HomeMy WebLinkAboutCOM 0023.028 2024-2026a
C. Kimo Alameda, Ph.D.
Mayor
William V. Brilhante Jr.
Managing Director
Diane Nakagawa
Director
Malia A. Kekai
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8569
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January 6, 2026
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Dr. Holeka Goro Inaba, Council Chair,. _ "r
and Members of the Hawai'i County Council oT
County of Hawai'i v,
Hilo, Hawai'i 96720 w
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Dear Council Chair Dr. Inaba and Members of the County Council:
SUBJECT: Transfer of Funds
December 16, 2025 through December 31, 2025
Attached is a Report of Transfers Authorized showing transfers made from December716, 2025
through December 31, 2025. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
/�
Jon Arbles
Controller
Attachments
Comm. N 7J D
Ref. To:
Hawaii County is an Equal Opportunity Employer and Provide
ieF. Date 4AN - 6 2029
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Form#A102 COUNTY OF HAWAI9
Revtsed: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works
SEC 2
N�q yoR2 2D2�
DIVISION: Highways . N14O
CONTACT: T'Jaye Forsythe PHONE: 961-8349
DATE: 12 Ill 12025
FISCAL PERIOD: July 1, 2025 to June 30, 2026
FROM: ACCOUNT NUMBER ACCOUNT TITLE
1020.31.30102.530111 Highway Maint Admin OCE, Rental or
Lease of Equipment
AMOUNT
$20,000.00
TOTAL: $20 000 00
TO: ACCOUNTNUMBER ACCOUNTTITLE AMOUNT
1020,31.30106.540456 Highway Maint Admin Eqpt, Construction $20,000,00
7 and Repair Equipment
itt
TOTAL: $20 000 00
EXPLANATION (Provide complete explanation):
Transfer of funds requested to cover a shortage for the purchase of the budgeted Vacuum Trailer estimated at
$30,000.00. Purchasing received a quote of $49,676.61 for the Vacuum Trailer. Equipment would assist with
maintenance operations where Iarge equipment and vehicles cannot be accessed.
Funds are available in the Highway Maint Admin OCE, Rental or Lease of Equipment account under
Construction Equipment $69,000.00. Transfer would allow Purchasing to award the submitted cost If we were
to delay purchase price would increase.
�15DEC 12 2025
SUBMITTED BY:0 DATE: ! /
/ end
ACTION: _ Rec/ommmend Approval
l__Recommend Deferral _ Recommend Denial
�ned: [ Y DATE: DEC � 8 2425
�r ctor of Finance
i
_ Approved _ Deferred _ Denied
DEC 2 2 2025
Sign DATE: I I
Managing Director r Mayor
Transfer No. Z C'
Form #:A-102
Revised: 07101
DEPARTMENT: Finance
COUNTY OF HAWAI'I
REQUEST TO TRANSFER FUNDS
DIVISION: Prop Mgmt
CONTACT: Shannon Arquitola PHONE: x8009 DATE: 12 / 23 / 25
FISCAL PERIOD: July 1, 20 25 to June 30, 20 26
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1010-1 1-12902-550338 Property Management OCE, Rent of Land $ 60,000
Buildings Offices 11
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1010-11-12910-570449 Property Management Equipment, Motor $ 60,000
Vehicle
EXPLANATION (Provide complete explanation):
Funds are available in the Rent of Land Buildings Offices due to lower than anticipated expenditures. Funds are
needed in the Motor Vehicle account to purchase a vehicle. With the growth of the division, an additional
vehicle is required for staff to fulfill their duties, which includes islandwide site visits.
RECEIVED
DEC 2 6 2025
MAYOR - HILO
SUBMITTED BY: DATE: l LT lG�
Depar ment Head
ACTION: V Recommend Approval _ Recommend Deferral
Signed:
e. Director of Finance
Approved
_ Deferred
Recommend Denial
DEC 2 3 2025
DATE:
Denied
�� DEC 2 9 2925
Signed: DATE:
Managing Director 6( Mayor
Transfei& No. 21
5lolg5
Form #:A-102 COUNTY OF HAWAPI
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works
DIVISION: Building
CONTACT: Darnyl Palama PHONE: (808) 961-8470 DATE: 12 / 12 / 25
FISCAL PERIOD: July 1, 20 25 to June 30, 20 26
FROM: ACCOUNT NUMBER
1010-11-17122-550339-000-
00000-000000000-000000-0000
ACCOUNT TITLE
Building R&M OCE Insurance
AMOUNT
$ 3,300.00
TOTAL: $ 3,300.00
TO: ACCOUNTNUMBER ACCOUNTTITLE AMOUNT
1010-11-17106-570480-000- General Services OCE Miscellaneous $ 3,300.00
00000-000000000-000000-0000 Equipment
TOTAL: $ 3,300.00
EXPLANATION (Provide complete explanation):
Per Finance Dept. Risk Management Officer, Daniel Chun (email dated 10/6/25), the anticipated premium
payment for FY2025-26 is $3,400,000, therefore, funds are available in the BLD R&M OCE Insurance due to
less than anticipated costs.
Funds are needed for unbudgeted equipment; Upright Vacuums (6) for Public Works General Services WHCC
and East Hawaii work sites.
SUBMITTED BY:
ACTION: t / Recommend
A
Recommend Deferral
or rinance
RECEIVED
DEC 2 3 9W
DATE: 12. /A/V10
Recommend Denial
DEC 1 9 2025
DATE: / /
Approved _ Deferred Denied
1tt
DATE: la, 101i l a`5-
Transfer No. 22 a—
Sio o --�-7