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Home My WebLink AboutRES 441 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAI`I RESOLUTION NO. 441 25 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE SANCTUARY OF MANA KE`A GARDENS FOR ITS INTERNATIONAL HAWAI`I FRUIT FESTIVAL. WHEREAS, the Sanctuary of Mana Ke`a Gardens is a 501(c)(3) nonprofit organization whose mission is to offer educational and purposeful options for self and global renewal through the dynamic interconnectedness of sustainability, spirituality, and providing information to promote a healthful and vibrant vegan lifestyle; and WHEREAS, the Sanctuary of Mann Ke`a Gardens is requesting funds to cover expenses for the venue rental fee, audio/visual equipment rental fee, guest chef, signage, and public outreach efforts, including radio advertisements, a graphic designer, and a social media manager for its International Hawaii Fruit Festival, which will serve a public purpose by benefiting, improving, or promoting the interests of educational concerns, public health and welfare, and culture and the arts; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 7 are hereby transferred to the Department of Research and Development to provide a grant to the Sanctuary of Mana Ke`a Gardens for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $2,500 OUT AND FROM: 1010-11-10191 Clerk-CouncilSVC— Contingency Relief $2,500 CREDITED TO: 1010-11-16122 Department of Research and Development $2,500 Agriculture R&D OCE 530115 Misc. Contract Services (Sanctuary of Mana Ke`a Gardens — International Hawaii Fruit Festival) BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Research and Development and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Hilo , Hawai`i, this 7th day of January , 2026 . INTRODUCED BY; C CII; EM ER, COUNTY OF HAWAI`I COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby ceilify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on January 7, 2026 ATTEST: Y C );R CHAIRPER ON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA x HUSTACE x INABA x KAGIwADA x KANEALI`I-KLEINFELDER x KIERKIER'ICZ x KIMBALL x ONISI-11 x VILLEGAS x 9 Reference: RESOLUTION NO C-676/Council 41. k . 2 Project Information * 40. Project Title EXHIBIT A International Hawaii Fruit Festival 41. Project Start Date 05/02/2026 42. Project End Date 05/02/2026 43. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. South Kona 44. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 7 *45. In 2,000 characters or less, describe the project. The International Hawaii Fruit Festival is an annual celebration of the island's diverse tropical fruits, bringing together farmers, artisans, and cultural practitioners for a vibrant community event at Hale Halawai in downtown Kailua-Kona. The festival features a lively marketplace with fresh produce, local arts and crafts, food trucks, and live entertainment. Attendees can enjoy fruit tastings, educational farm tours, and interactive activities that highlight Hawaii s agricultural abundance and cultural heritage. Designed as a fun and family -friendly gathering, the event offers residents and visitors an engaging way to connect with the island's flavors, creativity, and community spirit. *46. 501(c)(3) Mission Statement To offer educational and purposeful options for self and global renewal through the dynamic interconnectedness of sustainability and spirituality and provide information to promote a healthful and vibrant vegan lifestyle. *47. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. The Sanctuary of Mana Kda Gardens is directly connected to the International Hawaii Fruit Festival as its primary sponsor and organizer. The nonprofit organization supports and hosts community agricultural festivals to celebrate local produce and Hawaiian culture. Through these events, the Sanctuary advances its mission of promoting sustainability, spiritual renewal, healthful living, and community engagement. In addition, the Sanctuary offers organizational leadership, volunteer coordination, and event resources, ensuring the festivals are free, educational, family -friendly, and aligned with their goals of fostering local agriculture, cultural preservation, and vibrant community participation. *48. Please upload a completed CRF Grant Budget Form. Contingency Relief Fund Budget Form.xlsx Public Purpose of Requested Funds Per §2-138 of the Hawaii County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 49. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Public health and welfare of the people and the environment T 50. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. Measurable outcomes include: (1) enhanced community engagement through at least three large-scale wellness and cultural events with minimum attendance targets, fostering local participation and connection; (2) increased access to holistic health services by supporting collaborative clinics and wellness offerings, documented by a specific number of clinic visits or client sessions; (3) strengthened local economic activity by supporting vendors and small businesses at these events, measured by the number of vendors served and sales impact reports; (4) improved outreach and educational impact, measured by the number of workshops, presentations, and informational materials distributed, reaching targeted population segments; and (5) documented volunteer engagement and training completion rates to build sustainable community leadership and event management capacity. These outcomes will be tracked through attendance logs, participant surveys, vendor feedback, and progress reports to ensure transparent and effective use of the funds to boost community wellness, cultural vitality, and sustainable local development. Contingency Relief Fund Budget Form Organization Name: Project Name: Sanctuary of Mans Ke'a Gardens International Hawai'i Fruit Festival Expense Description CRF Grant Other CashSources Total Expense Expense Justification Venue Rental of Hale Halawai $ 400.00 $ - $ 400.00 To host a free cultural and educational event. Entertainment $ - $ 600.00 $ 600.00 Live entertainment to support engagement. Featured Speakers $ - $ 500.00 $ 500.00 Supports sustainability and wellness presenters. Audio/Visual Equipment Rental $ 400.00 1 $ - $ 400.00 Support educational workshops and presentations. Guest Chef $ 200.00 $ 400.00 $ 600.00 Supports cooking demonstrations featuring healthy, sustainable, plant -based dishes. Prizes $ - $ 500.00 $ 500.00 Incentivizes participation in activities and contests. Games $ - $ 250.00 $ 250.00 Family -friendly activities to support engagement. Decorations $ - $ 250.00 $ 250.00 For a welcoming, culturally aligned environment. Volunteer Stipend $ - $ 500.00 $ 500.00 Supports volunteers assisting the festival. Signage $ 500.00 $ - $ 500.00 Wayfinding and informational signs for public guidance and safety. Posters $ - $ 200.00 $ 200.00 Printed public outreach to promote the free event. Radio Advertisements $ 600.00 $ 600.00 $ 1,200.00 Radio public outreach to promote the free event. Printed Program Guide $ - $ 500.00 $ 500.00 Provides schedules, vendor info, and content. Graphic Designer $ 300.00 $ - $ 300.00 Produces materials for public outreach highlighting the event's free educational and cultural programs. eBlasts $ - $ 200.00 $ 200.00 Email outreach to promote the free event. Supplies $ - $ 200.00 $ 200.00 Supplies for activities and event operations. Festival Coordinator $ - $ 1,000.00 $ 1,000.00 Oversees event planning and program delivery. Social Media Manager $ 100.00 $ 100.00 $ 200.00 Supports digital outreach to promote the free event and engage the community. Admin/Overhead Expenses - Max. 10% of request Administrative Support $ - $ 250.001 $ 250.00 Supports event coordination and documentation. EXPENSES TOTAL 1 $ 2,500.001 $ 6,050.00 1 $ 8,550.00 - ' S