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HomeMy WebLinkAboutCOM 0023.034 2024-2026k fi C. Kimo Alameda, Ph.D. Mayor William V.Brilhante Jr. Managing Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961.8569 April 21, 2026 Dr. Holeka Goro Inaba, Council Chair, and Members of the Hawai'i County Council County of Hawai'i Hilo, Hawai'i 96720 Dear Council Chair Dr. Inaba and Members of the County Council: Diane Nakagawa Director Malia A. Kekai Deputy Director 0 �v v r.: SUBJECT: Transfer of Funds a March 16, 2026 through March 31, 2026 0 Attached is a Report of Transfers Authorized showing transfers made from March 16, 2026 through March 31, 2026. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Jon Arbles Controller Attachments i Comm. No. Ref. To: Hawaii County is an Equal Opportunity Employer and Provitkef. Date APR 2 2 2026 N m m m m m m m A A A A A A A J m m A W N > O f0 N V 0) m A W W W W W w W W W W W W W W W W N Rs N N N N N N N N N N N N N rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn, 00000 0 00000 =0 G)2 'v'vm'mm 'v'mo�nly' vat dv M-tmmm 0 0S-Dmm Oq 210 N N N N N N N ZI N N G > > > > > x x > 0 0 0 O O y y O O N N N N N N N > N> > O O O O N O> N O) W> N N N O of I I I '0 fI1N nCi 2'o 0U, '-I j 'T T'T72 O O O N CD CDO omo000 N �'0 p1 chi 90v of 300� go W fvn wL < m<�'cc @m fNpN ON =caR- 'Nn. v< 5. Om�'om � ommma -OOOD �'o �+ 00003 m 0 C) 0 0 0 D" m 0 m m m m mmm o. s m 0 G 0 m A W O t0 O 01 t0 A N W> W N J Vt V OI > W V D) W W Ot A W O W N W N W N W V O O t0 0 0> Ol 0 0 0 0 W 0 0 0 0 0 0 0 0 t0 O O A 0 0 0) > 0 0 0 0 V l O O O O O O O O O O O N O O W J O O O O W O O O O O O O O N D) O O O O I O d N W O tOTNmN 00i O W m>y m NN O -i;a2-0-i m 0 = m m<�-1 5-K-' w� o v m D� o 0 3 m= m obi o h m m 0 0 o C �' 3 n. O n% N d .=.i - c m A y y N m m 0 5 > c, y D fN W 0 r.^0mr. m 3 00m m m m mC) a m m 9' r r a m v' E.v m'�� o m s A W O (D t00 A 1W W 0 OJ O 1 J N> W J ', a O A U 1 01 N W O1 (IN AD ODO '0 0000 V O O t0 O O O O O O 0D W O0a <O 00 A 00 O O 00 0100 00 t 0 0 0 0 l 0 0 0 O O O O O O O O O O O N O O O O O O W O O O O N O W 00) O N a T O 1 3 N N O OQ m rn 0 m i3 Cl) N N 0) O OD p � tD O c O O � O O O O O O Form MA-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works RECEIVED MAR 0 6 2026 DIVISION: Highways MAYOR — HILO CONTACT: T'Jaye Forsythe PHONE: 961-8349 DATE: 03 / 03 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNTNUMBER ACCOUNTTITLE 1020.31.30102.530111 Highway Maint Admin OCR—Rental/Lease c Eqpt AMOUNT $ 118,000.00 TOTAL: $ 118 000.00 TO: ACCOUNT -NUMBER ACCOUNTTITLE AMOUNT 1020.31.30106.570456 Highway Maint Admin Eqpt— Constr and $ 118,000.00 Repair Equipment TOTAL: $ 118,000.00 EXPLANATION (Provide complete explanation): 1F13 No. 26-0138 for budgeted Street Sweeper received a bid of $418,621.82. Bid amount was higher than estimated/budgeted amount of $300,000.00. Request to transfer funds to cover shortage and proceed with bid award. Funding is available in Highway Maint Admin OCE — Rental/Lease Eqpt account due to review and determination of anticipated new lease for budgeted lease equipment is projected for June 2026 based upon executed Notice to Proceed and updated delivery estimates from awarded vendors. Street sweepers are essential equipment during construction projects and for street cleaning. SUBMITTED BY:'l-4 11l Do al ACTION: _Recomjm��en�dgA*Dect( pprroval Signed: l 0 / t ���// V�Approved Signed: Recommend Deferral _ Deferred MAR 0 4 2026 DATE: Recommend Denial DATE: MAR 0 5 2026 —Denied DATE MAR /16 2026 Transfer No. q3 �9 3 311 Form #:A-102 COUNTY OF HAWAPI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 03 1 11 1 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-21-62202-530106 Fire:Prevention OCE-Printing $ 2,500.00 1010-21-,62202-530,112 Fire Prevention OCE-Mileage 3,000.00 1010-21-62102-540227 Fire Operations OCE-Office Supplies 5,400.00 TOTAL: $ 10 900.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 10I0-21-62106-570450 Fire Operations Eqpt -Office Furniture $ 10,900.00 TOTAL: $ 10 900.00 EXPLANATION (Provide complete explanation): Funds are available due to underspending in the operations (OCE) category and will be transferred to the office furniture equipment account to support the purchase of new office furniture for the administrative section. S **************f* **Y*********£* ACTION: V Recommend Ap Signed: —AA, 'Appro-vveedd Signed: lent Head **YY*YY#*YftYYYYYYYYYYYY4Y*YY —Recommend Deferral of Finance _ Deferred DATE: k}eYY1t*YYYY**ft***Y*Y*YYYY*YYY*YYYYYY*YYY—.FYY _ Recommend Denial MAR 1 1 2026 DATE: 1 1 _ Denied MAR 16 2026 DATE: / I Transfer No. 5� 355� Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Information Technology DIVISION: CONTACT: Corey K. Stone PHONE: 808-323-4355 DATE: 03/ 02 / 2026 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE 1010-11-11802-530115 Information Technology, Misc. Contractual Services AMOUNT $73,500.00 TOTAL: $73,500,00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-1 l-1 ] 810-570454 Information Technology, Eqpt, Computer $73,500.00 Equipment EXPLANATION (Provide complete explanation): Funds are available from in the Misc. Contractual Services account due to less than anticipated expenses for contracted services for fiscal year 2025-26. Additional funds are needed in the Computer Equipment account to purchase power distribution units to support the Emergency Call Center building. f� SUBMITTED BY: l DATE: 03 / 02 / 26 Department Head **Ytkikk#**kk kkkkkkk*kkkkkkfRYf*kkkkY**}kkkkkk**kkkkkkkkfk,N(kkkkfkktkkkkkkk*k*f*kkkkkktk*YHYkkkkkkkkkR****kkkkfk*kfk ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Director of Finance !� Approved Deferred DATEMLP, 0/4 2026 _ Denied Signed: DATE: MA? 16 2g26 Transfer No. ` 5 Q, 5q3 1 0 v RECEIVED Form #:A-102 COUNTY OF HAWAI9 '4AR 0 6 2026 Revised: 07/01 REQUEST TO TRANSFER FUNDS MAYOR - HILO DEPARTMENT: PUBLIC WORKS DIVISION: TRAFFIC CONTACT: AARON TAKABA PHONE: 961-8341 DATE: 02 1 19 1 26 rev FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNTTITLE AMOUNT 1020-21-28122-530104 Traffic Safety Eng Stipp Tech Training $ 2100.00 l 1 20 �1 28rIP530104 Traffs Signals Equip ;'etwer-i gligrades 4021 00 `k" O1c. 1020-21-28133-570480 Traffic Signals Equip Network Upgrades 16,100.00 &(,,,,,,,ak i.A �� Croz TO: ACCOUNT NUMBER ACCOUNTTITLE AMOUNT 1020-21-28132-530111 Traffic Signals Rental or Lease of Equip. $ 2100.00 1020-21-28132-530111 Traffic Signals Rental or Lease of Equip. 16,100.00 15, wo TOTAL: $ 2r1-:2-2t;80 A EXPLANATION (Provide complete explanation): Decreasing training funds due to vacancies and deferring purchase of non -critical equipment to cover need to] warehouse rental space for the remainder of FY26 (relocating Kona Signals to the Hulikoa baseyard). SUBMITTED BY: ACTION: V Recommend Approval _ Recommend Deferral Signed: DATE: ? I -t— I Z _ Recommend Denial DATE: M 'R 0 15 2026 Approved _ Deferred Denied ---MAR 16 2026 Signed: DATE: I M1Mvn� Transfer No. `I (P W S f13 2)a0 Form#:A-102 COUNTY OF HAWAI9 Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensina CONTACT: Naomi O'Dell PHONE: 808-961-8021 DATE: 2 / 19 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER 1010-11-12726-570454 TO: ACCOUNT NUMBER 1010-11-12706-570454 ACCOUNT TITLE Driver License Eqpt, Computer Equipment ACCOUNT TITLE Vehicle Registration & Licensing Eqpt, Computer Equipment AMOUNT $500.00 TOTAL: $ 500.00 AMOUNT $500.00 TOTAL: $ 500.00 EXPLANATION (Provide complete explanation): QMatic renewed subscription higher than anticipated. Funds are available in Drivers License Eqpt Computer Equipment due to lower than anticipated expenses X , SUBMITTED BY: ACTION: Signed: Head Recommend Approval _ Recommend Deferral Director of Finance RECEIVED vlAR 0 6 2026 R#AYOR _ Nn n MAR AR 0 / 5 2026 Recommend Denial DATE: �IJIU 0 5/ 2026 rApproved _ Deferred _ Denied MAR 16 2026 Signed: DATE: / ! /. �Mavor Transfer No. n � 33 17 Form #:A-102 COUNTY OF HAWAI9 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Reid Sewake PHONE: 961-8975 DATE: 3 / 6 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 2026 FROM: ACCOUNTNUMBER ACCOUNT TITLE 1010-91-91104-550341 Prov Compensation Adj-G AMOUNT $ 39,680,285.08 TOTAL:$ 39,680,285.08 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT Various Various $39,680,285.08 TOT EXPLANATION (Provide complete explanation): Funds are needed from the Provision for Compensation accounts to various S&W accounts to cover temporary hazard pay settlements between the County of Hawai' i and various unions including the Hawaii Fire Fighters Association, United Public Workers and the Hawaii Government Employees Association. SUBMITTED BY: 100r--� r Depa ACTION: Recommend Approval Signed: Approved Recommend Deferral of Finance _ Deferred DATE: PAIR d 0 2076 Recommend Denial t1jAR 1 0 2026 DATE: Denied DATE: M�R 16 7026 Transfer No. qB r n m m e n n .�i e e 4T Form #A•102 COUNTY OF HAWAI9 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Jaye Dempsey PHONE: 961-8719 DATE: 03 112 1 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.51.50502.540229 Park Maintenance OCE - Bldg Supplies $ 35,500.00 (Bldg & Const. Matrls) TOTAL: $ 35,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.51.50511.570449 Park Maintenance OCE - Motor Vehicle $ 35,500.00 TOTAL: $ 35,500.00 EXPLANATION (Provide complete explanation): The bid results under IFB 26-0136 for the purchase of (5) % Ton Truck is higher than anticipated. Reliable and safe vehicles are needed for our Park Maintenance employees to perform their work duties. Some of current vehicles are old and needs constant repairs. Funds available due to lower than anticipated costs. M ACTION: V Recommend Approval _ Recommend Deferral (" -PSigned: � ' ' : RECEIVED MAR 18 2026 MAYOR - HILO DATE: 01 1A I Recommend Denial DATE: foq 1 612026 Approved _ Deferred _ Denied DATE: MAR 213 20261 Transfer No. _qq J�� Fonn #:A-102 COUNTY OF HAWAI9 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 03 / 16 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.11.15102,530107 Human Resources OCE - Advertising $ 4,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.11.15106.570450 Human Resources - Office Equipment $ 4,000 TOTAL: $ 4,000 EXPLANATION (Provide complete explanation): A transfer of funds is requested to purchase a replacement shredder. Funds are available in the Human Resources Advertising account due to lower than anticipated expenses. SUBMITTED BY: DATE: 03 11 am_/�(o ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial ., 1 8 2026 Signed: DATE: Director of Finance �K Approved _ Deferred _ Denied MAR 2 3 2026 Sign DATE: Manaiting Director Mayor Transfer No. C_ 4 r Form#:A-102 COUNTY OF,HAWAPI Revised: 07101 i REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the County Clerk DIVISION: 1 CONTACT: Kelly Ann Fujii PHONE: 8089618267 DATE: 03 / 19 ! 20 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 1 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1 1010.11.10102.530104 Clerk -Council Svc OCE, Travel- $ 15,000.00 ` Conferences 1010.1 I.10102.550341 Clerk -Council Scv OCE, Misc 15,000.00 TOTAL: $ 30 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.11.10106.570449 Clerk -Council Svc Equip, Motor $ 30,000.00 Vehicle k TOTAL: $ 30.000.00 t EXPLANATION (Provide complete explanation): g To cover a shortage in the Equipment account due to the unbudgeted purchase of a vehicle in FY26. The current van continues to experience critical mechanical and safety issues, requiring frequent repairs and rendering it unsafe for island -wide operations. This has impacted on reliability and the ability for staff to safely perform island -wide duties. 1 Funds are available in the travel and miscallaneous accounts due to deferred travel and lower than anticipated expenses. t 3 1 1 SUBMITTED BY: DATE: 3 / A"t apartment Head 3 ACTION: V Recommend Approval _ Recommend Deferral of Finance Recommend Denial DATE: NIAR /2 0 20/6 _ Deferred _ Denied MAR 2 4 2026 DATE: / Transfer No. zq `Ycl 3 %cGL Form#:A-102 COUNTY OF HAWAI9 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the County Clerk DIVISION: Elections CONTACT: Debbie Kaahanui-Hoyohoy PHONE: 961-8982 DATE: 03 / 19 12026 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.11.10731.550341 2020 Mail in Elections, misc charges $ 33181.17 1010.11.10702.530115 Elections Division/OCE, Misc Contractual 26818.83 Services TOTAL: $ 60,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010.11.10710.570449 Election Division Equipment, Motor Vehicle $ 60000.00 TOTAL: $ 60 000.00 EXPLANATION (Provide complete explanation): We will be closing out ALL Election Mail Account to transfer money into Motor Vehicle account to purchase a new 2026 SUV. We will be taking money from account 115 for the balance to cover our new purchase of vehicle. Reason for purchase of a new vehicle is because our Dodge Caravan being 13 years old and has no modern safety features. SUBMITTED BY: ACTION: V Recommend Approval Signed: Recommend Deferral DATE: 3 / 10l / ,26 Recommend Denial MAR 2 0 2026 DATE: y Approved _ Deferred _ Denied DATE OAR 2 4 7026 / Transfer No. S� V— r- q:?, ,'7 2 /' Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 18 7 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNTNUMBER 1010-91-91307-550341 ACCOUNT TITLE Provision for Training u�M $ 47,000 TOTAL: $ 47,000 TO: ACCOUNTNUMBER ACCOUNT TITLE AMOUNT 1010-21-21505-530104 Training.Account, Travel/Conferences $ 47,000 TOTAL: $ 47 EXPLANATION (Provide complete explanation): Police awarded funds from the Provision for Training account to provide a EVOCAVI 5-day corroboration -based interviewing course. Corroboration -based interviewing is a science -based interview technique/investigative technique that focuses on gathering detailed, verifiable facts to support or disprove statements. SUBMITTED BY:�— i Zn Department H ad ACTION: Signed: Recommend Approval _ Recommend Deferral U/ DATE: 3 / 19 / 26 Recommend Denial DATE: MAR ; 0 20?6 7 Approved _ Deferred _ Denied - MAR 2 4. 2026 DATE: Transfer No. 5'J C C _�3IRW) Form #:A-102 COUNTY OF HAWA19 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 18 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-91-91307-550341 Provision for Training $ 3,800 TO: ACCOUNTNUMBER ACCOUNT TITLE AMOUNT 1010-51-50502-530104 Training Account, Travel/Conferences $ 3,800 TOTAL: EXPLANATION (Provide complete explanation): P&R awarded funds from the Provision for Training account to provide CDL (Commercial Driver's License) training to one employee. SUBMITTED BY: ACTION: Signed: rM. Recommend Approval _ Recommend Deferral DATE: 3 119 / 26 _ Recommend Denial DATEMAR 2 f9 2026 Approved _ Deferred _ Denied MAR 2 4 2026 Signed: �DATE: Managing Director Mayor Transfer No. Form #:A-102 Revised: 07/01 DEPARTMENT: Finance COUNTY OF HAWAI9 REQUEST TO TRANSFER FUNDS DIVISION: Fludeet CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 18 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNTTITLE 1010-91-91307-550341 Provision for Training AMOUNT $ 1,094.82 TOTAL: $ 1,094.82 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-11-16298-550337 HI Cty Resource Cntr, Subscriptions & $ 1,094.82 Membership AL: $ 1 EXPLANATION (Provide complete explanation): R&D awarded funds from the Provision for Training account to provide training to three R&D employees though an interactive session furthering practical skills for finding and reading the law. SUBMITTED BY: ACTION: Signed: for Department Head j Approval _ Recommend Deferral DATE: 3 / 19 / 23 Recommend Denial DATE: BAR 2 P 2026 7� Approved _ Deferred _ Denied MAR 2 4 2026 Signed: DATE: Transfer No. S� 9N Wy s Form #:A-102 Revised: 07/01 DEPARTMENT: Finance CONTACT: Ted Schrev COUNTY OF HAWAI9 REQUEST TO TRANSFER FUNDS DIVISION: Admin/Budget PHONE: x8259 DATE: 3 / 25 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-11-12902-530115 Property Mgt OCE, Misc. Contr. Services $ 5,400 TOTAL: $ 5,400 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-11-12802-530115 Risk Mgt, Misc. Contractual Svcs $ 5,400 EXPLANATION (Provide complete explanation): Funds needed to add a new template that would capture Temporary Total Disability I TTD) costs. Funds are available in Property Management Miscellaneous Contract Services account due to lower than anticipated expenses. SUBMITTED BY:� DATE: 3 / 25 / 26 �n Department)Head ********************************************************************************************************************* ACTION: 1 Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Approved Signed: Director of Finance Deferred DATE: 3 / ZS / 2C Denied -MAR 3 0 1076 DATE: Transfer No. 'b ®-- Sit CFUS l S Form #:A-102 COUNTY OF HAWAI9 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 / 23 / 26 FISCAL PERIOD: July 1, 20 25 to June 30, 20 26 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-91-91307-550341 Provision for Training $ 7,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1010-21-21505-530104 Training Account, Travel/Conferences $ 7,500 EXPLANATION (Provide complete explanation): Police awarded funds from the Provision for Training account to UAS (Drone) Part 107 Remote Pilot Certificate training. ACTION: v Recommend Signed: Signed: T Approved Recommend Deferral Finance DATE: 3 /23/ 26 Recommend Denial DATE: MAR 2 312026 Deferred _ Denied R 3 0 2026 DATE: Transfer No. 57 i.