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Home My WebLink AboutRES 389 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAI`I RESOLUTION NO. 389 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO HAMAKUA HEALTH CENTER, INC., FOR THE PA`AUILO CHRISTMAS PROGRAM. WHEREAS, Hamakua Health Center, Inc. (HHC), is a 501(c)(3) nonprofit organization that provides quality healthcare and is responsive to the needs of its patients and the community; and WHEREAS, HHC is requesting funds relating to the Pa`auilo Christmas Program being held on December 12, 2025, including sound, audio-visual, and lighting equipment, food, decor, paper goods, and musician fees, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts, educational concerns, the needs of the poor, youth, the aged, those with physical or emotional disabilities, the public health and welfare of the people and the environment, victims of crime and health or social crises; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 1 are hereby transferred to the Department of Parks and Recreation to provide a grant to Hamakua Health Center, Inc., for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $2,500 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief $2,500 �1MPAD " ] NCI 1010-51-50302 Department of Parks and Recreation $2,500 P&R Admin OCE 530115 Misc. Contract Services (Hamakua Health Center, Inc. — Pa`auilo Christmas Program) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Parks and Recreation and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona , Hawai`i, this 19t:h day of November 520 25, INTRODUCED BY: 4C-N�CIL COUNTY OF HAWAI`I COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to (lie right hereof adopted b 111e COU CII_, of the County of i lawai`i on November �.9 � 202M ATTEST: (6 C CI IRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA X 1-1 usTACE X INABA X KAGIWADA X KANEALI`I-KLEINFELDER X KIERKIEWICZ X KIMBALL X ONISHI X VILLE GAS X 9 0 0 0 Reference: C-609/Council RESOLUTION NO.r^ 2 Project Information * 37. Project Title EXIIIBIT A Pa'auilo Christmas Program 38. Project Start Date 12/12/2025 39. Project End Date 12/12/2025 40. Please select all areas of Hawai'i Island where the project will be administered, delivered, and implemented. Hamakua 41. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 1 *42. In 2,000 characters or less, describe the project. The Pa'auilo Christmas Program is a free, inclusive community celebration open to all residents along the Hamakua Coast. Rooted in the spirit of the holiday season, the program seeks to spread joy, unity, and aloha by bringing together families, neighbors, and community partners for an evening of fellowship and festivity at Pa'auilo Park, a central and accessible location for the community. The event will feature local entertainment in song and dance, heartwarming cultural presentations, and holiday-themed activities for all ages --capturing the essence of Christmas while strengthening community ties. Beyond the seasonal cheer, the program also serves as an opportunity to uplift and support the community's well-being. Participating agencies and nonprofits will provide access to valuable information and assistance, including health insurance enrollment, Medicare guidance, food security programs, housing, and other social services. Through this gathering, residents will not only celebrate the holiday spirit but also gain meaningful connections to the resources that help ensure a healthier, more resilient community year-round. *43.501(c)(3) Mission Statement Provide quality healthcare that is responsive to our patients' and communities' needs. * 44. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. Hamakua Health Center, Inc., serves as a key community partner in organizing the Pa'auilo Christmas Program. The .health center's involvement aligns closely with its mission to enhance access to healthcare and improve community wellness. During the event, Hamakua Health Center, Inc., will host an informational table offering educational materials and guidance for attendees on accessing healthcare, nutrition programs, housing support, and other essential social services. By taking part in this holiday celebration, the organization strengthens its relationship with the community while promoting the importance of health, connection, and compassion —values at the heart of the Christmas season. *45. Please upload a completed CRF Grant Budget Form. CRF Budget Form.xlsx Public Purpose of Requested Funds Per §2-138 of the HawaPi County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 46. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment Victims of crimes Victims of health or social crises 47. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. The Pa'auilo Christmas Program seeks to create a safe and joyful holiday experience that strengthens community connections and supports overall well-being throughout the Hamakua region. Success will be measured by the number of attendees participating in the event, as well as the number of individuals who engage with community partners and inquire about available resources such as health insurance, SNAP/EBT benefits, housing assistance, childcare, and other social service programs. In addition to these tangible measures, the event also seeks to foster intangible but meaningful outcomes, including increased community unity, a heightened awareness of local resources, and an overall sense of shared purpose and goodwill inspired by the Christmas season. These outcomes together reflect the broader goal of nurturing a healthy, connected, and compassionate Hamakua community through celebration and service. Contingency Relief Fund Budget Form Organization Name: Hamakua Health Center, Inc. Project Name: Pa'auilo Christmas Program Expense Description CRF Grant Other Cash Total Expense Expense Justification Sources To hire a professional to provide sound, Sound, Audio -Visual, and Lighting lighting, and audio-visual support for Equipment Services $ 500.00 $ $ 500.00 performances and public announcements, ensuring accessibility, engagement, and safety for attendees. To provide light refreshments for community members, families, and volunteers Food $ 1,200.00 $ $ 1,200.00 participating in the event, fostering inclusivity and hospitality consistent with the program's public service mission. To purchase seasonal decorations and paper Decor and Paper Goods p $ 500.00 $ $ 500.00 goods to create a festive and welcoming environment that encourages community participation and cultural connection. To hire a local band to provide live musical Muscian Fees $ 300.00 $ $ 300.00 entertainment, supporting local artists and promoting culture and the arts as part of the community celebration. Admin/ $ Overhead $ Expenses- Max.10% $ - of request: $ $ EXPENSES TOTAL $ 2,500.00 $ -1 $ 2,500.00