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Home My WebLink AboutRES 317 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAI`I RESOLUTION NO. -1:17 - 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HAWAII FARMERS UNION FOUNDATION FOR ITS 2025 STATE ANNUAL CONVENTION. WHEREAS, the Hawaii Farmers Union Foundation (HFUF) is a 501(c)(3) nonprofit organization that advocates for the sovereign rights of family farmers, ranchers, and fishers to create regenerative and sustainable agricultural communities that benefit the people of Hawaii through education, cooperation, and legislation; and WHEREAS, HFUF is requesting funds for graphics creation for media, radio advertising spots, and paid social media posts, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts, educational concerns, and public health and welfare of the people and the environment; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 3 are hereby transferred to the Department of Liquor Control to provide a grant to the Hawaii Farmers Union Foundation for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $1,200 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief CREDITED TO: 1010-21-25139 Department of Liquor Control Public Programs 530115 Misc. Contract Services (HFUF — 2025 State Annual Convention) $1,200 $1,200 BE IT FINALLY RESOLVED that the County Clerk Shall transmit a copy of this resolution to the Director of Liquor Control and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terns of this resolution. Dated at Hilo , Hawai`i, this 8th day of October , 20 25. INTRODUCED BY: rAA" COUNCIL MEMBER, COUNTY OF HAWAI`I COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on October 8, 2025 ATTEST: 'E �IER�l RPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA X HUSTACE X INABA X KAGIWADA X KANEALI`I-KLEINI<ELDER X KIERKIEWICz X KIMBALL X ONISHI X VILLEGAS X 8 0 1 0 Reference: C-505/Council. RESOLUTION NO. 317F 2 Project Information * 37. Project Title EXHIBIT A 2025 Hawaii Farmers Union Annual State Convention 38. Project Start Date 10/24/2025 39. Project End Date 10/26/2025 40. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. North Kona South Kona 41. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 3 *42. In 2,000 characters or less, describe the project. The 2025 Hawaii Farmers Union Annual State Convention will be held October 24-26 at Kamehameha School's Kahalu'u Ma Kai site in Keauhou, Kona. This year's theme is "Mahi'ai Makahiki'- honoring the vital role that farmers and food producers play in sustaining our communities, especially during the opening of Makahiki season, a time traditionally set aside for reflection, rest, and gratitude for the harvest. Farmers are at the heart of that cycle, and this gathering is about lifting them up. The convention will bring growers from across Hawaii together to share knowledge, build stronger networks, and push forward real solutions to the challenges we're facing in the agriculture sector today. It's a practical, action -focused event- but also a time to pause and celebrate our farming community. We're committed to making this event accessible- the convention itself will be free- and we're prioritizing local vendors, chefs, and musicians, especially from Hawaii Island. Our goal is to keep costs low for working farmers while creating something meaningful and rooted in place. County Council support would go toward a convention with hundreds of attendees from across the islands- not just from HFU's 830+ members, but producers across ag sectors. The convention will include food producer -led panels on the realities of local ag: water access, land use, food hubs, market resilience, and regenerative practices for near shore fisheries and loko `ia. A panel of ranchers will spotlight Hawaii agriculture - from cattle and crops to education programs and cultural practitioners. We will host a community celebration on Saturday evening at Kahalu'u Ma Kai, including local food, music, traditional Makahiki games, cultural protocol, and recognition of the people doing the work to steward our `aina. Importantly, our convention will provide a space for multi -generational knowledge sharing- farmers gathering to learn from one another and connect across islands. *43.501(c)(3) Mission Statement Our mission is to advocate for the sovereign rights of family farmers, ranchers, and fishers to create regenerative and sustainable agricultural communities that benefit the people of HawaPi through education, cooperation and legislation. *44. In 1,000 characters or less, explain how the 5O1(c)(3) is connected to the project. Formed in 2015, Hawaii Farmers Union Foundation (HFUF) is a 501(c)3 nonprofit organization that is managed by a Board of Directors representing each of Hawaii's four counties. HFUF's primary purposes are to support the sovereign right of farmers to create and sustain vibrant and prosperous agricultural communities for the benefit of all Hawaii through various scientific, educational and charitable activities. HFUF supports Hawaii Farmers Union's Annual Convention. * 45. Please upload a completed CRF Grant Budget Form. CRF Budget Form HFUU.xlsx Public Purpose of Requested Funds Per §2-138 of the Hawai'i County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 46. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Public health and welfare of the people and the environment 47. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. In post -event evaluations, 90% of participants rate the presentations and workshops as valuable, informative, and relevant to their needs. Following the Convention, 80% of participants report establishing new connections with farmers, educators, specialists and community organizations across the state, enhancing their support network. At least 75% of event participants who attended the presentation and workshops committed to utilizing learned tools and practices as indicated by post -event surveys. At least 75% of residents demonstrate an increased understanding of available Hawaii County resources for land and water conservation and food production as evidenced by post -event surveys. At least 70% of event participants who attended the presentations and workshops express a strong interest in actively participating in HFUU program activities that focus on natural resource conservation topics as indicated by post -event surveys. Contingency Relief Fund Budget Form Organization Name: Hawai'i Farmers Union Foundation Project Name: 2025 Hawaii Farmers Union Annual State Convention Other CashTotal Expense Description CRF Grant Expense Expense Justification Sources Supports public outreach by creating visually Graphics Creation for Media $ 200.00 $ - $ 200.00 engaging materials to inform the community about this free educational event celebrating local agriculture. Enhances public outreach by broadcasting Radio Advertising Spots $ 600.00 $ - $ 600.00 event details to a broad audience, encouraging participation in this free convention focused on local food systems and sustainability. Advances public outreach through paid, targeted social media promotion to inform Social Media Posts $ 400.00 $ - $ 400.00 diverse residents about this free community event celebrating Hawaii Island's food producers. Admin/ $ _ Overhead $ - Expenses - $ Max. 10% $ - of request: $ - EXPENSES TOTAL $ 1,200.00 $ - $ 1,200.00