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HomeMy WebLinkAboutCOM 0023.016 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street Suite 2103 • HiIo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 July 1, 2025 Dr. HoIeka Goro Inaba, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council: SUBJECT: Transfer of Funds June 1, 2025 through June 15, 2025 Diane Nakagawa Director Malia A. Kekai Deputy Director Attached is a Report of Transfers Authorized showing transfers made June 1, 2025 through June 15, 2025. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 1 -- Jon Arbles Controller Attachments Comm. o LBh Hawaii County is an Equal Opportunity Employer and provldef`ef. To: Ref. Date, I L — 12025 1 1 1 1 1 1 1 1 1 1 1 1 C.n ? fa N 1 O Q Q 2 0 m m N N N N N N CJl CT M Cil Cil CT N CAD CAD CACD D m CD m m m COD COD CD N N N N N N =w BCD CD CD :3 O CD o Z Cp CA O CAD e� O -e D N < (ACTl Q O N CD D m m c =r O C1 -% I N CD TI a cD hN(3)NN Ul - 0) N 0) 0)N- W CNO W N V 1 1 V A ONO W W CA)N N N N N N N O O N -- 1 1 1 1 0 0 1 1 -o-n-o<m mmo<wmmm go CD 0o ' a Cl) mmam m m D _ gym - XO- CD CL m 2. m 0 CD co O 03O 2QO 0mm o Cnm � Cl) 3fD m (n 90 mmm mcm O Cn Cf 0 m sp �; rn m Cn I M O N A m O c0 A CA V N 1 O O CJl Cn 0 0 O CJl O O U7 N O CA �I 0 0 O O O O O O O cn O O Ul O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 pp O O O O O O O O O O O 00 O O O O O O O O O O O co N" C(JI N- N N N 1 N 1 N 00 N N N O N O" m O O O A CA N N 1 CA CA -i <0a0�mm _n co 3 —moo 3 3 O CO O mm a L 90 r c c m c n =' p 3 3 o cn c CD CD :3 y' r0.. .O- . y N Cn O CD CD w O O ,a =r mm� N 1 O O O UAt CNATi 00 O N O M-40000 O Ul a a m a a 0 0 O O O O O O O O O O O 0000000 O O 0000000 O -n O D O c 7 O CD CD 1 O C- c CD 0 C- c CD N Cl N Ul Form #:A-102 COUNTY OF HAWAH Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: KAZUO TODD PHONE: 932-2901 DATE: 5 / 27 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 01.0.221.6222.01.011 Fire Prevention, Regular S&W $ 125,000.00 010.221.6223.01.011 Fire Auxiliary Services, Regular S&W 70,000.00 0 10.221.6223. 11.0 11 Emergency Communications, Regular S&W 1,160,000.00 010.221.6223,21.011 Vehicle Maintenance, Regular S&W 45,000.00 010.221.6228.01.011 Ocean Safety, Regular S&W 390,009.00 010.221.6224.01.011 Fire Training, Regular S&W 200;000.00 TOTAL:$ 1,990,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.01.021 Fire Operations, Overtime S&W $ 1'990,000.00 TOTAL:$ 1,990,000.00 EXPLANATION (Provide complete explanation): Fire Operations is overbudget in overtime. Available funding transferred from other Divisions. Funding available due to vacancies. RECEIVED JUG,' 0 2 20?5 U - SUBMITTED BY: DATE: / 2 5 / Department Head ACTION: _ Recommend Approval. _ Recommend Deferral _ Recommend Denial vl Signed: DATE: i-iC I 0 1 0 LTP Director of Finance Approved Signed: Mavor _ Deferred _ Denied DATE: j U i1 i ffl Transfer No. Form #:A-902 Revised: 07101 DEPARTMENT: FIRE COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DIVISION: EMERGENCY MEDICAL SVC CONTACT: KILIPAKI. KANA.E PHONE: 932- DATE: 51 / 28 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010,221.6227.02.104 ACCOUNT TITLE EMS OCE; Travel/Conferences AMOUNT $ 5000.00 TOTAL: S 50.000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221.6227.06.454 EMS Equipment, Computer Eqpt & Software $ 8,000.00 010.221.6227.06.480 EMS Equipment, Misc Equipment 42,000.00 TOTAL: $ 50.000.00 EXPLANATION (Provide complete explanation): Funds needed in equipment to purchase CPR manikins, replacement AEDs, miscellaneous and small office equipment. Funds available in the Travel/Conference account to support these purchases. Travel/Conference expenditures are less.than anticipated for this fiscal year. �^ �i�0 1 SUBMITTED BY: 1� ' ' ' �mI DATE: 1 ` 12S Department Head ACTION: _ Recommend Approval — Recommend Deferral _ Recommend Denial 5 DATE: / 1 irector of Finance Approved _ Deferred _ Denied Signed: DATE: W Transfer No. t I P &-/ Form #:A-102 COUNTY OF HAWAPI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Kelsey Kalua-Lewis PHONE: x8459 DATE: 05 / 28 / 25 FISCAL PERIOD: July 1, 20 �� to June 30, 20 a5 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.171.5171.22.114 Building R&M OCE; Electricity AMOUNT $ 45,000 TOTAL: .$ 45,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.454 Automotive Division Eqpt, Computer Eqpt $ 45,000 TOTAL: $ 45 EXPLANATION (Provide complete explanation): Funds are available in Building R&M OCE, Electricity due to lower than anticipated costs. Additional funds are needed in the Automotive Division Computer Equipment account due to higher than anticipated costs for a Work Order Management software. SUBMITTED Head ACTION: f Recommend Approval — Recommend Deferral DATE: ���(,7—g lyol-� Recommend Denial Signed: DATE: 'rector of Finance 1� Approved Deferred Denied Signed: DATE: 3 7M yor Transfer No. _� I 9— Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: AUXILIARY SERVICES CONTACT: IAN C.RADWICK PHONE: 932-2907 DATE: 6 / 3 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER I ACCOUNT TITLE AMOUNT 010.221.6221.02.218 Fire Operations OCE, Fuels & Lubricants $ 45,000.00 TOTAL: $ 45 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.22.228 'Vehicle Maintenance OCE, MV/.Hvy Ept $ 45,000.00 Parts & Supplies !_ TOTAL: $ 45,000.00 EXPLANATION (Provide complete explanation): Funds are required for Vehicle Maintenance to carry out repairs and maintenance on our aging fleet. We have available fiends from Fire Operations due to.lower-than-expected expenditures. SUBMITTED BY: '�,��w/ DATE: /' 125 Department Head ACTION: L Recommend Approval — Recommend Deferral _ Recommend Denial ed: Signed: DATE: 4;Jq /2I,;d5 Denied Director of Finance ly Approved Deferred DATE. J U � 0 6 207S Transfer No. Form #:A-142 COUNTY OF HAWAII Revised: 47t41 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hilo Muni Golf course CONTACT: Nori Ishii PHONE: 961-8417 HATE: 6 ! 5 FISCAL PERIOD: July 1, 20 24 to June 30. 20 :25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.500.5503.02.115 Administration — Misc Contract Svc 1 25. AMOUNT $ 20,750-.00 TOTAL:.$'20;75n.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5517.02.115 Culture & Education — .Misc Contract Svc $ 20,750.00 TOTAL: $ 20,750-00 EXPLANATION (Provide complete explanation): Funds are available under this account clue to lower than anticipated cost for projects and events and security cost. Funds are needed to cover higher than anticipated cost for porta pottie, tent rental, .security. etc. for County Sponsored Events through Culture and Education. SUBMITTED Head DATE 0to I ©s- 1.Z-02"' ACTION: ✓ Recommend Approval Recommend Deferral `Recommend Dental V J Signed: DATE: f %~ Director of. Finance Approved ^ Deferred Denied Signed: DATE: Managing Dire or ,,Mayor Transfer No. 113 %-' �,77 OA l Form #:A-102 Revised: 07/01 DEPARTMENT: Finance COUNTY OF HAWAVI REQUEST TO TRANSFER FUNDS DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 6 / 09 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACUNT NUMBER ACCOUNT TITLE AMOUNT 010.12V5 29.02.115 Property Mgmt OCE, Misc. Contr. Svcs. $ 500 1 TOTAL: $ 500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5129.26.112 PONC — Open Space Commission $ 500 TOTAL: $ 500 EXPLANATION (Provide complete explanation): Funds needed to cover PONC — Open Space Commission due to higher than expected claims for Mileage & Auto Allowance expenses. Funds are available in Property Management's Miscellaneous Contract Services due to lower than anticipated expenditure needs for these services. SUBMITTED BY: 1. DATE: 6 / 9 / 25 /K Department Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: (5fti DATE: Director of Finance X Approved _ Deferred _ Denied - J U N 12 2025 Signed: DATE: ". ayor Transfer No.�- --r --. —114. 71 Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 6 / 4 I 2025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.231 Police Adm Div- Oce, Public Safety Suppl $ 100,000.00 TOTAL: $100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.04.115 Investgn Cause of Death, Misc.Contract $ 100,000.00 TOTAL: $100,000.00 EXPLANATION (Provide complete explanation): Request to transfer funds from Police Adm Div-Oce, Public Safety Suppl to Investgn Cause of Death due to an increase of unattended deaths requiring autopsies to determine cause of death. Funds are available in Police Adm Div-Oce, Public Safety Suppl as purchase requests which usually utilize this account have been absorbed with grant funding for fiscal year 2024-25. SUBMITTED BY: DATE: _6_/_4 / 2025 Department Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: Director of Finance Z Approved Signed: Managing Director RECEIVED — Deferred DATE: _ Denied Transfer No. I 1 ,:� Q-- JUN 0 6 2025 MAYOR - HILO �5 7qr M