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Home My WebLink AboutRES 391 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAII RESOLUTION NO. 391 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO PETFIX SPAY AND NEUTER FOR ITS SPAY AND NEUTER CLINIC IN RURAL COUNCIL DISTRICT 1. WHEREAS, PETFIX Spay and Neuter (PETFIX) is a 501(c)(3) nonprofit organization whose mission is to lower the overpopulation of cats and dogs by offering free spay and neuter clinics in rural areas across the island; and WHEREAS, PETFIX is requesting funds for veterinarian fees, surgical supplies, and medications, which will serve a public purpose by benefiting, improving, or promoting the needs of the poor, youth, the aged, and those with physical or emotional disabilities, and the public health and welfare of the people and the environment; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI°I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 1 are hereby transferred to the Department of Research and Development to provide a grant to PETFIX Spay and Neuter for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $3,000 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief $3,000 1010-11-16320 Department of Research and Development $3,000 Business Development — R&D 530115 Misc. Contract Services (PETFIX Spay and Neuter — Clinic in Rural Council District 1) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Research and Development and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona , Hawai`i, this 19t:h day of November , 2025 . INTRODUCED BY: t,OUNC L MEMB R, COUNTY OF HAWAPI COUNTY COUNCIL County of Hawaii Hilo, Hawai` i I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereot'adopted by the COUNCIL of the County of Hawaii on _ November 19, 2025 ATTEST; CO HAIRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA HUSTACE X INABA X KAGIWADA X KANEAI,I`I-KLEINPELDER X KIERKIEWICZ X KIMBALL x ONISHI X VILLEGAS X 9 0 0 Q Reference: RESOLUTION C-611/Council 2 Project Information * 40. Project Title EXHIBIT A Spay and Neuter Clinic in Council District 1 41. Project Start Date 12/01/2025 42. Project End Date 06/30/2026 43. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. Hamakua North Hilo South Hilo 44. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 1 *45. In 2,000 characters or less, describe the project. PETFIX Spay and Neuter (hereafter "PEfFIX'J is requesting a Contingency Relief Fund grant of $3,000 for fiscal year 2025-2026 to support one spay and neuter clinic in Council District 1. The grant would help cover key clinic expenses, including veterinary fees, medication costs, and other operational needs. PETFIX provides free services to those most in need, specifically kupuna, lower -income households, and rural communities. This support is especially critical in Council District 1, where many residents have limited access to veterinary services, and the cost of basic spay and neuter procedures can be prohibitive. Residents from across the island frequently travel up to three hours one-way to access these free clinics. Limited access in the region reflects both its rural geography and socioeconomic challenges. An allocation of $3,000 would cover more than half of the expenses for a single clinic, which typically range from $5,000 to $6,500 depending on the number of veterinarians and the total number of cats and dogs being spayed or neutered. Reducing pet overpopulation through these clinics improves community quality of life, supports animal health and well- being, and benefits the mental health of pet owners and caretakers. Since 2024, PETFIX has provided free spay and neuter services to more than 200 individuals in Council District 1, benefiting over 500 animals. These results demonstrate the strong demand for and impact of PETFIX clinics, including those held in Kea'au and Ocean View, as well as the organization's ability to reach underserved populations. *46.501(c)(3) Mission Statement PETFIX Spay and Neuter works to protect Hawaffs communities and environment by providing safe and professional spay and neuter services on the Big Island at free clinics. *47. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. PETFIX Spay and Neuter is deeply committed to providing free spay and neuter services to those in greatest need, including kupuna on fixed incomes, residents of rural or underserved areas such as KaT, lower Puna, and Hamakua where veterinary care is limited or requires hours of travel to Kona or Hilo, and economically challenged households who still seek to care for the animals in their'ohana. Many also work to address community animal overpopulation, abandoned or abused dogs, and other animal welfare issues. By enabling these individuals to access free spay/neuter services, PETFDC directly supports the island's environment, local economy, and the community's health and well-being. *48. Please upload a completed CRF Grant Budget Form. CRF Budget Form (Excel Version) District 1.xisx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 49. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment 50. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. A spay/neuter clinic costs an average of $5,000, which covers veterinarian fees, vet techs, surgical supplies, medications, cleaning supplies, and other necessary items, and can provide services to approximately 80 cats or 50 dogs. The measurable outcomes include at least 80 animals no longer able to reproduce, thereby reducing potential harm to public health and the environment. At least 50 lower -income pet owners are expected to have their pets sterilized through the free spay/neuter services, relieving them of the financial burden of caring for unwanted animals. Over the course of the project period, an estimated 500 or more unplanned, potentially feral animals will be prevented. Participants in clinic services are expected to share knowledge of animal overpopulation efforts with community members, expanding education and encouraging action on this issue. Fewer unwanted animals will be placed in shelters, decreasing the financial burden on local and state agencies. Clinics will provide opportunities for communication among like-minded individuals about volunteer engagement, and communication and education materials will be expanded for distribution and in -person engagement at community events, including clinics, to promote the importance of and access to free spay/neuter services. 51. For the project you are applying for, do you currently have or expect to have a contract/agreement with another department of the County of Hawaii during the current fiscal year (July 1, 2025 - June 30, 2026) related to this same project? Yes 52. Which department do you currently have or expect to have a contract/agreement with for this project? Department of Finance. *53. Briefly describe the deliverables outlined in the contract/agreement for this project. Under the Fiscal Year 2025-2026 Waiwai Grant agreement with the Department of Finance, PETFIX Spay and Neuter received $50,000 to conduct approximately 10-12 clinic days for cats and dogs across Hawaii Island, with a minimum of six clinics held in the Kau District. Each clinic typically operates over a two-day weekend, with two to four veterinarians performing surgeries each day. The Waiwai Grant funds cover the equivalent of one veterinarian for 10-12 clinic days, including veterinarian and veterinary technician fees, medications, vaccines, microchips, surgical and cleaning supplies, and other direct clinic expenses. PETFIX's overall program goal is to conduct approximately 70-75 clinic days islandwide each year, with multiple veterinarians, and the Waiwai Grant funds one of those veterinarians for a portion of that total. Through the Waiwai Grant, PETFIX aims to spay and neuter a minimum of 750-1,000 animals during the fiscal year, helping to reduce pet overpopulation and improve community health and animal welfare. Deliverables also include public outreach and education through the distribution of informational materials and in -person engagement at 12 community events in Ka'0, such as the Ocean View Farmers Market and other local venues, to raise awareness of the importance of spay/neuter services. The Council District 1 Contingency Relief Fund grant request for $3,000 is separate from the Waiwai Grant. It will assist with the costs of an additional clinic In the Council District 1 area of Hzmakua and North Hilo, outside of the 10-12 clinic days funded through the Waiwai Grant. These Contingency Relief Funds supplement, but do not duplicate, the deliverables in the existing Waiwai Grant agreement. Contingency Relief Fund Budget Form Organization Name: Project Name: PETFIX Spay and Neuter Spay and Neuter Clinic in Council District 1 Expense Description CRP Grant Other Cash Total Expense Expense Justification Sources Covers a portion of professional fees for one spay/neuter clinic serving approximately 80 Fees $ 2,000.00 $ $ 2,000.00 cats or 50 dogs. Veterinarians are responsible Veterinarian for performing all surgical procedures, ensuring animal safety, and meeting professional medical standards. Provides pre- and post -operative medications, including anesthesia, antibiotics, and pain Medications $ 500.00 $ - $ 500.00 management, ensuring safe and humane surgical procedures and recovery for all animals treated. Covers essential materials such as surgical instruments, sutures, gauze, cleaning and Surgical Supplies $ 500.00 $ $ 500.00 sanitation supplies, syringes, hydration fluids, and related consumables required to operate a single clinic safely and efficiently. Admin/ $ Overhead $ Expenses - $ Max. 10% $ of request: EXPENSES TOTAL 1 $ 3,000.00 $ -1 $ 3,000.00