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Home My WebLink AboutRES 357 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAI`I RESOLUTION NO. 35'7 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO RECYCLE HAWAI`I FOR THE VOLCANO RENAISSANCE FAIRS. WHEREAS, Recycle Hawaii is a 501(c)(3) nonprofit organization that collaborates with island communities on educational efforts and effective climate action to transform the global culture of waste into one that supports a vibrant planet; and WHEREAS, Recycle Hawai `i is requesting funds to help defray the cost of the facility rental fee, cultural entertainment and performers, public outreach marketing, security personnel, portable toilet rentals, sound engineering services, cultural sets, props, and general liability insurance, which will serve a public purpose by benefiting, improving, or promoting the interests of educational concerns, culture and the arts, the needs of the poor, youth, the aged, those with physical or emotional disabilities, and the public health and welfare of our island community; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-13 9(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 5 are hereby transferred to the Department of Liquor Control to provide a grant to Recycle Hawai `i for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $39000 OUT AND FROM: 1010-11-10191 Clerk -Council SVC —Contingency Relief $300 CREDITED TO: 1010-21-25139 Department of Liquor Control $3.j000 Public Programs 530115 Misc. Contract Services (Recycle Hawaii —Volcano Renaissance Faire) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Liquor Control and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona , I-Iawai`i, this 22nd day of October , 20 25 . COUNTY COUNCIL County of Hawaii Hilo, Hawaii 1 hcreby certify that (lie foregoing RESOLUTION was by the vote indicated to the right hereof adopted by tl e OUNCIL of the County of Hawaii on October 22 1 202c5 ATTEST: INTRODU COUNCIL MEMBER, COUNTY OF HAWAI`I IRPERSON & PRESIDING OFFICER RnT.T. CAT.T. VOTF. AYES NOES ABS EX GALIMBA HUSTACE X INABA X KAGI WADA X KANCALI`1-KLEINFELDER X KIERKIEWICZ X KIMBALL X ONISHI X VILLEGAS X 9 0 0 0 Reference: C-562/Council RESOLUTION NO. R`� t '" M rel 40, Project Title EXHIBIT Volcano Renaissance Faire 41, Project Start Date 09/20/2025 42. Project End Date 09/21/2025 43. Please select all areas of Hawal"i Island where the project will be administered,, delivered,, and implemented. Puna ,�.4. Please select the district of the Council Member from which you would like to apply for Contingency RellieJ Funds. * 45, In 2,,000 characters or less,, describe the project. The Volcano Renaissance Faire is a historic-themed event that provides Hawaii Island families with entertainment and educational experiences. The event takes advantage of historic themes to showcase and promote sustainable practices, including reduced plastic consumption, composting, and access to drinking water without single -use beverage containers. Held at Peani Ranch in Mountain View,, the Faire will transform the rolling greens into an immersive realm blending history, fantasy, and culture in Hawai"i"s highlands. For the first time at any festival of this kind,, a Hawaiian Village will feature chant and hula kahiko—masterfully curated with guidance from Creative Hawaiian Cultural Advisor Kumu Kauila Kawelo—to honor the living traditions of Hawaii. Guests will enjoy performances across three stages,, including acrobatics., fire mastery, music, and games,, alongside educational and cultural demonstrations. The Faire is designed as a family -friendly, plastic -free event. *46, 501(c)(3) Mission Statement Recycle Hawaii collaborates with island communities on educational efforts and effective climate action to transform the global culture of waste into one that supports a vibrant planet. *47. In 1,,000 characters or less, explain how the 501(c)(3) is connected to the project. Recycle Hawaii serves as the main sponsor of the event, working with a team of creatives and entertainment professionals to stage it as a plastic -free., zero -waste experience. In partnership with L&ihi Studios., Bang Boom Big Island,, and Peani Ranch, Recycle Hawaii helps ensure the event reflects sustainable practices and offers both cultural and environmental benefits to the community. * 48, Please upload a completed CRF Grant Budget Form, Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition,, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 49, According to §2-136,, "public purpose" is defined as a benefit to,, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment 50, In 2,,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. The estimated 2,,000 people who attend the event will experience sustainable materials management practices firsthand. Through these practices, we will eliminate the need for hundreds of single -use beverage containers, divert an estimated LOOO pounds of materials from the landfill (including compostable organic material), displace the need for plastic wristbands, PVC banners, and plastic planting pots,, and provide keildi with plastic -free play experiences. Educational materials at the water stations will inform the public about the dangers of microplastic pollution in bottled water. By encouraging reusable water bottles and utensils and providing filling and washing stations,, we will directly model zero - waste solutions that can be adopted beyond the event. In addition, cultural and educational programming —including the Hawaiian Village,, historic and fantasy-themed demonstrations, and live performances —will create lasting impressions that combine sustainability with cultural pride, inspiring future generations to engage in both environmental stewardship and cultural preservation. Contingency Relief Fund Budget Form Organization Name: Recycle Hawaii Program Name: Volcano Renaissance Faire Other Cash Expense Description CRF Grant Total Expense Expense Justification Sources Supports world -class performers who provide Cultural and Entertainment Performers $ 375.00 $ 6900.00 $ 727500 cultural, historical, and fantasy entertainment, (acrobats, musicians, hula kahiko) , ., enriching community experience and engagement. Pa ani Ranch Facility Rental Fee $ 375.00 $ 7,000.00 $ 7,375.00 Enables a safe and accessible venue for the public to gather and enjoy the Faire. Raises community awareness of the event, Public Outreach Marketing $ 375.00 $ 1;170.00 $ 1,545.00 encouraging public participation and broad access to educational and cultural benefits. Security Personnel $ 375.001 $ 1,600.00 $ 1,975.00 Ensures the safety of attendees and performers, providing a secure environment. Portable Toilet Rentals $ 375.00 $ 2,500.00 $ 21875.00 Safeguards public health and welfare during the event. Professional sound services ensure all Sound Engineering Services $ 375.00 $ 1,235.00 $ 1,610.00 performances and presentations are accessible and engaging for attendees. Provides immersive experiences that bring the Cultural Sets and Props $ 375.00 $ 2,600.00 $ 2,975.00 Faire to life, enriching educational and cultural experiences for attendees. To protect public funds and attendees, General Liability Insurance $ 375.00 $ 1,000.00 $ 1,375.00 ensuring responsible risk management for a safe community event. Admin/Overhead Expenses - Max. 10% of request: TOTAL $ 3 000.00 $ 24 005.00 $ 27,005.001 )` Fr .?%:w3;?NYir i`°)...<qyy,"ros `>,` ,^z is '1a"s sr•s ss iF is `f>r ya+;; a ' �2•fY Z ' iiZ•iYlr> v{., ui jT rji• 4l,>Rr`i'`xa.V{Y��Cl;: ��: riAt�y :a`>j aTti< )hslj.,3T`;-D<� ' au'2yvS\.>.xi.i>"ti vr"aC.HM1(.In'F•.`SZiS,•%i}r'``'),`hr3ati`ri, '.V�ei`A.• �`t s v� ,��`EXPENSES