The URL can be used to link to this page

Home My WebLink AboutRES 393 Draft 01 2024-2026NfY as COUNTY OF HAWAII STATE OF HAWAI`I 0 x•� RESOLUTION NO. 393 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO MALAMA O PUNA FOR THE MAINTENANCE AND BEAUTIFICATION OF THE RENE SIRACUSA PAHOA ROUNDABOUT. WHEREAS, Malama O Puna is a 501(c)(3) nonprofit, volunteer service organization whose mission is to protect community resources to maintain a safe and healthy community through its environmental education, hands-on projects, and advocacy; and WHEREAS, Malama O Puna is requesting funds for a large 250-gallon water tote, cinders, seeds and plant materials, gardening tools, landscaping equipment for palm maintenance, contract hire for mowing, project manager oversight, and a grant management fee, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts, and the public health and welfare of the people and the environment; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 4 are hereby transferred to the Department of Liquor Control to provide a grant to Malama O Puna for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $2,500 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief $2,500 y:��I�JYY�IUIC�� 1010-21-25139 Department of Liquor Control $2,500 Public Programs 530115 Misc. Contract Services (Malama O Puna — Maintenance and Beautification of the Rene Siracusa Pahoa Roundabout) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Liquor Control and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution, Dated at Kona , Hawai`i, this 19th day of November , 2025 INTRO CED BY: COUNCIL MEMBER, COUNTY OF HAWAPI COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of (lie County of Hanai'i on November 19, 2025 ATTEST: TY CL CHAIRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYFSJ NOES ABS I EX GALIMBA X HUSTACE X INABA X KAGIWADA X KANEALI`l-KLEINFELDER X KIERKIEWICZ x KIMBALL X ONISHI X VILLEGAS X 9 0 0 0 Reference: 613/Council RESOLUTION NO. 2 Project Information * 43. Project Title EXHIBIT A Maintenance and Beautification of the Rene Siracusa Pahoa Roundabout 44. Project Start Date 10/31/2025 45. Project End Date 06/30/2026 46. Please select all areas of Hawai'i Island where the project will be administered, delivered, and implemented. Puna 47. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 4 *48. In 2,000 characters or less, describe the project. Since the Renee Siracusa Pahoa Roundabout was installed in 2016, Malama O Puna has played an instrumental role in maintaining the landscaping of the roundabout and splinter islands. The organization has an ongoing agreement with the Hawaii State Department of Transportation (HIDOT) to conduct the maintenance and work within its right-of-way. The original landscaping done by the state deteriorated quickly after the roundabout was installed, and Malama 0 Puna stepped up to improve the area, as it serves as the entrance to Pahoa Village. The original landscaping was replaced with an assortment of ti plants of different colors, bromeliads, and flowering plants. Due to the lack of irrigation and the exhaust fumes from constant circling traffic, it is challenging to keep plants alive, so Malama O Puna is constantly replacing them and keeping the outer circle of the faux bricks free from weeds and mold. At the request of Malama O Puna, the HIDOT poured concrete in the skinny splinter islands, leaving only the wide section facing the center of the roundabout for plantings. Malama O Puna has also been receiving painted rocks to brighten up the roundabout, created by the keiki of Black Sands, which the organization also supports for their community garden and keiki programs. The sides of the roundabout are maintained periodically by subcontractors who mow and use a weed whacker. Due to the trash and little fire ants harbored in the tall palms on the Pua Park side of the roundabout, some equipment work is needed to clean out the tops of those palms. Additional nursery plants are needed to refresh the plantings on a regular basis. A large tote capable of holding 250 gallons of water is required to keep the area irrigated and the faux brick surface free of black mold. Malama 0 Puna has appointed a new Project Manager to supervise the work being done. *49.501(c)(3) Mission Statement Malama O Puna is a 501(C)(3) nonprofit, volunteer service organization whose mission is to protect community resources to maintain a safe and healthy community through its environmental education, hands-on projects, and advocacy. * 50. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. Malama 0 Puna originally evolved from the East Hawaii Chapter of the Outdoor Circle in 2000. It became a separate nonprofit organization, allowing it to focus on beautification projects that positively impact community well-being. Keeping a presence at the Renee Siracusa Pahoa Roundabout has helped build Malama 0 Puna's reputation as a steward of public places and protector of open spaces. It is also a good project to engage community volunteers, and assistance in the roundabout landscape maintenance has been provided by various civic groups, Youth Challenge, and nonprofits, helping to instill a sense of community pride and resiliency. The use of painted rocks has helped local youth take ownership of a project that benefits the entire community. * 51. Please upload a completed CRF Grant Budget Form. CRF Budget Form (Excel Version) complete.xlsx Public Purpose of Requested Funds Per §2-138 of the HawaPi County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 52. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Public health and welfare of the people and the environment 53. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. The measurable outcomes will be reflected in the number of supportive comments made by passing motorists who express their appreciation for the appearance of the Renee Siracusa Pahoa Roundabout. Before Malama O Puna became active in its maintenance, the area had become overgrown with weeds, dead bushes, and a dead tree that dominated the center of the roundabout. Now people express their gratitude for the tidy look it provides as they enter Pahoa or travel further into Puna Makai. The organization also tracks the number of hours expended on maintenance as the project invites volunteers to participate. Contingency Relief Fund Budget Form Organization Name: Project Name: Malama O Puna Maintenance and Beautification of the Rene Siracusa Pahoa Roundabout Other Cash Expense Description CRF Grant Total Expense Expense Justification Sources Large 250-Gallon Water Tote $ 300.00 $ - $ 300.00 Provide water to irrigate plants and maintain a safe, attractive public entrance to Pahoa Village. Cinders $ 100.00 $ - $ 100.00 Supply cinders to improve soil structure, support plant health, and maintain the public landscaping. Seeds and Plant Materials $ 40.00 $ $ 40.00 Replace failing vegetation to sustain the greenery and enhance the enjoyment of the space. Gardening Tools $ 60.00 $ $ 60.00 Equip volunteers and staff to maintain landscaping, safety, and community engagement. Provide equipment to safely clean and trim the Landscaping Equipment for Palm $ 250.00 $ $ 250.00 tops of tall palms, ensuring public safety, Maintenance supporting tree health, and maintaining the roundabout's visual appeal. Engage contractors to perform mowing and weed - Contract Hire for Mowing (Mark and $ 1,000.00 $ $ 1,000.00 whacking throughout the roundabout and splinter Gilbert Hauanio; $500/ea) islands, ensuring the landscaping is well - maintained, safe, and visually appealing. Supervise landscaping and maintenance activities Project Manager Oversight (Joel Haucan) $ 500.00 $ - $ 500.00 to ensure work is performed safely, efficiently, and enhances the roundabout's public benefit. Admin/Overhead Expenses - Max. 10% of $ request: Manage grant administration, including planning, Grant Management $ 250.00 $ $ 250.00 oversight, and reporting, to ensure roundabout maintenance is executed effectively, safely, and delivers aesthetic and public benefits. EXPENSES TOTAL $ 2,500.00 1 $'-