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Home My WebLink AboutCOM 0900.000 1998-2000 Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City! &County of Honolulu August 21, 2000 To: James Arakaki, Chairman and Members of the Hawaii County Council From: Al Smith, Vice President Qje Hawaii State Association of Counties (HSAC) Subject: HSAC Executive Committee Meeting - August 11, 2000 The following highlights of the HSAC Executive Committee meeting of August 11, 2000 are hereby submitted. The Secretary's Minutes of the Executive Committee Meeting of June 7, 2000 were approved (Attached for information). The Treasurer's Reports for the months of May and June 2000 were approved (Attached for information). Under NACo Reports, it was reported that Karen Miller of Missouri was elected as NACo Second Vice President. There were no matters of Unfinished Business discussed. Under New Business, the HSAC Executive Committee began its discussions on the 2001 HSAC Legislative Program. A joint meeting of the Administrations and Councils is being planned for September 29, 2000 from 9:00 to 11:00 a.m. in Honolulu for the purpose of considering legislative proposals for inclusion in the HSAC Legislative Package. Also under New Business, it was announced that the HSAC Mid Year Conference will be hosted by the City and County of Honolulu and will be at the Ala Moana Hotel, December 12-13, 2000. The theme of this conference will be Economic Development. The next meeting of the HSAC Executive Committee was tentatively scheduled for September 29, 2000 on the island of Oahu. This meeting is planned for 9:00 a.m. in the Mayor's Conference Room. Comm. No. S'b'm File No. tachments: Ref. To; Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City &County of Honolulu s Fi June 7, 2000 Lokahi Room The Lodge at Molokai Ranch Maunaloa, Molokai, Hawaii 1. CALL TO ORDER The HSAC Executive Committee was called to order by President Rene Mansho at 3:00 p.m. The following members comprised a quorum: City and County of Honolulu: President Rene Mansho Staff Andrew Sekine County of Hawaii: Vice President Al Smith Staff Gerald Monden County of Maui: Secretary Dennis Nakamura Council Chair Patrick S. Kawano Council Vice Chair Dain P. Kane Councilmember Michael A. Davis Councilmember J. Kalani English Councilmember Riki Hokama Staff Roy T. Hiraga County of Kauai: Alternate Billy Swain Staff Cyndi Ayonon It. EXECUTIVE COMMITTEE MEETING MINUTES The minutes of the April 25, 2000, Executive Committee meeting were approved as amended. The minutes were revised to correct the starting time of the meeting. III. REPORTS OF THE TREASURER The Treasurers' Report for the month of April 2000 was approved. O HSAC Executive Committee Minutes of the June 7, 2000, meeting Page 2 IV. REPORTS OF COMMITTEES A. Executive Committee Reports There were no Executive Committee reports. B. County Reports The following report was received and placed on file: 1. From the Maui County Council's Governmental Relations and Finance Committee relating to: (1) the Slate of Officers for Fiscal Year 2000-2001, (2) the endorsement of a NACo Second Vice President candidate, and (3) the HSAC Bylaw/Policy Amendment. C. NACo Reports The following report was received and placed on file: 1. From Edwin Rosario, NACo Legislative Director, and Jeff Arnold, NACo Deputy Legislative Director to State Association Executive Directors, dated May 8, 2000, relating to NACo Steering Committee nominations. Your Commitee noted that Council members from the respective counties have transmitted the appropriate forms to NACo for possible appointment to the various steering committees. V. UNFINISHED BUSINESS A. Slate of Officers for FY 2000-2001 Your Committee approved the following slate for presentation to the General Membership. The slate is as follows: President Rene Mans ho Vice President Al Smith Secretary Dennis Nakamura Treasurer Ronald Kouchi ~A HSAC Executive Committee Minutes of the June 7, 2000, meeting Page 3 B. Nominees to NACo and WIR Board of Directors Your Committee approved the following nominees for presentation to the General Membership. The nominees are as follows: NACo Board of Directors (HSAC Representative) Ronald Kouchi NACo Board of Directors (Minority-At-Large) Dennis Nakamura WIR Board of Directors (HSAC Representative) Rene Mansho C. HSAC Bylaws/Policy Amendment Your Committee noted that all four counties had approved the proposed amendment to the HSAC Bylaws and Policy Statement as it relates to the disbursement of corporation funds. Your Committee also agreed to refer the proposed amendment to the General Membership for appropriate action. D. Endorsement of a NACo Second Vice President candidate Your Committee voted to approve the endorsement of Commissioner Karen Miller of Boone County, Mo., as a candidate to the NACo Second Vice President seat and referred the matter to the General Membership for appropriate action. VI. NEW BUSINESS A. 2001 WIR Conference Budget proposal Your Committee discussed the proposed budget for the 2001 WIR Conference which will be held on the Island of Hawaii in May of 2001 and filed the communication. Subsequent to its discussion, your Committee approved a request to advance $5,000 to the County of Hawaii in conjunction with the 2001 WIR Conference. VII. COMMUNICATIONS The following communications were received and placed on file: 1. From Kauai Council Chair Ronald Kouchi to President Mansho, dated May 12, 2000, reporting on the approval of the proposed amendment to the HSAC Bylaws/Policy Statement. HSAC Executive Committee Minutes of the June 7, 2000, meeting Page 4 2. From HSAC Treasurer Chair Ronald Kouchi to the HSAC Executive Committee, dated May 24, 2000, transmitting the report entitled "HSAC AUDIT REPORT FOR YEAR ENDING JUNE 30,1999". VIII. ANNOUNCEMENTS President Mansho announced that the next meeting would be held on August 11, 2000 on Oahu commencing at 10:00 a.m. IV. ADJOURNMENT The meeting was adjourned at 3:39 p.m. Very truly yours, DENNIS Y. NAKAMURA Secretary Hawaii State Association of Counties oce: hsac:000607min: rth Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City & County of Honolulu June 6, 2000 The Executive Committee Members Hawaii State Association of Counties Dear Executive Committee Members: Please find enclosed the report of the Association's revenues collected and expenses paid for the fiscal period May 1 through May 31, 2000. Sincerely, OYD KOUCHI Treasurer, Hawaii State Association of Counties Enc. HAWAII STATE ASSOCIATION OF COUNTIES REVENUES COLLECTED AND EXPENSES PAID Fiscal Period: May 1 through May 31, 2000 FUND BALANCE AT BEGINNING DATE $45,909.62 This Period Year to Date Bud" 001 Membership Fees $0.00 $27,250.00 $27,000.00 010 Conference Income $0.00 $13,969.94 $6,000.00 011 Conference Seed Money Reimbursement $0.00 $2,000.00 $0.00 030 Interest Income $114.83 $1,128.16 $1,300.00 090 Miscellaneous $0.00 $0.00 $0.00 Total $114.83 $44,348.10 $34,300.00 TOTAL RECEIPTS THIS PERIOD $114.83 Disbursements Executive Committee 201 Travel 0.00 1,312.60 3,300.00 202 Auditing Services 3,072.90 3,072.90 4,750.00 203 Stationery 0.00 0.00 1,000.00 209 Miscellaneous 0.00 0.00 500.00 Special Committees 301 Travel 0.00 0.00 1,200.00 309 Miscellaneous 0.00 0.00 100.00 NACo 401 Travel 0.00 4,558.02 9,000.00 402 Promotional 0.00 0.00 0.00 403 Dues 0.00 20,070.00 20,075.00 409 Miscellaneous 0.00 250.00 250.00 WIR 501 Travel 0.00 1,467.21 3,000.00 502 Promotional 0.00 0.00 500.00 503 Dues 0.00 2,200.00 2,200.00 509 Miscellaneous 0.00 0.00 0.00 Conferences 602 FY 98-99 Mid Year 0.00 0.00 0.00 603 FY 98-99 Annual 0.00 0.00 0.00 604 FY 99-2000 Mid Year 0.00 1,000.00 0.00 605 FY 2000-2001 Annual 0.00 1,000.00 0.00 606 FY 2000-2001 Mid Year 0.00 0.00 0.00 609 Miscellaneous 0.00 0.00 0.00 Total $3,072.90 $ 34,930.73 $ 45,875.00 TOTAL EXPENSES THIS PERIOD $3,072.90 FUND BALANCE AT END OF PERIOD- $ 42,951.55 Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City & County of Honolulu July 11, 2000 The Executive Committee Members Hawaii State Association-of Counties Dear Executive Committee Members: Please find enclosed the report of the Association's revenues collected and expenses paid for the fiscal period June 1 through June 30, 2000. Sincerely, RiYD KOUCHI Treasurer, Hawaii State Association of Counties Enc. HAWAII STATE ASSOCIATION OF COUNTIES REVENUES COLLECTED AND EXPENSES PAID Fiscal Period: June 1 through June 30, 2000 FUND BALANCE AT BEGINNING DATE $42,951.55 This Period Year to Date Bud pet 001 Membership Fees $0.00 $27,250.00 $27,000.00 010 Conference Income $0.00 $13,969.94 $6,000.00 011 Conference Seed Money Reimbursement $0.00 $2,000.00 '$0.00 030 Interest income $98.70 $1,226.68 $1,300.00 090 Miscellaneous $0.00 $0.00 $0.00 Total $98_70 $44,446.62 $34,300.00 TOTAL RECEIPTS THIS PERIOD $98.70 Disbursements Executive Committee 201 Travel 898.45 2,211.05 3,300.00 202 Auditing Services 0.00 3,072.90 4,750.00 203 Stationery 0.00 0.00 1,000.00 209 Miscellaneous 0.00 0.00 500.00 Special Committees 301 Travel 0.00 0.00 1,200.00 309 Miscellaneous 0.00 0.00 100.00 NACo 401 Travel 3,455.81 8,013.83 9,000.00 402 Promotional 0.00 0.00 0.00 403 Dues 0.00 20,070.00 20,075.00 409 Miscellaneous 0.00 250.00 250.00 WIR 501 Travel 1,248.86 2,716.07 3,000.00 502 Promotional 50.00 50.00 500.00 503 Dues 0.00 2,200.00 2,200.00 Conferences 602 FY 98-99 Mid Year 0.00 0.00 0.00 603 FY 98-99 Annual 0.00 0.00 0.00 604 FY 99-2000 Mid Year 0.00 1,000.00 0.00 605 FY 2000-2001 Annual 0.00 1,000.00 0.00 606 FY 2000-2001 Mid Year 0.00 0.00 0.00 609 Miscellaneous 0.00 0.00 0.00 Total $5,65112 $ 40,583.85 $ 45,875.00 TOTAL EXPENSES THIS PERIOD $5,653.12 FUND BALANCE AT END OF PERIOD: $ 37,397.13