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Home My WebLink AboutRES 484 Draft 01 2024-2026COUNTY OF HAWAI`I STATE OF HAWAII RESOLUTION NO. 484 26 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO LYDIA8 TO ASSIST WITH EXPENSES FOR THE KONA TOWN NIGHT MARKET'S LEI DAY BLOOM EVENT. WHEREAS, Lydia8 is a 501(c)(3) nonprofit organization that aims to cultivate transformative artistic and cultural opportunities for wahine of Hawaii to mobilize their communities and create real change; and WHEREAS, Lydia8 is requesting funds to assist with expenses for sound and lighting production equipment, public safety and security personnel, educational activities and materials, portable restrooms, handwashing stations, tables, chairs, light towers, shade tents for eating and stage areas, professional service fees for cultural services, zero -waste and waste management infrastructure, and general liability'insurance, which will serve a public purpose by benefiting, improving, or promoting the interests of culture and the arts, educational concerns, the needs of the poor, youth, the aged, those with physical or emotional disabilities, and the public health and welfare of the people and the environment; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI`I that, in accordance with section 2-139(a)(2)(C) of the Hawaii County Code 1983 (2016 Edition, as amended), Contingency Relief funds from Council District 8 are hereby transferred to the Department of Liquor Control to provide a grant to Lydia8 for the expenses and purposes identified in "Exhibit A," a copy of which is attached hereto and incorporated herein by reference, in the following amount as set forth below: FUND: General AMOUNT OF APPROPRIATION: $8,500 OUT AND FROM: 1010-11-10191 Clerk -Council SVC — Contingency Relief CREDITED TO: 1010-21-25139 Department of Liquor Control Public Programs 530115 Misc. Contract Services (Lydia8 — Kona Town Night Market's Lei Day Bloom Event) $8,500 $8,500 BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the Director of Liquor Control and Director of Finance, and that the Director of Finance is hereby authorized to make the necessary transfers in accordance with the terms of this resolution. Dated at Kona Ilawai'i, this 18th day of March 20 26. INTRODUCED BY: COUNCIL MEMBER, COUNTY OF HAWAI'l COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on March 18,---ZO2L6------ ATTEST: a?'YCA�CHAIRPERSON & PRESIDING OFFICER ROLL CALL VOTE AYES NOES ABS EX GALIMBA x HUSTACE x INABA x KAGIWADA x KANEALI'1-K1J-1"INFEI,DER x KIERKIEWICZ x KIMBALI- x ONISI-11 x VILLEGAS x 8 0 1 0 Reference: C-765/Coupc-i-I RESOLUTION NO. tt Project Information * 38. Project Title EXHIBIT A Kona Town Night Market's Lei Day BLOOM Event 39. Project Start Date 05/02/2026 40. Project End Date 05/02/2026 41. Please select all areas of Hawaii Island where the project will be administered, delivered, and implemented. Hamakua Ka'O North Hilo North Kohala North Kona Puna South Hilo South Kohala South Kona 42. Please select the district of the Council Member from which you would like to apply for Contingency Relief Funds. Council District 8 *43. In 2,000 characters or less, describe the project. The Kona Town Night Market (KTNM) is a community -centered gathering that bridges local commerce with cultural preservation. Building on the success of 2025, the May 2, 2026, KTNM Lei Day BLOOM event, publicly branded as Lei Day x BLOOM, centers on restoring May Day as Lei Day, a tradition synonymous with Hawari's unique shared heritage. Beyond celebration, KTNM functions as a work -based learning laboratory in partnership with'Ewalu Industries, providing students with hands-on mentorship across 13 professional pathways, including marketing management, digital design, film/media, teaching, agriculture, culinary arts, medical services (nursing), sustainable hospitality, engineering, automotive, computer science, construction, and electro-mechanical science, technology, engineering, and mathematics cohorts. This integrated approach ensures that while Hawari s cultural traditions are honored, a skilled local workforce is simultaneously being developed for the future. To safely accommodate a projected 4,200 participants and students, the request supports essential safety, accessibility, and educational infrastructure. This includes professional security services and industrial light towers to manage a projected 40% increase in attendance, as well as dedicated shaded seating for kOpuna and'ohana to mitigate heat exposure and ensure elders can safely participate in the festivities. Cultural education remains central to the event through free lei -making and mo'olelo workshops, honoring the tradition established in 1928 that recognizes the lei as a symbol of aloha. The 2026 celebration marks the inaugural step in a long-term vision to establish The BREWery Block as the permanent home of the event, creating a reliable, high -visibility hub for culture, education, and community gathering. The requested Contingency Relief Funds (CRF) provide the essential foundation for this first year, ensuring that the event remains a thriving and accessible celebration for West Hawari. *44. 501(c)(3) Mission Statement Lydia8 aims to cultivate transformative artistic and cultural opportunities for wahine of Hawaii to mobilize their communities and create real change. * 45. In 1,000 characters or less, explain how the 501(c)(3) is connected to the project. Lydia8 serves as the 501(c)(3) fiscal and mission -driven anchor for the KTNM. As an organization dedicated to cultivating transformative artistic and cultural opportunities for the wahine of Hawari, Lydia8 provides the leadership and legal framework necessary to mobilize community -wide change. The project is a direct extension of Lydia8's mission to empower the next generation. By establishing The BREWery Block as the permanent home for the market, Lydia8 creates a stable platform for cultural restoration and workforce development. Through this project, Lydia8 oversees the integration of students into 13 professional pathways in partnership with'Ewalu Industries, turning the event into a laboratory for community leadership. This partnership ensures that 100% of CRFs are managed with professional accountability, providing safety, education, and cultural vibrancy for the keiki and'ohana of West Hawai'i. *46. Please upload a completed CRF Grant Budget Form. CRF Budget Form DS.xlsx Public Purpose of Requested Funds Per §2-138 of the HawaPi County Code 1983 (2016 Edition, as amended), the County may grant an award only if the proposed program or service provides direct public benefits and fulfills a public purpose within the County. 47. According to §2-136, "public purpose" is defined as a benefit to, improvement of, or promotion of the interests in the following areas. Please select all the public benefits to be derived from your County fund request: Culture and the arts Educational concerns Needs of the poor, youth, the aged, those with physical or emotional disabilities Public health and welfare of the people and the environment 46. In 2,000 characters or less, describe the measurable outcomes you aim to achieve with these funds. Event success will be evaluated through data -driven benchmarks that reflect a commitment to culture, education, and public safety. Public safety outcomes will be measured through the successful execution of the event for 4,200 or more attendees with zero major safety incidents, supported by the deployment of four industrial light towers and professional security to manage a projected 40% increase in traffic. Cultural outcomes include the delivery of an eight - hour festival featuring three schools and their May Day courts, along with more than 100 free lei -making and mo'olelo workshop rotations to support the intergenerational transfer of HawaiTs traditions. Work -based learning outcomes within Career and Technical Education pathways will be achieved in partnership with'Ewalu Industries through the provision of 15 or more student mentorships. Success will be measured by outputs across 13 pathways, including medical services, sustainable hospitality and tourism, digital design and film, culinary arts and agriculture, engineering, and construction. Public health outcomes will be measured through heat mitigation strategies to protect kupuna and keiki, including the strategic placement of shaded seating and hydration stations throughout the event footprint to reduce heat exhaustion risks and increase dwell time for multi -generational families. Economic impact will be evaluated through the provision of a high -traffic marketplace for 40 or more local businesses, with success measured by 100% Hawaii -based vendor participation. By leveraging CRF for essential infrastructure, vendor fees are kept accessible, allowing local entrepreneurs to maximize earnings and sustain the micro -economy. Organizational sustainability will be demonstrated through the establishment of The BREWery Block as the permanent home for the festival, with success defined by the formalization of site -specific logistics and safety protocols that ensure West Hawai'i remains a long-term cultural hub. Contingency Relief Fund Budget Form Organization Name: Lydia8 Project Name: Kona Town Night Market's Lei Day BLOOM Event Expense Description CRF Grant Other Cash Total Expense Expense Justification Sources Sound and Lighting Production g g $ 1,700.00 $ 1,679.00 $ 3,379.00 Infrastructure for public cultural performances and announcements. Public Safety/Security Personnel $ 2,000.00 $ 970.00 $ 2,970.00 Provide crowd management and pedestrian safety. Educational Activities and Materials $ 700.00 $ - $ 700.00 Keiki cultural education with hands-on materials. Portable Restrooms and Handwashing $ 500.00 $ 686.00 $ 1,186.00 Expanded sanitation capacity to meet Dept. of Stations Health standards for 4,200+attendees. Tables and Chairs $ 500.00 $ 166.00 $ 666.00 Increased seating for heat mitigation and accessibility for kOpuna and families. Light Towers $ 300.00 $ 72.00 $ 372.00 Site illumination for public safety and safe pedestrian egress. Shade Tents x 2 (Eating ( g Area /Sta a g Area) $ 1,000.00 $ 1,000.00 $ 2,000.00 Shaded accessibility infrastructure for kupuna, families, and health needs. Professional Service Fees (Honoraria) $ 1,000.00 $ 9,200.00 $ 10,200.00 Cultural practitioners providing public cultural programming, instruction, and mentorship. Zero -Waste and Waste Management $ 500.00 $ 200.00 $ 700.00 Zero -waste diversion, waste sorting, and sanitation Infrastructure to protect public health and reduce landfill impact. General Liability Insurance $ 300.00 $ 270.00 $ 570.00 Comprehensive coverage for community event. Hauling $ - $ 1,500.00 $ 1,500.00 Transport and placement of event infrastructure. MarketingExpanded $ $ 3,500.00 $ 3,500.00 digital and print campaign funded by private partners to reach a larger audience. Event Support $ $ 6,500.00 $ 6,500.00 Includes coordination with'Ewalu Industries academies for student workforce training. Travel/Accommodations $ - $ 1,850.00 $ 1,850.00 Costs covered entirely by private sponsorships. Admin/Overhead Expenses - Max. 10% of request: $ EXPENSES TOTAL $ 8,500.00 $ 27,593.00 $ 36,093.00