HomeMy WebLinkAboutRES 400 Draft 01 2024-2026A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF LATER FISCAL YEARS TO ENTER INTO A MULTI-YEAR LEASE AGREEMENT FOR MAILING SYSTEM EQUIPMENT TO BE USED BY THE OFFICE OF THE COUNTY CLERK.
WHEREAS, Section 10-11 of the Charter of the County of Hawai‘i (hereinafter “the Charter”) provides, in part, that “any contract, lease or other obligation requiring the payment of funds
from the appropriations of a later fiscal year or of more than one fiscal year shall be made or approved by resolution”; and
WHEREAS, the Office of the County Clerk (hereinafter “the Office”) wishes to enter into a multi-year lease agreement, with a term of five years, for new mailing system equipment; and
WHEREAS, the Office estimates the annual cost of this agreement to be $10,000; and
WHEREAS, this equipment will be utilized in Hilo by staff in the Office’s Support Services division to process and handle all mailing requests from various County departments and agencies;
and
WHEREAS, the lease agreement for the existing equipment that is currently utilized expired on June 29, 2025, making the acquisition of new equipment essential to maintain efficient and
timely mailing operations and support for the entire County; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI‘I that the Mayor is hereby authorized to enter into a multi-year lease agreement, with a term of five years, for the purposes hereinabove
described.
BE IT FURTHER RESOLVED that, in accordance with Section 10-11 of the Charter, sufficient funds be budgeted in later fiscal years to cover the anticipated obligations of the County under
the terms of the lease agreement.
BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to Diane T. Nakagawa, Director of Finance.
Dated at _____________, Hawai‘i, this ______ day of ___________________, 20___.
INTRODUCED BY:
_______________________________________
COUNCIL MEMBER, COUNTY OF HAWAI‘I