Loading...
HomeMy WebLinkAboutMIN FC 2025/10/21 (2024-2026)DRAFTCALL TO ORDER: ROLL CALL: Present: Committee on Finance 21st Session West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawai `i October 21, 2025 The regular meeting of the Committee on Fii 1:00 p.m., in the Council Chambers, Kailua- Acting Chair. Mr. Matt Kaneali `i-Kleinfelder, Mr. James E. Hustace, Vice Ms. Michelle M. Galimba, Member Mr. Holeka Goro Inaba, Member Ms. Jenn Kagiwada, ember Ms. Heather L. Kimb ber Mr. Dennis "Fresh" On e Ms. Rebecca Villegas, be Absent & Excused: Ms STATEMENTS FROM THE PUBLIC ON %-kj1V11V1 V 1V 1- CAT Comm. 24. From F Vote on Comm. 24.19" Filed r is r air icati Kierkiewicz; ed to order at James E. Hustace, to proceed to the next order of business, mAa Items. were none.) the Committee to proceed to the next order of Business, 1V11A1`4%-11i V1W l.i1\1J AV 111. AV\J lJ 1J1 1 - 1✓, /- L.✓ ce Director Diane Nakagawa, dated September 23, 2025, transmitting ,port pursuant to Section 2-12.3 of the Hawaii County Code. Mr. Inaba moved to close file on Comm. 24.19. Seconded by Mr. Onishi and carried by the following voice vote: Ayes: Committee Members Galimba, Inaba, Kagiwada, Kaneali `i-Kleinfelder, Kimball, Onishi, Villegas, and Acting Chair Hustace — 8. Noes: None. Absent: Committee Member Kierkiewicz — 1. Excused: None. FC-21 October 21, 2025 ACTING CHR. HUSTACE: Next item please, when you're ready. Comm. 24.20: REPORT OF CHANGE ORDERS AUTHORIZED: AUGUST 16 — 31, 2025 From Finance Director Diane Nakagawa, dated September 24, 2025, transmitting the above report pursuant to Section 2-12.3 of the Hawaii County Code. Motion to Close File: Mr. Inaba moved to close file on Comm. 24.20. Seconded by Ms. Galimba. AL ACTING CHR. HUSTACE: Any questions or Kimball, please. Start us off. MS. KIMBALL: Just wanting to discl husband's architectural firm, one of it we are just receiving this report. But I'm concerns. But it shouldn't be btem. ACTING CHR. HUSTACE: Thank Kagiwada. a - MS. KAGIWADA MR. KANEALI`I-KLET Director are here in Hilo tati Okay. I Do we have ? Council Member Fleming ssociates is my I do feel it' a conflict since to abstain if fo ave any �t notice. Council ember of of the able? is and the Finance d them., it's for Finance or DEM (Department of [nted to just check on this specialty since it's going up 120 percent. s vironmental Management Business Manager Robin e forward to address the members of the Committee.) MS. UMAN: d afternoon. This is Robin Bauman, Business Manager for the Department o nvironmental Management. So that contract, that supplemental is an extension of time and additional funds. So that's kind of an engineM 'support services contract that we utilize to help design and put ethe packages for our smaller projects. AGIWADA: So what was the initial term and what was the extended term; doubling or what? MS. BAUMAN: The initial term was one year. The extension is a six month extension. You know, that's all we can extend at one time. MS. KAGIWADA: Okay. But it's more than doubled for six more months so I'm just trying to understand why that is. Page 2 FC-21 October 21, 2025 MS. BAUMAN: That will allow us to do more. This contract, the actual work is authorized by task order as projects come up. So it's not committing to spend the full $300,000 supplemental at this time, but it gives us that opportunity to move projects forward up to that amount. MS. KAGIWADA: I see. So you anticipate, you have some big projects coming up that you anticipate some need here. MS. BAUMAN: Yeah. I mean, we've got a lot to be done, and we can get more of those done Ii Thank you. I j ACTING CHR. HUSTACE: Member Galimba, please. MS. GALIMBA: Thank you. Member Kagiwada's question another contract? I assume vc MS. BAUMAN: contract. MS. GALIMBA departmen lk� projects that need that. I yield. to Council POP that same on$pffid Council nsion do you just reopen for need those kinds of services. professional services _ An lso have what is it called, in the the same k' s of things, in house. Do you do he only way that you do the engineering projects? our design is contracted out. ' think we've had staff. You know, maybe if it's a very ybe they'd put together the specs or the bid package. But out the design. Thanks so much for the clarification. G CHR. HUSTACE: Thank you, Council Member. Any other questions? C cing with Council Member Kaneali`i-Kleinfelder if you have any questions. Okay. You stepped away. I do have one question, if I may, on Parks and Recreation (P&R); project is Miloli`i Beach Park and Kahuku Park. Do we have a representative from Parks and Rec on that one? (Note: At this time, Parks and Recreation Business Manager Charmaine Felipe came forward to address the members of the Committee.) Page 3 FC-21 Filed October 21, 2025 MS. FELIPE: Good afternoon. Charmaine Felipe, Business Manager for Parks and Recreation. ACTING CHR. HUSTACE: Thank you, Ms. Felipe. Just a question. It shows that we've had six change orders on this project, correct? MS. FELIPE: Yes. ACTING CHR. HUSTACE: And it states in this ific e that this was modifications necessary following community ' on the project. MS. FELIPE: Yes. ACTING CHR. HUSTACE: econtinu lieNin�ntract for community input or did commaftct was awarded? MS. FELIPE: They had and tovide input on the project, and this was one oft le last opportunities be e we started the project. And in fact the project was h because of the com unity's input. ACTING CHR. HUST E: ay. So there've a number of opportunities to provide input, but that e period has osed , correct? MS. Yes, yes. 40 "GC USTACE: y. Okay. Thank you for that feedback. MS. FELIPE: You're we om in 24.20: TALE: Any other questions, members? Alright. All those e n Communication 24.20, please say "aye." close file on Comm. 24.20 was carried by owing voice vote: es: Committee Members Galimba, Inaba, Kagiwada, Kimball, Onishi, Villegas, and Acting Chair Hustace — 7. Noes: None. Absent: Committee Members Kaneali `i-Kleinfelder and Kierkiewicz — 2. Excused: None. Page 4 FC-21 October 21, 2025 Comm. 27.3: REPORT OF DONATIONS RECEIVED FROM THE DANIEL R. SAYRE MEMORIAL FOUNDATION AS OF SEPTEMBER 2025 From Finance Director Diane Nakagawa, dated September 23, 2025, transmitting the above report pursuant to Resolution 468-20. Motion to Close File: Mr. Inaba moved to close file on Comm. 27.3. Seconded by Mr. Onishi. Vote on Comm. 27.3: Filed Any discussion on Member Inaba. MR. INABA: Yeah, thank you. I just wan to takNga0p always do to mahalo the Sayre Founda ' F k, Laudonations specifically on this list, theest-ark 1,05 them, with a value of almost $50 00. Our County mahalos you, Chair. I yield. ACTING CHR. HUSTACE: Mahalo, words. Any other re arks? Okay. All Communication 27.3, e say "aye." The motion to c following voice ease, Council ortunity again as we the team, for their Lelis tender, two of well. Thank Member. I appreciate those s favor of closing file on rs G ba, Inaba, , Onishi, Villegas, ustace — 7. !mbers Kaneali `i-Kleinfelder cz-2. FIRS ART EPORT OF PERSONS EMPLOYED UNDER A CONT CT FOR LESS THAN 90 DAYS: JULY 1 — SEPTEMBER 30,202 From Human Resources Director Sommer J. Tokihiro, dated October 1, 2025, transmittigg the above report pursuant to Section 2-12.5 of the Hawaii County Motion to Close File: Mr. Inaba moved to close file on Comm. 98.3. Seconded by Ms. Galimba. ACTING CHR. HUSTACE: Any discussion? Council Member Onishi. MR. ONISHI: Thank you, Chair. Is there anyone from HR (Human Resources) or P&R available? Page 5 FC-21 October 21, 2025 ACTING CHR. HUSTACE: We have Director Tokihiro. (Note: At this time, Human Resources Director Sommer J. Tokihiro came forward to address the members of the Committee.) MS. TOKIHIRO: Hi. Good afternoon. Sommer Tokihiro, Director of Human Resources. MR. ONISHI: Thank you for coming up front. I recreation aquatics. I guess that's like those lif MS. TOKIHIRO: Yes. They were temp f m MR. ONISHI: For the summer MS. TOKIHIRO: Yes. MR. ONISHI: Okay. So their MS. TOKIHIRO: It Vbkfor whatever that -, --.Y MR. ONISHI: Okay, temporary lifeguards` oti d but there's a lot of and it's all temporary? was. So less than summer have that many I believes or that specified period of time. ay. And have ever thought about having I guess more of I I guess because that need is so temporary for that duration, I'm ��of�� di o f converting those to permanent positions. � 11: O y, okay. Okay. Thank you. I yield. HR. HUSTACE: Thank you, Council Member. Any other members ions? Okay. Seeing none, all those in favor of closing file on cation 98.3, please say "aye." Page 6 FC-21 Vote on Comm. 98.3 Filed ORDER OF RESOLUTIONS Res. 343-25 Vote on Res. 343-25 (Approved) October 21, 2025 The motion to close file on Comm. 98.3 was carried by the following voice vote: Ayes: Committee Members Galimba, Inaba, Kagiwada, Kaneali `i-Kleinfelder, Kimball, Onishi, Villegas, and Acting Chair Hustace — 8. Noes: None. Absent: Committee Member Kierkiewicz — Excused: None. The Chair directed the Committee to Order of Resolutions. AUTHORIZES THE PAYMENT ENTER INTO A LEASE AGREI Authorizes the Mayor to enter into'a. approximate cost of $3,000 per year. Reference: Intr. by: Mr. Kaneali`i-Klei of Res. 343-25. Se ft"iniz voice vote Committee Kagiwada, Onishi. Vil F Comm® Council order of business, OF LATER ONE MUL agreement YEARS TO ,ION COPY i `i-Kleinfelder (B/R) recowiffiend adoption i and carried by the bers Galimba, Inaba, i`i-Kleinfelder, Kimball, and Acting Chair Hustace — 8. Committee Member Kierkiewicz — 1. Res. 344- AUTH ES PAYMENT OF FUNDS FROM LATER FISCAL YEARS TO ENTER INTO A LICENSING AGREEMENT FOR PROPRIETARY COMPUTER SOFTWARE AND RELATED SERVICES TO BE USED BY E D PARTMENT OF INFORMATION TECHNOLOGY uth zes the Mayor to enter into a three-year agreement with an approximate an al cost of $934,000, for continued use of the Microsoft Enterprise Agreement ogram necessary for numerous County functions and operations. Reference: Comm.544 Intr. by: Council Member Kaneali`i-Kleinfelder (B/R) Motion to Approve: Mr. Kaneali`i-Kleinfelder moved to recommend adoption of Res. 344-25. Seconded by Mr. Onishi. Page 7 FC-21 October 21, 2025 ACTING CHR. HUSTACE: Any discussion, Council Member Kaneali`i- Kleinfelder? MR. KANEALI`I-KLEINFELDER: No thank you. ACTING CHR. HUSTACE: Council Member Kimball. MS. KIMBALL: Yeah. I see Director Stone is here, so I'd just like to ask what applications this covers and for whom? It seems 1' quit bargain knowing how many people we have using Microsoft pro I'd just like to know what all is entailed with this particular licensing a m (Note: At this time, Informatio ch logy Di or Corey Stone came forward to address the mem o Committee.) MR. STONE: Good afternoo Stone, irector of Infor Technology (IT). That is basically sin icensing for th ounty employees that we support. So it's al or ater, and some of the Police. But everybody else t at is within the Co e've increased the licensing and that's one of the reas by we were move o the Cloud and also getting more protection securi -wis ith mobile dev lso internal with our computers. So this will help us to that and achie this and also be able to provide additional support since well e trying to do online timesheets in the next year. So this will give us t opportunity to have more protection for the devices that d, mobile de es, especially for locations where we are having u that ave an emai count and will be using iPad devices. So we o make they're prote d, so these gives us licenses for that opportunity an o he ave us because oing into the Cloud, this will save us from havin w as give us the licenses to have Office 365 for our Fire Dep t. Cu ey have standalone and since we've moved them to the Cloud, p that was needing to increase our licensing for the G3 that we have with Mic .® MS. KIMBALL: A just to make sure I understand you correctly, this is additional licensing through Microsoft for additional functionality and services or a new agreement? INLAWONE: Yeah. So that agreement is going to begin in February. So we will b rchasing to get us from basically from October through January. But that a reement that we are signing in, it goes beyond that for the three years and that is going to cover us. We just were putting in another purchase to just get us from the couple months that we'll need those additional licenses. MS. KIMBALL: I see. Okay. That's clear. Thank you, Director. ACTING CHR. HUSTACE: Thank you, Council Member. Any other questions? Page 8 FC-21 Vote on Res. 344-25: (Approved) October 21, 2025 MR. KANEALI`I-KLEINFELDER: Chair, I have one more question. ACTING CHR. HUSTACE: Please, Council Member Kaneali`i-Kleinfelder. MR. KANEALI`I-KLEINFELDER: Thank you. Director Stone, is this for every position in the County or every filled position in the County? MR. STONE: It's every currently licensed, so everyfftcl position right now. MR. KANEALI`I-KLEINFELDER: Okay. T ou. I yield, Chair. ACTING CHR. HUSTACE: Alright. favor of forwarding Resolution 344-25 recommendation, please say "aye." The motion to recom tion carried by the following voi te: Ayes: C mmittee Members Ka da, Kaneali `i-Klc Oni as, and Ac Noes: None! Absent: Comn Excused: None. no oth cussion, all those in cil with table es. 344-25 was iba, Inaba, Kimball, erustace — 8. !er, — 1. Res. 368-25: *RELA O HE PAYM T OF FUNDS OF LATER FISCAL YEARS TO RAM I -YEAR AN, EMENT FOR PROFESSIONAL SERVICES G THE AR ATION OF A CAFETERIA PLAN UNDER SECTI 1 E 5TRERNAL REVENUE CODE TO BE USED BY THE EPARTMENT OF HU RESOURCES uthorizes the Mayor to enter into a one year and six month agreement, with options to extend for four subsequent one-year periods, with an approximate annual cost of $12,00, to furnish and implement a cafeteria plan consisting of health insurance premiums to be designated by the County as eligible for inclusion and two qgdble spending accounts. Reference: Comm.573 Intr. by: Council Member Kaneali`i-Kleinfelder (B/R) Motion to Approve: Mr. Kaneali`i-Kleinfelder moved to recommend adoption of Res. 368-25. Seconded by Ms. Kagiwada. ACTING CHR. HUSTACE: Any discussion? Council Member Kaneali`i- Kleinfelder. Page 9 FC-21 October 21, 2025 MR. KANEALI`I-KLEINFELDER: Yes, please. Director, thank you for being here. My question for you is I was reading through the resolution, the cafeteria plan consists primarily of insurance premiums to be designated by the County as eligible for inclusion, in my brain, us, into what? (Note: At this time, Human Resources Director Sommer J. Tokihiro came forward to address the members of the Committee.) MS. TOKIHIRO: So the cafeteria plan allows their insurance premiums deducted on to pretax cafeteria plan, employees can elect to set asi benefits and also medical reimbursements Services) limits. MR. KANEALI`I-KLEINF portions of the plan. Those MS. TOKIHIRO: Yes. MR. KANEALI`I-K1 MS. TOKIHIRO: Yeah new contract. MR a < `I OKIHI Yes. MR. k6WG C USTAC> Me Ville ELD Got it. ' Zct right i106es to elect to have And then also as part of the C rs for dependent care nternal Revenue valuable ELDER: Yup. are great. I like that a lot. current coWct. so this would be for a Beautiful. Thank you very much, Director. I yield, Chair. Thank you, Council Member. Over to Council MS. VI EGAS: es. I just want to express my support. As a single mother I was able use a cafeteria plan with my prior employer and it helped me be able to afford ildcare and I still use this program. I'm a great advocate of it. For bod ith medical expenses, having it taken out pretax saves you about nt. And the systems that our County has in place with the TASC (Total A mistrative Services Corporation) program, there's not a debit card you can e. So you're actually saving 30 percent on the list of coverage for what it manages. So I think this is a great benefit to all of our County employees. I would encourage others to participate and thank you for bringing forth a contract renewal for us to take a look at. I yield. ACTING CHR. HUSTACE: Council Member Kagiwada. Page 10 FC-21 BILLS FOR ORDINANCES: October 21, 2025 MS. KAGIWADA: Thank you. Yeah. I also just wanted to express my support. I guess I also was just wondering, do you have a percentage of uptake of these two types of flexible spending accounts for our County? MS. TOKIHIRO: I would have to get that information and provide it to you later. I don't have the exact numbers available right now. MS. KAGIWADA: Okay. That would be appreciate nd do we have any special, I know it's ongoing and we already have av 'able but how often or how do we get information out to people? Bec do agree with Council Member Villegas that it's a great benefit and ondering, you know, sometimes things come out and you're not place to hear or take advantage of something but then you m' t b otified ter and you are in that place. So how often do we kind of sendout informati our County employees about these types of pJWs that they can sign up fo . MS. TOKIHIRO: So open enrollr beginning April and May of every new fiscal year. An so there's in occurs usua4rbelieve new plan year beginning with the stributed at that time. It's an employee benefit ma bo ver%use on our wensand also provide information like at our new hire on ith links where empl ees can go to research additional information MS. KAGIWADA disc a fav ?S ea f you don't mind getting me those I'd love W see them. Thank you,46 much. I yield. USTACE: Thank you, Council Member. Any other rda ,all those in favor of forwarding Resolution 368-25 with tion, please say "aye." The motion to recommend adoption of Res. 368-25 was c ed by the following voice vote: yes: Committee Members Galimba, Inaba, Kagiwada, Kaneali `i-Kleinfelder, Kimball, Onishi, Villegas, and Acting Chair Hustace — 8. Noes: None. Absent: Committee Member Kierkiewicz — 1. Excused: None. The Chair directed the Committee to proceed to the next order of business, Bills for Ordinances. Page 11 FC-21 October 21, 2025 Bill 94: AMENDS ORDINANCE NO. 25-45, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAI`I FOR THE FISCAL YEAR ENDING DUNE 30, 2026 Increases revenues in the Federal Grants — Emergency Solutions Grants Program account ($4,045); and appropriates the same to the Emergency Solutions Grants Projects account ($3,741) and Emergency Solutions Grants Administrative account ($304). Reference: Comm.545 Intr. by: Council M r Kaneali`i-Kleinfelder (B/R) Motion to Approve: Mr. Kaneali`i-Kleinfelder moved Comm assage of Bill 94 on first reading. Seco b s. Gali ACTING CHR. HUSTACE: An scussion? Council Mem agiwada. MS. KAGIWADA: Thank you. (Note: At thi time, Housing an( Royce Shiroma care forward to MR. SHIROMA: Hello that's through Housing fir, ' �or hom Hawai i or Hou g? Housing. unity Development Specialist he members of the Committee.) ce hiroma, Office the US Housing an l �s Wvices and shelters. busing. This is a grant in Development and is Okay. A this $4,000, this kind of small amount, what does It reflects t ctual allocation that came to the County of Normally Aen we o the budget prior to fiscal year, we estimate what 6631faftld be. So this brings it up to the actual. MS. WADS; May. So it's just an adjustment? Okay. Thank you so much. recia that. I yield. ACTIN HR. HUSTACE: Thank you, Council Member. Seeing no other t ts o 11 those in favor of forwarding Bill 94 to Council with a favorable endation please say "aye." Page 12 FC-21 Vote on Bill 94 (Approved) Bill 95: Motion to Approve October 21, 2025 The motion to recommend passage of Bill 94 on first reading was carried by the following voice vote: Ayes: Committee Members Galimba, Inaba, Kagiwada, Kaneali `i-Kleinfelder, Kimball, Onishi, Villegas, and Acting Chair Hustace — 8. Noes: None. Absent: Committee Member Kierkiewicz — Excused: None. AMENDS ORDINANCE NO. 25-45, AS A THE OPERATING BUDGET FOR THE COUNTY OF HAWAI`I FOR THE FISCAL YEAR ENDING DUNE 30. 2026 Appropriates revenues in the Feder rants and decreases revenues in the A istrativ (-$19,305); and appropriates t to the Grant Projects account, for a total ria Reference: W. by: Mr. Kaneali `i-] Bill 95 on first to Block Grant Sount($43,195) e Planning and Fusin account �Z$62,500. unity DevelBlock ber Kaneali `i-Kleinfelder (B/R) passage of ba. ACJWG CH& HUSTACEWI#hy discussi#V Council Member Kagiwada GIWLame nk you ust if we can get Housing back up here again. us �deris 71 reduct n the Administrative Planning under Housing accou fle me, Housing and Community Development Specialist oyc forward to address the members of the Committee.) MR. S MA: his reflects the adjustment that we allocated from admin to projects1h increases the allocation to allow the projects to get their requesting funding. I guess I'm not understanding why it's being decreased by MR. SHIROMA: Normally when we do the estimate, we max it out to the 10 percent, the 20 percent. And so sometimes the projects need a little more extra money so that's why we made the adjustment from the admin to the project side. MS. KAGIWADA: Okay. So you're just taking it out of your admin stuff and putting more into a project because the project needed more funding? Page 13 FC-21 Vote on Bill 95 (Approved) A T%Tl1T TT)AT 1V1r,1V 1 : Approved: October 21, 2025 MR. SHIROMA: Yes. Yes. MS. KAGIWADA: Okay. I get it. Alright, thank you. I yield. ACTING CHR. HUSTACE: Any other discussion? Okay. Seeing none, all those in favor of approving Bill 95 and forwarding to Council with a favorable recommendation, please say "aye." AL The motion to recommend passage of reading was carried by the following] Ayes: Committee Member li a, Inaba, Kagiwada, Kaneali`i- e felder, Kim Onishi, Villeg and Acting Chair Hu Noes: None. Absent: Committee Meter — 1. Excused: None. There being no further business on our age adjourned the meeting at 1:2 7 p.m. Thank Mr. Matt Kaneali `i-Kleinfelder, Chair Finance Committee MK/tk , Acting Chair Hustace (Date) Page 14