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HomeMy WebLinkAboutCOM 0023.015 2024-2026ti C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808) 961-8569 Diane Nakagawa Director Malia A. Kekai Deputy Director June 14, 2025 x c� �© Dr. Holeka Goro Inaba, Council Chair, fl,.--< and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 s �J1 Dear Council Chair Dr. Inaba and Members of the County Council: 00 �+ SUBJECT: Transfer of Funds May 16, 2025 through May 31, 2025 Attached is a Report of Transfers Authorized showing transfers made May 16, 2025 through May 31, 2025. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, —J—•- Jon Arbles Controller Attachments Comm. M,0. 23• Is Hawaii County is an Equal Opportunity Employer and Providerff'°' Ref. 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Aiona PHONE: 961-2273 DATE: 5 / 12 / 2025 FISCAL PERIOD: July 1, 20 24 to ,tune 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 01.0.201.5203.02.231 Police Adm Div- Oce, Public Safety Suppl $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE 010.201.5215.05.104 Training Account, Travel/Conferences TOTAL: $ 50,000.00 AMOUNT $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): Request to transfer funds from Police Adm Div-Oce, Public Safety Suppl to Training Account, Travel/Conferences due to an increase of travel requests, training requests, airfare & hotel accommodations. Funds are available in Police Adm Div-Oce, Public Safety Suppl as purchase requests which usually utilize this account have been absorbed with grant funding for fiscal year 2024-25. SUBMITTED BY: Departtnent Head ACTION: _ Recommend Approval _ Recommend Deferral -�8igned: K Approved Signed: Mi RECEIVED MAY 15 2025 MAYOR - HILO Director of Finance DATE: 15 ! 12 / 2025 Recommend Denial DATE: S ! 13 / _ Deferred _ Denied MAY 19 2025 Transfer No. 100 Form #:A-102 Revised: 07/01 DEPARTMENT:. Finance COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DIVISION: Budget CONTACT: Ted Schrey PHONE. x8259 DATE: 2 / 28 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.911.5911.04.341 ACCOUNT TITLE Provision for Compensation $ 9,500 TOTAL: $ 9,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.401.5401.01.011 County Physicians S&W,, Regular S&W $ 9,500 TOTAL: $ 9,500 EXPLANATION (Provide complete explanation): Funds needed to cover regular S&W expenses through FY25 for County Physicians due to pay increase as indicated in Salary Ordinance 24-28. Funds available in the Provision for Compensation for such use. SUBMITTED BY: DATE: s, 127 q'i Department Hea ACTION: _7 Recommend Approval — Recommend Deferral _ Recommend Denial 25 Signed: �� DATE: / _{ Director of Finance Signed: 2C Approved Deferred Denied MAY 2 9 2025 DATE: Managing Director -�-51-Mayor Transfer No. 1�{-7 Vrf Form #:A-102 COUNTY OF HAWAI`l Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering CONTACT: Darryl Delatorre PHONE: x8463 DATE: 05 / 12 / 25 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE 020.183.5183.07.450 Engineering Div Equip-Fixt 020.231.5231.36.454 Bridge Insp Equip -Comp Eqpt & Software AMOUNT $ 6,664.76 $ 5,000.00 TOTAL: $ 11664.76 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT -020.183.5183.05.115 Highway Engineering, Misc Cont Svcs $ 11,664.76 TOTAL: $ 11664.76 EXPLANATION (Provide complete explanation): Additional funds are needed to fund an upcoming consultant contract change order. Funds are available in our Equipment Accounts due to less than anticipated costs. r L0 9 0,�� z00s G> SUBMITTED BY: �1,� R��G DATE: 6 / 14 (}g/j Department Head ACTION: " Recommend Approval _ Recommend Deferral Recommend Denial 2`0 25 Signed: DATE: 1 /_ Director of Finance Approved — Deferred Denied MAY 3 0 2025 Signed: DATE: Managing Director l� Mayor Transfer No. 577?q0S Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering CONTACT: Darryl Delatorre PHONE: x8463 DATE: 05 / 12 125 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.450 Engineering Div Equip-Fixt $ 3,207.36 010.183.5183.06.454 Engineering Div Equip, Computer Eqpt & S 17,369.84 TOTAL: $ 20 577.20 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT- 010.183.5183.02.115 Engineering Division Oce, Misc. Contract $ 20,5,97.20 TOTAL: $ 20 577.20 EXPLANATION (Provide complete explanation): Additional funds are needed to pay a few land appraisal invoices and to cover some upcoming items. Funds are available in our Equipment Accounts due to less than anticipated costs. �'9 �40 SUBMITTED BY: G�`� DATE: I I �� /04 VV Department Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial YO { `2`25 Signed: DATE: i_ t v Director of Finance X Approved _ Deferred _ Denied MAY 3 0 2025 Si ned g ",��rt,h� DATE: / I Transfer No. 103 t�_ J 'y7?7 Fo=4A-102 COUNTY OF HAWAI`I Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT:_ T'Jaye Forsythe PHONE: 961-8349 DATE: 05 1 14 12025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 020.301.5301.41.011 ACCOUNT TITLE N & S Kona Rd S&W, Regular S&W AMOUNT $60,000.00 TOTAL: $60 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.51.021 Kau Road S&W, Overtime S&W $60,000.00 TOTAL: $60 000.00 EXPLANATION (Provide complete explanation): Transfer of funds requested to coverage shortage in Kau Roads, Overtime S&W account. Shortage in S&W is due to overtime payments for emergency response storms (August 2024), assisting other districts, and paving. Funding is available in Kona Rd Regular S&W due to vacant funded positions due to promotions and transfers. Shortage in S&W 021 and 099 was unanticipated and over budgeted amount. ,0 s SUBMITTED BY: ' ki'ya'WOIJ DATE: I �� I Department Head ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial n �igned: DATE: J Director of Finance _ Approved _ Deferred _ Denied Signed: DATE: MAY O 2025J Managing Director Mayor /off' Transfer No. Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation CONTACT: Nod Ishii DIVISION: Administration PHONE: 961-8417 DATE: 5 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.481.5483.01.011 010.500.5505.01.011 ACCOUNT TITLE Nutrition - Regular S & W Park Maintenance - Regular S & W 0 / 15 / 25 AMOUNT $ 40,700.00 $ 75,000.00 TOTAL: $ 115,700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.01.021 Alae Cemeteries = Overtime S&W $ 20,000.00 010.500.5503.01.021 P&R Administration - Overtime S &W $ 80,000.00 010.500.5513.'6t.021 Aquaticsti-- Overtime S & W $ 3,700.00 010.500.5517.01.021 Culture & Education - Overtime S &W $12,000.00 TOTAL: $ 115,700.00 EXPLANATION (Provide complete explanation): Funds are available in these accounts due to:vacancies and personnel out on leave. Funds are needed to cover current and anticipate shortages under salaries and wages accounts due to vacation payouts due to retirements/resignations and overtime to cover staff shortages. RA � r ' 91E1j5 SUBMITT"D BY: epartment Head ACTION: 4 Recommend Approval _ Recommend Deferral Signed: Signed: 9trector of Finance x Approved _ Deferred Director DATE: (- / 1(5'- / 2S _ Recommend Denial DATE: Denied MAY 3 0 2025 DATE: Transfer No. jd:� t— S%,F q6( Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: EMERGENCY MEDICAL SVC CONTACT: KILIPAKI KANAE PHONE: 932-2900 DATE: 5 / 21 125 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.221.6227.02.111 EMS OCE, Rental/Lease of Equipment AMOUNT $ 33,000.00 TOTAL: $ 33,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.06.480 EMS Equipment, Misc Equipment $ 33,000.00 TOTAL: $ 33,000.00 EXPLANATION (Provide complete explanation): Funds needed in equipment to complete the lease buyout of Lifepak EKGs. Funds available in the Leasing account to support this purchase. SUBMITTED BY: " (,� A-�w DATE: Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial iVlt�� � igned: DATE: ! / Director of Finance Approved _ Deferred _ Denied MAY 3 0 2025 Signed: DATE: Managing Director Mayor Transfer No. t �' i 7� Form #:A-102 COUNTY OF HAWAPI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: T'Jaye Forsythe PHONE: 951-8349 DATE: 05 / 14 / 2025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.109 S Hilo Road Oce, Equipment Repairs/Maint $10,000.00 TOTAL: $10,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.52.218 Kau Road Oce, Fuels & Lubricants $10,000.00 TOTAL: $10,000.00 EXPLANATION (Provide complete explanation): Transfer of funds requested to cover anticipated shortage in Kau Roads, Oce Fuels & Lubricants account. Shortage in Kau Road Oce, Fuels & Lubricants is due to higher usage from overtime for emergency response storms (August 2024), assisting other districts, and paving. Funding is available in S Hilo Road Oce, Equipment RepairslMaint due to a reduced amount of charges for equipment repairs/maintenance in FY25.-JO A/n_ l/J,4 �-o 302V . &/40 SUBMITTED BY: ��`M WW" DATE: LI / 1+ /,Ara fW {A gDepartment Head ACTION: -�—/ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE:` Director of Finance v1L Approved Deferred Denied Signed: DATE: MAY 3 0 2025 Transfer No. 107 Form #.A-102 COUNTY OF HAWAI`# Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT. Parks and Recreation DIVISION: Hilo Muni Golf Course CONTACT: Nori Ishii PHONE: 96I-8412 DATE: h f 30 1 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 090.901.I3420.20.341 FICA Employer Share - Misc Charges 5902 AMOUNT $ 2,318.00 TOTAL: $ 2;318..00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.901.5902.I5.34I Health Benefits - Misc Charges $ 2,318.00 TOTAL: $ 2,318.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to lower than anticipated casts. Funds are needed to cover higher than anticipated cast -for the Health Benefits account for the Hilo Mimi Golf Course, RECEIVED JUN U C 2025 SUBMITTED BY: {f1'V"Vv ' ° _ DATE: o--' I a a 1 zo z- r-De artmeni Head *******#*#*#*** ##*# k#** ACTION: _ Recom end Approval _ Recommend Deferral , Recommend Denial {sr igned: WO — DATE: ivl.'�'I I _ €rs ` Director of Finance ly Approved _ Deferred Denied DATE: MAY I n M25 Transfer No. i p g 4 570t