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Home My WebLink AboutCOM 0296.000 2024-2026 ;cPaMt t•o`h....,. �Ia C.Kimo Alameda,Ph.D. v Diane Nakagawa `%l; Director Mayor William V.Brilhante Jr. ;;.; :�',�`.= Malia A.Kekai Managing Director oF-$F Deputy Director County of Hawaii Finance Department c-)Lps O 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 :-;,,;7 (808)961-8234 • Fax(808)961-8569 May 2, 2025 -" - o Dr. Holeka Goro Inaba, Council Chair and Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Resolution for multi-year employment contracts Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for multi-year employment contracts, for the Office of Housing and Community Development. These employment contracts will be executed for two years to implement and manage Homelessness and Housing Programs. Funding will be through seventy- five percent of the difference in revenue from the residential tier one real property tax rate to the residential tier two real property tax rate as authorized in Ordinance 22-26. The Office of Housing and Community Development requests that this resolution be waived from Finance Committee and be placed on the May 21, 2025 Council agenda in order to expedite this process. If there are any questions,please do not hesitate to call Kehaulani Costa or Keiko Mercado, of the Office of Housing and Community Development at 961-8379. ca1L Diane Nakagawa Director of Finance Enc. c: Housing 4Q-t5 • kTLI> Comm. No. ' ) Ref. To: M lh ini Hawai'i County is an Equal Opportunity Employer and Provid . ef. Date ' ':' - 8 2025 r Form#: 8-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FO.R COUNCIL ACTION Office of Housing & Community DEPARTMENT: Development . DATE: 04/29/2025 STAFF CONTACT: . Kehaulani Costa/Keiko Mercado PHONE: (808)9.61-83,79_ A. REQUEST: Requesting a resolution to authorize the County to enter into multi-year employment contracts(HCC Section 10-11)for staff that manage and implement the Homelessness and Housing Fund (HHF),which was established to address homelessness in Hawaii County.The employment contract would be for a 2-year term in alignment with the implementation and management of HHF's current timeline.The effective administration and implementation of the HHF requires continuity, stability, and long-term management by experienced personnel.The employment contracts are for the following positions: Program Oversight Manager, Special Grant Program Manager, and Program Data Manager. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The County of Hawaii established the HHF on March 23,2022, through Ordinance 22-26 to address homelessness in Hawai'i County. Ordinance 22-26 currently provides funding through June 30,2027. Program stability and continuity are critical to effectively managing and implementing this.HHF. Multi-year contracts are necessary to attract and retain experienced personnel who can provide consistent leadership, reduce turnover-related disruptions, and maintain momentum across phases of planning, implementation, and evaluation.They also allow for the establishment of benchmarks and accountability over time, enabling evaluation of outcomes tied to HHF's goals. ® Program Oversight Manager—Responsible for strategic oversight, administration,and impact management of the Fund. ® Special Program Manager—Responsible for managing contract, grants, and programs to ensure defined outcomes and reporting requirements are met. • Program Data Manager—Responsible for managing, analyzing,and reporting on data related to the Fund. The administration of this HHF represents a significant responsibility, currently undertaken by a small, dedicated team. Implementing multi-year employment contracts will help stabilize staffing, enhance operational continuity,and increase HHF's overall impact on the community. The OHCD is requesting a waiver to bypass the Council's Finance Committee to be placed on the County Council Agenda for the May 21,2025 meeting. And finally, the OHCD is requesting to waive the 5-day Council hold on the May 21, 2025 County Council meeting. SIGNED: DATE: Department d r ov of H• .Q•�.,,, MICHELLE M.GALIMBA MATT KANEALI`I-KLEINFELDER = Go . n 9�. HOLEKA GORO INABA ChairpersonVile y � JENN KAGIWADA * rI * ASHLEY L.KIERKIEWICZ CINDY EVANS 's •,`''=== -= HEATHER L.KIMBALL Vice Chair • ` SUSAN L.K.LEE LOY 'N,aTFN aF. REBECCA VILLEGAS HAWAI`I COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 May 8, 2025 Heather L. Kimball, Council Chair Hawai`i County Council 25 Aupuni Street Hilo,Hawai`i 96720 • RE: Resolution No. 184-25 : RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR MULTI-YEAR EMPLOYMENT CONTRACTS FOR THE OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i,this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter,timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, 1!Matt Kaneali`i-Kleinfelder, Chairperson Committee on Finance A ..roved/!ate/ aive to ouncil: Disapproved/Date/Refer to FC: Heather L. Kimball, Council Chair Heather L. Kimball, Council Chair Hawai`i County Council MAY — 8 2025Hawai`i County Council MKK/lkh Hawai`i County Is an Equal Opportunity Provider and Employer