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Home My WebLink AboutRES 388 Draft 01 2024-2026Mtv oe x�i COUNTY OF HAWAI`I W '� STATE OF HAWAI`I RESOLUTION NO. 388 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO MALAMA ARTS TO ASSIST WITH EXPENSES RELATING TO ITS PLAY READING SERIES. WHEREAS, Malama Arts is a 501(c)(3) nonprofit organization with the mission to malama the people of Hilo and Hawaii Island by fostering creativity and connection through the performing arts and arts education; and WHEREAS, Malama Arts is requesting funds for expenses related to its Play Reading Series for licensing fees, script fees, and venue rental, which will serve a public purpose by benefiting, improving, or promoting educational concerns, the culture and the arts, and the needs of the poor, youth, aged, and those with physical or emotional disabilities; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 2 are hereby transferred to the Department of Liquor Control to provide a grant to Malama Arts for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $2,200 OUT AND FROM: 1010-11-10191 Clerk-CouncilSVC— Contingency Relief CREDITED TO: 1010-21-25139 Department of Liquor Control Public Programs 530115 Misc. Contract Services (Malama Arts — Play Reading Series) $2,200 $2,200 BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Liquor Control and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona , Hawai`i, this 19th day of November , 20 25, COUNTY COUNCIL County of Hawaii Hilo, Hawaii 1 hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Flawai`i on November 19, 2025 ATTEST: INTRODUCED BY: C CIL MEM ER, COUNTY OF HAWAPI HAIRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA X HUSTACE X INABA X KAGIWADA X KANEALI`I-KLEINFELDER X KIERKIEWICZ X KIMBALL X ONISIII X VILLEGAS X 9 0 0 0 Reference: C-608/Council RESOLUTION NO. s! !""_ 2 Project Information * 38. Project Title EXHIBIT A Play Reading Series 39. Project Start Date 01/01/2026 40. Project End Date 06/30/2026 41. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. South Hilo 42. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 2 *43. In 2,000 characters or less, describe the project. Hilo is home to a thriving theatre and performing arts community that is brimming with talent. Each year, musical theater productions in the area continue to grow in spectacle, production value, and audience attendance. Through conversations with performers and audience members, Malama Arts has recognized a shared desire to explore non- musical theater ("straight plays') as well. Through a monthly Play Reading Series, Malama Arts seeks to offer audiences and performers more exposure to a broader range of plays without the pressures of mounting a full-scale production. Each month, the organization will invite a director to gather actors to rehearse and then read a play for a live audience. The series will showcase local works (e.g., Uncle's Regularly Scheduled Garage Party is CANCELLED by Lee Cataluna), classics (Cat on A Hot Tin Roof by Tennessee Williams), and contemporary plays (Stop Kiss by Diana Son). The organization will also invite the community to submit titles that spark their interest. On May 4, 2025, Malama Arts debuted the series with an invite -only, free reading of The Wolves by Sarah DeLappe. The excitement from the audience and participants was palpable and deeply encouraging, validating the concept. Due to copyright restrictions, the organization will need to apply for licensing and purchase scripts to make the series publicly available. Malama Arts is excited to collaborate with the Hilo Community Players and support their renovations to a new venue downtown: the Keawe Theater. The organization also recognizes that this kind of exploratory, audience -building programming best serves the public when offered at no cost. Malama Arts is a brand-new arts nonprofit, and this project represents its first funding request. Moving forward, the organization plans to solicit donations from community members (including Play Reading Series attendees) and submit proposals to charitable foundations. *44. 501(c)(3) Mission Statement To malama the people of Hilo and Hawaii Island by fostering creativity and connection through the performing arts and arts education. *45. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. Erin Chung, a founding member of the Artistic Team of Malama Arts, will administer the program for the organization. With input from the wider team, Erin will select the plays and directors and will coordinate with the venue and license holders to secure performance dates and rights. She will also be responsible for final reporting. *46. Please upload a completed CRF Grant Budget Form. Play Reading Budget.xisx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 47. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Needs of the poor, youth, the aged, those with physical or emotional disabilities 48. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. Program success will be measured using attendance numbers and optional audience surveys. As this is a debut program, Malama Arts aims to attract between 20-100 audience members to each reading, with at least 10% of attendees completing a survey about their experience. The series will also help Malama Arts develop future productions shaped by community input. Contingency Relief Fund Budget Form Organization Name: Malama Arts Project Name: Play Reading Series Expense Description CRF Grant Other Cash Total Expense Expense Justification Sources Covers the cost of legally licensing and Licensing Script Fees $ 800.00 $ 1,000.00 $ 1,800.00 obtaining play scripts, allowing the public to and experience professional -quality performances at no cost. Supports use of the Keawe Theater as a Rental Fees $ 1,400.00 $ 1,000.00 $ 2,400.00 community gathering space, ensuring free, Venue accessible performances that enrich Hilo's cultural life. $ - Admin/ $ Overhead $ Expenses- $ Max.10% of request: $ - EXPENSES TOTAL $ 2,200.00 $ 2,000.00 $ 4,200.00