HomeMy WebLinkAboutCOM 0330.000 2024-2026 -SNSY OFHq'.
C.Kimo Alameda,Ph.D. \",�„�� ,; Diane Nakagawa
Mayor •' ��'�•• _ 1• Director
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William V.Brilhante Jr. ;+;� ,.��`.= Malia A.Kekai
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Managing Director ,. .._ Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
May 15, 2025
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Dr. Holeka Goro Inaba, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street ,-
Hilo,Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a
new multi-year lease agreement for a multi-function color copy machine for the Department of
Finance. The estimated monthly cost will be approximately $240. The lease for the current •
copier will expire in August 2025 and the department wishes to enter into a new lease agreement.
If there are any questions,please do not hesitate to contact Wilson Crider or Reid Sewake of the
Department of Finance's Accounts division at 961-8437 or 961-8975.
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Diane Nak awa
Director of Finance
Enc.
c: Accounts
4'es. 212-25 >
Comm. 1..33
Ref. To
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Hawai'i County is an Equal Opportunity Employer and Providegef. Date ,a'7 2 2 tuz5
Form#: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance DATE: 4/25/25
STAFF CONTACT: Wilson Crider o`r Reid Sewake PHONE: ext.8437/8596 or 8975
A. REQUEST:
Request a resolution to authorize the Dept of Finance to enter into a multi-year lease for five (5) years for a
multi-function copier.
The copier will be utilized by the Finance Administration, Accounts Division, and Budget Division, located at
25 Aupuni St, Suite 2103, Hilo, HI 96720.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The lease for the current copier will expire in August 2025. It is necessary to enter into a lease agreementt
for a new copier to continue essential daily operations.
The estimated lease cost is $240 per month for a sixty (60) month term. This estimate is based on an
average monthly print volume of 7,000 pages. The estimated FY25-26 payments are budgted in the FY25-26
operating budget. Lease payments for subsequent years will be budgeted accordingly.
Payments will begin after the delivery of equipment.
MAY062025
SIGNED: DATE:
De ment Head
H'' . DR.MICHELLE GALIMBA
•
MATT KANEALI`I-KLEINFELDER �:•�-' '�. DR.HOLEKA GORO INABA
" �' JENNIFER KAGIWADA
Chairperson ;.A {J ;
*: Ire ASHLEY L.KIERKIEWICZ
JAMES E.HUSTACE 's • _ '=-=" HEATHER L.KIMBALL
Vice.Chair sr,1 �„.••:� DENNIS"FRESH"ONISHI
vqT-•OF•1 " REBECCA VILLEGAS
HAWAI`I COUNTY COUNCIL
County of Hawaig
Hawai'i County Building
25 Aupuni Street
Hilo,Hawaii 96720
May 22, 2025
Dr. Holeka Goro Inaba, Council Chair
Hawai`i County Council
25 Aupuni Street
Hilo,Hawai`i 96720
RE: Resolution No. 212-25 • A RESOLUTION AUTHORIZING THE PAYMENT OF
FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE
(1)MULTIFUNCTION COPY MACHINE FOR THE DEPARTMENT OF FINANCE.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii,this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter,timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
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Matt Kaneali`i- einfelder, (hairperson
Committee on Fina
Approve•► 9 ate/Waive to Council: Disapproved/Date/Refer to FC:
Holeka Goro Inaba, Council Chair Holeka Goro Inaba, Council Chair
Hawai`i County Council MAY 2 2 2025 Hawai`i County Council
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