HomeMy WebLinkAboutCOM 0023.014 2024-2026C. Kimo Alameda, Ph.D.
Mayor
William V. Brilhante Jr.
Managing Director
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808) 961-8569
Diane Nakagawa
Director
Malia A. Kekai
Deputy Director
May 29, 2025
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Dr. Holeka Goro Inaba, Council Chair,
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and Members of the Hawaii County Council
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County of Hawaii
Hilo, Hawaii 96720
Dear Council Chair Dr. Inaba and Members of the County Council:
SUBJECT: Transfer of Funds
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May 1, 2025 through May 15, 2025
Attached is a Report of Transfers Authorized showing transfers made May 1, 2025 through May
15, 2025. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Wilson Crider
Acting Controller
Attachments
Comm. No. -1
4
Ref. To:
Hawaii County is an Equal Opportunity Employer and Provide�ref. Dateu —2025
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Form #:A-102 COUNTY OF HAWAVI
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Fire DIVISION: Fire Operations
CONTACT: KAZUO TODD PHONE: 932-2900 DATE: 4 ! 30 / 25
FISCAL CONTACT: NIKOL LONOKAPU 932-2921
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER
010.221.6221..11.011
TO: ACCOUNT NUMBER
010.221.6221.12.115
ACCOUNT TITLE
Helicopter Operations S&W, Regular S&W
ACCOUNT TITLE
Helicopter Operations, Misc Contract
Services
AMOUNT
$ 200,000.00
TOTAL: $ 200,000.00
AMOUNT
$ 200,000.00
TOTAL: $ 200,000.00
EXPLANATION (Provide complete explanation):
Funds are being reallocated .from the Helicopter Pilot Salaries and Wages account to the Contracted Services
account to support ongoing operational needs. Due to current staffing and service arrangements, expenditures
for pilot services are being incurred under a contracted vendor (IFB 3985). The Contracted Services account
requires additional funding to meet these obligations, and sufficient savings are available in the S&W account to
accommodate the transfer. Helicopter Pilots were expected to transition this fiscal year to County employees,
but that change has not yet happened.
SUBMITTED BY: DATE: `f 1 1
partment Head
********************************************************************************************************************
ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial
N
r of Finance
i� Approved _ Deferred
Signed:
DATE: P j+ u 9 /2025
Denied
DATE: MAY 9 i 2V
Transfer No. qr� &,
Form #:A-102
Revised: 07/01
COUNTY OF HAWAVI
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Highways/Traffic
CONTACT: Kelsey Kalua-Lewis PHONE: x8459 DATE: 04 / 25 / 25
FISCAL PERIOD: July 1, 20 25 to June 30, 20 26
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.32.115 Traffic Signals & St Lights, Mise Cont. Svcs $ 170,000
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.06.456 Highway Maint Admin, Equip Constr & $ 170,000
Repair
TOTAL: $ 170,000
EXPLANATION (Provide complete explanation):
Additional funds are needed for a water tanker in the Highway Maintenance Admin equipment account after bid
came in higher than anticipated. Funds are available in Traffic Signals and Street Lights miscellaneous contract
services account due to lower than anticipated costs.
L
SUBMITTED BY;,--- 4 l DATE: APR 2 8/ 2025
D artment Head
ACTION: — Recommend Approval _ Recommend Deferral _ Recommend Denial
igned:
Director of Finance
X. Approved
Signed:
Deferred
r;_n o
DATE: "/ ° 7� 1
— Denied
DATE:
Transfer No. O"l
�� 1
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works
DIVISION: Automotive
CONTACT: Randy Riley PHONE: 808-961-8548 DATE: 4 / 28 1 2025
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER ACCOUNT TITLE
010-181-5181.59-218 Automotive Fuels & Lubricants
AMOUNT
$ 200,000
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-181-5181.52-228 Automotive OCE, M.V./Hvy. Equip. Parts & $ 200,000
Supplies
TOTAL: $ 200,000
EXPLANATION (Provide complete explanation):
Funding is needed to cover uncontrollable costs in Automotive OCE, M.V./Hvy Equip Parts & Supplies.
Based on current year's average expenditures of $150,000/month, we anticipate a year-end surplus in the
Automotive Fuel & Lubricants account.
SUBMITTED BY:�
,WU Department Head
ACTION: v Recommend Approval _ Recommend Deferral
Signed: ('&
irector of Finance
%� Approved
Signed:
Deferred
DATE: _ A 12 & 2025
_ Recommend Denial
DATE: A ' i 2
Denied
DATE: MAY12 9 ?Mt
Transfer No.
!V
S?;g
Form #:A-102 COUNTY OF HAWAI9
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance
DIVISION: Budget
CONTACT: Ted Schrey PHONE: x8259 DATE: 4 / 28 / 25
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5913.07.341 Provision for Training $ 52,573
TO: ACCOUNT NUMBER
010.221.6224.06.480
010.221.6228.02.104
ACCOUNT TITLE
Fire Training Equipment, Misc Equipment
Ocean Safety OCE, Travel/Conferences
TOTAL: $ 2,160
AMOUNT
$ 50,800
1,773
TOTAL: $ 52,573
EXPLANATION (Provide complete explanation):
Fire awarded Provision for Training funds for HFD Training Branch Incumbent and Recruit Training Operations
and for the 2024 USLA Board of Directors meeting
SUBMITTED BY: �L-
ACTION
Signed
Signed:
Department Hed
Recommend Approval _ Recommend Deferral
r of Finance
Approved _ Deferred
DATE: 4 / 28 / 25
Recommend Denial
DATE: `" IRI
_ Denied
DATE: MAly
or
Transfer No. L �'
'�S-77? ��
Form PA-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Finance
CONTACT: Hauoli O. Aiona PHONE: 961-2273
DATE: 4 / 29 / 2025
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER ACCOUNT TITLE
AMOUNT
010.201.5203.02.218 Police Adm Div-Oce, Fuels & Lubricants
$ 60,000.00
TOTAL: $ 60,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE
AMOUNT
010.201.5203.20.454 Police Adm Div -Equip, Computer Eqpt & So
$ 60,000.00
TOTAL: S 60,000.00
EXPLANATION (Provide complete explanation):
Request to transfer funds from Police Adm Div-Oce, Fuels & Lubricants to Police Adm Div -Equip, Computer
Eqpt & So due to unexpected software purchases that needed to be made for upgrades. Funds are available in
Fuel & Lubricant accounts due to no significant price increases in fuel.
SUBMITTED BY: DATE:
_4 / 29 / 2025_
' ent Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
APF), 3 0 2025
igned: 1/ `� DATE:
Director of Finance
Approved _ Deferred
_ Denied
MAY 0 7 2025
Signed: DATE:
/ I
Managing Director • Mayor
Transfer No.
Form #:A-102 COUNTY OF HAINAPI
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Sustainability, Equity & Resilience DIVISION:
CONTACT: Laura Acasio/Christine N PHONE: (808) 865-8671 DATE: 04 J 01 / 2025
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.167.5167.02.102 OSCER OCE, Telephone $-3-,000;00 $ 8,000
010.167.5167.02.227 OSCER OCE, Computer& Office Supplies 1-9;000D& $14;000
010.167,5167,02.115 OSCER OCE, Misc Contracts Services $13,000
TOTAL: $ 22 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.167.5167.06A49 OSCER.Equipment, Vehicle $ 1-9 00-.00- $35,000
TOTAL: $ 22-080-.00. $35.000
EXPLANATION (Provide complete explanation):
OSCER expenditures for both Telephone and Computer & Office Supplies are lower than expected and
anticipated, and a vehicle is necessary and a priority to perform vital county functions.
OSCER expenditure for Misc contracts services is lower due to lower expected anticipated rnisc contracts.
SUBMITTED BY:
apartment Head
ACTION: Recommend Approval ,_ Recommend Deferral
2 Approved
Signed:
Director of Finance
Deferred
DATE: q/zq1 uj2,!!;-
— Recommend Denial
DATE: Ik".— `I ' `025
__-_ Denied
MAY 0 7 2025
TE: I I
Transfer No.
57�c�S
Form #:A-102 COUNTY OF HAWAPI
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management DIVISION: Administration
CONTACT: Kaycie Saiki PHONE: 808-961-8211 DATE: 04 / 30 1 25
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER
010.1.11.51.11.02.227
TO: ACCOUNT NUMBER
010.111.5111.1.0.480
ACCOUNT TITLE
Office of Management, OCE
ACCOUNT TITLE
Office of Management Equip
AMOUNT
$ 1127.12 )65
TOTAL: $
AMOUNT
$ t127.12
TOTAL: $ 1127.12 Y-5
EXPLANATION (Provide complete explanation):
Purchasing Digital Camera Equipment to replace outdated older equipment purchased in 2014
Funds are available in the OCE account due to lower than anticapted expenses with
change in administrations.
MAY 0 f 2025
SUBMITTED BY: DATE: I 1
Department Head
ACTION: _ Recommend Approval — Recommend Deferral _ Recommend Denial
-F Signed:
Director of Finance
Approved
Signed:
mnnaEina Director
Deferred
DATE: I I
Denied
DATE: MAI 12 2075
Transfer No.
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE
DIVISION: VRL
CONTACT: NAOMI ODELL PHONE: 808-961-8021 DATE: 5 / 05 / 2025
FISCAL PERIOD: July 1, 20 24 to June 30, 2025
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.12.235 Vehicle Regist Oce, Misc. Materials $ 60,000.00
010.121.5127.12.115 Vehicle Regist Oce, Misc Contract Se $ 20,000.00
TOTAL: $ 80,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.22.115 Driver License Oce, Misc, Contract Se $ 80,000.00
TOTAL: $ 80,000.00
EXPLANATION (Provide complete explanation):
Funds are needed for higher than anticipated Data Processing & DL/SID cards.
Funds are available in Vehicle Regist oce, Misc Materials & Vehicle Regist Oce, Misc Contract Se.
SUBMITTED BY: �� ' /� "' DATE:MAi
Departm nt Head
ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial
ned: W.- DATE: MAY/
Director of Finance
Approved _ Deferred
_ Denied
MAY 12 2025
DATE: / /
/fir at --
Transfer No. "/ 7
Form#:A-1.02 COUNTY OF HAWAII
Revised: 07101
DEPARTMENT: Corporation "CoUnsel DIVISION: Administration
CONTACT:. Jennifer Kualii PHONE: 961-8251 DATE: 04 1 11 1,25
FISCAL PERIOD July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.02.104 Travel/Conferences SO,OQO
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.13'1.513 I.06.44.9 Equip — Motor Vehicle $ 50,000
TOTAL: $ 50 0,00
EXPLANATION (Provide complete explanation):
Corporation Counsel seeks to transfer funds to purchase a vehicle for our Kona office. Currently, the department
has two vehicles for all staff to share, .however; one vehicle should be replaced soon due to age.
A vehicle based in our Kona office will help our Kona deputies attend meetings and hearings in Hilo Which
they do on a weekly basis.
SUBMITTED BY:
ACTION: V Recommend Approval _ Recommend Deferral
Signed: 6YA k,_C�
Signed:
of Finance
A Approved Deferred
Director
DATE: 04 1 3O /.ZS
_ Recommend Denial
DATE..' 1�A 0 � 't025
Denied
DATE: MAY 2 20251
9-
Transfer No, �/'
y �
Form #.A-102
Revised: 07/01
DEPARTMENT: Police
COUNTY OF HAWAPI
REQUEST TO TRANSFER FUNDS
DIVISION: Finance
CONTACT: Hauoli 0. Aiona PHONE: 961-2273
DATE: 5 / 5 / 25
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER
ACCOUNT TITLE
010.201.5205.01.011
Police - Criminal Intel Unit S&W, Reg S&W
010.201.5206.01.011
Police - CID -JAB -VICE S&W, Regular S&W
010.201.5213.01.011
Police — Ka'u Police S&W, Regular S&W
010.201.5212.21.011
Police — Kona Police CID S&W, Regular S&W
010.201.5212.01.011
Police — Kona Police S&W, Regular S&W
010.201.5203.61.011
Police — Technical Svcs S&W, Regular S&W
TO: ACCOUNT NUMBER
010.201.5202.01.011
010.201.5207.01.011
010.201.5210.01.011
010.201.5214.01.011
ACCOUNT TITLE
Police - Headquarters S&W, Regular S&W
Police - So Hilo Police S&W, Reg S&W
Police - Waimea Police S&W, Reg S&W
Police - Puna Police S&W, Reg S&W
TOTAL:
AMOUNT
$ 40,000.00
$ 170,000.00
$ 220,000.00
$ 100,000.00
$ 280,000.00
$ 180,000.00
$ 990,000.00
AMOUNT
$ 75,000.00
$ 185,000.00
$ 55,000.00
$ 675,000.00
TOTAL: $ 990,000.00
EXPLANATION (Provide complete explanation):
Request to transfer funds from various Police Regular S&W accounts for the total amount of $990,000.00 to
cover projected shortages in salaries & wages accounts for May 2025 due to anticipated personnel transfers in
May as well as overtime expenditures being more than budgeted. Funds are available in CIU, CID -JAB -Vice,
Kona, Kona Police CID, Ka'UAMLTechnical Services accounts due to unfilled positions and staff movements.
SUBMITTED BY:
Department Head
ACTION: V Recommend Approval _ Recommend Deferral
�igned:
(1�-
Director of Finance
V Approved
Deferred
DATE: MAY! 0 5 7025
Recommend Denial
DATE:
— Denied
------ y- MAY 12 2025
Signed: --```� DATE:
Managing Director lam -;:Mayor
Transfer No.
1 �-
5--7 R L1L��
Form #:A-102 COUNTY OF HAWAN
Revised: 07101
DEPARTMENT: Public Works
DIVISION: Buildina
CONTACT: Darnel Pajama PHONE: 961-8470
RECEIVED
MAY 12 2025
lVAYOR -- HILO
DATE: 03 Ill 125
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM- ACCOUNT NUMBER ACCOUNT TITLE
010.171.5171.22.114 Building R&M Oce, Electricity
AMOUNT
$ 1,284.56
TOTAL: $ 1,284.56
TO: ACCOUNT NUMBER ACCOUNTTITLE AMOUNT
010.231.5232.06.454 Building Inspetn-Equip, Computer Eqpt & $ 1,284.56
Soft
TOTAL: $ ' ,284.56
EXPLANATION (Provide complete explanation):
Funds are available in the Building R&M Oce, Electricit,, account due to less than anticipated costs.
Funds are needed for unbudgeted equipment; 33 Wad Air and accessories for regulatory inspections -field work,
due to aging electronics in need of updates and replacements.
Y
SUBMITTED BY: �
Department Head
at irirtc*ir*** Zecornmend
ACTION: Approval Recommend Deferral
igned: &
Director of Finance
DATE: MAY 0 7 2025
_ Recommend Denial
;.r:.�,i j Q, ?o7
Zb
DATE: t 'd
"\Approved Deferred i Denied
Signed: DATE: MAY 115 20251
Transfer No. "i9 0.-
67g
A
g
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Budget
CONTACT: Ted Schrey PHONE: x8259 DATE: 5 / 8 / 25
FISCAL PERIOD: July 1, 20 24 to June 30, 20 25
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5913.07.341 Provision for Training $ 3,000
TOTAL: $ 3,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5215.05.104 Police Training Account, Travel/Conferences $ 3,000
TOTAL: $ 3.000
EXPLANATION (Provide complete explanation):
Police Awarded Provision for Training funds for FEMA Incident Command System Level 300 & 400 training.
SUBMITTED BY:
Department He�d
ACTION: _�/Recommend Approval _ Recommend Deferral
Signed: (�
Director of Finance
Signed:
X Approved
_ Deferred
DATE: 5 / 8 / 25
_ Recommend Denial
P��, s
,di. a5 �11'S
DATE:
Denied
MAY 15 2925
DATE:
Transfer No.�
5 -7