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Home My WebLink AboutRES 381 Draft 01 2024-2026COUNTY OF HAWAII STATE OF HAWAII RESOLUTION NO. 381 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE FOOD BASKET INC. FOR ITS KOKUA HARVEST FRUIT STANDS IN COUNCIL DISTRICT 1. WHEREAS, The Food Basket Inc. is a 501(c)(3) nonprofit organization whose mission is to end hunger in Hawaii County; and WHEREAS, The Food Basket Inc. is requesting funds for the construction and maintenance of fruit stands within Council District 1, which will serve a public purpose by benefiting, improving, or promoting educational concerns, the needs of the poor, youth, the aged, those with physical or emotional disabilities, and the public health and welfare of the people and the environment within our County; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 1 are hereby transferred to the Department of Research and Development to provide a grant to The Food Basket Inc. for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $7,500 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief $7,500 CREDITED TO 1010-11-16122 Department of Research and Development $7,500 Agriculture R&D OCE 530115 Misc. Contract Services (The Food Basket Inc. — K6kua Harvest Fruit Stands in Council District 1) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Research and Development and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Hilo , Hawai`i, this 5th day of November- , 20 25, INTRODUCED BY: t'OtJNCIL MEMBER, COUNTY OF HAWAPI COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify Thal the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of I-Iaw"IN on November 5, 2025 ATTEST: HAIRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA x HUSTACE x INABA x KAGIWADA X KANEALI`I-KLEINFELDI R x KIERKIEWICZ x KIMBALL x ONISHI X VILLEGAS x 6 0 3 0 Reference: RESOLUTION NO C-598/Council 2 Project Information * 40. Project Title EXHIBIT A Kokua Harvest Fruit Stand Project in Council District 1 41. Project Start Date **SKIPPED** 42. Project End Date **SKIPPED** 43. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. Hamakua 44. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds._ Council District 1 *45. In 2,000 characters or less, describe the project. The Food Basket's (TFB) Kokua Harvest Program seeks $7,500 in funding to support the implementation, management, and maintenance of at least two fruit stands in Council District 1. In support of TFB's mission to end hunger in Hawaii County, this project aims to increase access to fresh, locally sourced produce, support community connection and resilience, and provide healthier, free food options for residents. The fruit stands will serve as convenient distribution points for fresh fruits and vegetables while encouraging community connection and reducing food waste. Council District 1 faces challenges in food accessibility, with limited options for affordable fresh produce. Many residents rely on processed or non-perishable foods due to a lack of access to fresh food sources. Additionally, the Kokua Harvest Program often struggles to find distribution opportunities for large harvests. This project will address these Issues by: 1) Providing free, fresh produce to residents on an ongoing basis; 2) Establishing a reliable and community -centered produce reaches consumers rather than being discarded; and 3) Implementing a text alert system to notify residents when fresh fruit is available, ensuring better access to produce when it is at its freshest and minimizing potential waste at the fruit stands. *46.501(c)(3) Mission Statement To end hunger in Hawari County. *47. In 1,000 characters or less, explain how the 5O1(c)(3) is connected to the project. The Food Basket (TFB) is the nonprofit behind the Council District 1 Fruit Stand Project, aligning with its mission to reduce hunger and increase food access across Hawaii County. TFB's Kokua Harvest Program will oversee the setup and management of at least two fruit stands, ensuring the distribution of fresh, locally sourced produce to residents. They will coordinate construction, maintenance, and stock management while fostering community engagement through text alerts and local connections. TFB is also responsible for the project's budget, securing initial and ongoing funding, and maintaining the stands in the long term. This initiative will enhance food access, reduce waste, and build community resilience in Council District 1, with TFB ensuring its sustainable operation. * 48. Please upload a completed CRF Grant Budget Form. 2025-09-30 CD1 Food Basket Budget.xlsx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 49. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Educational concerns Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment 50. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds With the requested $7,500, we aim to achieve several measurable outcomes that will directly benefit Council District 1 residents and the broader community: Increased Access to Fresh Produce: The project will establish at least two fruit stands in high -traffic areas, providing free, fresh, and locally sourced produce to underserved communities. We aim to distribute at least 300 pounds of produce per month through these stands, directly improving food access for individuals and families. Reduction of Food Waste: By creating a consistent outlet for surplus produce from local farms, we expect to reduce food waste significantly. We aim to divert at least 15,000 pounds of surplus food from landfills annually, ensuring it reaches those in need instead. Community Engagement: We will establish a direct communication channel through a text alert system. This system will notify at least 200 residents about fresh produce availability at their local stands. By the end of the first year, we expect to engage with at least 1,000 community members who will utilize the stands regularly. Through these outcomes, we aim to create a model that not only addresses immediate food insecurity but also builds long-term solutions to hunger and community well-being in Council District 1. The success of this project will provide a replicable framework for future food access initiatives across Hawari County. Contingency Relief Fund Budget Form Organization Name: The Food Basket Inc. Project Name: Kokua Harvest Fruit Stand Proiect in Council District 1 Expense Description CRF Grant Other Cash Sources Total Expense Expense Justification Lumber and Building Materials $ 3,250.00 $ - $ 3,250.00 To construct durable, weather -resistant, functional, and safe fruit stands for fresh produce distribution. Storage Bins $ 300.00 $ - $ 300.00 Displays produce in a clean, organized, and accessible way for residents. Bungee Cords $ 100.00 $ - $ 100.00 Secures bins, signs, tarps, and other objects to ensure safe and functional stands for the public. Labor $ 2,200.00 $ $ 2,200.00 Supports staff in restocking, cleaning, and maintaining fruit stands, ensuring reliable access. Mileage and Gas $ 320.00 $ - $ 320.00 Covers staff transportation to deliver produce and ensure timely maintenance of stands. Cleaning Supplies $ 250.00 $ - $ 250.00 Maintains fruit stand hygiene and safety, including disinfectants, wipes, and other cleaning essentials. Signage $ 200.00 $ - $ 200.00 Identifies stands as publicly accessible and communiP y cate project responsibility. Reusable Labels and Dry Erase Markers $ 80.00 $ - $ 80.00 Displays available produce and important/relevant preparation information sustainably. Textiful Credits $ 500.00 $ - $ 500.00 notifications through the Textiful platform, letting Replacement wood for broken shelves, trim, or Emergency Repair Items $ 300.00 $ - $ 300.00 framing; weatherproofing materials (sealant, caulk, and weatherstripping); bracing or corner supports for stability; and rust remover to quickly repair and maintain fruit stands for the community. Admin/Overhead Expenses - Max. 10% of request: $ - EXPENSES TOTAL $ 7,500.00 $ - 1 $ 7,500.00