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Home My WebLink AboutRES 417 Draft 01 2024-2026COUNTY OF HAWAI`I RESOLUTION NO. STATE OF HAWAI`I 417 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE FRIENDS OF THE PALACE THEATER FOR THE 6TH ANNUAL "TIS THE SEASON — A WALK THROUGH CHRISTMAS TOWN" EVENT. WHEREAS, the Friends of the Palace Theater is a 501(c)(3) nonprofit organization whose mission is to revitalize, restore, and sustain the historic Palace Theater as a venue that will educate, entertain, and inspire our diverse community, while fostering events that strengthen community connection, promote the arts, and offer meaningful cultural experiences for residents of all ages; and WHEREAS, the Friends of the Palace Theater is requesting funds for expenses relating to the 6th Annual "Tis the Season — A Walk Through Christmas Town" event being held on December 20, 2025, including live musical entertainment, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 1 are hereby transferred to the Department of Liquor Control to provide a grant to the Friends of the Palace Theater for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $1,500 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief $1,500 CREDITED TO 1010-21-25139 Department of Liquor Control $1,500 Public Programs 530115 Misc. Contract Services (Friends of the Palace Theater — 6th Annual "Tis the Season — A Walk Through Christmas Town") BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Liquor Control and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona , Hawai`i, this 17th day of December; , 20 25 . INTRODUCED BY: &ACIL MEMB R COUNTY OF HAWAPI COUNTY COUNCIL County of Hawaii Hilo, Hawaii 1 hereby certify that the foregoing RESOLUTION was by ttte vote indicated to the right hereof adopted by the COUNCIL of the County ofHawai'i on December 17. 2025 ATTEST: r::—��TICLI�.R.AIRPERSON R PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA X HUSTACE X INABA X KAGIWADA X KANEALI't-KLEINFELDER X KIERKIEwIC7 X KIMBALL X ONISHI X VILLEGAS x 9 0 0 0 Reference: C-645 Council RESOLUTION NO. .. P Project Information * 38. Project Title EXHIBIT A 6th Annual "Tis the Season - A Walk Through Christmas Town" 39. Project Start Date 12/20/2025 40. Project End Date 12/20/2025 41. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. South Hilo 42. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 1 *43. In 2,000 characters or less, describe the project. The 6th Annual "Tis the Season — A Walk Through Christmas Town" is a free holiday community event held on December 20, 2025, from 6:00 to 9:00 p.m. at the Edith Kanaka'ole Multi -Purpose Stadium. This festive, family - friendly celebration transforms the stadium grounds into a vibrant Christmas town featuring light -up displays, live entertainment, food vendors, keiki games, and treats for every family. The event brings together local businesses, organizations, and volunteers to create an evening of joy, cultural connection, and holiday spirit for the Hilo community. Families are invited to stroll through illuminated displays, enjoy live performances, support local food vendors, and participate in activities for children of all ages. "Tis the Season" aims to foster community engagement, celebrate the arts, and provide safe, high -quality holiday entertainment accessible to everyone. *44. 501(c)(3) Mission Statement To revitalize, restore, and sustain the historic Palace Theater as a venue that will educate, entertain, and inspire our diverse community. *45. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. The Friends of the Palace Theater encourages community engagement and helps create a safe and enjoyable environment for the public. As fiscal sponsor for the GG Foundation, which is organizing the event, Friends of the Palace Theater supports the foundation's efforts to provide accessible, family -friendly activities that educate, entertain, and inspire the community. Its mission to revitalize and sustain the historic Palace Theater extends to fostering events that strengthen community connection, promote the arts, and offer meaningful cultural experiences for residents of all ages. *46. Please upload a completed CRF Grant Budget Form. CD1 Tis the Season Budget.xisx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 47. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts 48. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. The event aims to increase community participation by expanding public awareness and ensuring that residents across Hilo and its neighboring areas are aware of this free, family -centered holiday celebration. Expected outcomes include higher attendance compared to previous years, stronger engagement with cultural and arts activities such as the light - up displays, live entertainment, keiki games, and local food vendors, as well as a broader reach to diverse segments of the community. By improving access to information, the event seeks to involve families who may not typically participate in community holiday programming. Overall, the intended outcome is to provide a highly accessible, culturally enriching experience that strengthens community connections, supports local talent and vendors, and offers a safe and welcoming gathering for the public. Contingency Relief Fund Budget Form Organization Name: Friends of the Palace Theater Project Name: 6th Annual "Tis the Season - A Walk Through Christmas Town" Expense Description CRF Grant Other CashSources Total Expense Expense Justification Entertainment $ 1,500.00 $ 1,500.00 $ 3,000.00 Provide free live performances that create a festive atmosphere for families. Sound System Rental $ - $ 1,200.00 $ 1,200.00 Support sound for entertainment, announcements, and event safety. $ $ 1,000.00 $ 1,000.00 Maintain a clean and safe event at the Edith Clean -Up Crew - Kanaka`ole Multi -Purpose Stadium. Lighting Sytem Rental $ - $ 800.00 $ 800.00 Illuminate displays and event areas to enhance visibility and create a festive setting. Jumping Castle Rentals $ - $ 1,050.00 $ 1,050.00 Provide keiki activities that encourage family engagement and create a fun atmosphere. Hot Dogs and Buns $ - $ 800.00 $ 800.00 Provide free treats to the first 800 keiki to support a family -friendly experience. Keiki Activity Supplies $ $ 795.00 $ 795.00 Support keiki game stations with small items, such as balloons, candy, and glow sticks. Keiki Goodie Bag Supplies $ $ 2,505.00 $ 2,505.00 Prepare 1,500 goodie bags so all keiki receive treats and small activity items. Printing Signs, Banners, Brochures $ $ 700.00 $ 700.00 Produce signage and informational materials to of and - guide attendees and promote the event. Radio Advertisements for Public Outreach $ - $ 1,500.00 $ 1,500.00 Increase public awareness and ensure broad access to event information through outreach. Event Security $ - $ 800.00 $ 800.00 Provide a safe event environment and support crowd control for all attendees. Event Insurance $ $ 500.00 $ 500.00 Ensure required coverage to protect participants, vendors, and organizers. Admin/Overhead Expenses - Max. 10% of $ - request: EXPENSES TOTAL $ 1,500.00 $ 13,150.00 $ 14,650.00 `