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Home My WebLink AboutCOM 0023.011 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 April 14, 2025 Diane Nakagawa Director Malia A. Kekai Deputy Director Dr. Holeka Goro Inaba, Council Chair, --w and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council: SUBJECT: Transfer of Funds March 16, 2025 through March 31, 2025 Attached is a Report of Transfers Authorized showing transfers made March 16, 2025 through March 31, 2025. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Wilson Crider Acting Controller Attachments Comm. N Hawaii County is an Equal Opportunity Employer and Provideref. To: Ref. lute '" 14 2025 0) 0) CY) 0) Ul Ul Ul (1) N) — 0 (0 00 -4 U) W W W W W W i�3 iz� .01 -01 iZ3 i�3 (n Cil (il CTI Cn (31 ct) G) G) G) G) G) M CD CD CD CD (D 0, = =3 = =r D CD 0 -n -0 m go 5'-n ID 0 (D c r+ 0 CL "4 CP 0) mmmmoo(n (n co N) IIJ M 0 (D w -n m 0) 0 3 4 CY) . . . . . . . i M 0 (a > < 3 3 c: - - - =3 -- -- 6, x w w W(o 0 0 0 m , I =1 cn cn l< 2. x -0 "a K 90 o o CD cl) 0 0 0 0 in cn :3 CD (D000 000(a > m m m CL m 0 0 cn 0 m m 3 (D U) 0 0 m > cn CC) C) N) m 00 N) w M 3 90 pp 91 0 M 90 �n P CP p o 4 00 ooc)-C�00" 0 c 0 00 o0ollb-C)CM 0 m 00 OOC)4000 0 cn 66 6666666 6 N) 00 000"000 0 Cn m 0) 0) (n cn Cil cn Ol CD N) IIJ - M - W W N) PO -j - cri 0 0 C,) C,) - - - 0 K,) C) 6)'-66 " 0) 0) �j CY) 0') 0) < -n -n G) > 0 CD =;, ID ca):37 Zr CD �Q CD co (a (D 0a 0) 0) cn 0 -0 m 0 D CD 0 x (an ;2 - 3 0 (D -0 CD m m -0, 0 :3 .0 �o CD 'A > > 2) C C U) M CD =3 -0 -a 0 -0 (n CL CL 0 _0 3 3 (D 3 3 0 (D CD m .0=3 .0 D 0 0 m m m -Da N) - Cil - > m OD 0 N) M co cn N) 3 9D pp 9) :N 90 �n �q 4 (D 0 0 0 -P, C) 0 0 o 0CD 0 C) 0 4�1 00)00 -N C) 0 C) 0 .1-11 0000 6 iD 6 6 6 6 6 6 6 6 N) C) C) C) 0 " Coco yt I Form #:A-102 COUNTY OF HAWAI`1 Revised: 07101 DEPARTMENT: Public Works DIVISION: Highways CONTACT: T'Jaye Forsythe PHONE: 961-8349 DATE: 3 / 6 /2025 FISCAL PERIOD: July 1, 2024, to June 30, 2025 FROM: ACCOUNTI\IUMBER ACCOUNTTITLE AMOUNT 020.301.5301.02.111 Highway Maint Admin Oce, Rental/Lease $150,000.00 TOTAL: $150,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.449 Highway Maint Admin Eqpt, Motor Vehicle $27,000.00 020.301.5301.06.456 Highway Maint Admin Eqpt, Constr & Repai 123,000.00 TOTAL: $150,000.00 EXPLANATION (Provide complete explanation): Transfer of funds requested due to unanticipated higher costs for the purchase of budgeted equipment. IFB #4724 -- Heavy Equipment Items # 1-5 received bids higher than estimated amounts for Items # 1, 2, 4, and 5. Funding is available in` Highway Maint Admin Oce, Rental/Lease account due to IFB #4723 is scheduled to close 3/11/25 and equipment awarded is not anticipated to be received in FY24-25. Transfer of funds is needed to award the purchase of budgeted vehicle and equipment. 4, SUBMITTED B _ Department Head %,W ACTION: ✓ Recommend Approval _ Recommend Deferral Director of Finance Deferred DATE: 0/ 1 4 I W _ Recommend Denial DATE:i??; Denied MAR 2 4 2025 Signed: DATE: 1 1 Managing r Transfer No. r Form #:A-102 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 13 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.911.5913.07.341 Provision for Training TO: ACCOUNT NUMBER ACCOUNT TITLE 010.151.5151.1 1.115 Training Expenses, Misc. Contract Service EXPLANATION (Provide complete explanation): FIR awarded Provision for Training funds for a training Clerical Conference. SUBMITTED BY: }__— ' k L Jo,- Department Head ACTION: _ Recommend Approval _ Recommend Deferral Signed: AV -,- Director of Finance I/ Approved Signed: — Deferred AMOUNT $ 5,260 TOTAL: $ 5,260 AMOUNT $ 5,260 TOTAL: $ 5 DATE: 3 / 13 / 25 — Recommend Denial DATE: ,IAR 1 3 /2025 _ Denied MAR 2 4 2025 TE: tr-- Transfer No. L S, Form #:a-102 COUNTY OF HAWAI`1 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks & Recreation DIVISION: Recreation - Aquatics CONTACT: Charmaine Felipe PHONE: 808-961-8560 DATE: 03 / 14 / 2025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.217 Aquatic Pools Oce, Cleaning/Sanitation $ 30,000.00 010.500.5513.62.110 Aquatic Pools Oce, Repairs to Facilitie $ 25,000.00 TOTAL: $ 55 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.449 Aquatic Pools Eqpt, Motor Vehicle $ 55,000.00 TOTAL: $ 55,000.00 EXPLANATION (Provide complete explanation): Funds are needed to cover the cost of a vehicle for the Aquatic Pools North/South Kohala staff. District currently borrows vehicles from other districts. Funds are available from the Cleaning/Sanitation and the Repairs to Facilities accounts due to lower than anticipated expenditures. 'SUBMITTED BY: DATE: Department Head ACTION: 7 Recommend Approval _Recommend Deferral _ Recommend Denial DATE: 'a �, /I Director of Finance _ Deferred _ Denied MAR 2 4 2025 DATE: 1 Transfer No. �� Form #:A-1 02 COUNTY OF HAWAII Revised: 07/01 DEPARTMENT: Public Works DIVISION: Building CONTACT: Darryl Palarna PHONE: 961-8470 DATE: 03 18 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.171.5171.22.339 ACCOUNT TITLE Building R&M Oce, Insurance AMOUNT $ 588,444.52 TOTAL: $ 588,444.52 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 General Services Oce. Janitorial Service $ 588,444.52 TOTAL: $ 588,444.52 EXPLANATION (Provide complete explanation): Funds are available in the Building R&M Oce, Insurance account due to less than anticipated costs. Funds are needed to cover the annual Janitorial and Grounds Contract (for Aupuni Ctr, County Building/Bsyd, DEM, Prosecuting Attorney, Corporation Counsel, IT). MAR 2 1 2025 MAYOR - HILO MAR 1 8 2025 SUBMIII�D BY: DATE: *A) W Department Head ACTION: V Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: Director of Finance I Y Approved Deferred MAR 2 4 2025 Signe DATE: Managing DirpctQLZ=Z;-�-��-- Transfer No. -7 5 Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE COUNTY OF HAWAVI DIVISION: TRAINING CONTACT: Patrick Springer PHONE: 932-2923 DATE: 3 / 19 / 25 FISCAL: Nikol Lonokapu 932-2921 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221.6224.02.104 Fire Training OCE, Travel/Conferences $ 5,000.00 010.221.6224.02.115 Fire Training OCE, Misc Contract Services 50,000.00 010.221.6224.02.229 Fire Training OCE, Bldg & Construction Ma 25,000.00 TOTAL: $ 80 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6224,06.458 Fire Training Eqpt, Rescue Eqpt $ 54,000.00 010.221.6224.06,480 Fire Training Eqpt, Misc Eqpt 26,000.00 TOTAL. $ 80 000.00 EXPLANATION (Provide complete explanation): The Training Division would like to purchase new equipment to enhance our training program. We have decided to forego OCE purchases this fiscal year so that we can fund the equipment. We are purchasing a set of extrication tools and an enclosed trailer so that we can transport our equipment to training sites and fire stations. RECEIVE 9 .: MAR 2 i 2P5 SUBMITTED BY: 114'a-a-1 & - DATE: Department Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE:/ — Director of Finance Approved _ Deferred _ Denied MAR 2 4 2025 Signed: DATE: ! / Manap-ine Director �yor Transfer No. �° Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE COUNTY OF HAWAH REQUEST TO TRANSFER FUNDS DIVISION: AUXILIARY SERVICES CONTACT: KAZUO TODD PHONE: 932-2901 DATE: 3 / 19 / 25 FISCAL CONTACT: NIKOL LONOKAPU PHONE: - — FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.22 L6223.06,480 ACCOUNT TITLE Fire Aux Svcs Equip, Misc Equip TOTAL: $ 100 000.00 TO. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221,6223.22,109 Vehicle Maintenance OCE, Repairs $ 100,000.00 TOTAL: $ 100, 000.00 EXPLANATION (Provide complete explanation): We need funding to replace the engine in our Rescue Boat 7 at the Kailua Fire Station. The current engine is obsolete and our best option is to replace the engine by converting it from an inboard motor to an outboard. This is our best long-term option to keep this boat in service. We have funds available in our Fire Auxiliary Services equipment account, due to a ma.or planned purchase being funded with federal funds. RECEIVE6 MAR 2 7 2025 MAYOR - HILO SUBMITTE BY: G 41-1 DATE: MAR 1 9/2025 Department Head ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: i•�,�_ V w— Director of Finance XApproved Deferred DATE: _ Denied SIR Z dd►yw}_[ Signed: DATE. MAR �� 2M Transfer No, L, 2— Form #A-1 02 COUNTY OF HAWAH Revised: 07/01 DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 03 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 085.901.5902,17,341 Retirement Benefits, Misc Charges / 27 / 2025 AMOUNT $ 280,000.00 — TOTAL: $ 280,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085,911.5911,86.011 Workers Comp, Regular S&W $ 280,000.00 TOTAL: $ 280,000.00 EXPLANATION (Provide complete explanation): Funds are needed in the Workers Compensation account as actual expenses incurred were higher than anticipated. Funds are available in the Retirement accounts due to vacancies. MAR 2 8 2925 SUBMITTED BY: -1141?w/l !9f—/,VrMfi& DATE: Q2jrtmdQ Had ACTION: Recommend Approval Recommend Deferral Recommend Denial —,Qigned: DATE: 3 31 25 Director of Finance Deferred Signed: Not= DATE: MAR /3 1 2P25 Transfer No. %-,