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Home My WebLink AboutCOM 0958.000 1998-2000 ~NVV w M Stephen K. Yamashiro Dixie Kaetsu Mayor Director 'r'•' Frank Manalih ~tk C e Depury Couutp of ~amait DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-4252 (808)961-8234 • Fax(808)961-8248 October 13, 2000 Honorable James Arakaki, Chairperson and Members of the County Council Hawai'i County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget Enclosed is a bill for an ordinance appropriating $10,000 for the Occupant Protection Program grant. The State Department of Transportation Public Affairs Office - Safe Community Program is providing a grant to reduce motor vehicle front seat occupant faWities and reduce injuries and/or fatalities to children by increasing child safety seat use during Thanksgiving, January 1- 15, 2001, Buckle Up Week in May 2001 and Labor Day weekend. Also enclosed is a resolution to authorize the Mayor to enter into an agreement with the State Department of Transportation. If there are any questions, please do not hesitate to call the Police Department. , .W4'0", Dixie Kaetsu Director of Finance APPROVED: S' "w U SEephen K. lamashiro Mayor Enc. Cc: Police Department W1 331 PeS. 338-ao Comm. No. CUS9 File No. Kef. To Ref, Date M I 2000 Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 10/10/00 STAFF CONTACT: GARY MAESATO. BUSINESS MANAGER PHONE: 961-2274 A. REQUEST: To appropriate $10,000.00 under account number 010-201-5219.76-115. To enter into a contract with the State Department of Transportation Motor Vehicle Safety Office to provide funding under the Occupant Protection Program grant. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State Department of Transportation Public Affairs Office-Safe Community Program is providing a grant for Police Department personnel to conduct seatbelt enforcement roadblocks in the County of Hawaii. Otqfq SIGNED: 6, UAN b DATE: 10 - 11 e~C NE G. CARVALHO POLICE CHIEF APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII MOTOR VEHICLE SAFETY OFFICE PART I FOR MVSO USE ONLY, (Applicant Agency to Complete) «v ~4 I. APPLICANT AGENCY (Name and Address). Hawaii County Police Department M 349 Kapiolani Street oJtxf Nutnber - - Hilo, Hawaii 96720-3998 Y 'f rF tlr r HCPD OCCUP' ' BO 2. GOVERNMENTAL UNIT (Name and Address) a " x dNT ~ " rPROG1tAM°` County of Hawaii 25 Aupuni Street OP 0 OZ=00 Hilo, Hawaii 96720-3998, 3. DURATION (Month, Day, Year-See Schedule C): +r w A. Grant Period B. Project Period `Ie era sE Obh wed - From: 10/01/00 From: 10/01/00 To: 09/30/01 To: 09/30/01 EYFtm ~~001A drnd~m NO t ~.-er,~.;"~ `~.:-has •.a,,,~+' . BrneStof ' State Y COUNTY,, 4. LOCATION OF PROJECT 5A. TYPE OF APPLICATION Hawaii County Police Department Initial Revision CONTINUATION 349 Kapiolani Street Hilo, Hawaii 96720-3905 5B. REIMBURSEMENT SCHDULE Telephone: (808) 961-2305 MONTHLY Quarterly 6. PROJECT DESCRIPTION (Schedule A) (See Appendix A, Project Procedures Manual) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A To reduce fatalities and injuries to all occupants of motor vehicle collisions, and to raise the seat belt usage rate. 8. BUDGET (Schedule B) (See Appendix A, Project Procedures Manual)' 8A. COST CATEGORY TOTAL EXPENDITURES GRANT PERIOD PRIOR YEARS PROJECT PERIOD (1) Personal Services 534,200.00 5261,579.00 5295,779.00 (2) Consultant Services __0_ (3) Commodities __0__ (4) Other Duect,indireet Costs --0__ --0-- 0 - TOTAL ESTINIATED COSTS (Inc. Non-Fed. Share) 534,200.00 --0-- 5295,779.00 8-B SOURCE OF FUNDS 8C. SPECIFY HOW NON-FEDERAL SHARE (1) Federal (100% of TOTAL) $34,200.00 WILL BE PROVIDED (2) Applicant Agency (0% of TOTAL) --0-- 9. TIME AND COST (Schedule C) (See Appendix A, Project Procedures Manual) . - 10. AGREENIENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) - 11. ACCEPTANCE OF CONDITIONS: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89564 (Highway Safety Act o 1996) and all administrative regulations governing grants established by the U.S. Department of Transportation and the State of Hawaii. It is expressly agreed that this project constitutes and an official part of the Hawaii Highway Safety Pruararn and that said applicant agency will meet the requirements as set forth herein, including accompanying Schedules A, B, C, & D, which are incorporated herein and made a pan of this application. Authorization to proceed with this Highway Safety Project is requested. HA. PROJECT DIRECTOR 116. AUTHORIZING OFFICIAL GOVER MENTAL UNIT Signature Signature HARRY A. TA~ rig Name JAME RREA Name ,ti#3ttf$6- DEPUTY POLICE CHIEF Tide ACTING POLICE CHIEF Tide ACTING MAYOR, COUNTY OF HAWAII 7r Date y' 2(o -0o Date Z ,~L_& 0 - SCHEDULE A HCPD OCCUPANT PROTECTION MISSION/GOAL: Reduce motor vehicle front seat occupant fatalities and reduce injuries and/or fatalities to children by increasing child safety seat use. STRATEGIES: • Specific enforcement periods will be targeted to supplement the STEP enforcement program. These periods include Thanksgiving, January 1-15, 2001, Buckle Up Week in May 2001, and Labor Day weekend. • Use 850 hours of overtime for enforcement efforts. • Issue 3025 citations for seatbelt and child restraint violations. • Issue 430 citations for violations. • Affect 20 arrests of persons during enforcement projects for warrant or other violations. SOLUTION/IMPLEMENTATION: • The grant will provide four (4) officers on overtime at each federally funded seatbelt checkpoint. • Issue 3025 seatbelt and child restraint citations, 430 other citations and affect 20 arrests for warrant or other violations. • Use 850 hours of overtime for enforcement effort. • Use public service announcements to provide education to increase occupant protection usage. • Attend Life Savers Conference. EVALUATION: 0 Increase seat belt usage rate from 80.3% in 1999 to 85% in 2001. SCHEDULE A HCPD OCCUPANT PROTECTION PAGE 2 TASKS: • Use 850 hours of overtime for enforcement efforts. • Issue 3025 citations for seatbelt and child restraint violations and 430 citations for violations. • Affect 20 arrests of persons during enforcement projects for warrant or other violations. • Use public service announcements to provide education to increase occupant protection usage. • Attend Life Savers Conference. SCHEDULE B HCPD OCCUPANT PROTECTION (1) Personal Services • Salaries and Wages $26 x 4 ofcrs. x 2 hrs. x 1.5= $312 $31,700.00 $31,700.00 • Travel $2500.00 $2500.00 TOTAL PERSONNEL SERVICES $34,200.00 (2) Consultant Services (3) Commodities (4) Other Direct/Indirect Cost Federal (Share) Funds Requested* $34,200.00 Total Cost $34,200.00 SCHEDULE C HCPD OCCUPANT PROTECTION MILESTONES MONTH ACTIVITY October-December 2000 Seat belt enforcement. (I" Quarter) November 2000 STEP Thanksgiving holiday enforcement period. January-March 2001 Seat belt enforcement and Life Savers Conference. (2nd Quarter) January 1-15, 2001 STEP Seat belt enforcement period. April-June 2001 Seat belt enforcement. May 2001 STEP Buckle Up Week enforcement period. July-September 2001 Seat belt enforcement. September 2001 STEP Labor Day weekend enforcement period. SCHEDULE D Agreement of Understanding d Compliance Project Number: THIS AGREENIENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State", and the Governmental Unit named in this application, hereinafter referred to as "Applicant". WHEREAS, the National Highway Safety Act of 1966 (Public Lasv 89.564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS. STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS. STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for anv ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submiacd an application for Federal funds for highway safety projects. NOW, THEREFORE, N CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Reimbursement of Eligible E:Npenditurcs A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANTS account for reimbursement of eligible axpenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs arc not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures - for Stare, local or private buildings or structures. The following are examples of items considered as furnishings or filturcs, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures. Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting(Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. 11. ProPery Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if anv equipment purchased undo; this project ceases to be used in the manna as set forth by the project agreement. In such event, .APPLICANT fun}ter agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transfercd, etc. without the express wriren approval of the STATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highswav Safery project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) oCthe Hatch Act (5 U.S.C. I ISK (a)). IV. Equal Opportunity A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal. Aid Highway Act of 1968, Section 503 of the Rehabilitation Act of 1975 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in connection with the subject Highssay Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, Title VI of the Civil Rights Act of 1963, 73 Star. 252. 32 U.S.C. 2000d to 2000d-4 (hereinafter r_fered to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 13, Code of Federal Regulations, Part 3, which have been adopted by the Department of T=sponation, and hereinafter referred to as the Regulations). to the end that, in accordance with the Act and the Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be othcnvise subjec:ed to discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF TRANSPORTATION may take any or all of these following actions. (1) Cancel, terminate, or suspend in swhole or in pan the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactonassurance of future compliance has been received from the applicant agency. I V. Yon-duplication of Grant Fund E.xpendicures A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or personal property royalties received from copyrighis and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-S7 (RAC 74-7) or A-21, as applicable and NHTSA/FH WA Ord-.r460. d 1510.1. VII. Copyrights and Patents. A. It is mutually agreed that any copyrightabie materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United States Govemment, the State Governments and their political subdivisions a royalry-free nonexclusive, and irrevocable license to use in any manner such copyrightabie material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontranstcrable, and royalry-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as pan of the work under the agreement should be obtained for the United States GovemmcnL the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension ,A- Instructions for Certification 1. By signing and submining this proposal, the prospective lower tier participant is providing the cerification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal covemment, the department or agency with which this tmnsacion originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant [tams that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 3 4. The terms covered transaction, 'debarred," "suspended." -intligiblt," "lowc tier covered transaction.' "participant,"person," "primary covered transaction," "principal," "proposal," and `voluntarily excluded." as used in this clause, have the meanings set out in the Definition and Coverazt sections o(49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. i. The prospective lower tier participant agrees by submining this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 43 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. _ 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction." without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 43 CFR Part 9, subpart 94, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 3. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is nom. ally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, ifa participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 43 CFR Pan 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government. the department or agency with which this transaction originated may pursue available remedies, including susoension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to eenif-v to any of the statements in this certification. such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements It is the policy of the Department of Transportation that minority business enterprises. as defined in 49 CFR Part 23. shall have the maximum opportunity to participate in the pcrformance of contracts financed in whole or in par with Fcderal funds under this agreement. Consequently, the VIBE requirements of 49 CFR Par 23 apply to this agrccmcnt. The recipient or its contractor agrees to ensure that minority business entc~. rases as defined in 49 CFR Pan 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in pan with Federal funds provided uncle this agreement. In this regard, all rccipicn u or contractors shall take all -t necessary and reasonable steps in accordance with 49 CFR Pan 23 to ensure that mino: iry business enterprises have the maximum onportzzity to compete for and perform contracts. Recipients and their coctractors sh311 not disc.u=ace on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contncs. XI. Requirements A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements and , udelincs set forth is the Sntc of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least three years after the date of the final cxpeaditprc report. XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEN NT OF Wi DERSTAiNDING AND CO\IPLLANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART 11(2) of this application. i PART II (Motor vehicle Safety Office to complete) Project Number: OP2K-05(01-H-02)' 1. ADDENDUM (For MVSO Use Only) Project number OP01-05(01-H-02), entitled " HCPD Occupant Protection Program" has been obligated only $10,000 of the authorized $34,200. The remaining funds authorized for the occupant protection program activities will be forthcoming in the 157(b) grant effective April 5, 2001. We are obligated to separate the two funding sources. I 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date: October 1, 2000 B. Federal Funds obligated: $10,000 29, 2000 C. Approval Date qK.KHong D. Signature E. Name: Gordon F. Title Highway Safety Coo er linao:l