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Home My WebLink AboutRES 419 Draft 01 2024-2026tr of COUNTY OF HAWAII STATE OF HAWAI`I RESOLUTION NO. 419 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE FRIENDS OF LILI`UOKALANI GARDENS TO ASSIST WITH EXPENSES FOR THE GARDEN ENCHANTMENT, A CHRISTMAS IN THE PARK EVENT. WHEREAS, the Friends of Lili`uokalani Gardens is a 501(c)(3) nonprofit organization that prepares for activities and festive events throughout the year and is dedicated to fostering, improving, and maintaining the 24-acre cultural landscape at Lili`uokalani Gardens; and WHEREAS, the Friends of Lili`uokalani Gardens is requesting funds to assist with expenses for traffic control, security, tree trimming, generators, gas, an opening blessing, entertainment, and sand, which will serve a public purpose by benefiting, improving, or promoting the culture and arts, the needs of the poor, youth, the aged, and those with physical or emotional disabilities, and the public health and welfare of the people and the environment; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 5 are hereby transferred to the Department of Parks and Recreation to provide a grant to the Friends of Lili`uokalani Gardens for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $7,500 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief $7,500 CREDITED TO: 1010-51-50302 Department of Parks and Recreation $7,500 P&R Admin OCE 530115 Misc. Contract Services (Friends of Lili`uokalani Gardens — Garden Enchantment, a Christmas in the Park Event) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Parks and Recreation and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution, Dated at Kona , Hawaii, this 17th day of December , 2025 . COUNTY COUNCIL County of Hawaii Hilo, Hawaii I liereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by (lie COUNCIL of the Co►ntty of Iia►vai`i on December 17, 2025 ATTEST: INTRODUCED B COUNCIL MEMBER, COUNTY OF HAWAI`I CLERK AIRPERS i*& RESIDING OFFICER ROLL CALL VOTE AYES I NOES ABS EX GALIMBA HUSTACE X INABA x, KAGIWADA X KANEALI`I-KLEINFELDER X KIERKIEWICZ X KIMBALL X ONISHI X VILLEGAS X 8 0 1 Referen RESOLUTION NO C-f 47/Council 2 Project Information * 40. Project Title EXHIBIT A Christmas in the Park Event 41. Project Start Date 12/23/2025 42. Project End Date 12/24/2025 43. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. North Hilo South Hilo 44. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 5 *45. In 2,000 characters or less, describe the project. On December 23-24, 2025, from 6:00 p.m. to 9:00 p.m., the Friends of Lilruokalani Gardens will host the 9th annual Garden Enchantment, a Christmas in the Park Event, offering a joyful, free, family -friendly holiday experience for residents and visitors of HawaN Island. Attendees will be able to walk or drive through Lilruokalani Gardens and surrounding areas, experiencing illuminated trees, lighted pathways, and seasonal displays that extend throughout the Waiakea peninsula in the spirit of the season. Free photo opportunities with festive characters, live choral performances, interactive installations, and food trucks will enhance the visitor experience. Local organizations and businesses contribute to creating, staffing, and maintaining the displays. Safety and accessibility are priorities, with well -marked pathways, traffic control, and both standard and handicap -accessible restroom facilities provided. The event draws thousands of participants from across the island, fostering community engagement, promoting seasonal celebration, and enhancing the cultural and aesthetic value of the Gardens. Garden Enchantment provides a memorable and inclusive holiday experience that inspires joy, strengthens community connection, and promotes public appreciation for Hawaii Island's cultural and natural landscapes. *46. 5O1(c)(3) Mission Statement Friends of Lilruokalani Gardens is a nonprofit organization that prepares for activities and festive events throughout the year and is dedicated to fostering, improving, and maintaining the 24-acre cultural landscape at Lilruokalani Gardens. *47. In 1,000 characters or less, explain how the 5O1(c)(3) is connected to the project. Friends of Lilruokalani Gardens is directly connected to the Garden Enchantment Christmas in the Park Event because the organization maintains and programs the park as a cultural and community space. Friends support the park through maintenance, fundraising for capital improvements, and sponsoring seasonal events that provide free, inclusive recreational and cultural experiences. Garden Enchantment aligns with the organization's mission by activating the park with safe, engaging activities and lighting displays that foster community enjoyment and cultural enrichment. The organization coordinates volunteers, local businesses, and community partners to create a well - managed event that highlights the park's landscape and promotes public access to HawaPi's cultural and natural heritage. * 48. Please upload a completed CRF Grant Budget Form. CRF 2025 Garden Enchantment.xlsx Public Purpose of Requested Funds Per §2-138 of the Hawai'i County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 49. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment 50. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. With support from Contingency Relief Funds, the 2025 Garden Enchantment Christmas in the Park Event will expand throughout Lili'uokalani Gardens and the Waiakea peninsula, featuring more illuminated displays and interactive areas. Local organizations and businesses will be engaged in creating and staffing the displays, fostering stronger community collaboration. The event will provide thousands of residents and visitors from across Hawal'i Island with free, accessible cultural and recreational experiences, including lighted pathways, photo opportunities, live performances, and seasonal attractions. Funding will also support enhanced safety and accessibility measures, such as improved lighting, clearly marked pathways, and sufficient restroom facilities. Success will be measured by the number of displays installed, the number of participating organizations and businesses, estimated attendance, and visitor feedback. By providing inclusive holiday experiences and encouraging community participation, Garden Enchantment will strengthen public engagement, promote seasonal celebration, and highlight the Gardens' cultural and natural features. Contingency Relief Fund Budget Form Organization Name: Friends of Lili'uokalani Gardens Project Name: Christmas in the Park Event Expense Description CRF Grant Other CashTotal Expense Expense Justification Sources Provide police for traffic control to maintain safety, on -site and overnight security to protect attendees and displays, and arrange for tree trimming, along with support for an opening blessing ceremony to open the Traffic Control, Security, Tree Trimming, holiday displays officially. Operate and fuel Generators, Gas, Opening Blessing, $ 7,500.00 $ $ 7,500.00 generators for illuminated displays, set up Entertainment, and Sand sound systems and entertainers for performances, and stabilize pathways with sand. These expenses ensure a free, family - friendly Christmas in the Park Event that draws thousands of residents and visitors, fosters community participation, and enhances public appreciation of Lili'uokalani Gardens. Admin/ $ Overhead $ Expenses- $ Max.10% $ of request: $ - EXPENSES TOTAL $ 7,500.00 $ $ 7,500.00