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Home My WebLink AboutRES 338 Draft 01 2024-2026J�TV OF „, COUNTY OF HAWAI`I STATE OF HAWAII TE OF�HF'� RESOLUTION NO. 338 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO HAMAKUA HEALTH CENTER, INC., FOR THE HONOKA`A RENAISSANCE FAIRS. WHEREAS, Hamakua Health Center, Inc. (HHC), is a 501(c)(3) nonprofit organization that provides quality healthcare and is responsive to the needs of its patients and the community; and WHEREAS, HHC is requesting funds relating to the Honoka`a Renaissance Faire being held on November 8, 2025, including facility fees, sound equipment, stage tent, and porta potty rentals, which will serve a public purpose by benefiting, improving, or promoting the interests and needs of culture and the arts, education, the poor, youth, aged, those with physical or emotional disabilities, victims of crimes, victims of health or social crises, and public health and welfare of the people and the environment; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 1 are hereby transferred to the Department of Parks and Recreation to provide a grant to HHC for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $5,000 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief CREDITED TO: 1010-51-50302 Department of Parks and Recreation P&R Admin OCE 530115 Misc. Contract Services (HHC — Honoka`a Renaissance Faire) $5,000 $5,000 BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Parks and Recreation and Director of Finance, and that the Director of Finance is hereby authorized to snake the necessary transfers in accordance with the terms of this resolution. Dated at Hilo , Hawai`i, this 8th day of October , 2025 COUNTY COUNCIL County of Hawai i Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on October 8, 2025 ATTEST: INTRODUCED BY: �( QF.TNCIL MEMBER, COUNTY OF HAWAM LERK AIRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES1 NOES ABS EX GALIMBA X HUSTACE X INABA X KAGIwADA X KANEALVI-KLEINI:ELDER X KIERKIEWtCZ X KIMBALL X ONISHI X VILLEGAS X Reference: RESOLUTION N C-534/Council a3 :: F� Project Information * 38. Project Title EXHIBIT A Honoka'a Renaissance Faire 39. Project Start Date 11/08/2025 40. Project End Date 11/08/2025 41. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. Hamakua 42. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 1 *43. In 2,000 characters or less, describe the project. The Honoka'a Business Association's (HBA) Honoka'a Renaissance Faire (HRF) is a free, open -to -the -public, and 100% volunteer -run community event taking place on Saturday, November 8, 2025, at the Honoka'a Sports Complex and along Mamane Street in Honoka'a Town. This annual celebration of wonder, lore, and much more features activities for all ages, fun contests, an online silent auction, educational presentations, community support service information, as well as live music and performances on multiple stages throughout the day. With an estimated attendance of 8,000 guests in 2024, this event has become a distinctive and valuable tradition for both locals and international visitors. HRF is an opportunity for local business owners, artisans, creatives, educators, and the broader community to share their talents and foster meaningful relationships within our community and beyond. HRF, as well as all HBA events, are designed as an opportunity for community development and growth for our small, local businesses, community, and youth organizations. We are committed to fostering a sense of community engagement within our town, and these events are a necessary component. Although the committee begins work early in the year, the requested funds will be fully utilized on the day of the event. *44.501(c)(3) Mission Statement Provide quality healthcare that is responsive to our patients' and communities' needs. *45. In 1,000 characters or less, explain how the 5O1(c)(3) is connected to the project. Hamakua Health Center, Inc., is connected to this project, hosted by the Honoka'a Business Association, as a member of the association. The organization is also demonstrating its commitment as a community partner by serving as the fiscal sponsor for county funds, given its status as a 501(c)(3) nonprofit. In addition, the project provides an opportunity for Hamakua Health Center, Inc., to engage with the community and share information about available services in North HawaPi, including primary care, dental, behavioral health, and other essential resources. * 46. Please upload a completed CRF Grant Budget Form. CRF Budget Form (Excel Version)_(2).xlsx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 47. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment Victims of crimes Victims of health or social crises 48. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. Attract 5,000 attendees to this free community event, host 120 unique vendors, and showcase 20+ live musicians and performers. Engage online audiences through our website, Honokaarenfaire.com, and weekly social media posts. Increase Facebook followers to 2,000+ and Instagram followers to 2,600+. Increase post -event survey participation to 100 individuals with a satisfaction rate of at least 80%. Secure media coverage through 4 ads in The Hamakua Times and online community calendars. Capture email sign-ups from 10 new individuals interested in current and future event information. Contingency Relief Fund Budget Form Organization Name: Hamakua Health Center, Inc. Project Name: Honoka'a Renaissance Faire Expense Description CRF Grant Other Cash Sources Total Expense Expense Justification Logistics $ - $ 15,000.00 $ 15,000.00 Coordinate essential operational needs to ensure the event runs safely, efficiently, and remains accessible for all attendees. Facility Fees, Sound Equipment Rentals, Stage Tent Rental, and Porta Potty Rentals $ 5,000.00 $ - $ 5000.00 , Provide accessible, safe, and welcoming spaces for performances, activities, and public gatherings that foster cultural exchange and community engagement. Admin/ Overhead Expenses - Max. 10% of request: $ _ $ - $ $ - $ - EXPENSES TOTAL $ 5,000.00 $ 15,000.00 $ 20,000.00