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Home My WebLink AboutCOM 0331.000 2024-2026 Osy•_•ice . C.Kimo Alameda,Ph.D. " ` -•• Diane Nakagawa Mayor •� �~'�° % ' Director William V.Brilhante Jr. �• ........�• Malia A.Kekai ... Director Managing Director �� i Deputy County of Hawai• i Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 COUNTY CLERK (808)961-8234 • Fax(808)961-8569 COUNTY OF HAWAI'I RECEIVED May 2, 2025 Time ((° M By Date 9/I .2 Dr. Holeka Goro Inaba, Council Chair and Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo,Hawai`i 96720 Re: Agreement with the U.S. Federal Highway Administration(FHWA) and/or the State of Hawai`i Department of Transportation The County of Hawaii wishes to enter into an agreement with the United States Federal Highway Administration(FHWA) and/or the State of Hawai`i Department of Transportation. The U.S. FHWA has authorized$3,360,000 to be provided to the County of Hawaii for the Smart Intersection Demonstration Project and the State of Hawai`i Department of Transportation has authorized $840,000 to be provided to the County of Hawai`i for the local cost share. Enclosed is a resolution to enter into an agreement to accept these funds. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating $3,360,000 to the Office of Management's "County of Hawai`i Smart& Safe Intersection Demonstration Project"account. The Mayor's Office respectfully requests that this bill and resolution be waived from the Finance Committee and be placed on the June 4, 2025 Council agenda in order for this transaction to be completed in FY 2024-25. If there are any questions,please do not hesitate to call Tracey Niimi of the Office of Management at 961-8563. Diane Nakagawa Director of Finance Enc. c: Management 4 .��j,1.6 ; et Lk > Comm Ref. To warn`, Hawai'i County is an Equal Opportunity Employer and Provideef. Date 2 i 12 Form#: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Mayor's Office DATE: 5/13/25 STAFF CONTACT: Tracey Mimi, EA PHONE: (808) 961-8563 A. REQUEST: The County seeks approval to enter into an agreement with the U.S. Department of Transportation's Federal Highway Administration Office of Safety to receive$3.6 million for the Smart Intersection Demonstration Project. This project aims to install,test, and analyze smart intersection solutions at five high-risk intersections in Hilo, particularly near public schools. The goal is to enhance safety by using artificial intelligence (Al) and video analytics to monitor and improve intersection behavior. The total project cost is estimated at$4.2 million, with $3.6 million funded by a federal grant and $840,000 provided by the Hawaii Department of Transportation as the local cost share. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The purpose of the Smart Intersection Demonstration Project is to implement and evaluate Al-driven traffic solutions that improve road safety and reduce accidents at high-risk intersections.The project also includes a STEM education component,where students from local schools will be engaged and taught how Al and video analytics contribute to traffic safety.The County will install,test,and evaluate smart intersection technology in three key phases: Data Analytics:Implementation of diagnostic tools to gather and analyze traffic data,using Al to Identify patterns and predict risky behavior. infrastructure Solutions:Installation of safety enhancements such as LED walkway lights,variable message boards,and flexible sensor systems. Wireless Network Integration:Establishment of a private 5G or alternative wireless network,enabling real-time communication between sensors,cameras,and central systems for data processing and behavioral prediction. This project also includes system integration,full-scale service launch,and live demonstrations to showcase the impact of smart intersections on public safety. Data Collection and Evaluation:Final data analysis will occur approximately six months after all equipment is installed.Evaluation will focus on the effectiveness of the technologies and educational outcomes, Community Engagement:Outreach efforts will include working with local schools to deliver a tailored curriculum that raises student awareness and fosters understanding of smart technology applications in public safety. Project's Proposed Milestone Schedule: Planned NEPA Completion Date: August 31,2025 Planned Construction Start Date: September 1,2025 Planned Evaluation Period End Date: November 30,2026 Planned SS4A Final Report Date: May 31,2027 SIGNED: - --__ DATE: Department 5/13/25 Headad GRANT SUMMARY (Supplement to B-52,Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) ® New(for this fiscal year period). OR 0 Additional appropriation(to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to ® Yes ❑.No Council? ❑ Yes ❑No Name of Grant Program: County of HawSmart and Safe Intersection Demonstration Project Grantor: Federal Highways Administration(FHWA) County Grantee Department or Agency: Mayor's Office County Grantee Contact Person: Tracey Niimi Phone Number: (808)961-8563 Amount of Grant: $4,200.00 Grant Period(Commencement& Completion): May 2025 -May 2027 Purpose of Grant: To install,test,and evaluate smart intersection technologies at five school-adjacent intersections in Hilo. In partnership with public school students,the county will leverage artificial intelligence and video analytics to analyze traffic patterns and enhance safety and efficiency around school campuses. Funding Source: ®Federal [Federal,passed-through state ❑State *If Federal, passed-through state, provide Federal Agency: County Match required?: ❑ Yes ®No If yes, Matching Amount? Budgeted in account# : In-kind?Explain: Explanation: HDOT is paying 20%Match $840,000.00 County's personnel requirements: Amount of new position(s)? Qty: Permanent: ❑ Temporary: ❑, Duration: Full-time: ri Part-time: n, Time Element: Qty: Contractual: E Explain: ` Explanation: Additional Comments about Grant: B-52 Grant Summary Form ` o,�cV.oF,y� ,, DR.MICHELLE M.GALIMBA MATT KANEALI I-KLEINFELDER - ,:' DR.HOLEKA GORO INABA Chairperson ! ��ky�'c' JENN KAGIWADA ••• • ASHLEY L.KIERKIEWICZ JAMES E.HUSTACE =:'="_ HEATHER L.KIMBALL Vice Chair sr N;Mo;:•:� - DENNIS"FRESH"ONISHI a. , 4r- OFHP' - REBECCA VILLEGAS HAWAI`I COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo,Hawai'i 96720 May 22, 2025 Dr. Holeka Goro Inaba, Council Chair Hawai`i County Council 25 Aupuni Street Hilo,Hawai`i 96720 RE: Resolution No. 213-25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM THE DESIGNATED FUND ACCOUNT(S)AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT(S) Bill No. 61 • AN ORDINANCE TO AMEND ORDINANCE NO.24-32, AS AMENDED,THE OPERATING BUDGET FOR THE COUNTY OF HAWAI`I FOR THE FISCAL YEAR ENDING JUNE 30,2025. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i,this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter,timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Matt Kanea •`i-Kleinfelde Chairperson Committee on inance • approve ate/Waive to Council: Disapproved/Date/Refer to FC: Dr. Holeka Goro Inaba, Council Chair Dr. Holeka Goro Inaba, Council Chair Hawaii County Council MAY 2 2 2025 Hawaii County Council MKK/lkh Hawaii County Is an Equal Opportunity Provider and Employer