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Home My WebLink AboutRES 425 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAI`I RESOLUTION NO. 425 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE BIG ISLAND RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL TO ASSIST WITH EXPENSES RELATED TO THE 2026 KA`U COFFEE FESTIVAL. WHEREAS, the Big Island Resource Conservation and Development Council (BIRCDC), a 501(c)(3) nonprofit organization, supports the economic, cultural, and natural environment of Hawaii Island through its sponsorship of festivals, programs, and special events unique to this island; and WHEREAS, BIRCDC is working in partnership with the Ka`n Coffee Growers Cooperative to coordinate the 2026 Ka`d Coffee Festival, a signature annual event that brings local farmers, artisans, educators, and cultural practitioners together to showcase Ka`n-grown coffee through tastings, workshops, farm tours, and performances, and to celebrate the culture, heritage, and natural beauty of Ka`n, which will be held in Pahala from June 14-20, 2026; and WHEREAS, the Department of Research and Development supports this event as it is in alignment with its goals and objectives of the department to increase consumption of local agricultural and value-added products at local, national, or international levels; and WHEREAS, BIRCDC is requesting funds to cover the rental and set up fees of a public seating event tent, stage, sound and lighting equipment, and administrative fees for the festival, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts of our island; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAIJ that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 6 are hereby transferred to the Department of Research and Development to provide a grant to the Big Island Resource Conservation and Development Council for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: BE IT FURTHER RESOLVED that the Council of the County of Hawaii hereby transfers/appropriates the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $5,000 OUT AND FROM: 1010-11-10191 Clerk -Council SVC - Contingency Relief CREDITED TO: 1010-11-16122 Department of Research and Development Agriculture R&D OCE 530115 Misc. Contract Services (BIRCDC --- 2026 Ka`u Coffee Festival) $5,000 $5,000 BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Research and Development and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Hilo , Hawai`i, this 7t:h day of January 520 26. INTRODUCED BY: COUNCIL BER, COUNTY OF HAWAI`l COUNTY COUNCIL County of Hawaii Hilo, Hawaii 1 hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL, of the County of Hawaii on January 7, 2026 ATTEST kENE� =IRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES1 NOES ABS I EX GALIMRA X 14USTACE X INABA X KAGIWADA X KANEALI`I-KLEINFELDER X KIERKIEWICZ X KIMBALL X ONISI.11 X ViLLEGAS X 8 01 0- Reference: C-659/Council. RESOLUTION NO.° 2 Project Information * 38. Project Title EXHIBIT A 2026 Ka'u Coffee Festival 39. Project Start Date 06/14/2026 40. Project End Date 06/20/2026 41. Please select all areas of Hawarl Island where the project will be administered, delivered, and implemented. Ka'u 42. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 6 * 43. In 2,000 characters or less, describe the project. The KaT Coffee Festival is a signature annual event that celebrates the heritage, quality, and resilience of Ka'u's coffee -growing community. Held in Pahala, the festival brings together local farmers, artisans, educators, and cultural practitioners to showcase KaT-grown coffee through tastings, workshops, farm tours, and performances. The 2026 festival will expand its reach with bilingual programming, youth engagement, and international outreach to elevate Ka'u's reputation as a premium origin. Funding from the County's Contingency Relief Fund will support venue costs, cultural performances, educational materials, and logistical coordination. The festival strengthens local pride, promotes economic development, and fosters deeper connections between producers and consumers. It is a grassroots celebration with global resonance anchored in the land, the people, and the legacy of Ka'u. *44. 501(c)(3) Mission Statement To assist the people of the Big Island in achieving sustainable development while caring for and appreciating their natural environment; to ensure broadened economic opportunities, enriched communities, and better lives. *45. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. The Big Island Resource Conservation and Development Council (BIRCDC) serves as the fiscal sponsor for the K2'0 Coffee Festival, aligning closely with its mission to promote sustainable development and community enrichment. The festival exemplifies BIRCDC's vision by conserving cultural traditions, enhancing economic opportunities for local farmers, and fostering environmental stewardship through educational outreach. BIRCDC provides administrative oversight, grant compliance, and strategic support to ensure the festival's success and accountability. *46. Please upload a completed CRF Grant Budget Form. CRF Budget Form (Excel Version) (2).xlsx Public Purpose of Requested Funds Per §2-138 of the Hawar i County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 47. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts 48. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. Building on the success of the 2025 Ka'0 Coffee Festival, which drew approximately 4,000 attendees and delivered over 600,000 cumulative media impressions, the 2026 festival will scale its marketing efforts to reach broader audiences across Hawaii, the continental U.S., and Japan. With County support, we aim to: • Increase total attendance by 20%, targeting 4,800+ visitors through expanded outreach. • Deliver 300,000+ digital impressions via targeted ads on platforms like Roku, YouTube, and Hawaii News Now, with optimized click -through rates and completion metrics. • Launch a bilingual (English/Japanese) campaign tailored to Japanese coffee enthusiasts and cultural tourists, leveraging social media, travel blogs, and partner networks. • Expand radio and TV coverage across Hawaii Island and Oahu, including 100+ paid and nonprofit spots on KWXX, KAPA, and BIN • Boost social media engagement by 25% through strategic content and influencer partnerships, building on the 2025 reach of 243,000+ Views and 4,000+ clicks. • Track and report performance metrics, including impressions, reach, engagement, and geographic distribution, to evaluate ROI and guide future campaigns. 49. For the project you are applying for, do you currently have or expect to have a contract/agreement with another department of the County of Hawaii during the current fiscal year (July 1, 2025 - June 30, 2026) related to this same project? Yes 50. Which department do you currently have or expect to have a contract/agreement with for this project? Department of Research and Development— County Agriculture/Impact Grant Program ($12,500 award) supporting the Ka'0 Coffee Growers Cooperative initiative. * 51. Briefly describe the deliverables outlined in the contract/agreement for this project. Under the County Impact Grant administered by the Department of Research and Development, the Big Island Resource Conservation and Development Council, Inc. (instal sponsor) and the Ka'u Coffee Growers Cooperative are implementing a $12,500 initiative to elevate the visibility, market access, and economic resilience of KaT coffee farmers. The project combines a cooperative marketing campaign with the 2026 Ka'u Coffee Festival to promote regional branding and engagement between farmers and buyers. Deliverables include bilingual outreach, direct -to - consumer education, and targeted media placements to enhance the profile of KaTi-grown coffee. The festival serves as a platform for storytelling, sampling, and sharing the Cooperative's message. At the same time, the marketing campaign extends outreach to buyers, hotels, and boutique roasters in Hawaii, the continental U.S., and Japan. Contingency Relief Fund Budget Form Organization Name: Big Island Resource Conservation and Development Council (BIRCDC) Project Name: 2026 Ka'G Coffee Festival Expense Description CRF Grant Other Cash Sources Total Expense Expense Justification Rental and Setup of Stage, Sound, and Lighting $ 3,000.00 $ 1,000.00 $ 4,000.00 Supports cultural performances, presentations, and live entertainment during the Ka'G Coffee Festival, enhancing audience experience and community participation. Rental and Setup for Public Seating Area Tent $ 1,500.00 $ 500.00 $ 2,000.00 Provides shaded seating for attendees, ensuring accessibility, comfort, and safety during festival activities and performances. Admin/ Overhead Fiscal Sponsor Admin Fee $ 500.00 $ - $ 500.00 Supports administrative oversight and fiscal compliance by BIRCDC. $ - Expenses- $ - Max. 10% $ - of request: $ - $ EXPENSES TOTAL $ 5,000.00 $ 1,500.00 1 $ 6,500.00