HomeMy WebLinkAboutRES 727 Draft 01 2024-2026A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF LATER FISCAL YEARS TO ENTER INTO A MULTI-YEAR LEASE AGREEMENT FOR A MULTIFUNCTION COPY MACHINE TO BE USED BY THE PLANNING DEPARTMENT.
WHEREAS, Section 10-11 of the Charter of the County of Hawaiʻi (hereinafter “the Charter”) provides, in part, that “any contract, lease or other obligation requiring the payment of funds
from the appropriations of a later fiscal year or of more than one fiscal year shall be made or approved by resolution”; and
WHEREAS, the Planning Department (hereinafter “the Department”) wishes to enter into a multi-year lease agreement, with a term of two years, for a multifunction copy machine; and
WHEREAS, the Department estimates the cost of this lease agreement to be approximately $250 per month; and
WHEREAS, the multifunction copy machine will be utilized in Hilo by County personnel within the Department who are assigned to the Community Development Block Grant - Disaster Recovery
program; and
WHEREAS, a two-year lease term that accommodates the anticipated program timeline will support continued operations, ensure efficient use of County resources, and avoid potential procurement
concerns associated with extending the lease year to year; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAI‘I that the Mayor is hereby authorized to enter into a multi-year lease agreement with a term of two years for the purposes hereinabove
described.
BE IT FURTHER RESOLVED that, in accordance with Section 10-11 of the Charter, sufficient funds be budgeted in later fiscal years to cover the anticipated obligations of the County under
the terms of the lease agreement.
BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to William V. Brilhante, Jr., Managing Director; Diane T. Nakagawa, Director of Finance; and Jeff
Darrow, Planning Director.
Dated at _____________, Hawai‘i, this ______ day of ___________________, 20___.
INTRODUCED BY:
_______________________________________
MATTHEW KĀNEALIʻI-KLEINFELDER
Council Member
BY REQUEST OF THE:
Planning Director