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Home My WebLink AboutCOM 0870.000 1998-2000 JNTY or M Stephen K. Yamashiro Dixie Kaetsu Mayor Acting Dwecror :r.,. S. K. Schulte 1fE OrNI`«f Deputy Countp of '"aiuaii DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-4252 (808) 961-8234 • Fax(808)961-8248 July 25, 2000 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget Enclosed is a bill for an ordinance appropriating $30,250 for office and computer equipment for the motor vehicle registration operations for the Treasury Division of the Department of Finance. The State of Hawai'i has agreed to reimburse 50% of the cost of the equipment in anticipation of the move to 1 Pauahi Place. If there are any questions, please do not hesitate to call the Department of Finance. 4A--11/ Dixie Kaetsu Acting Director of Finance APPROVED: It '~l^' ~4'.k ('o ' 1.. t Stephen K' ~ ama hiro Mayor Enc. 8;// a'?b Comm. No, sit) File No. /~_D 0 Ref. To: _1 C Ref. Date JUL P. 6 2000 yMiY or Stephen K. Yamashiro Dixie Kaetsu Mayor Acting Director S. K. Schutte W4"* Deputy County of Hawaii DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-4252 (808) 961-8234 . (808) 961-8248 July 20, 2000 TO Dixie Kaetsu, Acting Director of Finance FROM Frank Manalili, Treasurer (PLIV. SUBJECT: Ordinance Establishing Equipment Accounts Attached is letter dated July 17, 2000 from the State of Hawaii Department of Transportation approving our request to fund 50% of various equipment totalling $60,500. Request that an ordinance be submitted to Council establishing a State Grants In Aid revenue account for this 50% funding of $30,250 with funds appropriated as follows: Treasury: Computer Equipment $23,750 Office Equipment 6,500 Upon Council approval we will submit a request to transfer funds of $30,250 for funding of the County's portion and eventually equipment request (13202) for the procurement of these items. BENJAMIN J CAVETANO ~I IN7° THRIV GOVER NOR 959 •e 2~Qn~ STATE OF HAWAII w DEPARTMENT OF TRANSPORTATION KAZU HAYASHIDA DIRECTOR 869 PUNCHBOWL STREET HONOLULU, HAWAII 96813-5097 DEPUTY DIRECTORS BRIAN K. MINAAI July 17, 2000 GLENNM OKIMOTO IN REPLY REFER TO HWY-SB 2.9248 Ms. Dixie Kaetsu Acting Director of Finance County of Hawaii Department of Finance 25 Aupuni Street, Room 118 Hilo, Hawaii 96720-4252 Dear Ms. Kaetsu: I am happy to inform you that your request for State funding for equipment for the vehicle registration operations of the Treasury Division is approved. We will reimburse you for 50% of the actual cost up to $30,250.00 for the requested replacement computers and office equipment. Reimbursement will be made upon submission of your invoices to our office and the amounts deducted from the State Vehicle Weight Tax and Registration Fee collection amounts. If you have any questions, please contact Ms. Wendy Moranha at 587-2585. Very truly yours, KAZU HAYASHIDA Director of Transportation CC: Frank Manaliliv/ HWY-SF (Cathy) Stephen K. Yamashiro Dixie Kaelsu Acting Director Mayan S. K.Schutte •j~rt 6;.40,M~ JUL 1 r . t! Deputy r Countp of IaWaii DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-4252 (808) 961-8234 • Fax(808)961-8248 July 11, 2000 Mr. Kazu Hayashida Director of Transportation State of Hawaii Department of Transportation 869 Punchbowl Street Honolulu, Hawaii 96813-5097 Our Treasury Division will be relocating to a new location next year. We anticipate it occurring in June 2001. With this movement to an expanded work area, we have the following equipment needs for our vehicle registration operations: Computer Equipment 1. Twelve (12) computers and Accessories $30,000 2. Five (5) bar code scanners and accessories 7,500 3. File Server 10,000 Office Equipment: 4. Ten (10) 8-double drawer 4x6 Cabinets 10,000 5. Copy Machine - average volume 3,000 Grand Total $60,500 The computers replaces equipment that was delivered in June 1993. These computers were discovered not to be Y2K compliant upon review of our computer equipment. The State funded 50% of the bar coding computer system in FY 1992-93. Enclosed is copy of your June 23, 1993 approval letter. The expenditures of $30,639.62 was reflected in our June 1993 expenditure statement. Department of Transportation page 2 The file cabinets are needed to accommodate our ever increasing vehicle master files and emblem number files. Limited space at present site had led us to destroy files earlier than desired. New site provides us space to retain files longer. In 1992, the State funded the purchase of four similar file cabinets as reflected in its approval letter of August 12, 1992. The Treasury Division presently does not have a copier due to space limitation. Copies are made at the adjacent Purchasing Division's copy machine. Relocation provides space to accommodate copier. We request that the State of Hawaii Department of Transportation share in 50e of the cost to obtain the above equipment. Any questions on this request should be directed to Frank Manalil~i(~ at 961-8351. G"L DI`" Dixie Kaetsu Acting Director of Finance cc: Wendy Moranha Denise Dunn RE%D. JOHNSON GOVERNOR OEP 0 ECTORS JOHN WAIHEE 34-wolk DIRECTOR JOYCE T. OMINE ~AL PANG JEANNE K. SCHULT2 CALVIN M. TSUOA IN REPLY REFER TO: STATE OF HAWAII DEPARTMENT OF TRANSPORTATION 869 PUNCHBOWL STREET HONOLULU. HAWAII 968115097 HWY-SB 2 . 7311 JUN 23 1993 Mr. William T. Takaba Director of Finance County of Hawaii 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Dear Mr. Takaba: On June 17, 1993, the county motor vehicle registration officers met in Honolulu with Mr. Dennis Kamimura, Licensing Administrator, City & County of Honolulu, and Mr. Douglas Yasuda, of the State Highways Division to discuss the motor vehicle registration bar coding contract and to finalize the state participating cost. Each county motor vehicle officer was represented at this meeting. The State Department of Transportation had agreed to fund 50% of the bar coding system cost for FY 1992-93. Enclosed for your information is a copy of the participating items and the total estimated state participating amount for each county. We will reimburse you for actual cost incurred up to $34,705. Reimbursement will be made upon submission of invoices by your office and the amounts deducted from the state vehicle weight tax and registration fee collection. If you have any questions on this matter, please contact Mr. Douglas Yasuda at 587-2225. Sincerely. Rex D. Johnson Director of Transportation Enclosure cc: Mr. Frank Manalili JOHN WAIHEIE o r RE%O. JOHNSON GOVERNOR ° DIRECTOR DEPUTY DIRECTORS JOYCE T. OMINE f AL PANG 51 JEANNE K. SCHULTZ ®y~s°® • CALVIN M. TSUDA I STATE OF HAWAII IN REPLY REFER TO:' DEPARTMENT OF TRANSPORTATION - 869 PUNCHBOWL STREET HONOLULU. HAWAII %813-5097 HWY-SM AUG 13 1992, 2 .3 318 DEPARTMENT OF FINANCE Mr. William Takaba D^-TE- REC'D: Director of Finance IROUTE TO:_ County of Hawaii COPT 25 Aupuni Street, Room 118 ACTION B.. Hilo, Hawaii 96720 FILE: Dear Mr. Takaba: I an glad to inform you that your request of July 22, 1992 to purchase four (4) special type file cabinets is approved. We will reimburse the County of Hawaii for actual cost incurred up to $3,152.00 to purchase the file cabinets. Reimbursement will be made upon submission of invoice by your office and the amount deducted from the State monthly vehicle weight tax/registration fee collection. Please be advised that the office furniture purchased under the State weight tax and registration fee collection program are to be exclusively used for the operation of this program. If you have any question on this matter, please contact Doug Yasuda at 587-2225. Sincerely, , ~~71. r/V ILJO 9Rex D. Johnson Director of Transportation cc: Mr. Frank Manalili