosecuted serious, high -profile cases. mplemented the County's first paperless web -based, legal case management system. Identified and located 69 non- compliant sex offenders. Participated as a partner agency in every Operation Keiki Shield initiative across the State. Facilitated training for over 500 youth and 170 community members on the dangers of social media. Overview/Objectives for FY26 CORE PROSECUTION: Attend all courts, maintain professional staff, develop effective strategies to improve highway safety and work collaboratively to improve case outcomes. IMPROVING THE CRIMINAL JUSTICE SYSTEM: Coordinate training/education, collaborate with HPD to strengthen investigations and prosecutions, foster the multidisciplinary team approach to addressing domestic violence, child abuse and sex assault in our community, and promote appropriate interventions and consequences. IMPROVING THE JUVENILE JUSTICE SYSTEM: Facilitate Big Island Juvenile Justice Intake and Assessment Center meetings, participate in assessment of State's current system of care for youth in our delinquency system, and collaborate with partner agencies to improve outcomes for juvenile offenders. COMMUNITY AND CRIME PREVENTION INITIATIVES: Support capacity building efforts, crime prevention awareness, and provide support for the Committee on the Status of Women. VICTIM SERVICES: Address needs of victims and witnesses, maintain restorative justice program, and participate and facilitate events that support victims. I Lr ' FY25 Prosecutor's Highlights Office of the Prosecuting Attorney Staffing • 135 positions • 26 Vacancies • 3 Unfunded • 2 In hiring process Challenges: • Recruitment of Kona positions and attorneys continues to be difficult to fill. Prosecutors FY26 Budget Overview S&VV EAST HAWAI'I S&W $7,961,705 VV E'ST 530Ja HALIVA1'I $3,107,01 ZI 21 °Ja STATE FORFEITURES EQUIPMENT FE13ERAL $69,500 O.S% $2,00 CY% FORFEITU RE5 $50,000 0.3% FEDERAL GRANTS §TATT &kA'M' OCE EAST $l ,738,376 $l „l 36, HAINAPI 12% B 4594.449 4% :.,aniiillll Ilm OC^ A.-ST "Ar-I .,. • Complete integration of our legal case management system to other partner agencies. • Enhance career pathways for the next generation of attorneys/public servants. • Identify and seek grant funding opportunities to support public safety. • Expand capacity building efforts to address domestic violence, sex assault, substance misuse, mental health, juvenile justice and crime prevention. Priorities and new initiatives for FY26 21 RESE ENT OF H & ENT FY 2025 - 2026 Departmental Budget Review April 1], 2025 Program measure Outcomes: Overview/Objectives for FY26 Funding for 50% of 2 Extension Agents for CTAHR Transition the Department of Research and Development to the Hawai'i Feral Pig management program County Department of Economic Development established through Malama O Puna Countywide Food Access Needs Assessment completed Establish a new Vision, Mission Statement and Core Functions Participated in Hawaii Island Visitor Industry Showcase through Island of Hawaii Visitors Bureau Establish a 5-year Strategic Plan (two-year Action Plan) that delivers a Pono-Based Communication for core set of services regardless of political leadership regenerative tourism Evaluate the needs of small business r- Increase community impact by expanding our reach within each Council community and entrepreneurial ecosystem L- District Revamp Hawaii Island Film Office website to be more user friendly Engage strategic community, governmental and industry partners to Point of contact for immigrant community, increase our ability to adapt to rapid changes. particularly to the Latino, Filipino and FSM population Establish long term continuity that is consistent with our local culture �_ (be respectful, responsible, always learning and working together). Awarding of 31 Hilo Bay Early Childhood Agri -Policy and IMPACT Grants Resiliency and Conference Water Summits totaling $548,095 Watershed September Management 2024 Administered Project RFP USDA Farm and ARPA Small Hawai'iCounty Food Worker Business Mental Health Relief Programs Recovery and Inaugural Summit Support Creative Media Summit Ongoing invasive Coconut One -stop Rhinoceros Beetle support operator for the and American Job coordination Center RFP FY25 R&D Hiahliahts tl R&D Staffing 26 Positions 8 Vacancies 3 Contract Positions Challenges: o Minimum qualifications for positions create a challenge. o Limited Applicant Pool o Salary Concerns o Length of time it takes to create new positions Process for hiring takes time Salaries and Wages: $1,61 1,658.00 OCE: $233,984.00 Agriculture & Food Systems: $337,500 Tourism/Destination Management: $200,000 Energy: $125,000 Resource Center: $201,1 12 Film & Creative Industries: $75, 705 Business Development: $ 175,000 Soil & Water Conservation Districts: $426,720 Impact Grants, $275,000.00 , 7% American Job Center (WIOA), $235,050.00 , 6% Soil & Water LConservation Districts, $426,720.00, 11% American Job Center (WIOA): $235,050 Business Development, Impact Grants: $275,000 $175,000.00 , 4% Travel: $65,000 Film & Creative Industries, $75,705.00 , I Total Budget: $3,961,729 2% Resource Center, Total Budget Change: 9 9 $ 444,303zo1,112.00,s% �A Energy, $12il" S&W Decrease: $111,517 3% Operations Decrease: $23,650 INN Salaries and Wages, Travel, $65,000.00 , 2% $1.611.658.00 , 41% Agriculture & Food Systems, $337,500.00 , 8% OCE, $233,984.00 , 6% • Laulima County -wide Survey - the largest survey ever done by the County, will provide critical data for County decision makers to set our Course for the future. •The establishment of the Hawaii County Economic Development Foundation. Managed and operated by the Hawaii Community Foundation, this entity will raise private -sector funds to be used for economic development projects throughout the County. • Hawai' i County Workforce Development Cooperative - a new entity that brings together all the workforce development stakeholders to coordinate resources and streamline programs to deliver a consistent and unified approach to workforce development. • Project Pilina - A cooperative program led by Hawaii County R&D that includes all the Chambers of Commerce, University of Hawai`i- Hilo and Hawaii Island non -profits to create financial, managerial and marketing infrastructure for small businesses. Priorities and new initiatives for FY26