HomeMy WebLinkAboutCOM 0053.001 2000-2002
Hatry Kun ~ Wilbam Takaba
Mayor Ovecfor
•1
` ~ ?J L7 1''~~ 1~ ~5
County of Hawan
Finance Department i
25 Aupuni Street, Room I18 • Hilo, Fidx~an 96720
(608)961-8214 Fax (808)961-6248
January 26, 2001
Honorable Aaron Chung, Chauperson
Finance Committee
Hawaz`> County Council
25 Aupum Street
Hilo, Hawaz`~ 96720
RE Comm. 53, Bill 15; Res 19-O1
Resolution Authorizing the County Of Hawaz`i to Enter into An Agreement with the
State of Hawaii FY 1999 State Domestic Egwpment Program Grant Funds
Enclosed is a copy of the Memorandum of Agreement as requested at the Finance Committee
meeting on January 23, 2001, and also a copy of the Hawaz`~ County -Office of Justrce (OJP)
Equipment Grant Narrative (1999) with a copy of the Equipment Purchase Worksheet
If there are any further questions, please do not hesitate to call me at 961-8234.
William T. Takaba
Dvector of Finance
ggs
Enc
cc Dixie Kaetsu, Managing D>rector
Comm. Na
File No. ~ N~ ~ p Q
Ref. Tot '
Ref. Data
• ~ 4l•~
~(i.w
' WdliamG Davrs
Harry Kim ' • Adminurraror
Mayor
Bruce Butts
• ~i w?+• Attisfnnl Adwfn47mfor
(1~nunfg >~f' ~ttfuttii
CIVIL DEFENSE AGENCY
920 Ululant Street Htlo, Hawat't 96730
(BOB) 935-0031 Fax (806) 933-6460
January 25, 2001
ATTN OJP Equipment Grant POC
State Civil Defense
3949 Diamond Head Road
Honolulu, Hawaii 96816-4495
Dear Program POC,
HAWAII COUNTY- OFFICE OF ]USTICE (OJPI EQUIPMENT
GRANT NARRATIVE (19991
Hawaii County, like the other colmhes, is itmque in its geographic locations, as we aze separated from
the mamland U S., and them resources, by over 2300 miles The counties themselves, are isolated from
one another, requinng us to rely upon our own, iirimediate resources m the event of a disaster or tetronst
act of aggrrssion Disasters, presrnt themselves on otu island shores repeatedly and in venous forms, less
the terronst evrnt Our strategic location, size and name recogmhon, however, make us a very attractive
target stimulating the need to better prepare for such an attack
The Coimry of Hawaii is a focal point of intemetional eest/west activities Many events are held dunng
the course of the yeaz and are publicized nationally and mtemetionally. These events draw panc~ipatit3n
and media attention through out the world. An example of this Is the "World of Indigrnous Peoples
Conference on Education," and the "International Bill Fish Tournament" held to Hilo and Katlua-Kona
respectively. These, although positive factors for Hawai'i's economy, may also be an attraction for
teaonst incidents
Our limited budget prolubtts us from purchasmg the specialized equipment, that is necessary for the
proper response and mthgarion of a weapons of mass destruction (WMD) mcidrnt. The opportunity to
acquire this egwpmrnt through the Deparirrient of Justice, Office of Justice Program (DOJ/OJP) grant
will enable us to respond in a safer, more efficient and professional manner. Thrs in turn will allow for
better patient care, pnvacy, secunty and protection of our responders, supporter agencies and
communities
The technology used to combat chemical-biological agents change constantly and is now more available
to the civilran population The awareness and Increased threat of a terronst type event has promptedthe
pnvate industnes to create and improve on older technology, makmg this an opportune time to purchase
them
OJP Eginpmrnt Grant POC
Page 2
January 25, 2001
The equipment list below represents a pnontized accounting of the equipmrnt needed by the Hawal't
County Ftre Department m their response to WMD inctdrnts At this time the Ftre Department rs the only
agency within the County with the teaming necessary to utiliu the eginpmrnt requested in year one. The
equipment will be used to sugmrnt the Hawaii County Fire Departments Hazardous Matenals Response
Team equipmrnt Invrntory The equipment acquired will be maintained by the Flre Depattmrnt and will
be utilized to assist other agencies In canytng out their Individual misstons.
For fiscal year 1999, the participating Hawaii County agencies would like to request the necessary
funding to purchase the following equipment.
1) Venous monitorinir/detection equipment
a Two (2) - APD 2000 w/radiological attachment option
b Two (2) -Photo Ionlzahon detector (PID)
c One (1) - Drager Civil Defrnse Kit
d One (1) - Alexeter Guardian Enhanced Program
- Includes test stops, reader and BT-550 air sampler.
The acquisition of the above monitonng equipment will enhance our capabilities to detect the
possible existence of the venous chemical-biological agents or then tamers at the scene of a
WMD incident The lack of ability to identify or venfy the presrnce of a Chem-bto agent may
cause greater stress and anxiety for the responders, as well as those directly affected. Although
there is no one monitor that can idrntify all of the Chem-bto agrnts, these amts will allow us to
idrntify some of the more common threat agrnts, whether they be biological, nuclear, incrndiary,
chemical or explosive (B-NICE)
Proper and appropnate response mitigation is dependent upon the proper identification of the
agent Involved Data acquired through the use of the venous momtonng/detection devices may
enable us to approach and mitigate the incident more effectively and safely
2) Decontaminatron Tents with accessory hardware
a Two (2) -Emergency Decontamination Tents - Tt/I
b Six (6) -Portable Decontamination Shower Assemblies
c Two (2) -Water Bladders for waste water collection
d Three (3) -Decontamination Rollers
e Four (4) -Decontamination Intmor Lighting Assembly
f Two (2) -Waste water pumps
g Six (6) -Manual decontamination hand sprayers
h Thirty-six (36) -Rigid, poly-nser floonng for decontamination tent
i Four (4) -Water supply hose assembly for decontamination shower accessory
~ One (1) -Decontamination tent maintenance kit
The above equipment will allow us to handle multiple lines of pahrnts needing decontarmnation
simultaneously while utilizing less manpower They well also provide for the patient pnvacy as
they provide total coverage The shelters are designed with areas for disrobing poor to entry into
the shower and dressing immediately after
2
OJP Egwpmrnt Grant POC
Page 3
January 25, 2001
The shelters have mulhple portable shower assemblies which can be set up quickly. This will
allow ambulatory patirnts to decontaminate themselves. Emergrncy Medical Sernces (EMS)
personnel can then be utrhud for treating, transporting and decontaminating stretcher pahrnts
through a special line in the tent.
The supply hoses will allow us to hookup from the water source to the shower assembly and thrn
transfer the contaminated water into the storage bladders uhlizing the water pumps Dedicated
hose Imes will be needed to prevrnt re-utilizing the duty water transfer hoses used for the
portable shower assembly The poly-users will minimiu the patients need to wade through the
waste water and the decontamination rollers will allow for the smooth flow of the unconscious or
non-ambulatory patirnts through the decontamination line, The light assembly will provide
illumination at night, for safety of movement through the tents and to help ensure proper
decontamination of the patients with the increased visibility. The maintenance lot will allow for
the speedy repay of the tent or it's structural support, if needed
The high visibility of the tents will draw attention to then location and be used as a referrnce
point This will hopefully aid in keeping those affected patients together m in the general
vicinity, so as to assist in controlling of then movement at the scene
3) Additional decontamination equipment
a CANA Auto inJectors
b Mazk I Nerve Agent Antidote Kits
c. Wading pools
d Sked stretchers
e Non-porous disaster boazds (long boazds)
f HEPA Dry/Wet Vacuum
g SSTP-350 Sample Box (air shipping)
h SSTP-100 Sample Box (air shipping)
The recommendation from the military and civilian training centers suggests the Issuance of three
(3) Mark I Nrne Agent Antidote Kits, and one CANA Auto infector, per person, rntenng the hot
zone The treatment of anyone suffenng from exposure to a nerve agent requires that he/she be
gtven the antidote immediately The chance for sumval Increases with the timely admimstrahon
of the antidote There may be instances where the rntry personnel may not be inclose proximity
to the medic units where they can receive immediate treatment The additional tune needed for
decontamination before treatment can be administered, may make the difference between surnval
and death The acquisition of the antidote will allow for the self-treatment if necessary,
throughout the entry, exit and decontamination process The lots will be used to supplement the
inventory of atropine and valium located on the medic units. The standard supply of these drugs
normally stored onboard would be inadequate if mulhple patients were to be exposed. Additional
kits are being requested in subsequent years
The Sked stretchers will be utilized for the transporting of the non-ambulatory from the hot zone
to the decontamination comdor The patients are bundled and strapped to the eked stretcher,
which is attached with a kenunantle rope extending to the decontamination comdor The
stretcher is then pulled into the warm zone where the patient will be loaded onto the non-porous
3
OJP lgmpmrnt Otant POC
Page 4
January 25, 2001
long boards The sked stretcher can thrn be srnt back Into the hot zone for uhli7ahon by the entry
team to remove more patients. The long boazded patients will then be sent through the
decontamination process on the decontamination roller system.
The HEPA vacuum will be used to capture dispersed chemical and biological dusts, powders or
liquids Situations have occurred in previous tnctdrnts where the presence of a HEPA vacuum
would have allowed for cleaner, safer and more effective mitigation The unit's iinique filtration
system will reduce, or eliminate the dispersal of the hazardous agents not accomplished by
normal vacuuming The unit can collect minute particles of hazardous agrnts and prevent the
release of those agents with remarkable efficiency by passing through vanous stages of filtration
This will allow us to mitigate the situation without creating a more hazazdotis atmosphere, as may
occur with the use of a standazd vacuum. This pnnctpal also applies to conditions which may
require dry decontamination Vacuuming will produce less dispersal of the product versus dusting
or scraping while also containing it
The wading pools will be utilized for decontaminating the hazardous matenals response team
members The members need to have their own decontamination comdor set up in the event of
an emergency requinng the immediate removal of the member from their suits This sepazate line
will allow for the normal processing of the patients and reduce the chance of cross contamination
between the entry team members and the pahrnts
The SSTP-350 and SSTP-100 sample, shipping boxes are IATA approved for transport on boazd
an aircraft. These boxes will be used to secure samples or evidrnce that need to be shipped to a
certified laboratory for diagnostic testing.
4) Personal protective eauioment
a Chemical resistant boots
b Tychem TK-Level A sorts
c Tyvek coveralls
d 60-minute SCBA units
e 60-minute SCBA spare cylinders
f Boot covers
The additional SCBA units and spare cylinders listed would enable additional personnel to make
entry for moving patirnts out of the contaminated area and to assist in decontamination. They will
also make more personnel available for rehabilitation and gatheivig of samples and evtdrnce
The issuance of individual parrs of boots, suits, gloves, SCBA and boot covers would allow each
team member to have a set of equipment ready to respond in the event they are needed at a scene
located in a remote or distant site The equipment can then be placed to individual geaz bags for
quick deployment. The issuance of a pair of boots to each personnel are for sanitary masons as
well
The tyvek coveralls will be issued to victims after decontamination for reasons of modesty,
protection from the rnvironmrnt and idrnhficahon through visible recognition. The surfs can also
be used by responders if needed, for additional protection The boot covers aze utilized to provide
4
• OJP Equipment Grant POC
Page 5
January 25, 2001
added protection to the rntry team, by prevrnhng the contammant from du~ectly contacting the
boot. They will also be issued to the victims after decontarmnahon for protection of then feet.
Summary
The DOJ/OJP equtpmrnt acquisition grant will allow us to acgwre egwpment that rs necessary and
regwred for properly mitigating a chemical-b~ologtcal teaonst mcidrnt. Our budgetary consintmts is such
that without the gnmt assistance, no egwpmrnt could be purchased It is an opportututy for our county to
be able to respond with a greater margm of safety and to do so with greater efficiency and
profess~onal~sm The acgwsihon of the egwpmrnt wtll greatly enhance our ability to respond to chermcal-
biologica] teaonst mc~drnts, and to any other disaster, natural or man-made.
The detailed budget worksheets are enc]osed. (Apprnd~x "A")
mcere`ly,/
illiam
Davr`~;
s
Admm~sttator
Enclosure
5
r
MEMORANDUM OF AGREEMENT '
FOR
FY 1898 STATE DOMESTIC EQUIPMENT PROGRAM GRANT FUNDS '
i
OVERVIEW
Financial assistance la for the purchase of specialized equipment to enhance the
capability of State and local agencies to respond to weapons of mass destruction '
(WMD) and terrorist incdents involving the use of chemloal or biological ogonta,
radiological explosives, and incendiary devices.
I PURPOSE AND OBJECTIVES
To ensure that first respurrders are proNdriy equipped and prepared to respond
to incidents of domestic terrorism involving chemical and biological agents. as ,
well as radiological and explosive devices.
II. AUTHORITIES ~
Public Law 105-277, the U.S. Departments of Commerce and Justice, and State
Related Agencies Appropriations Act of 1999.
I
III. PERIOD OF PERFORMANCE '
The period of performance for this initiative will be from the date of execution
through March 23, 2003.
IV. FUNDING USES AND RESTRICTIONS
a A?rthrui~ed Purchases
Funds fur llris program may be used to enhance the cepsbilitica of Stoto and
local first responders through the acquisition of personal protective equipment;
chemkal, biological, and radiological detection equipment; decontaminatlon
equipment: >pnd communlcatinns equipment. These funds ore available only
for first responders' basic defensive equipment.
Funds may also be used to support broader domestic preparedness activities
such as regional hazardous materials teams or other State first responder
Initiativ6s.
b. Restrictions
Funds may not be used for equrpment such as vehicles and trall2rs, general
use lap top computers, computer monitors and printers, and video-monitoring
equlpment, as wel{ as arms and ammunition.
V. DISTRIBUTION OF FUNDS
Total FY 7999 ftmrlc fnr Haavaii County wilt be in the amount of 5120,000.
VI ADDITIONAL REQUIREMENTS
Hawaii County is required to participate in a statewide Needs Assessment and a
Three-Year Strategic Plan. The assessment anti strataplc plan are required as a
result of the State's acceptance of grant funds under the Fiscal Year 1999 State
Domestic Equlpmont Program.
The Needs Assessment requires the State to assess Its requirements for equip-
ment, first responder training, and other resources involved in a t+vMD response.
The Nceds Assessment wits form the basis of the statewide strategy. Tha Three-
Year 5trateglc flan will become the "road map' for targeting suture grant funding
received underthe Office of Justice equlpment program, providing a guide for
developing first responder training programs, and identifying other critical WMD
resources for the three ear period.
APPR ()VFD1D ISAPPROVE D:
EDWARD L. CORRFJ4, JR ~ ,~y SJEPHE K. YA SHIRO
Major General, HIARNG eputy rector of Crvi; Defense
Director of Civil Defense Mayor, County of Hawaii
9~ip~n v h - `f-mac-'
Rate Date
APPROVED AS TO FORM:
MICH L VIN EN7
Deputy Attorney General
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Fiscal Year 1999 State Domestic Preparedness
Equipment Program
Equipment Purchase Budget Detail Worksheet
State: HAWAII Date: DECEIIDER 29. 2000
Equipment Purchase Total Cost: $128 , 800.00
InshrreBons:
List all local jutiadtctioas first, m pnonty tanking, on separate pages. State agencies should be listed
last. rte, tp~,
Ittdt ~tphme F~gwwpll
bet Use add~huouil
p~ag~es~at~nee~ed
tal Cost, and Discipline fat whid~ the
Add total wsla of egwpment tequettt for all jurisd~cgons and place that total at the top of this page
Jutud~dion of AAWAII COUNTY
Equipment Item Uuit Quantlty Total Cort DbelpBne
Ca o Cost
p~,W CHEMICAL RESISTANT HCFD-HAZ MAT
Proteehve $80 15 $1200
TYCHEM TK LEVEL "A" $800 10 $8000 HCFD-HAZ HAT
TYVER TI SIZES) $4 250 $1000 HCFD-HAZ MAT
SCBA-60 MIN. UNITS $4000 4 $16000 HCFD-HAZ MAT
Deteehan PHOTOIONIZATION-PID $4600 2 $9200 HCPD-HAZ MAT
APD 2000 W/RADIOAC. $8000 2 $56000 HCFD-HAZ MAT
ALERBTER GUARDIAN $13400 1 $13400 HCPD-HAZ MAT
DRAGER-CD RIT $2000 1 $2000 HCFD-HAZ MAT
DeeoatenuaWOn EMERG.DECON.SHELT $11000 2 $22000 HCPD-AAZ MAT
RIGID POLY-RISERS $75 36 $2700 HCFD-HAZ MAT
PORTABLE SHOWERS $700 6 $4200 HCPD-HAZ MAT
DECON ROLLERS $1000 3 $3000 ACFD-HAZ MAT
Cotmnuo~eaaont
Total Jurisdictional Request:
Fiscal Year 1999 State Domestic Preparedness
Equipment Program
Equipment Purchase Budget Detail Worksheet (continued)
State: HAWAII Date• DECEMBER 29, 2000
Junsdtction of HAWAII COUNTY
E alpment Item Unit Cost Quantity Total Cort DladpUne
0
SCBA-60 MINUTES
1
~ SPARE CYLINDERS $1000 10 $10,-000 HCFD-HAZ MAT
BOOT COVERS $3 50 $150 " "
~y~ SSTP-350 PACKING 380 1 380 HCFD-HAZ MAT
SSTP-1 PACKING
25 4 100 ACFD-HAZ MAT
00~~0° DECON WATER BLADDER $20D0 2 $4000 ACFD-HAZ MAT
FOR DEC N TS 700 4 2800 " "
DECON WATER PUMPS $400 2 $800 " "
SUPPLY HOSES $300 8 $2400 "
commumcanau
Total Jurisdictional Request:
Total Jurisdictional Request:
Fiscal Year 1999 State Domestic Preparedness
Equipment Program
Equipment Purchase Budget Detail Worksheet (continued)
State: HAWAII Date: DECEMBER 29. 2000
Jurisdtchoa of HAWAII COUNTY
E sdpmeat Item Udt Cort Qnantlty Total Cost DLtelpliae
0
Pawosl
Pmbetrve
Daeeom
Demnem~oaaon MANUAL HAND SPRAYER $150 6 $900 HCFD-IlA2 NAT
SKID STRETCHERS $300 10 $3000 " "
NON-POROUS BOARDS $100 6 $600 " "
HEPA DRY/WET VAC $1200 1 $1200 "
Convn~ooom
Total Jurisdictional Request:
Total Jurisdictional Request:
Fiscal Year 1999 State Domestic Preparedness
Equipment Program
Equipment Purchase Budget Detail Worksheet (continued)
State: HAWAII Date• DECEMBER 29, 2000
Jutisdtchon of HAWAII COUNTY
alpmeot Item Uadt Coat l2aantlty Total Coat DlsdpHne
Pasoad
Rotoeave
Detec6oa
Decno~n.rum DECON WADING POOLS $4000 6 $2400 HCFD-HAZ MAT
DECO
$200 1 $200 ACPD-HAZ MAT
MARK I BITS $20 45 $900 ACFD~HAZ MAT
CANA AUTO INJECTOR $18 15 $270 HCFD-HAZ MAT
Conunum~cahaos
Total Jurisdictional Request:
4.r. Dsr,azwart C1 aDSrxes AWARD CONTINUATIQN
or+xee or ~xw
SHEET
O car ~ ra ~ wa4r
sic: err 3
sac ~ ~¢a ~ ovc n
oDioc xrraeraxaa so: 0 our, I I cvornarxas aoamaar.
rawca i0"'~ 2000-iE-C%-0169 axxu July 6. 2000
ePECI#L CO ITIONS
1. T'hn znc:lpicat egress to comply with the fianaoial and
administrative requirements set forth in the current edition
o! the Olfi[;n uL dustioe Programs (OSI+) Fix3auoinl Guide.
2. The recipient agreeu Lo comply with the orgaaicatioaal audit
requirements of ODSB Circular, A-133, Audits of etatea, Local
Oovernmeate, sad Nou-Profit Orgaaizntiona, ao furthez
described is OJP'a Financial Guide, Chapter 19.
3. The recipient acknowledges that failure to submit an
neeeptable Equal E<nploymenL Oyyoa:tunity Plaa (if rocipiont
ie required to submit one purcunnt to 28 CFR Section
91.302), that Sa approved by Llia Oi'fice of Civil Aighto, io
a violation of its Certified Assuranoes and may result in ~
funds iroID the award being lroyen, w~Lll such time ere the
recipient is is compliance. ~
4. The grnt[tea will receive the following Fiscal Xear 1999
funding nllocationa:
$ 94,000 Planning i~unds
$389,000 Equipment Formuln Funds
$483,000 Total Award
Tf the grantee does not expend the full amount allocated for I
planning, the residual amount may be used for equipment
purchases. In this case, the grantee should submit a
revised equipment budget reallocating theca planning funds
to equipment expenditures.
I
5. The grantee is prohibited from obligating, expanding, or
drawing down planning funds until a planning budget auffiary
explaining hcw planning funds will be used is submitted.
The planning budget s++^^^rry will iaolude an implementation
play accoaSgs-Hied by a time sad task plan oY critical
mile~toaes the grantee will meet to conduct the required I
statewide needs aaseasmerit and development sad submission o~
a three-year statewide domestic preparadaesa strategy. i
6. The Qraatee is prohibited from obligating, expending, or i
drawing dower equipment funds until a program narrative is
submitted which is conaietent with Bection VI (Program
Narrntivc section) of the OBLDPS Fiscal Year 1999 ptate
bomestic Preparedness Equipment Program Guidelines sad
Application Kit. Grantees are encouraged to submit this
oar r+•~ ~eoo/x laav. s-rr) rnsrxoos m:i[w+r eras oaeo[ars.