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Home My WebLink AboutRES 415 Draft 01 2024-2026�'L� •;vy1 COUNTY OF HAWAII STATE OF HAWAI`I tri oi.Ni► RESOLUTION NO. 415 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HILO DOWNTOWN IMPROVEMENT FOUNDATION FOR THE 29TH ANNUAL KWXX HO`OLAULE`A. WHEREAS, the Hilo Downtown Improvement Foundation (HDIF) is a 501(c)(3) nonprofit organization that seeks to protect, preserve, and create a vibrant downtown Hilo for all to enjoy; and WHEREAS, the Hilo Downtown Improvement Foundation is requesting funds for Hawaii Police Department special duty security, sound equipment rentals, sound engineers, and event liability insurance, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 3 are hereby transferred to the Department of Parks and Recreation to provide a grant to the Hilo Downtown Improvement Foundation for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $5,000 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief CREDITED TO: 1010-51-50302 Department of Parks and Recreation P&R Admin OCE 530115 Misc. Contract Services (HDIF — 29th Annual KWXX Ho`olaule`a) $5,000 $5,000 BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Parks and Recreation and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona , Hawai`i, this 17th day of December , 202,5_. I TRODUCED BY: (-1 C COUNCIL MEMBER, COUNTY OF HAWAPI COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of HawaN on December 17,__ 2025_ ATTEST: C�CLHAICRPERN & PRESIDI OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA HUSTACE X INABA X KAGIWADA X KANEALI`1-KI,EINFELDER X KIERKIEWICZ X KIMBALL X ONISHI X VILLEGAS X a o 0 0 Reference: C-643/Council RESOLUTION NO._....r.,, 4 Project Information * 43. Project Title EXHIBIT A 29th Annual KWXX Ho'olaule'a 44. Project Start Date 01/17/2026 45. Project End Date 01/17/2026 46. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. South Hilo 47. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 3 * 48. In 2,000 characters or less, describe the project. The 29th Annual KWXX Ho'olaule'a is one of Hilo's largest community celebrations, transforming Downtown Hilo into a vibrant hub of music, culture, and connection. This free, family -friendly event will take place on Saturday, January 17, 2026, celebrating both contemporary and traditional Hawaiian entertainment with more than 20 local bands, artists, and halau hula across four live stages. From 5:00 to 10:30 p.m., the streets of Hilo come alive with non-stop performances, offering audiences the chance to experience some of HawaPi s best musicians and dancers in the heart of town. Beyond the music, the Ho'olaulda also highlights the Flavors and creativity of the island through an array of food and craft vendors. Attendees can enjoy delicious local favorites and browse unique handmade goods while strolling through the historic streets. This blend of live entertainment, local cuisine, and artisan crafts creates an atmosphere that celebrates both the cultural richness and community spirit of Hawai'i Island. Now in its 29th year, the KWXX Ho'olaule'a continues a cherished tradition that draws thousands of residents and visitors from across the state. The event not only provides free access to top -tier local entertainment but also strengthens community ties, supports local businesses and artists, and showcases the cultural pride of Hilo. Open to all ages and backgrounds, it remains a defining moment of celebration, unity, and aloha for the community. *49. 501(c)(3) Mission Statement To protect, preserve, and create a vibrant downtown Hilo for all to enjoy. * 50. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. KWXX FM, a local Hilo radio station dedicated to promoting Hawari Island's culture and community, is hosting its 29th Annual Ho'olaule'a on Saturday, January 17, 2026, in downtown Hilo. The Hilo Downtown Improvement Foundation, a 501(c)(3) nonprofit that financially supports the Hilo Downtown Improvement Association, is partnering with KWXX FM to present this event. The Foundation helps execute this public celebration, which raises awareness of the culture and history of Hawari Island while supporting a vibrant downtown Hilo. * 51. Please upload a completed CRF Grant Budget Form. K 6 XO CRF Budget Form (Excel Version)_(3) x1sx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 52. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts 53. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. The 29th Annual KWXX Hdolaule'a will deliver measurable cultural, economic, and community outcomes that align with the County's goal of supporting public benefit through arts and cultural programming. This free, public event is expected to attract approximately 20,000 attendees, providing open access to live Hawaiian and contemporary entertainment in a safe and family -friendly environment. More than 20 performances by local musicians, halau hula, and artists will be presented across four stages, promoting the preservation and visibility of Hawaii's cultural heritage. The event will also provide vendor opportunities for an estimated 50 local food and craft businesses, generating direct economic activity and supporting small, locally owned enterprises. In addition, over 150 performers and staff will receive professional opportunities, contributing to the sustainability of Hawaii Island's creative economy. Collectively, these outcomes will enhance community engagement, strengthen cultural identity, and stimulate economic activity within Downtown Hilo, ensuring that County funds support a program that delivers tangible and inclusive public benefits to residents and visitors alike. Contingency Relief Fund Budget Form Organization Name: Hilo Downtown Improvement Foundation Project Name: 29th Annual KWXX Ho'olaule'a Expense Description CRF Grant Other Cash Total Expense Expense Justification Sources Hawai'i Police Department (HPD) Special To maintain public safety, manage street $ 1,000.00 $ 6,500.00 $ 7,500.00 closures, and assist with crowd control to Duty Security ensure a secure environment. Supplements HPD presence by providing more Private Security $ - $ 7,500.00 $ 7,500.00 personnel to monitor entrances, vendor areas, and stages, assist with crowd control. Sound Equipment Rentals/Engineers $ 2,000.00 $ 5,000.00 $ 7,000.00 Supports quality live performances for over 20acts across four stages. Provides covered spaces for performers, Tent Rentals and Construction $ - $ 6,000.00 $ 6,000.00 vendors, audience, and event coordination, supporting accessibility and comfort. Ensures orderly and safe flow of pedestrian Crowd Control Barricades Rental $ - $ 1,500.00 $ 1,500.00 traffic, separating performance, vendor, and emergency access areas. Covers porta-potty rentals and a contract for Waste Management and Sanitation $ $ 7,000.00 $ 7,000.00 waste management services that include Services - cleaning and recycling during and after the event, ensuring public health and safety. $ $ 1,500.00 $ 1,500.00 Provides power for event infrastructure Generator Rental - ensuring continuous operation. Liability Insurance $ 2,000.00 $ $ 2,000.00 Provides essential event coverage for public Event - safety and liability protection. Admin/Overhead Expenses - Max. 10% of $ request: EXPENSES TOTAL $' 5,000.00 $ 35,000.001 $ 40,000.00