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HomeMy WebLinkAboutCOM 0023.017 2024-2026C. Kimo Alameda, Ph.D. Mayor William V. Brilhante Jr. Managing Director Diane Nakagawa Director Malia A. Kekai Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 •. Fax (808) 961-8569 Q. C.) C= July 16, 2025 r -<—i 0- o -< Dr. Holeka Goro Inaba, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Dr. Inaba and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2025 through June 30, 2025 Attached is a Report of Transfers Authorized showing transfers made June 16, 2025 through June 30, 2025. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Jon Arbles Controller Attachments t Comm. • e� Hawaii County is an Equal Opportunity Employer and ProvidAef• To: Ref. 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L c (D 0) 0 c m w O N O N cn D O c Form #:A-102 COUNTY OF HAWAPI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation CONTACT: Nori Ishii DIVISION: Panaewa Zoo PHONE: 961-8417 DATE: 6 / 10 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Park Maintenance — Water & Gas $10,000.00 010.600.5505.02.216 Park Maintenance — Agricultural Supplies $14,000.00 010.500.5505.02.217 Park Maintenance — Cleaning/Sanitation Sup $ 14.000.00 TOTAL: $ 38,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02.115 Panaewa Zoo — Misc Contract Svc $ 18,000.00 010.500.5523.02.235 Panaewa Zoo — Misc Materials $ 20,000.00 TOTAL: $ 38,000.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to lower than anticipated cost for utilities such as water and Supplies for cleaning and maintenance. Funds are needed to cover higher than anticipated cost for guard services per new IFB. The cost of veterinary services, food and supplies for the animals has increased due to the aging population which requires more care and requiring specialized diets. RECEIVED JUN 16 2025 MAYOR -HILO SUBMITTED BY: DATE: I 21-1 partment Head ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: l DATE: �' /1 3 2925 Director of Finance VApproved ned: _ Deferred �90 _ Denied J U N 18 2025 Transfer No. I I L- e- ) a c) Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hilo Muni Golf Course CONTACT: Nori Ishii PHONE: 961-8417 DATE: 6 112 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 090.901.5902.17.341 Retirement Benefits — Misc Charges AMOUNT $ 5,500.00 TOTAL: $ 5,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.901.5902.15.341 Health Benefits — Misc Charges $ 5,500.00 TOTAL: $ 5,500.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to lower than anticipated costs. Funds are needed to cover higher than anticipated cost for the Health Benefits account for the Hilo Muni Golf Course. SUBMITTED BY: Department Head ACTION -eSigned: Recommend Approval _ Recommend Deferral 7L Approved Director of Finance _ Deferred RECEIVED JUN 16 2025 MAYOR - MILD DATE: J6 l & 17 Recommend Denial DATE: -y7 j _ Denied JUN 18 2025 Signed: DATE: ! Managing Director Ma or Transfer No. I( -I 5�?C)a3�) Form #.A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation CONTACT: Nori Ishii DIVISION: Panaewa Zoo PHONE: 961-8417- DATE: 6 / 12 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Park Maintenance — Water & Gas $ 250.00 TOTAL: $ 250.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.32.113 Rural Cemtery - Water $ 250.00 TOTAL: $ 250.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to lower than anticipated cost for utilities such as water at other park facilities. Funds are needed to cover higher than anticipated cost for water services at rural cemeteries such as Honokaa, Kukuihaele, Waimea and Naalehu. JUN 16 2025 SUBMITTED BY: ,f DATE:�— epartment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ` / 7 Director of Finance Approved _ Deferred _ Denied JUN 9 8 1015 Signed: DATE: Managing uireczor r Transfer No. I Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Nori Ishii PHONE: 961-8417 DATE: 6 112 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 • Park Maintenance — Regular S & W $ 13,350.00 TOTAL: $ 13,350.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.01.021 Alae Cemeteries — Overtime S&W $ 2,500.00 010.500.5519.11.021 EAD Admin — Overtime S & W $ 7,550.00 010.500.5519.71.021 EAD Recreation — Overtime S & $ 3,300.00 TOTAL: $ 13.350.00 EXPLANATION (Provide complete explanation): Funds are available in these accounts due to vacancies and personnel out on leave. Funds are needed to cover current and anticipate shortages under salaries and wages accounts due to vacation payouts due to retirements/resignations and overtime to cover staff shortages. RECEIVED ] U N 1 Sj 2025 MAYOR m HliLO J SUBMITTED BY: ,C, DATE: ✓ Department Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial j Ul t. a �aigned: DATE: ! Director of Finance XApproved _ Deferred _ Denied JUN 1 102� Signed: DATE: Transfer No. 1 °) � 3 o a-3-?-, Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works CONTACT: Aaron Takaba DIVISION: Traffic PHONE: 808-961-8952 DATE: 6 / 07 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 020.281.5281.33.450 020.281.5281.33.454 020.281.5281.33.480 020.281.5281.42.115 020.281.5281.42.230 ACCOUNT TITLE Signals & St. Lights Equip, Office Equip Signals & St. Lights Equip, Computer Equip Signals & St Lights, Equip Misc Equip Traffic Signs & Markings OCE, Misc Cont Traffic Signs & Markings, HWY Materials AMOUNT $ 3,750.00 69,612.43 116,682.37 100,000.00 210,000.00 TOTAL: $ 500,044.80 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.230 Signals & Street Lights, Highway Materials 500,044.80 TOTAL: $ 500 044.80 EXPLANATION (Provide complete explanation): Lower than anticipated expenditures in the Traffic Signs & Markings Misc Contract and Highway Materials and Signals & St. Lights, Office, Computer and Miscellaneous Equipment accounts. Additional} is�needed,S/dtto restock driver feedback sign inventory and continue with street light fixture upgrades. (�,,� SUBMITTED BY: Wirvmm Awc'a Department Head ACTION: V Recommend Approval _ Recommend Deferral igned: Vv Director of Finance JUN 1 12025 MAYOR - HILO DATE: I / 1,3 / a5 _ Recommend Denial c. `.. 0 DATE: Approved _ Deferred _ Denied JUN 18 2025 Signed: DATE: Managing Director Mavor Transfer No. � i�o =� 7t, t� Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works CONTACT: Aaron Takaba DIVISION: Traffic PHONE: 808-961-8952 DATE: 6 / 07 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 020.281.5281.02.104 020.281.5281.02.115 020.281.5281.02.337 020.281.5281.06.454 020.281.5281.06.480 ACCOUNT TITLE Traffic Division OCE, Travel/Conferences Traffic Division OCE, Misc. Contract Traffic Division, OCE, Subs and Member Traffic Division Equip, Comp Equip Traffic Division Equip, Misc. Equip AMOUNT $ 31,700.00 19,300.00 18,000.00 43,930.34 40,000.00 TOTAL: $ 152,930.34 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.230 Signals & Street Lights, Highway Materials 152,930.34 TOTAL: $ 152,930.34 EXPLANATION (Provide complete explanation): Lower than anticipated expenditures in the Traffic Division OCE: Travel/Conferences, Misc. Contract, and Subscription/membership accounts and Traffic Division Computer and Miscellaneous equipment accounts. Additional funding is needed to restock driver feedback sign inventory and continue witvp gt:,U041 �fp�ji upgrades. tlrr �E JJ 1�� �� JUN 16 2025 MAYOR - HI-10 SUBMITTED BY: (f ow ' "4q am> DATE: f' Department Head ACTION: v Recommend Approval _ Recommend Deferral _ Recommend Denial II i P igned: /�--� DATE: Director of Finance Approved _ Deferred _ Denied JUN1B7.025 Signed: DATE: Managing Director Mayor Transfer No. 12 f r A Da41 ` Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 09 / 2025 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.110 Landfills Oce, Repairs to Facilities $ 349,000 TOTAL: $ 349,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.480 Landfills Eqpt, Misc. Equipment $ 340,000 085.601.5604.56.480 P-Hulu W.HI L-Fill Eqpt, Misc. Equipment $ 9,000 TOTAL: $ 349.000 Funds are needed in Landfills Eqpt & P-Hulu W.HI L-Fill Eqpt, Misc. Equipment accounts for the purchase of a Spill Pallet, Containers (8), Roll Off Bins (10), Electronic Sign Boards (2) and Backpack Blowers (20). All of these equipment will assist to increase efficiency, security, and services to the public. Funds are available in the Landfills Oce, Repairs to Facilities account since no chute repairs were done this FY and there are extra funds in the Facility Repairs budget: SUBMITTED BY: A DATE: JUN/I 0 225- D artment Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial igned: �� DATE: Director of Finance K Approved _ Deferred _ Denied Transfer No. J s.z 4�_ 5-3©1JC) Form #:A-1M COUNTY OF HAWAI I Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH & DEVELOPMENT DIVISION: CONTACT. .Debra Funai, PHONE: 961-8584 DATE: 06 I06 1 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.161.5162.98:337 HI Cty Resource Center, Subscription& Membership AMOUNT $ 9,000.00 TOTAL: $ 9 0.00.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161,18.440 Research & Dev Eqpt, Motor Vehicle $ 93,000.00 TOTAL: $ 9,000.00 EXPLANATION (Provide complete explanation): Transfer of funds is needed in the Research & Development Equipment, Motor Vehicle account due to additional funds. needed to replace older vehicle (2004 Chevy Malibu) that is requiring numerous and extensive repairs, and becoming unsafe to (hive. Funds are available in the H1 Cty Resource Center, Subscription & Membership account due to lower than anticipated expenses. RECEIVED SUBMITTED 1 D. pa meat Head ACTION: --V/Recommend Approval _ Recommend Deferral of Approved Deferred J U N 12 2025 MAYOR - HILO DATE: ! Recommend Denial DATE: a=f its Denied Signed: DATE: JIyN i 7%,19 Managing Director Mawr Transfer No. t L3 1- .S-9C)oaJ Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE COUNTY OF HAWAVI REQUEST TO TRANSFER FUNDS CONTACT: STACY DOMINGO DIVISION: EMERGENCY COMMUNICATIONS PHONE: 430-2828 DATE: 6 / 13 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.12.115 Emergency Comm OCE, Misc Contract Svc $ 8,000.00 TOTAL: $ 8,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.06.454 Fire Aux Svcs Equip, Comp Equip/Software $ 8,000.00 8,000.00 EXPLANATION (Provide complete explanation): The new joint Police & Fire Emergency Communications Center does not have wireless network connectivity. Funds are available in the Emergency Communications' Misc. Contract Services account .because the move was delayed by at least six months, thereby reducing the amount expended in the fiscal year. Funds will be transferred to Computer Equipment to facilitate the purchase of the equipment necessary to provide network connectivity to the new Center. RECEIVED JUN 16 2025 MAYOR - HILO SUBMITTED BY: k'�� 4_71 - DATE: Department Head ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: / `/ Director of Finance VApproved _ Deferred _ Denied Signed: DATE: JUN 18 2025/ Managing Director r Transfer No. 1 -2-1-t N- , ?Wc -3q 'BRAT kffi Farm #:A-102 Revised: 07/01* DEPARTMENT: Police COUNTY OF HAWAVI REQUEST TO TRANSFER FUNDS CONTACT: .Haubli O. Aiona DIVISION: Finance PHONE: 961-2273 DATE: 6 1 9 I '25 FISCAL PERIOD: July 1, 20 24 to June.30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203,01114 Police Adm Div-Oce, Electricity $ 150,000:00 010.201.5203.02.218 Police Adm Div-Oce, Fuels & Lubricants $ 3.00,000.00 010.201..5203.02.231 Police Adm Div-Oce, Public Safety Suppl $ 122J00.00 TOTAL: S 572,300.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.0Z1 Police — So Hilo Police S&W, 040rl rnz. S - VJ S 277,000.00 010.201.5214.01.021 Police —Puna Police, S&W, G\Jev ime. S Val S 295,300.00 TOTAL: S 572,300.00 EXPLANATION (Provide complete explanation): Request to transfer funds from. Police Adm Div-Oce, Electricity, Police Adm Div-Oce, Fuels & Lubricants and Police Adm Div-Oce, Public Safety Suppl accounts for the total amount of $572,300.00 to cover projected shortages in Police's S Hilo and Puna salaries & wages accounts for June 2025. Electricity expenditures were less than anticipated, cost of fuel did not have a spike in cost and public safety supplies ordered were under was anticipated for the fiscal year. SUBMITTED BY: 4DATE: JUN 0 9 12025 D artment Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial igned: DATE: -��� 1 2025 Director of Finance V `Approved _ Deferred _ Denied JUN 18 70?5 DATE: Transfer No. 11,S 6L Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 6 / 9 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5205:01:011 Police — Criminal Intel Unit S&W,, Reg S&W $ 36.150.00 010.201.5206.01.011 Police — CID -JAB -VICE S&W, Regular S&W $ 61,250.00 0 1.0.201.5213.0 1.01I Police — Kau Police S&W, Regular S&W $ 68,600.00 010.201.5212,21.01 I Police — Kona Police CID S&W, Regular S&W $ 50.600.00 010.201.5203.81.011 Police — Dispatch S&W, Regular S&W $ 234,050.00 0 10201.5203.6.1.011 Police —Technical Svcs S&W, Regular S&W $ 33:450.00 010.201.5212.01.011 Police — Kona Police S&W, Reg S&W $ 28,000:00 010.201..5215.61.011 Police — HIPAL S&W, Regular S&W $ 100.00 010.Zo1. SZiS. 61.021 Volke — lifts _ S s W Q\kYVIIN-16 S s W S 4,005.00 DIZ.1DI 5�k15.u1 otict ?011tt- FttPAL S' 14 , MIS& S- V��1s,ao SpT j�� Stu,S 0.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.01.021 Police — Police Commission S&W, N zrh,,n ¢, S 4 W $ 705.00 010.201.5202-01.021 Police — Headquarters S&W, 0q?,y' 'crn 2, S 4 W $ 102,000.00 016.201.5203.51.02-1 Police — Administrative Svcs S&W, 0'4uhrn�, S"W $ 350.00 010.201.5207.01.021 Police — So Hilo. Police S&W, 04.trh\-ne 5 r ail S 18.1,545.00 010.201.5209.01.021 Police— Hamakua Police S&W, 0,4v(Vtme S �W $ 53,500.00 010.2015210.01.021 Police — Waimea.Police S&W, 0-10i mt -S z W $ 153,400.00 010.201.5211.01.021 Police — N. Kohala Police S&W, 04tfbrot, 6 $ 25,000.00 TOTAL: S 516,500.00 EXPLANATION (Provide complete explanation): Request to transfer funds from various Police Regular S&W accounts within HPD budget for the total amount of $516,500.00 to cover projected shortages in Police OVey6mj S&W accounts for June 2025. SUBMITTED BY: 42WA ¢` r, 1tvv Ifepartment Hea ACTION: _ Recommend Approval Recommend Deferral ned: tX�" XApproved Director of Finance DATE: _6_I 9 1 2025_ _ Recommend Denial DATE: I I i-1 `_ 1 L/ '20-25 _ Denied JUN 18 79,25 Signed: ATE: I I ManagingNiector Mayor Transfer No. / 2L� Deferred Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH & DEVELOPMENT DIVISION: CONTACT: Dennis Lin PHONE: 961-8501 DATE: 06 / 19 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5162.98.115 H1 Cty Resource Center, Misc. Contractual $ 13,000.00 Services TOTAL: $ 13 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.102 Research & Dev OCE, Telephone $ 2,000.00 010.161.5161.02.227 Research & Dev OCE, Comp & Office Supp 9,500.00 010.161.5161.02.337 Research & Dev OCE, Subscription & 1,500.00 Membership TOTAL: $ 13 000.00 EXPLANATION (Provide complete explanation): Transfer of funds is needed in the Research & Dev OCE - Telephone, Research & Dev OCE - Computer & Office Supplies, and Research & Dev OCE - Subscription & Membership accounts due to higher expenses. Funds are available in the HI Cty Resource Center - Misc. Contractual Services account due to lower than anticipated expenses. RECEIVED J U N 19 2025 MAYOR - HILO SUBMITTED DATE: I ! l ZS D ment Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: l4 DATE: Piii3l 119 2025 Director of Finance YL_ Approved _ Deferred Denied �u, ZI2 Signe : _ Transfer No. 12-7 �oggc Form #:A-102 Revised: 07/01 DEPARTMENT: Finance CONTACT: Reid Sewake COUNTY OF HAWAVI REQUEST TO TRANSFER FUNDS DIVISION: Accounts } PHONE: 961-8975 DATE: 6 / 19 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5912.42.341 Pub Saf Disaster/Emerg-G, Misc. Charges $ 241,000 TOTAL: $ 241,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5912.21.339 Misc Ins Claims and Judgmt, Insurance $ 241,000 TOTAL: $ 241,000 EXPLANATION (Provide complete explanation): Funds are needed in Misc Ins Claims and Judgments to cover higher than anticipated settlement claims. Funds are available in the Public Safety Disaster/Emergency account due to less than expected costs for emergency response. RECOVER JUN 1 ,J 2025 MAYOR HILO SUBMITTED BY: DATE: J "; Departent Head ACTION: v Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: }''u'`' Director of Finance Approved Signed: — /% Deferred Denied DATE: J P h 19 Transfer No. Rf>t1n Farm #:A-102 Revised: 07101 COUNTY OF HAWAPI REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: T'Jaye Forsythe � PHONE: 961-8349 DATE: 6 120 12025 FISCAL PERIOD: July 1, 2024 to June 30, 2025 FROM: ACCOUNT NUMBER 020.301.5301.12.218 ACCOUNTTITLE E S. Hilo Road Oce, Fuels & Lubricants AMOUNT $35,000.00 TOTAL: $35,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.52.228 Kau Road Oce, M.V./Hvy EgptParts/Supp $35,000.00 -- TOTAL: $35,000.00 EXPLANATION (Provide complete explanation): Transfer of funds requested to cover a shortage in the Kau Road Oce, M.V./Hvy Eqpt Parts/Supp account. Shortage is due to higher than anticipated/budgeted costs for repair parts and supplies to maintain and repair Kau Road's equipment/vehicles. Funds are available in the S. Hilo Road Oce, Fuels & Lubricants account due to the less than anticipated/budgeted charges for fuels & lubricants. RECEIVED JUN 2 3 211095 SUBMITTED BY:y "'u <' " "` DATE: Department Head ACTION: Recommend Approval _Recommend Deferral � Recommend Denial �? Signed: ba )Llc��� Director of Finance x Approved Signed: anaftoriavor Deferred DATE: / / _ Denied -� JUN 2 4 2025 DATE: I I Transfer No. 2q S Form AM02 COUNTY OF HAWAPI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT. Public Works DIVISION: Highways CONTACT: T'Jaye Forsythe f!= PHONE: 961,8349 DATE: 6 / 20 / 2025 s FISCAL PERIOD: July 1, 2024 to June 30, 2025 FROM: ACCOUNT NUMBER ACCOUNTTITLE AMOUNT 020.3 01.5301.06.456 Highway Maint Admin Eqpt, Constr & $270,000.00 Repair TOTAL: $270,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.115 Roadside Maintenance Svc, Misc. Contract $270,000.00 TOTAL: $270,000.00 EXPLANATION (Provide complete explanation): Transfer of funds requested to cover*a shortage in the Roadside Maintenance Svc, Misc. Contract account. Shortage is due to higher than anticipated/budgeted costs for hauling material, tree trimming, etc. Funds are available in the Highway Maint Admin Eqpt, Constr & Repair account due to the cancellation of an award for equipment receiving bid higher than estimated and over budget. RECEIVED SUBMITTED BY: (/WtW (lY%iGq OtN Head ACTION: ° Recommend Approval Recommend Deferral -igned: X Approved Director of Finance Deferred JUN -2 3 2025 MAYOR - H I LO DATE: / _ Recommend Denial .' DATE: 1 _ Denied DATE: JUN/2 4 202� Transfer No. 130 s go �� xxxxxxxxxx Form#:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Darnyl Pala= PHONE: 961-8470 DATE: 06 1 19 f 25 FISCAL Pr=R10D: JUJy 1, 20 24 to dune 30, 20 25 FROM; ACCOUNT NUMBER ACCOUNTTITLE 010.171.5171.22.114 Building R&M Oce, Electricity AMOUNT $17,400.00 TOTAL: $ '17,400.00 TO: ACCOUNTNUMBER ACCOUNTTITLE AMOUNT 010.171,5171.80.449 Building R&M Equip, Motor'Vehiele $ 17,400.00 TOTAL: $ 17,400.00 EXPLANATION (Provide complete explanation): Funds are available in the Building R&M Oce, Electricity account due to less than > anticipated costs. � r" M Funds are needed fbr unbudgeted equipment; one 3-Passenger Utility Flatbed V8 Truck 4A, to 3: o transport equipment, projects, various supporting tasks for the R&M Section -Carpenter, Plumber, !: M Painter, and Electrician. The award recommendation was higher than the initial amount requested, 0 SUBMITTED BY:y oollqVt"G�4'! DATE: D Department Head �&t1k,4tfY7k k#**1e*+lk�k#IkYtiefktktkir**+k*4k�'WAY:kltA7k�FY��t&1Y1tkoYY7F7kM9r14�61r6�Q4JnF,kf�i�7t'i/crF+Fdr7t'kklt9!*Rk'kiF'Gtiil9tt�ilA�e*74irie�F,k,kill!$1E7�tinMtF7F�k�t�4'k7ItNYrf ACTION: _ Recommend Approval ` Recommend Deferral _ Recommend Denial 1" Approved DATE: ( I Director of Finance Deferred Denied ,TE: J U q 2 4 20P Managing Director -fir Transfer No. 13 "w- O? o Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Recreation CONTACT: Nori Ishii PHONE: 961-8417 DATE: 6 / 19 1 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.600.5513.62.110 Aquatics — Repairs to Facilities $ 16,000.00 010.500.5513.62.113. Aquatics — Water & Gas $ 15,000.00 TOTAL: $ 31,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.102 Recreation — Telephone $ 10,000.00 010.500.5507.02.111 Recreation — Rental of Equip $ 1,000.00 010.500.5507.02.114 Recreation- Electricity $ 20,000.00 TOTAL: $ 31.000.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to lower than anticipated cost for facility repairs such as sand media replacement due some facilities replacement under facility renovation contracts and utility (water) due to closures of pools. Funds are needed to cover higher than anticipated cost for telephone due to higher internet costs, utility (electricity) due to higher usage and copier charges. RECEIVED SUBMITTED BY: Department Head ACTION: V Recommend Approval _ Recommend Deferral Signed: L � Director of Finance rApproved Signed: Deferred JUN 2 3 2025 DATE: 1 J �� _ Recommend Denial DATE: "j _ Denied JUN 2 4 2925 TE: I I Transfer No. 13 2 �' Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE COUNTY OF HAWAI`i REQUEST TO TRANSFER FUNDS CONTACT: IAN CHADWICK DIVISION: AUXILIARY SERVICES PHONE: 932-2907 DATE: 6 / 20 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6224.02.115 Fire Training OCE, Misc Contract Services $ 40,000.00 TOTAL: $ 40 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.02.101 Fire Aux Svcs OCE, Postage & Freight $ 4,000.00 010.221.6223.02.115 Fire Aux Svcs OCE, Misc Contract Svcs 36,000.00 TOTAL: $ 40 000.00 EXPLANATION (Provide complete explanation): Funds are required for the Auxiliary Services warehouse for unanticipated postage and freight costs, in addition to miscellaneous contract services. Funds are available from Training's Operations due to lower -than -expected expenditures. SUBMITTED BY: Department Head ACTION: " Recommend Approval _ Recommend Deferral -eSigned: 1 Director of Finance Approved Signed: — Deferred RECE! JUN 2 1,,.., MAYOR - t-j li_. DATE: (P l "20 1 _ Recommend Denial }iai'v DATE: Denied JUN 2 4 2025 Transfer No. / 33 �, i:clfn7 4 Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT. Parks and Recreation DIVISION: Recreation CONTACT: Nori Ishii PHONE: 961-8417 DATE: 6 /24 / 25 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.217 Park Maintenance - Cleaning/Sanitation Sup $16,000.00 010.500.5513.62.110 Aquatics - Repairs to Facilities $ 15,000.00 TOTAL: $ 31,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.1.02 Administration - Telephone $ 3,000.00 010.500.5503.02.227 Administration - Office supplies $ 8,000.00 010.500.5503.02.235 Administration - Misc Charges $ 20,000.00 TOTAL: $ 31, 000.00 EXPLANATION (Provide complete explanation): Funds are available under this account due to lower than anticipated cost for cleaning/sanitation supplies and for facility repairs such as sand media replacement due some facilities replacement under the facility renovation contracts. Funds are needed to cover higher than anticipated cost for telephone due to add of cellphones, office supplies increase cost of cartridges and unanticipated settlement costs. SUBMITTED BY: ACTION: " Recommend Approval _ Recommend Deferral Signed: —. -k� Director of Finance DATE: v(- I 74 I2r,2S _ Recommend Denial JUI" L' 4 z.si25 DATE: I I XApproved _ Deferred Denied �- i U N 2 7 2025 Si�ed' _ _ _ DATE: KggnLIAM V. EMayor Transfer No. 13 901,C--5 Form #:A-102 Revised: 07101 R COUNTY OF HAWAVI REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management CONTACT: Robin Bauman DIVISION: Solid Waste PHONE: 808-961-8179 DATE: 06 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 085.601.5604.02.218 ACCOUNT TITLE Landfills Oce, Fuels & Lubricants / 24 / 2025 AMOUNT $ 225,000.00 TOTAL: $ 225 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.02.115 Recycling Programs-Cty Oce, Misc. Contract $ 225,000.00 TOTAL: $ 225 000.00 EXPLANATION (Provide complete explanation): Funds are needed in the Recycling Program's Misc Contracts due to the need to haul excess mulch from the West Hawaii Organics Facility to the East Hawaii Organics Facility. Funds are available in the Landfill's Fuels & Lubricants due to lower than anticipated fuel costs. SUBMITTED BY: (� Department Head ACTION: V__ Recommend Approval _ Recommend Deferral igned: i! Director of Finance / Approved Signed: _ Deferred DATE: _J/ 9-1 / ;;?-S _ Recommend Denial DATE: JPN 2 1 2025 _ Denied DATE: JUN 2 7 2025 / Transfer No. I