HomeMy WebLinkAboutCOM 0122.006 2000-2002 • z ~
Stephen K Yameshuo ~ . Harty A Takahulu
Mayor ~ Y Director
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Sy'Y .i. %~y.Y
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COUN•i'Y Of i~lOli4I`I
DEPARTMENT OF FINANCE
25 Aupunr Street, Room 1 I B Hilo, Hawaii %7204252
(808) %I-4234 • Fu (BOB) %I-8244
HAWAII COUNTY NONPROFIT GRANTS (FY 2001-02)
HUMAN SERVICES NONPROFIT GRANTS REVIEW COMMITTEE
FISCAL YEAR ENDING June 30, 2002 DATE OF APPLICATION: January 26 , 2001
GRANT APPLICATION FOR. East Hawaii Substance Abuse Treatment Program
(Mans Td.)
Legal Name of Orgamzatton. Big Island Substance Abuse Cotmcil
Matlmg Address 1420 Kilauea Avenue Hilo, Hawaii 96720
Facility/Site Address: same
Duector/SneManagc: Gloria J. $gle-Oaks
OrganvauonPresidmt: Patricia Engelhard
Contact Person (Grant Wnter): Gloria J. Egle-Oaks Ph#(808) 935-4927
Amount of RequM for County Funds: 560,000
Total Annual Budget of Organuahoa• S 2 t 004, 523
Has the applicant applied for any other funds from the County of Hawair flue Sscal yeaf?
? Yes SourodDepartmeat. ® No
Agency/Program(s)• ? Social Services ? Youth Programs ? Elderly Programs
Check Categones• ? Culture and Arts ? Educauoa ®Otha
Briefly, define the program for which tonding is being requested:
The funds will be utilized to_provide substance abuse treatment services for adults,.
adolescents and `-'at risk" infants and toddlers and to purchase a van to provide
transportation specifically for the Mom's and babies residin at the theca utic
wing program. Comm. No, / Z z . 6
_1_ FSIe No. B U D
Ref. To: ~ Ff s E'D C
Ret. Date._FFR 2 0 2001
I. QUALIFYING STANDARDS FOR APPLICANTS
An applicant must meet all of the following standards:
?X Be chartered or otherwise authonzed to do bwiness in the State for chartable purposes and exempted from
the Federal income tax by the internal Revenue Semce.
Have a goverturtg board whose member serve wrdtout compensation and have no conflrct of interest
between then regular occupations end the seined provided
?R Have bylaws or pohnes which describe the manner m which bwmese rs conducted, including mmagemeat,
soda, fiscal policies and procedure, policies on nepowm, and policies on management of potential confitet
of interest
® Have at least one year's experience oath the servwe or activity for which the approprraaon is sought or can
otherwise demonstrate to the sawfitctioa of the County sufficient expertise to suceesefully carry out the
service or activity.
® Be hcemed and accredited m accordance with applicable regtrtremenb of Federal, State stid County laws.
II. GRANT CONDITIONS
The applicant agrees to comply with the following terms arid conditions prior to receiving a grant award.
A Comply with applicable Federal and State laws prohibiting di ~+++r• on agarmt any person on the bens
of race, color, national origin, rehgioq crad, sex, age, or handicap
B Agree not to we any public funds for purposes of eatenainment or pergwsrtes
C Comply with such other tequvemenb ea the Director of Finance may preecnbe m ensure adherence by the
nonprofit orgsm~non wnh Federal, Stan, sad County laws, and established standards for fiscal and
program management.
D Allow the Director of Finance, the commrtteea of the council end rhea staffs, and the Legislative Auditor
access m records. reports, files, and other related documenb m order that the program, management, and
fiscal practices of the nonprofit orgainution may be monitored and evaltieted to assure the proper and
effecnve expetiditiire of public fuada.
III. RECORDS AND REPORTS
A The applicant shall follow grnenlly accepted accounting procedures and practices and shall trisintain
boob. records, documeaa end other evidence which sufficiently sari properly accamt for the expettdrture
of County funds The boob. records and doeumeais shall be mb3ea at all rpwaeble rims to inspection,
reviews, or sudib by the County expending agency, the Dimctor of F~"~:=, and the Legulaave Auditor, or
by thevrepresentatives
B The County expending agency, Director of Finance, or County Cotincil may request parodic wnttrn
reporo on the we of County funds
C The nonprofit orgaaizaaon shall submit s final wnttrn report Co the Legislative Auditor within sixty (60)
days after June 30 of the focal year The report shall include en explanaaoa of the public benefiu derived
from the awarding of the grmt, a listing of other fiindtng sources and amoiinis obtained diving the gnat
period, sad a wmplete accounting of all expetidrtiues supported by County of Hawaii gnat funds {per
Chapter 2, Article 25, Section 2-142(d), Hawaii County Code, amended Augwt, 1999}
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IV. QUARTERLY ALLOCATION
Under no cucumatencd shall grant funds be disbursed m a lump sum payment Giant fins will be disbursed to
Grantees only through a quarterly allocation process The disbursement of grant funds can be formulated on an
equal quarterly apportionment basis
V. GRIEVANCE PROCEDURE
The applicant will adopt and mamtam a gnevence procedure m ensure proper accouatmg for any concern and
complamb about m program or semcd that may arise from ib members, employed, chenb or from other members
of the public
VI. DISCLOSURE OF INFORMATION
All information, data or other matenal pronded to the Comty by virtue of this application shall be subject W the
Uniform Information Pracacd Act (USA), Chapter 92F, Hawaii Revised Stuutd. All such matenal is deemed
govemaient record end shall be open to the public and may be pronded to other public and/or pnvate funding
soured
VII. CONTINUED ELIGD3ILI1'Y
Any applicant or recipient who withholds or omib any materW fact or deliberately mbrepraenb such taeb
to the County o[ Hawall shad: (1) Lrimediately be disqualified from comidention for Nonprofit Grwt funding;
OR (2) be m violation of the terms of the Grant Agreement of County funds m which case a grant agreement can be
terminated by the County and the recipient or provider may be bable to reimburse all or a portion of nay funds
iecerved thercm
VIII. ACKNOWLEDGEMENT
Big Island Substance Abuse Cotmcil
(Legal Nsme of Organiauen)
hereby agr:xs to administer the East Hawaii Substance Abuse Treatment Program
(Program Title)
in accordance with the reguhmons, pohcid and procedures prescnbed by the Hawau County Finance Department.
Distnbution of grmt funds is limited to grmted which are in compliance with County rcgulantrae, policed and
prxedurd The County rdervd the nght to withhold grant dutiibutiom at nay time the grantee u not m
compliance It is the policy of the County of Hawaii and for those who do busmds with the Canty to provide
equal employment oppormaitid to all person regardless of race, physical diaebilitid, color, rchgioo, sex, age, or
natioml ongin ea mandated by the Federal Civil Righb Acis, m amended, and any other federal or state laws
relating to equal employment opportumnd
IX. AMENDMENTS TO THE APPLICATTON/EVALUATION
The applicant assures that n will submit to the Human Servicd Nonprofit Grants Review Committee (HSNPGRC)
for pnor review and approvsl a wntten requdt and luatrficaaon for eny chengd, additions, or delenons m any
poNOn(s) of the grmt epphcation or a duly executed Gant Agreement of County Funds The applicant will
cooperate and assist in any effort undertaken by the HSNPGRC to evaluate, inspect or otherwise monitor the
effechvends, feasibility, and/or cost efficiency of my end all piaeucea, policed and procedurd or sctivitid
pursuant to this application or any giant designation or allocation received as a result of this application.
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X. AUTHORITY AND CAPACITY OF APPLICANT
The applicant cecnfies that a 6u the authonty and capacity to develop and submrt thts epphcauon, and to fully
admmtater the prognm(il Pursuant to thu apphcauon.
UNSIGNED PROPOSALS WII.,L NOT BE ACCEPTED!
fIC~CQ ldlGf ~ D/
Si of PrcstdenVC n D
C~O~'~/ II21o~u4
~gnatu:e of Execunve /M Deu
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EAST HAWAII PROGRAM/SERVICE DESCRIPTION
A. OVERVIEW:
1. Describe the program for which funding is being requested. The Btg Island Substance Abuse Council
(BISAC), a CARF Accredited, Hawaii Island United Way agency was fiat incorporated as a non-profit 501(c)3 Hawaii
Corporation in 1964 and has been providing substance abuse treatmrnt services for over thirty-six (36) years
BISAC's East Hawatt substance abuse treatment servtces include Day Treatrnent, Intensive Outpatient, Outpauent,
transportauon, case management, vocational education, substance abuse education, referral, farnily therapy, outreach,
screening, comprehensive costs intervention, aftercare and transportation servtces For adults, adolescents,
pregnant/postpiinum women (adults and teens) and children
The BISAC East Hawatt Program includes servtces at eight (8) saes for Adult and Adolescent Outpatient Substance Abuse
Treatment Programs, Ka Wahi Ola Hou for Women (Therapeutic Living Program), Ka Wa}ti Ola Hou for Men (Therapeutic
Ltvtng Program), Hale Ho'opulapula O Na Wahine (Residential & Therapeutic Living Program) for incarcerated women,
Hale O'hana Mana (Therapeutic Ltvtng Program) for moms and babies, Baby SAFE Program, Cluldrca's Mtlteu
Program, Four School-Based Programs (Waiakea, Pahoa, Konawaena and Ka'u), Employment Core servtces Program fob
prepazedness), Community Service Program and Volunteer/Alumni Program with Transportation servtces for azeas
surrounding Hilo, Koaa and Waimea
Funds in the amount of sixty thousand dollars (560,000) aze being requested from the County of Hawatt to subsidize
procure servtces to combat substance use, abuse and dependency in East Hawatt. If awarded, the funds will lx utthzed to
provide substance abuse treatment servtces for adults, adolescents and "at nsk" infants and toddlers and to purchase a van
to provide transportation specifically for the Mom's and babtes residing at the Therapeutic Livmg Program
2. What unique or significant servtces will be provided? BISAC is the only treatment facility on the Btg Island
that provides three (3) gender specific Therapeutic Living Programs (TLP's) and a separate TLP for Maros and Babies In
1999, BISAC established a new Moms and Babies TLP (Hale O'hana Mana) which addresses the needs of women and their
infants toddlers identified as "at nsk" Hale O'hana Mana provides mothers a safe, sober Livmg environment to reside with
theu children while attending substance abuse treatment services Tlus program has had a waitlist since its inception
BISAC also is the only agency offcnng Children's Milieu Programs, foitr School-Based treatment programs, Eiployment
Core Services Program, gender specific treatment activities and transporation to and from servtces in Hilo, Kona and
Waimea BISAC's East Hawaii Children's Milieu Program works hand in hand with Hale O'hana Mana (Moms & Babies
TLP) and BISAC's Baby S A F E Program by provtdmg smites that range from evaluation, treatment, referral, men and
women's parenting, health/development, FAS/FAE assessment and childcare in a therapeutic nursery for "at nsk" infants
and toddlers whose mother, father or family member is in primary substance treatment
BISACs East Hawaii School-Based treatment programs provide on-campus substance abuse treaanent counseling services
for Pahoa and Watakea Htgh School students (BISAC also has counselors at Konawaena and Ka'u High Schools in West
Hawaii) In 1999, BISAC implemented its Employment Core Services Program far adult clients This program is
coordinated by an Educational Therapist with a Masters degree in Education The cumculum includes resume venting,
mock interviews, lob search and lob application completion Clients aze instmcted on techniques in locating appropnate
employment and approaching potential employers Support continues with the client after employment is secured ro ensure
stability and assistance to maintaining accepted work ethics
BISAC is the only substance abuse treatment facility on the Big Island which has sustained the difficult economic times
over the past thirty-six (36) yeazs As the direct result of both State and Federal budget cuts, BISAC coaMUes to be the
sole viable substance abuse provider that provides the full continuum of substance abuse treatment semces for residents of
the entire County of Hawatt BISAC's East Hawaii program offers an array of treatment service that is uniquely tailored to
East Hawaii's cultural and community needs
BISAC provides the only gender specific substance abuse treatment programs available in the County of Hawaii The
programs separate males and females into designated groups for therapeutic issues that are unique to thou gender Female
groups focus on such issues as substance abuse, sexual abuse, domestic violence, personal empowerment, relapse
prevention, and anger managemen[ Male groups focus on substance abuse, anger management, breaking the cycle of
abusive behavior, alternative coping skills, relapse prevention skills, domestic violence and perpetraror groups
BISAC rematiis committed to removing all bamers that may prevent parrtcipants' efforts to achieve the goal of long-term
sobriety Historically, transportation has been the largest barrier for the individuals receiving substance abuse treatment
The transportation component was implemented to January 1997 and provides the service to every pamctpant m Ent
Page 1 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
Hawaii Transportattoa u provided to and from treatment services for participants of eight (8) BISAC facilities in Hilo,
Kona and since December 2000 in Waunea
3. What specitlc outcomes are to be nclueved?
Outcome 1 75% of children utilizing therapeutic nursery services will be evaluated for developmental disorders in order
to facilitate early intervention when determined appropriate
Outcome 2 68% of pazeat participants will attend parenting classes to decrease nsk of child abuse and/or neglect
Outcome 3 100% of children under the age of S will be refened for itnmunuahons
Outcome 4 S 1% of all adult and adolescent participants will be enrolled in school, involved in vocational training or
providing volunteer servtces at 6 months post treatment benchmark
Outcome S 60% of participants with criminal records will have no new arrests at 3 and 6 months post treatment
Outcorru 6 Children's Milieu Program will positively impact 100% of infants and toddlers of parents participating in
prunary treatment
Outcome 7 68% of all pregnant woman admitted to BISAC will give both to a drug and alcohol free infant with a
correlating decrease in the number of Fetal Alcohol Effect (FAE) and Fetal Alcohol Syndrome (FAS)
Outcome 8 100% of individuals requesting treatment servtces will have access to the Children's Miheu Program.
Outcome 9 70% of pamcipants completing treatment will obtain seciue, stable living envuoaments
Outcome 10 75% of all participants completing trcatmant will reduce the frequency of alcohoV drug use
Outcome 11 4S% of all participants completing treatment will maintain abstinence at 3 and 6 month post treatment
4. How will the proposed program empower particlpants/clients to become self-sutfcient and facilitate
positive social change? A full continuum of outpatient and dterapeutic living substance abuse treatment somas provided
by BISAC assist pamctpants indeveloping aself-sufficient amtude towazd their lives and offers a social atmosphere of a
successful, sober and worthwhile lifestyle
The agency is dedicated to assisting pamcipants who Gave completed treatment to return to socxty as responsible and
valuable members of the cotrtmumty An entire section of HISACs cumculum is geared toward assutirig penc~tpants
return to the workforce and/or school Pamctpants who aze not engaged in helping themselves or focusing on positive
social changes aze disqualified by the unltzahon of BISAC's comprehensive Biopsychosocial assessment tools Due to the
influx of participants seeking substance abuse treatment and limited resources available for persons with the disease of
addiction, BISAC focuses its efforts on individuals and families who are motivated towazd recovery and self-sufficiency
Pazents aze encouuaged to enroll their infants and toddlers (0-S years) in the Children's Mtheu Program to allow them to
access servtces Women in East Hawatt with at nsk chuldrea are encouraged to enter BISACs Moms and Babies
Therapeutic Living Program
B. PROBLEM/NEED:
1. What is the problem/need the proposed program hs designed to meet? BISAC u proud to have contributed to
the reduction and readivum of drug addrehon and alcoholism over the past fiscal yeaz Desprte our best efforts, the
demand for such services and incidence of adolescent fast-tine users continues to rise A study conduced by the State of
Hawau Department of Health Alcohol and Drug Abuse Division (1998) plots an increase for the need of treatment of adults
with time thousand ninety-eight (9,098) individuals needing substance abuse treatment services Compenson cad contrast
to Honolulu, places the Hig Island at sixty-six percent (66%) increase over the lazgest population study in the Hawatt Island
chain Treatment needs of the identified sample (approximately 6,294 individuals) specified the need for alcoholism and
alcohol abuse treatment and by contrast one thousand two hundred six (1,206) participants reported need for drug
treatment The entire study focused on a population size of ninety-eight thousand thirty-six (98,036) adults (as reported by
the Department of Censiu), sampling five thousand eight hundred (5,800) Btg Island residents
Results in a 1998 Hawaii Student Alcohol and Drug Use Study conducted by the Departmen[ of Health, Alcohol and Drug
Abuse Division (ADAD) indicate that substance use continues to be a significant problem affecting the youth of Hawaii
with alcohol remaining the most prevalent substance The smd~ reported a substantial increase in statewide adolescent
treatment need for alcohol and/or drugs The proportion of l2 grade students needing treatment nearly doubled since
1996 An average of sixteen percent (16%) of students statewide in grades six through twelve (6-12) are estimated to need
treatment for either alcohol or drugs with the Big Island at twenty-one (2l%) of these students The rnalonty of the
students who reported they needed help for a substance abuse problem also reported they had difficulty seeking help
BISACs Moms and Babies Therapeutic Living Program, Children's Milieu Programs and Baby SAFE Programs
provides screening, assessment, intervention, and pre-treatment services for pregnant and postpartum women needing
substance abuse servtces with Hale O'hana Mona Mom and babies Therapeutic Living Program providing supportive and
therapeutic living for mom's, allowing each mom to keep her child with her while in treatment The State reports that over
twelve percent (12 4%) of women tested positive for drugs in a blind study where the sample size was one hundred iiinety-
four (194) women on the Big Island This indicates that roughly one out of every eight (8) women on the Big Island are
Page 2 of 10
EAST HAWAII OL'TPATIEIYT PROGRAM
Grant Proposal
using illicit substances whole pregnant. These women usually have Axts I diagnosis of substance dependrncy and usually
fail to get the help that they need because of athtudtnal bamers and scazce economic and social resources BISAC has
found over the past years ammdinal bamers often compound the mothers ability to reach-out for help The woman is often
ttrnes faced with intense shame and grief over her using and inability to stop, thus creating a concurrent Aws I dtagnosts of
depression - as they often feel hopeless, lost and have poor eating and sleeping habits related to depressive symptoms whch
compounds the treatment regime The agency has found that providing eazly intervention efforts often lead to a positive
treatment outcome Howevtt, there aze far to few treatment centers available throughout the State not Lust the Btg Island,
to serve the special needs of these women As such, there is major access to caze sues in these women's most vulnerable
nine of need
BISACs own 1999/2000 mtemal studies suggest that East Hawau (Hilo) has dspropomonate amounts of alcoholic
consumers as opposed to ding addicts Furthtt investigation leads us to Relieve the dsproportionate number of people
needing treatment in Hilo is related to the culture of addiction and geographic make-up of the population. Hilo mtdents
living in an industrialized setting have long enculterated work ethics with using habits Alcohol has been a part of the
working community, in so much as laborers tend to driitk together at lunch times and after a hard day's work Residents
find its availability and easy accessibility conducive to nine constraints placed on them in an industrial community The
fact that alcohol u a legal and acceptable drug also poses no challenges to this subgroup's spinmal beliefs
The average length of stay m a substance abuse treatment program for an individual is twenty-four (24) sessions of
outpatient care under the Hawau Quest programs Twenty-four (24) sessions is hardly enough ante to asset a person in
getting they Itfe together let alone addressing then addiction While we know that relapse u often a part of the recovery
process, the Quest program benefit does not appear to be adequate to properly address the myriad of issues Btg Island
residents Face today
Ilhat ding use also remains highly correlated to educational status Among adults age twenty-set to thirty-four (26-34) in
1998, those who had not completed ]ugh school ]tad the highest rate of current use (9 8%), while college graduates had the
least rate (4 8%) Employment status is also related to past-month illicit drug use An estimated eighteen percrnt (18 2%)
of unemployed adults were past-month users in 1998, compared with only six and one half percent (6 5%) of full-tune
employed adults
Alcohol and other ding use significantly contribute to Hawaii's annual highway death toll Traffic accidents are the leading
cause of death for individuals between six and thirty-three (6-33) years of age Fifty-six percent (56%) of those fatahnes
involve alcohol and/or other drugs Btg Island police arrested a record one thousand two hundred sevrn (1,207) drink
drivers in 1999 Tlus numbtt was an increase of one hundred fifty-one (151) in 1998 In addiaon, the Drug Enforcement
Agency reported an increase in mdtvtduals ariested on the Btg Island in 1998 for manufacturing, selling and/or possessing
manluana
The use of methamphetamine "ice" an the Btg Island has tripled The amount of "ice" confiscated by the Hawau Police
Deparmtent in 1998 increased ninety-four percent (94%) from 1996 The majority of "ice" abusers have fumed to came to
support an average three hundred dollaz ($300) per day habit It has been reported that there would be a seventy-five
percent (75%) decrease in crime if "ice" use was eliminated Therefore, we need to fund treatment because we cannot
afford not to - it s too costly to Lust keep arresting and incazcttatmg offenders "Treatment needs to be part of the
solution " Substance abuse treatment factltnes such as BISAC find themselves struggling with the Iudtcianes failure to
mandate appropriate funding to adequately treat the Btg Island's substance abuse problems The Iudtctary continues to
mandate long sentences for abusers yet there is no money for services orlatl space
Again, as a duet[ result of both State and Federal budget cuts over the past biemium, many of the substance abuse
treatment programs statewide have been forced to close or aze closing BISAC was asked to take over the school based
treatment services for adolescents on the Btg Island
The rate of substance abuse in Hawaii has increased to the point where we rank thvrd in the nation per capita. Failure to
adequately address these tssues has created a cascading effect leaving Hawaii s Ohioan with a tapesny of intricate substance
abuse problems, which now are more acute and complex than ever before BISAC is moving into 2001 with a myriad of
complicated and diverse substance abuse tssues Most of the individuals seelung services have concurrent disorders with
substance abuse as the core (prunary) issue underlying many social challenges
2. Who is the target population and what are the specific needs? BISAC East Hawaii program serves adults and
adoescents (giving special emphasis to pregnant women, HIV users and adolescents) with chemucal dependency tssues and
infants and toddlers who are "at ask" Although substance abuse problems are the agency's mom focus, BISAC also serves
individuals whom have concurrent disorders the dually diagnosed
Page 3 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
3. What is the geographical area(s) to be served and hours of operation? BISAC focuses many of its outreach
efforts on disenfranchised communities where substance abuse u rampant The geographic area to be served u East Hawaii
which extends from Mountain Vtew, Puna, Hilo and Hemakua/North Hilo BISAC's East Hawau operahoas consist of an
adult outpatient treatment fecihty in Hilo, an adolescent outpatient treatment facility in Hilo, a Baby S A F E Program
facility in Hilo, School-Based Program at Waiakea high School, School-Based Program at Pahoa Htgh School, Ka Waht
O(a Hou for Women (Therapeutic Lrvmg Prograzn), Ka Wahi Ola Hou for Men (Therapeutic Lrvmg Program), Hale
Ho'opulapula O Na Wahine (Therapeutic Lrvmg Program for incazcersted women) and Hele O'liaaa Mona (Moms and
Babies Therapeutic Living Program) The four (4) Therapeutic Lrvmg Programs aze all located in the Puueo Community in
Hilo which serves as an example to the clients for a clean and comfortable commiuury envaoarrient
The hours of operation are 8 OOam to 8 OOpm, Monday through Fnday -Outpatient offices
8 OOam W 4.OOpm, Monday through Fnday -School programs
24-houtsl7 days per week -Therapeutic Lrvmg Programs
C. COLLABORATION/COORDINATION:
1. What specific measures will be taken to collaborate/coordinate with other community resources to achieve
maximum program efficiency and cost effectiveness? Lsst yeaz, BISAC collaborated/coordtaated with seventy-seven
(77) other providers In 2000/2001, BISAC has a network base collaborattug/coordinatmg with etglrty-two (82) other
service providers and schools throughout the State of Hswazi via Memoranda of Agreement and Contracts (Attachment 1
Memoranda of Agrcemmt and Contract Lut) The agencies ]laving agreements avith BISAC arc cowtdered part of our
provider network and aze part of BISACs coordtaated treatmrnt team's efforts Thu enables BISAC to offer a complete
spectrum of the continuum of care without any duplication
The Memoranda of Agreement and Contracts represent acute levels of care such as medical detox, acute psychutnc can;,
social detox, 23-hour bold stays, Methadone maintenancq methadone detox and reudentral care Ia addttroq BISAC
works closely with Emergency Rooms, hospitals and police departments ulaad wide u part of the collaborated effort to
dinunuh medical and social costs of chronic addiction. BISAC utilizes inaaaged care companies by accessing information
about mental health & substance abuse condinoas, past treatrrieat history, physical data and prescnption medication data
This is especially helpful whoa a participant has a prescnption pill addiction and is ding seeking
BISAC's Volunteer Program expanded again to exceed our expectations The agency is pleased to report that volunteer
services have again increased this past fiscal year The increase in volunteers reflects the continued and ongoing
coaurutment and involvemrnt by community members and other community organizations in addressing and treating
substance abuse on the Btg Island Volunteers participate in aurruaous activities and help with a vartety of tasks from
maintenance to clencal responsibihtres WiOiout then support, the consumer and agency would surely suffer. Not only do
the volunteers provide innovative sad creative ideas, they also coatnbute to the financial success of the agency a9 dies
srnices would have needed to be procured at a phenomenal cost to the agency
The agency's expsoswn of services has lead to a strong and emerging presence within the coiirinunity aod, as such, has
inspued a wave of new volunteer interest and commitment to helping the indigent substance abttae consumers Thts yeaz
alone, twelve (12) Alu Like volunteers have bern providing services to BISAC in Hilo, Kona and Waimea and have gained
the necessary stalls to seek more formal employment in our local comaiunitres
2. How will these measures reduce or eliminate any ezistiag duplication o[ services to your designated target
group. Due to the lack of services and funding for the chernically dependent population on the Btg Island and the great
demand for services, the oppoRUmry for duplication of services continues to be very minutia] Even with unique services
such as the Moths and Babies Therapeutic Lrvmg Program, Mrn's and Women's Therapeutic Living Programs, Children's
Milieu Program and adult intensive Outpatient treatrnent programs there u still insufficient spaces to adequately serve the
growing population on the Big Island
D. GOALS AND OBJECTIVES:
1. What are the major goals benchmarks of the proposed program?
Goal/Benchmark kl: BISAC's goal u to decrease the debilitating consequences of alcohol addiction and other drug use
and abuse among adults, adolescents and children of East Hawaii by providing individualized substance abuse treatment
and therapeutic services Our benchmark will measure and reflect sixty percent (45%) of pamcrpants who successfully
complete treatment will demonstrate a life style of recovery as evidenced by "clean" Urinalysis teshag at three (3) and six
(6) months after completion of aeatment Thus will act as a quality indicator that would dove program change and direction
of treatment services
Page 4 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
Goal/Benchmark #2: BISAC's goal is to affect significant change in functioning levels for substance abusing adulu and
adolescents in regards to fob readiness Thus, by providing vocational counseling and improving educational status, the
participant will experience an improved gtisliry of life in then function capacity, coping skills and faintly life style, which
will include a successful rcmtegration into the community of Eavt Hawau Our benchmark is aggressively set at fifty-one
percent (51%) of all BISAC pemcipanu who successfully complete treatment will achieve one (1) or more of the following
goals to diminish then access to public eatitlemeats obtain employment, enroll in school or vocational naming, or
participate in volunteer service Thu benchmark will drive quality changes within BISACs pre-vocational, educational and
cazeer cumculum to better foster market change and employment opportunities in all of East Hawau
2. What specific oblectives/acaon steps are planned for each goal?
Objective #1:
a Community Education presentations with ageacies/organizahons with identified needs (min of 30 per year)
b Staff Training conducted montlily for outride participants on and off the island
c Quality Assurance program assuring ilist improvemenu arc made based oa tdeahfied needs
d Clinical Supervision to all staff for a minimum of 1 hour weekly to maintain high professional standards
e Consumer Satisfaction Surveys conducted quarterly with input computed/cuculated within agency to vnprove services
f Compreheasrve evaluation of pamcipanu to enable our network providers to address identified needs
g Collaboration with schools to ensure each parncipant entering treatment access to services
h Collabonhon with Workforce Development Division & Fust-to-Work program to increase vocational involvement
i Pamctpants will receive general education on effects of drogs/alcohol in the emotional, physical, spiritual &
psychological compoaenis of human development
~ Panc~ipanis will be seated as part of a family tinit and ancillary services will be provided to the family to enhance
effecu for the individual participant
Objective #2:
a Will present relapse prevention plan within fvst 3 wttks.
b Will be triaged in they appropriate level of aeatmeat within 24 hours of treatment admission
c Pamctpants will complete the relapse prcvrnhon plea within the social milieu on a daily buss
d Participanu will self disclose end intemalrze coping strategies at 2 weeks in group
e Paracipanis will provide written venfiution for 12-step support groups at 3 wttks
f Panc~ipanis will sttmd appropriate cultural or community events that support then recovery efforu
g 3- and 6-month follow-up surveys will indicate clinically discharged participant roquuss no new treatment episodes
h Parocipanis will attend Aftercare at 3 and 6 months poet treatment ensuring recovery efforts
i Panc~ipanu will avoid previously established detrimrntal relationships within the fist 6 weeks of treatment
Pamcipanu will be able to idmafy and avoid high-nslc siniaaons within 8 weeks of admission
~ Paractpanu will get a supportive sponsor within 3 wttks of admission
k Participants will attend family therapy at 2 awes per mood[.
l Participanis will be provided with inforrmtioa in all available parenting prograats within the community
m Nursery childcare will be provided as needed, to increase job readiness
3. What is the timeline (start sad emd dates) for each action step?
Please see Attachment 2 Timelines -Program-Crntercd sad Client-Centered
4. What significant client entered outcome(s) will the program achieve?
1 Pamctpanu will abstain/reduce involvement with alcohol and drugs based on then triage level of care and the
complexity of then current disorders (i a Dual Diagnosis -Harm reduction)
2 Pamcipanu will develop, integrate and interoaliu the skills/strategies for coping with relapse loggers and high-risk
situation
3 Panc~ipanis will participate in a ]2-step recovtry program or an appropriate altemative
4 Panc~ipanis will not rcquve any new substance abuse treatment episodes post cliical dischazge
5 Parncipanu will engage in or develop a plea for vocahoaaVeducahonaVjob readiness unprovement
6 Pamcipanu will develop socis]/hvmg habiu that promote recovery
7 Panc~ipanu will develop appropriate rcfiisal dulls
8 Parttcipanis will develop healthy peer relationships with faintly, self and others (as appropriate)
9 Pamcipanis will have decreased incidence of CPS mvolvemeat
10 Panc~ipanu with children will engage in alternative positive parenting skills
E. SERVICE DELIVERY:
1. What methodology will be used in the proposed program's delivery of services(s)? BISAC adheres to the
belief that chernical dependency is a disease, which has amulti-generational vnpact This disease must be treated from a
holistic (physical, spmtual, emotional) approach in order to achieve long term success With the integration of family
Page 5 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
therapy, group therapy, education, interisive case management and referral, the disease of addiction ten be forced into
remission When rerrnssion occurs, the individual can have a positive effect on the family and become a contnbuting
member of society, as opposed to a dram on the County's ever-decreasing resources Despite efforts made by the Btg Island
corrununihes, alcohol and other drug problems including a number of drug arrests, convictions, DUI's and adolescent and
adult offenders under the supervision of Iuvenile courts and corrections systems continue to plague and overwhelm East
Hawatt Compelling evidrnce clearly reflects that tieattiient is effective in protecting public safety by substaahally
reducing both .-.+m,nnllushce system recidivism and relapse into alcohol and other addictions
BISAC treatrurnt programs aze based on a view of human needs which, while incorporating traditional medical, cultural
and psychological paints of view BISAC's treatment philosophy u organized azound a holistic bio-psycho-social approach
that recogiv2es the existence of biological, psychologtcal and social factors contnbuhng to the development of substance
use and abusc BISAC is composed of forty-six (46) full-trine and part time staff members and consultants from vanous
disciplines plus numerous volunteers to better serve this very dtflicult population BISAC's treatment authodology is
enculteiated in a multidisctpltnary treatment team, which u composed of medical doctor and psychologisNCSACs who
specializes in addiction, a cethfied chemical deprndrncy nurse, registered nurses, certified chernical dependency
counselors, vocationaUeducahonal therapist, masters degree mental health professional, Family TherapisNlvIFCC, a
psychiamst and numerous consultants As such, semces delivery is provided to participants by individual treatment
planning based on then problems and needs and triaged into m appropriate level of caze Achieving a three (3)-Year CARF
accredttatioa speaks loudly to BISAC's commitment ro client crntered treatment as opposed to program centered treatment
which can often times be vague and non-specific methods
At BISAC, growth towazds wholrness and health is viewed as a positive process in which formal treatment plays an
important part However, the resources for this process he within the person The professioml and paraprofessrotial
provides an atmosphere conducive ro change and provides structured guidance with problem recogriition, self awareness
and the means by which personal growth may take place. Eqmpped with recognition of the substance abiise problem and
knowledge of themselves, the consumer can learn that freedom from chewcal dependency is possible and u, in fact, a
requirement for growth and change of then life style It is at this point in treamietit that individuals frequently choose ro re-
assert their capacity for human freedom Consumers become willing and able to feel, act and relate ro others in their life
style with the knowledge that abstinence from mood-altering chemicals is essential in maintairiing such freedom Addiction
and the related behavioral occurrences destroy souls, destroy lives and destroy hopes and dreams Thu devastation u
passed on from generation to generation, family ro family, heart to heart. BISAC is determined that through perseverance,
dedication and foresight we can change the devastation to development dreams to reality and hope to actron
BISAC continues to lead the way for substance abuse treatment on the Island of Hawatt Through the expansions in Hilo,
Kona, and Waimea, BISAC perseveres to provide accessible treatment services to all of our neighbors and Ohara who arc
in need The Moms and Babies Therapeutic Living Program and Children's Mtheu Program are designed ro assist families
to establish the pazenhng skills in a healthy, loving environment requued to race healthy children The evaluation services
assure that all children who attend the therapeutic nursery will receive early intervention services in the event that there arc
developmrntal delays In the event that developmental delays are observed in the chtldrcq BISAC ensures professional
intervention, the family will be referred and transported to the needed services within the community In addition, the
professional staff on duty will teach the participants how ro appropriately interact with thou children in the areas of play,
discipline amd verbal commtuucation
The treatment schedules reflect a comprehensive continutm of caze Participants can be [Waged ro specific groups and
classes that azc specific to their problems across the entire continuum end as such there is a wide array of semces ro meet
the clients indindual needs (Attachment 3 Schedules - Outpatirnt Treatmrnt, Therapeutic Living Program and Children's
Milieu Program)
F. EVALUATION:
1. What process will be used to evaluate the program and service (s)? BISAC's Quality Assurance Plan includes
individual and aggregate review of client caze services conducted weekly Weekly Clinical Staffing and individual
supervision are utilized for individual consumer care momitonrig Dunttg clinical staffing meetings a mimunum of 10% of
the case load of each stall' member must be reviewed for the purpose of identifying challenges in unresolved diagnosis,
unimproved client status, dugmoshc errors, treatment failures, complications in treatment and other treatmrnt issues
Treahnent Plans, developed by substance abuse counselors, are reviewed by the Cluucal Review Committee to ensure that
they arc based on the Bio-Psychological Assessment, ASAM Cntena and the client's Clinical Needs Lut. Aa aggregate
review of Consumer Satisfaction Surveys is conducted quarterly as pan of the aggegate review of then[ semces A
Record review, conducted by the records review committee, using the Quality Assirance (QA) Checklist, evaluates the
overall compliance of treatment plans and client record with CARF standards and Hawaii Administiatioa Rules It also
identities deficiencies or problem areas and idrnhfies opportunities to unprove the process of documenting cheat care
Page 6 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
The Quality Assurance Program u a Sut-Tiered System and the results of these reviews arc commumcated by the Quality
Assurance Committee to the governing body and to the professional staff An annual s„m.,,ar,>ahon of Quality Assurance
activities and finduigs u included in the annual management report ro the Board of Duroctars
Appropriateness of Admission is evaluated initially during the intake process using the American Society of Addiction
Medicine (ASAM) cntena The interdisctpltaary Cltmcal team reviews adtnusioas oa a weekly base to detetttuae if any
changes need to be made rcgazdmg the recommendations for the then[. Discharge Planning is based oa the achievement of
the goals and oblecnves listed in the cheat's Treatment Plan Evaluanoru and documented in the client record The
counselor completes a letter of discharge to include strengths, needs, abdines and preferences (SNAP) to the client's
referral source at the time of discharge The counselor completes a Discharge Summary within 2 weeks of discharge The
client completes Consumer Saasfachon Surveys at the time of dischazge The Director of Operaaoat or Clinical Supervisor
reports to the Quality Assurance Committee on the effectiveness of the dischazge planning process including an analysts of
the appropriateness of the cntena for dischazge and the extent to which the cntena u being met
Relevant findings from the Quality Assurance Plan aze considered as part of the Annual Performance Evaluations of all
counselors and cluucal staff The Quality Assurance Committee will make available ro the Duector of Operations and
Clinical Suprnuors all Quality Assurance fmdmgs pertinent ro the evaluenan of the performance of staff members The
Quality Assurance Committee will also provide fmdmgs pertinent to the evaluation of program effectiveness from the
perspective of the persons served
The following mechanisms provide an avenue for the on-going collection, screening and evaluatiom of information about
Ghent Gaze These mechanisms provide opportumaes ro identify aspects for improvement of client care
a Infomiahon from monthly and quarterly reports u aggregated A unitary of demographic, treatment and outcome data
is s„mman~nd for each Client usmg a Survey form. Thu data u staasncally analyzed (Cheat Descnprors) ro assist m
evaluating Ote nature of clirnt challrnges and the effectiveness of the program in meeting its goals The relationship
between pre-treatment variables and indicators of positive outcomes (t e , ebshnettcc, regular attendance at AA/NA
meetings) are explored The results of the evalueaom are comm,,,,,cated through the Annual Management Report and
are intended to grnerate unprovements in client care Annual Management Reports are subrmtted ro all funding
sources, referral sources, Board of Directors and staff
b The Consumer Sansfacaoa Surveys aze completed montlily and at the time of discharge by each pamcipant The
Director of Operations aggregates montlily and quarterly reports for ideaaficahon of challenges and resolutions, this
information is reported ro the Quality Assurance Committee
c Cient Follow-Up Queshonnaies include the BISAC 3-month Consumer Follow-up form and the Alcohol and Drug
Abuse Diviston's Client Data System Follow-up form, which is completed 6 months after discharge The Diecror of
Operations analyzes the queshonnaies end develops and presents a report to the Chief Executive Officer who then
ensures the mformaaon u presented to the Board of Directors Community response ro BISAC treatment programs u
ascertained through regular meeMgs with a liaison or duector from community agencies and an annual Community
Referal Source Survey Minutes of the meetings and results of the surveys arc presented to the Quality Assurance
Committee for review and action, as appropriate
During the last yeaz, al] Counry funded participant outcome oblecaves were either met or surpassed The increase in
client's completing treatment can be atmbuted to improved assessment and placement cntena, counselors engaging in the
therapeutic relationship early in the client's treatment and frequent "therapeutic mtmennons" to assist the client m not
"self sabotaging" and leaving treatment
In 1998 BISAC was awarded a 3-Year acaeditaaon from CARF-The Rehabilitation Accreditation Comrnission, which is
the highest offered In December 2000, BISAC again went tluu a 3-year accreditation process The agrncy will be
regularly surveyed by CARF, managed care and numerous other funding sources to ensure quality services in eddiaoq
BISAC facilitates 3- and 6- month client surveys, quarterly referral source surveys, consumer saasfacaon survey and input
surveys each month
2. How will this process measure the outcomes specified in Item D? (1~) The Quality Assurance process
evaluation focuses on assessing the extent that the program services are effective to meeting goals and oblecaves
Evaluation efforts are directed at collecting qualitative and quantitative infomuhon that suns at describing and
understanding the population served The outcome evaluation focuses on measurable changes in the target population that
is linked to the treatment services Outcome evaluation assesses if oblecives have been met
Page 7 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
G. PROGRAM FEES:
2. Does the proposed program charge participants a fee for service(s) provided by your organization? (If yes(
a) Describe or attach tee Cor urvice information; Please see Attachment 4 Fee Schedule
b) Describe how you will ensure that all Interested participants will be included despite as inability to pay the
entire fee. The agency obtains other sources of funding for clients unable to benefit from tradmonal funding sources In
efforts to ensure that no individual seeking substance abuse treatment ss ever denied urv[ces, numerous other funding
services aze utilized such as• Alcohol & Drug Abuse Divssto4 Maternal & Child Health Branch, State Deparmxat of Labor
(Both East and West), Child & Adolescent Mental Health Drvsston, Department of Public Safety, Depazm[ent of Human
Serv[ccs (Tiile IV) and foundauon funds BISAC also seeks fimacutl assistance with CPS, CCS, Hawau Community
Foundauon, Exchange Club of Hilo, Hawazr island United Way, Care-A-Van, New Hape Church, Apostle Episcopal
Church and St Joseph Church.
H. VIABILITY:
1. What is your jusflficatioo ar rationale for the expeadlture of public foods for the proposed program?
Expenditure of public funds for the proposed program ss based upon the prcvtously substanaated need for substance abisse
treatment in the County of Hawau
2. What are your fiaaacial and progratnmadc plans to sustain the proposed program beyond the upeomiog
fiscal year? BISAC has been in service for over thirty-six (36) years State contracts continue through fiscal years 99/03
A conunumg effort to diversify funding sources ss m place Fuad rassrag events occur annually Contracts exsst month a
variety of goventment and private coatractois
I. BUDGET:
Complete the attached Budget tables; and provide appropriate attachments, as indicated. Please see Attachment 5
Budget tables
ORGANIZATION/AGENCY INFORMATION
A. BOARD OF DIRECTORS:
1. Has the organization's Board o[ directors received formal training within the past two (2) focal years? New
members of the Boazd of Directors, who are comprised of Hilo, Kone, Wainiea and South Point community members are
given an Onrntaaon and arc presented with an Oneatanon Packet, which includes the respoasibihtres of a Board Member
The Onentanon ss performed within the fast month of appointmrnt On gouig rcvrews of Board rcspoasibihnes and
Bylaws aze facilitaud at monthly and quarterly meenngs
2. What are the primary roles and responsibilities of your organization's Executive Director? The Board of
Directors selects and hues the thief Executive Officer to manage BISAC The CEO srnes at the pleasure of the Board
The designated authority and dunes of the CEO arc contained in the posibon descnprion and uulude Implementing and
developing policy and programs acaons, developing short-term/long-term agency pleas and ensuring annual updates of
progress and/or changing needs of obJecuves, organizing the non-profit internal structure, supervssion of ell staff hiring,
trauuag, evaluations, dssmsssal of employees and staff grievances; controlling the orgam7ahon's acnvines and budget
The CEO develops an organrzanonal structure and organizanonal chart that delineates the Imes of authority and promotes
effecnve and efficient operaaons The orgaauanonal structure as depicted in the organiTanonal chart ss reviewed annually
when the Policy and Procedure and Standards Manuals aze rcvuwed
3. What are the primary roles and responsibilities of your organization's Board of Directors (Clar[fy role of
executive officers vs. general membership.)?
Responsibilities -The Board ss responsible for the internal affairs of the Cotporanon and establishes and promulgates
policies concerning the planiung, irnplementation and evaluanon of its programs and achviues
Designation -The Officers of the Board of Directors are the President, Vice-President, the Secretary and the Treasurer
The Board of Directors elects the officers a[ the annual meeting of the Board
Term of Office -The tens of each elected officer commences with the adjournment of the annual rrieenng and continues
for one (1) yeaz
President of the Board -The President presides at all meetings of the Boazd of Directors and Executive Comwttee
He/she also carves as a non-vonag, ex-officio member of all other comiruttees and appoints the chairperson of such
committees or task forces as the Board may establish from tune to tune
Page 8 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
Vice-President -The Vice-President is a member of the Executive Committee with such powers and dunes as may be
assigned to this of3"ice by the Boatel or by the President Upon the absence or incapacity of the Prestdeat, the Vice-
President will exercise all powers of President
Secretary -The Secretary is a member of the Executive Committee and records the attrndance, resolutions, votes sail
minutes of the proceedings in books to be kept for that purpose The Secretary keeps m safe custody the Seal of the
Cotporattoa sail affixes it to any instivmeat whrn requrred by law or otherwise authonzed by the Board The Secretary
keeps m a proper and safe manner, all documents and records of the Corporation as requued by law The Secretary
prepares and sends to each Duector a nonce of each meetutg of the Board to include the order of business to be conducted
Treasurer -The Treasurer is the Chief Fiscal Oflicer of the Corporation The Treasurer ss a member of the Executive
Committee and has such powers and dunes as may be assigned to this ot'Fice by the Board or by the President The
Treasurer oversees the custody of all coiponte funds, the receipt and deposit of all moneys of the Corporation m such
deposttones suthonzed by the Board and expenditures of all moneys of the Corporation via such disbursement mechanuins
as the Boatel authonzes The Treasurer also keeps full and accurate accounu of said receipts and disbursementr in the
Corporate books and furnish the Board with monthly reports of such transactions
B. PAST PERFORMANCE:
1. How effective has your organizatioNagency been in achieving program goals in the past two (2) years?
a) Quantitative data on numbers served:
In fsscal eazs 98/99 - 99/00 numbers of eo le served from all fundin sources
Pregnantl Screenirgl
Fiscal Year Males Females Adolescents Families Children P arhim Assessment Total
98199 395 207 131 576 278 454 1,245 3,286
99100 323 211 237 601 307 566 2,281 4,526
b) Qualitative data showing number and % of participants achieving measurable outcomes:
The following client descnptots of clinical issues idmnfied at admission to substance abuse peatinent aze presented to
descnbe the chronicity and increase in acute clinical issues BISAC's faces currently
Patticipaais who aze unemployed 61%
Participantr who have sot had a legal source of income in 2 yeazs. 27%
Pamcipantr who have involvement with cnmmal3usnce system. 80%
Pamcipantr admitted with less than a high school diploma 45%
Pamcipantr involved with CPS 14%
Parncipantr who are victiias of psychological abuse 39%
Parocipanis who aze victims of sex abuse 10%
Partcipanu who have expressed difficulty with appropriate discipline 78%
Panc~ipantr who have been victvns of physical abuse 38%
Parocipantr who have received inadequate prenatal care 39%
Pamcrpaatr who have not provided chuldrea with access to pediatrician 41%
Clearly the above information indicates ttus population has a multitude of problems in con3uncnon with diep substance
abuse issue that must be addressed if recovery is successful The following are clinical outcome objectives of services
provided by BISAC over the past biennium
Pamcipaau who completed the entire course of treatment 47%
Pamcipanu completing peatrnent will reduce or remain abstinent from drug use 43%
Pamcipant who completed treatment were employed, in school or engaged in a
vocational paining program at 3 and 6 months oa complenoa 51%
Panicipantr who were admitted had no further cruninal involvement post-treatment 61%
Pamcipaatr completing peatrnent who did not requue further heatment 6l%
Pamcipanu who engagcd is strocturcd connaumg suppon 51%
Panc~ipanis who engage in positive suppon activities after peatment 50%
(l2-Step Suppon Groups, church, cultural associations, etc )
Panicipaatr wish CPS history that have reunification wish children 58%
PaRicipantr referred to collaboraMg suppon agencies 100%
BISAC has continually received positive feedback from monitoring agencies in regards to the quality of services that have
been achieved in the above outcome objectives
Page 9 of 10
EAST HAWAII OUTPATIENT PROGRAM
Grant Proposal
C. FINANCIAL:
1. Have your organization's current program operations remained the same as last year? What major
program or financial chatiges will be incurred Heil year? BISAC has expanded services by adding a new outpatient
facility in Waimea to better serve residents of Honokaa to Kohala In addition, BISAC has opened Hale O'hana Mara, the
new Moms and Babies Therapeutic Ltvtng Program in Hilo.
2. What is the status of all of your organization's major contracts or agreements for the coming year
(employment agreements, office leases, primary grant revenuelsupplier, etc.)?
The status of current contracts is as follows
DOH ADAD FY 99-03 DOH MCHB FY 99-03
DOH CAMI-ID FY 00-02 Dept of Public Safety FY 00-01
DLIR FY 99-01 DHS FY 99-O1
County of Hawazi FY 99-00 Hawaii Island United Way FY 00-O1
Aloha Care Continuous HMAA Continuous
HMSA Quest Continuous HMSA Cotiunercial Continuous
Queens Continuous Kapiolani Continuous
Kaiser Continuous Office Lease Hilo ll97 - 12/02
Office Lease Kona 2/00 - 2/02 Office Lease Waunea 8/00 - 8/01
3. How does the proposed program lit into your organization's long range financial plan?
The proposed program used to treat those who no longer have Quest benefits and who are not covered by ADAD
contractual services The target population will continue to remain the same
D. MONITORING
1. During the past two (2) fiscal years, what financial and/or administrative monitoring has your organlzatioq
received from any and all funding sources? Llst all monitonng sources, contact names and phone oumben.
BISAC is held appropriately accountable to its outcome obJectives and contract compliance with the following array of
agency monitonng audits
1 State Alcohol and Dnig Abuse Division [Flame Wilson, Chief - 808-692-7506] Monitoring once per year per site Stte
visits periodically throughout the year
2 State Department of Health [Julio Lmt, Fiscal Officer - 808-586-3971 ]Fiscal monitoring once per year per site
3 State Maternal and Child Health Branch [Barbara Yamashita, Sect Supervisor -808-733-9033] Monitoring once per
year per site
d State Child and Adolescent Mrntal Health Division [Linda Lord, Director - 808-933-0610] Monitorug once per year
per sue
S State Public Safety Departinent [Martha Torrey, Duector - 808-587-3477] Momtanng once per year
6 State Department of Labor and Industrial Relations [Ricky Oshtro, 808-586-8675] Monitoring once per year
7 State Department of Hiunan Services [Laura Giddings 808-586-5700] Monitoring once per year
8 Managed care Quality Assurance site audits 4-6 times per year for each contracted insurance company
9 Independent CPA fiscal audit [John D Carboniira, CPA - 808-572-2978] Once per year
10 Independcnt fuelbuilding safety/bmldmg code usspechon [Tim Wright, Engineer Secunry Specialist - 808-935-5223]
Once per yeaz
BISAC facilitates monthly contact with ADAD, Maternal and Child Health Branch (MGRS), Mental Health and Substance
Abuse Association, Community Care Services (GCS), Child Protection Services (CPS), end the Judiciary BISAC rernauis
abreast of changes affecting the population we serve and integrate appropriate programs changes
E. ALCOHOL. TOBACCO AND DRUG-FREE WORKPLACE POLICIES AND INFORMATION:
Please see Attachment 6 Substance Abuse in the Workplace
Page 10 of 10
82-96-81 89 39 BISAC ADMIN ID"8889697578 p,g2
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Ta~"D""k •~"D9 xecram Department of Finance
~`N0 SaM~ 25 Aupuni Street, Room 118
wa HwrAuss;_~
or Mcu - •xx,.n lido, Haweir 96720252
.h,r,D,uy~ L"ny ~,oy+„, Arm: Gary Tom at fax pb#961-8248
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aepa~unt of ~ub~a ~¦r¦q ~ response to the East and West County Grants anbmittrd to your
~y[aD¦~-JC f~YM.a "J~fLT
f ~ ~ >,.,Y~, s1~+: ofbee on January 30, 2001 for the Big Island Substance abuse Couorrl
.f'",,ui •MTZ: for the Program/Service Description naaative questiem G (Progiam
iat¦ a r1Y'¦ Fees) #1 Does your orgatdzation chine a membership fee for 6elVIGe
participants? The answer would be'No".
Niw Ho`anr So'?C
<OfiA $1IIeere]y,
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Attachment # 1
Memoranda of Agreement
And
Contract List
Attachment l
Secnon C-1
Big Island Substance Abuse Council
MEMORANDA OF AGREEMENT AND CONTRACT
LIST
1 Access Capabilities Kona. 334-0979 Fax. 329-0449
2. Adult Probation Htlo 961-7600 Kona 326-4890
3 Aides Foundation -West Hawazi Kona: 322-1718 Fax. 325-1847
4 Alcohol and Drug Abuse Division Oahu: 692-7506 Fax 692-7521
5 Aloha House Maut. 579-9584 Fax 579-8902
6 AlohaCare Htlo 973-2475 Oahu 800-434-1002
7 Alternatives To Violence Hilo: 969-7798 Kona: 326-5662
8. Alu Like, Inc Hilo• 961-2625 Kona: 329-4801
9 Amencan Lung Association Hilo: 935-1266 Kona 325-5339
10 Amencan School of Psychology (Hawau Campus) Oahu: 735-0109 Fax• 734-2875
11 Amencan Red Cross Hilo: 935-8305 Fax: 969-3673
12. Ask 2000 Oahu: 539-3531 Fax. 539-3555
13 Bartolome, Naomi -Registered Dietitian Keaau: 982-8549 Work 974-6824
14. Bay Clime Htlo 969-1427 Pahoa• 965-9711
15 Behavioral & Psycluatric Sernces Hawazi, Inc. Hilo• 935-9699 Hilo• 935-7788
16 Big Island Cnsts And Help Lme Hilo. 969-9111 Kona 329-9111
17 Bobby Benson Center Oahu: 293-7555 Fax. 293-7196
18 Boys & Girls Club Of Hilo Hilo 961-5536 Fax• 961-5198
19. Bndge House Kona 322-3305 Fax 322-0809
20. Bnght Start, Inc Hilo• 935-6553 Fax 935-6654
21 Child and Adolescent Mental Health Division Oahu: 733-9333 Fax• 733-9357
22 Child and Family Sernce (Teen Lrvmg Care Home) Kona 323-2664
23 Commtmtty Care Sernces Hilo 935-3481 Fax 935-4436
24 Community Sernce Sentencing Program Hilo 934-5772 Fax 934-5773
25 Computer-Assisted Learning Center (UHH) Htlo• 974-9311 Hilo 969-1166
26 Department ofHealth -HIV (AIDS) Hilo. 974-4249 Kona 322-9705
27 Department Of Human Sernces
Child Protective Services Hilo. 933-0350 Kona 329-9344
and Child Welfare Semces (DHS CPS/CWS)
28 Department of Htiman Sernces
Family & Adult Services Dtviston (FASD) Htlo. 959-6903 Kona 327-4765
29 Department of Labor & Industnal Relat. Oahu 583-3225 Fax 447-8289
30 Distnct Court Htlo. 961-7470 Kona 322-8700
31 Drug Addiction Services Of Hawaii (DASH) Htlo 961-6822 Fax• 934-9360
32 East Hawaii Coalition For Homeless Htlo 961-2559 Fax 935-1720
33 Family Court Htlo 933-1528 Kona 329-7377
34 Family Cnsis Shelter, Inc Htlo 969-9955 Kona; 326-1607
[24-Hour Hotltne 322-7233]
35 Hale Malia-Men's/Women's House Hilo. 961-3590 Hilo 969-4855
Page 1 of 3
Attachment 1
Secnoa C-1
36 Hale Ohana -Spouse abuse shelter Hilo 959-6118 Fax• 959-9837
37. Hashimoto, Don Ph.D. Hilo: 935-3764 Hilo 935-9016
38. Hawaii Biodyne, Inc. Oahu: 1-800-200-4401
39. Hawaii Commumty College Hilo: 933-3582 Hilo 974-7311
40. Hawazt Commtuuty Foundation Oahu 537-6333 Fax: 521-6286
41 Hawazi Management Alliance Association
(HIvIAA) Kona: 327-9331 Oahu 800-621-6998
42. Hawaii Medical Sernce Associates (I-IMSA) Htlo: 935-5441 Kona: 329-5291
43. Healthy Start Htlo 961-3877 Kona• 322-2456
44. Helping Hands Hawaii Oahu: 536-7234 Fax: 524-4389
45 Hilo Bay Chmc/Pahoa Family Health Center Hilo: 969-1427 Pahoa. 965-9711
46. Hilo Community School Htlo 974-4100 Kona: 323-2671
47. Htna Mauka (Alcohol Rehab~lrtanon Smices of Hawau) Oahu• 233-1500 Fax. 233-1508
48 Haomasa, Joan -Mental Health Clintcian Hilo: 935-6706 Fax. 961-4005
49 Hui Malama Ola Na O'iwi Hilo: 969-9220 Kona• 323-3618
50 Intake Sernces Hilo. 933-4515 Kona• 322-1801
51 Island Cnsts Help Hilo 935-3393 Kona: 322-7444
52 Kazser Pennanente Hilo: 934-4000 Oahu• 966-5955
53 Kapi'olam Child Protection Center Kona 329-4020 Fax 329-8628
54. Ka'u High School Naalehu: 928-2088
55 Kapt'olam HealthHAWAII Wazmea• 885-5505 Oahu 800-352-4572
56 Konawaena High School Kona: 323-4500
57 Kunz, Kevin MD -Staff Medical Consultant Kona: 329-1346 Fax. 326-2982
58 Lee, Dennis MD, MPH -StaffPsycluatnst Hilo• 935-4444 Fax• 935-7720
59 Legal Aid Society Htlo• 961-2851 Kona: 329-8331
60. Licht, Leonard Ph.D. Hilo. 935-9000 Fax: 961-4988
61 Luke, Stanley PhD , CSAC - Psychol. Consult. FIilo• 934-7356 Hnl 545-2740
62 Malama Family Recovery Center Matu 877-7117 Fax. 877-7120
63. Maternal & Child Health Branch Oahu• 733-9022 Fax• 733-9032
64. Maui Youth And Family Sernces Maut• 579-8414 Fax 579-8426
65 Mental Help Hawazi Htlo: 935-7167 Htlo 934-8216
66. National Runaway Switchboard Mamland 1-800-621-4000
67 Ohana Lifelong Learning Center At Hilo 965-7170 Pahoa• 965-8574
Pahoa Public & School Library
68 Pahoa High School Pahoa.965-2150
69 Park, Hoon MD Htlo 961-6054 Fax• 961-6055
70 Po'azlam, Inc Hilo 935-0882 Oahu• 263-1065
71 Protect for Addiction Counselor Training Mainland. 1-202-783-6868
72 Public Health Nuusing Htlo 974-6025 Kona 322-9331
73 Queen Liltu'okalani Clvldren's Center Htlo 935-9381 Kona 329-7336
74 Queen's Health Plans Hilo 961-5771 Oahu 966-9954
75 Rose House Keaau.966-5000 Fax 982-5173
76 Salvation Army- Htlo Intenm Home Hilo 959-5855 Kona 329-0559
77 LJH Hilo -Baccalaureate Nursing Program Hilo: 974-7760 Fax 974-7665
78. Wazakea High School Htlo 974-4835
Page 2 of 3
Attachment 1
Section C-1
79 WIC Program Htlo• 933-4729 Kona 322-0033
80. Workforce Development Division Hilo• 9744126 Kona: 327-4770
81 Yudko, Errol Ph.D. - Statl'Psychologist Hilo: 928-3005 Fax: 929-8427
82 YWCA-Family Support Services Hilo: 935-7141 Kona 334-1624
Page 3 of 3
Attachment #2
Program-Centered
And
Client-Centered Timelines
Attachment 2
Section D-3
Program Centered Timeline
TOPIC FRE UENCY TIMELINE ACTION
Public Service 1 time per quaner 1st of every quarter Coordinate anth media evrnts
Announcement
Commtmiry Educanon 2 limes per month 1st and last week of month Speakrng engagements, table
displays at high schools, businesses,
udiciary, umoas, CPS and
Staff' Development 1 tune per month 3rd Thursday of month Connnumg Educanon Umts (CEITs
(Trauung) for professionals and
Quality Assurance 1 time per quarter 3rd Thursday of last month of the Review and implement changes and
month] reviews uarter address deficiencies
Clinical Supemston l tune per week per Weekly Clvucal sttpervtsois meet with staff
clinician members
Consumer Focus Group 1 nine per quarter Mid-month of List month of the Revrew cheat input from Consumer
uarter Sahsfacnon Sieve
Consumer Satisfachoa 1 tune per month 2nd week of month Chrnt completes siirvey at
Siirvey admission, discharge and each month
i tr
Assessments 1 per Ghent Within 24 hours Cheat meets with assessment
counselor [a idea needs
Contract compliance and 3 nines per month 1st Wednesday, 1st Fnday and 2nd Revrew all contracts, evaluations and
evaliuhoa and other Monday of month regulations for compliance
v t
Screening 1 nine per chrnt Pnor to admission Cheat meets month nay staff to
idrnh needs
Vocational Education 3-5 tunes per week Within 30 days of admission Client participates m classroom
tiauun
Treatment Phuinmg 1 tune per client Wtthm 48 hours of adaussioa Client meets anth counselor to plan
actions fors ecific needs
Intake 1 time per client Within 1st treatment session Client meets with Intake counselor to
establish schedule for treatirtrnt plan
Discharge Planning I tune per discharge from At each change of modality Client meets with counselor to
level of care discuss re-integration into society or
t ev c
Collaborative Efforts 1 tune per client Pnor to discharge Client engages m education and/or
vocahonalo rtunines
Attachment 2
Client Centered Timeline Section D-3
TOPIC FRE UENCY TIMELINE ACTION
Unnalysts Upon Admission and at Admission and random vnthin 7-day Determine status of sobnery and
random ods focusthera he efforts
Relapse Prevention Plan Two (2) tunes per week Within 3 weeks of admsssion Attend relapse prevention group
Level of Treahnent One (1) per chrnt per Wtthm 24 hours of admission Place client in treatment modality
Modalt dmission to modah tnost likel to brm about than e
Relapse Prevention within Daily Daily Client will verbalize emotions and
a social milieu behaviors surrotmding rehtps in
Coping Strategies 1 per high ask situation Within 2 weeks in group Clrent will verbalize and internalize
coping strategies ptuttcuhu to then
Support Program 3 meetings per week Within 2 weeks of adrmssion Client will gate saber support
network.
Cultural or commtimty 1 per client Within 1 month of admission Client will establish sober acihviy
events base to replace detnmental
v
Follow-Up Surveys 2 per client At 3 and 6 months Client will complete surveys to asssst
program in malang prograzn changes
t
Aftercaze 2 per month At 3 and 6 months To assist client to develop and
tin lenient Ion teen coin slaps
Resume 1 per cheat Within 30 days of adrmssian Assist client to identify potential
e to ctrl bons
Job Interviews 3 per client Pnor to dischazge Assist cheat in finding and securuig
em to ctrl
VocahonaVEducahon 3-5 tunes per week Within 30 days of admission Attend vacahonaUeducahontlasses
classes
Bazik Account 1 per client Within 1 month of treatment Assist cheat in establishing financtal
ind endrnce
Personal hygiene, meal Daily Wishing first 6 weeks of admission Assist client in developing daily
preparation, laundry, routine of personal Gaze and fuiances
ud
Avoid detivnental 3 of four 4 clients W ttlun fast 6 weeks of treatment Client will identify relationships that
relahonshi s ma interfere with sobne
High Risk Situations Daily Within 8 weeks of adaussion
Suppomve Sponsor t per client Within 2 weeks of admission Client will utilize sponsor as positive
sober su ort
Family Therapy 1 time per week Within 30 days of admission Client will identify role the family
has played in addiction and in
rec v
Group Therapy i times per week Onset of treatmen[ Client will identify behaviors that
perpetrate addiction and identify
a v v
Attachment #3
Program Schedules
.~[at:urcn[ ~
Secnon E-l
Bie Island Substance abuse Council
Day Treatment Pro;ram
Weekly Schedule
MONDAY TUESDAY WEDNESDAY THURSDAY •FRIDAY~_-
8 00 AM Trdrnpartaeon I Trcnaparbocn Transportallon TrutsPOrtatlan Transportatlon
Sqn In S~ n In S~ In Sqn In S n In
B 30 AM Proeesa Group Process Group Process Group Praeass Group Prousa Group
900 AM
930 AM
10 00 Ah1 Brcak Break BroaK Break Bruk
10 15 AM Education Group VoelEd Group TasWSklll Groups VoelEd Group Educatlon Group
70 ]0 AM ChemuCll Depandenry ar Dual Dugndso. Gender ar Chemal Dspsndenry
it 00 AM Skill Building Speall4 Parcntlnq, Sktll Building
11 30 AM SUess Management r M t. Relatkxuhw Issuea
12 00 PM
1215 PM Lunen Lunch Lunen Lunen lunch
1230 PM
1 00 PM YodEd Group VodEd Group VodEd Group Vae/Ed Group VodEd Group
1 30 PM
200 PM
230 PM
265 PM Break Break Break Break Break
3 00 PM
3 30 PM Chtidnn'a Chddnn'a Chiidnn's Children a Childnn'a
d 00 PM Milieu Program Mllwu Program Milieu Program Mllleu Program Milieu Program
6 30 PM (mONer and Cuk1) (mother and dtdd) (matlter and child) (mother and Child) (mdtlter and child)
5 00 PM
530 PM
6 00 PM
6 t5 PM
6 30 PM
7 00 PM
730 PM
800 PM
870 PM
9 CO PM
` Famtly TharapylFamdy _dugtlen (MFCC CSAC) -every Thursday
` Individual Family TherdCy as needed
Page l of 9
nuAglnC[II J
' Seaton E-I
Big Island Substance Abuse Council
Intensive Outpatient Treatment Program
Weekly Schedule
Mornln Track -Intensive Out atlent
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
8 00 AM Tranaportatlon Tranaporutlan rranspanatlon
Sr In Sr In S n In
8 30 A.M Proves Group Proeaaa Group Procne Group
9 00 AM
970 AM
t0 00 AM Brsak Break Break
10 15 AM Education Group Taek/Sklll Groups Educagon Grwp
10 30 AM Chamrnl Dependency Oual Oupnowa. Gander ChanuW Dapandenry
17 00 AM SPwA4 Parantlng,
1 t 30 MA er Men amanL
t2 00 PM
12 15 PM Lunch Lunch Lunch
1230 PM
t 00 PM VodEd Group VotlEd Group VodEd Group
1 30 PM
200 PM
230 PM
3 00 PM
3.30 PM Childna'e Chlldnn'a Childnrt'e Childnn'a CMldran'a
s 00 PM Mlllw Program Mlliw Program Mlllau Program MIIIw Program Mlllau Program
4 30 PM (mother and atdd) (mathsr and rhrkl) (nether and tltrkt) (malhsr and child) (motllar and Uakf)
S00PM
Evenin Track -Intensive Out atient
MONDAY - .TUESDAY ~ ' WEDNESDAY THURSDAY - c_FRIDAY
6 00 PM Prouae Grwp Proves Grwp Praun Group
6t5PM
fi30 PM
7 20 PM Break Brsak Break
7 30 PM Teak Group Skrll Budding Edunuan Group
6 00 PM Gender SpaaAe Relapse Praventran Chemrnl DapanCenry
6 30 PM Parenung. Anger
9 CO PM Management
' Family TherapylFam~ly ECuUUOn (MFCC, CSAC) • even Thursday
' Indrv~dual Family Therapy as needed
Page 2 of 9
~•~_~[unen[ ~
Section E-I
Bis Island Substance Abuse Council
Outpatient Treatment Program
Weekly Schedule
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
8 00 AM Transpartatlan Transportaaon TnNportatlon Tnnaportatwn Tranapartatlon
Si n In Si In 5i In S In Sign In
B 30 AM Proceaa Group Proeees Group Proew Group Prouas Group Procw Group
9 00 AM
930 AM
10 00 AM Break Brook Bleak Break Break
70 15 AM Eduatlon Group VodEd Group Tak/Skill Groupa VodEd Group Edueatlon Group
10 30 AM Chamial Dependency or Dual Dupnow, Gentler or Chamid Dapsndenq
11 00 AM Skdl BuIlding Spstlllc. Parantlng. Skill Building
71 30 AM 5tresa Management Anger Management, RstatlonahW lasues
12 00 PM
t2 15 PM Lunch Lunch Lunch Lunch lunch
72 30 PM
300 PM
3 30 PM Chddren's Chddnn'a Ch[Idnn's Childnn'a Chlldnn'a
6 00 PM Milieu Program Miieu Program MIIIeu Program Mllleu Program Mdlsu Program
4 30 PM (mother and Cukf) (modtsr and dtdd) (mother and dtild) (mother and Ulld) (mother and rhikl)
5 00 PM
Ouglatlent disnta attend treatment trom one to eight (1-0) hours per weak. Ths tllent'a IndhAdwlWd Treatment SCtadule
o denvad Gam Ne Outpatlent Treatment Schedule above rn addlaan fo wenrng swtons
Family Therapy/Fartuly EdutYlbn (MFCC. CSAC) • every Thursday
~ Indrvrdual Fanuly Therapy as needed
Page 3 of9
Anachmrnr ;
Secrton E-I
WOMEN'S THERAPEUTIC LIVING PROGRAM
Weekly Schedule of ActlvlOes
DAY TREATMENT
Time Sunda Monda Tuesda Wednesda Th Fnda Saturda Time
s 0o.m wrwNya.r. w.IwNy,aar. w.IwNyy.,. w.afliyy.n. w.lwliyan. a aam
e ]O.m waINN ur..al. ua.law uh.klh La. eN4 uh .ldl. wab Nyp.n. a 3t1.m
700.m et..la..t Bra.la.~ er..laet &..k..t PJrNkh.t Bnskh.t Bre.ld..t 79orn
7 70un ~h SWtl. Cl..n up 7 30rn
e OO.rn Tm.port Tranpat Tr.rwpart Tr.n.pat 7rvr.port Tr.n.port ~ eao.m
e a 7o.m
9 OD.rn Chun:h DAY DAY OAY DAY DAY ypyn
930.m S.rvca TREATMENT TREATMENT TREATMENT TREATMENT TREATMENT 97Gm
10 00rn or Speriual 11iV0.rn
10 3o.m stuey 1o-70.m
1100rn Em.rq.ney Em.eq.nry Errnry.nay 11~OOetn
11 30.en Appb. Onl Apph. Only A 4 Onl 11 70ern
12 00pn liateh Luneh l,uM,h Lunen WrrJt Luneh ltnrlt 12'O~pm
12317pn CWnrtD Ch.nrtp Cl.en-up Cl.n~up Clw}uP Ch.n up Cl..n up 12
1DOPm DAY DAY pAY DAY DAY 1
170pn TREATMENT TREATMENT TREATMENT TREATMENT TREATMENT 1
2 OOpen Penorul P.npt.l P.ewn.l P.nan.l Persontl 2
2 30pn Tim. Tim. Tim. Tlm. Tim. 2
3 ODPm
3 y
4 gOpn Penon.l 4
~ 7DPrn Tim. 4.30pm
3 f10pn Peraan.l P.npt.l P.r.an.l Penan.l s.oa.m
5 bpn Tnrn T{m. Tm. Thrn CNr.+rtP S
a GOPm drm.r Wan.n'. aA Dlrmr Onn.r Detrar DY.I.r e
8 ]QPm C4.n up Camnundy Clrn+tP Chrtr+p !.I.YMlP Dl..rruo
790pen Tim. Mn t Dim.r DYlrw NA WrMq 7
7 30pn a..nr~p C4.n-up Commmair 7
80gtn Person.l Tlm. t Tim. mt Tim. mt Tim. 0.
e 30pm rern Tim. Mn me a
9'~Wa P.nanW Parwn.l P.r.on.l Penonl a'~Dm
B ~pn Tim. Mn t Turn PanonN Turn Time Tim. 9 30pn
10'OOpm Penon.l Time Tim. 10'f10pn
t0 30pm Prep for B.d PnD tar Bad Prsp for Bed Prep for Bed Prap far Bb Prep for Be0 Pr.p for B.d 10 7Upn
11 OOpm V ot. U out V out t.e out hb out V out out 11 •DODrn
ALL GRAY SHADED AREAS ARE TLP GROUPS THAT RESIDENTS MUST SIGN-IN fOR
" MOUSE MEE71NG5 ARE MANDATORY WHICH MUST BE ATTENDED BY ALL RESIOENTS
ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME and CASE MANAGEMENT
LEGAUAPPOINTMENT CALLS MAY BE MADE BETWEEN 1:OOPM AND 1:00PM AND ONLY
WHEN RESIDENTS ARE NOT IN CLASSES
TELEVISION TIMES Time Management Itsts must be completed before
Sunday 7 00 pm - 10 30 pm nightly personal time
Mon-Fnday Evening Personal Time unEl 10 30 pm
Saturday 8 00 pm to 10 30 pm
ceo
Page 4 oF9 01x01 RED
~aac:urent ?
SPCtton E•1
MEN'S THERAPEUTIC LMNG PROGRAM
Weakly Sctndule of AetivKies •
OAY TREATMENT
Time Sunda Monda Tuesda Wedne Thursde Fnda Saturda Time
e aoem walM • w arre walaY welal w e o0am
830am WeIwH Braekfat BreeMat Braaldeat 8realdot Brealdrt 830em
7 OOem Braldaat late elolla uh aldla Lde tltaa Vh aldta Llfe ak0e Wel WHygene 7 04m
7 30am Vh clogs :4 Braldrt 730tH
a OOem Trmaoort Ttanaoort Trmeport Tmeport Trsnaport Tranepgt 8 gftarn
8 30am 8 30em
9'OWm Church DAY DAY DAY DAY DAY g0yrn
930am Sarvrea TREATMENT TREATMENT TREATMENT TREATMENT TREATMENT 930am
10 OOem ar AA Meetaq 10d>Darn
10 30am /0.30am
11 OOem ~ Ertrergeney Emergency Emerpmry 11 Corn
1170ern Appta. Only A .Only APPte. Onl 1130ern
1200txn Lunt lunch Lunch Wnch Lunch Lunrh Lunch 17AOprn
12 30pm Clan CNm•up Clan-up Clan Clrn++p Cirn uP Clem up 1270pm
1 ~ ' DAY DAY DAY DAY 1.OOprn
t 30pm TREATMENT TREATMENT TREATMENT TREATMENT 730pm
2 OOpm Pareaul Break Break Brack Break T00prn
230pm Tlme 230pn
3bOprn g
3 ]OPrrr 7
4 OOPm / OOpm
4 Trsrwport Tnrraeat T Tmepert 4 311Prn
3 Perearul Paraoal Personal Pereortal Peraonr ~ 9 00prn
S 30pm Clemup 1Tnw 71me Time Tlm. Tim. Oknr S 30Pm
6 OOpm Dinner Dinner Omer Oinner pMer NA Msetlng Cleerwp ! OOpm
e Clan up Ck+anrrP Clan++P CkfmuP Chmrr Common M rnaelkp 8 70Pm
7 00pm NA Meetlrq AA Dinner Commun4y 7.00
7 30ten Common Msan ClaanrrP Tlme Mngmt 7 30pm
8 OOpm Time M mt Time mt Tlere mt Time Mn mt a00pm
8 30pm Time Paraanel 8 30pn
900pm Peraartal ~ Peraanal Pareord Personal Personal Time 900pn
9 30ph Time Time M mt Time Time Time Tima 9 3ppm
10.OOprn 70.OOprn
10 30pm Prep for Boo Prep for Betl Prop for Bed Prep tar Bed Pap for Bed PrsP for Bed Prsp for Bad 10 70pn
11 Ogpm out Put hb Put V fda era V fMa out hd ord out 11 OOpm
ALL GRAY SHADED AREAS ARE TLP GROUPS
MANDATORY HOUSE MEETING MUST BE ATTENDED BY ALL RESIDENTS.
ALL PERSONAL CALLS MAY 8E MADE DURING PERSONAL TIME ONLY
LEGAL AND APPOINTMENT CALLS MAY BE MADE BETWEEN 1:00 P.M. AND 1:00 P.M. AND
WHEN YOU ARE NOT IN CLASSES.
Time Management lists must be completed before nightly personal time
TELEVISION TIMES
Sunday 100pm to300pml700pm to1030pm
Mon-Fnday Evening Personal Time anti 10 30 p m
Saturday 7 30 p m to 10 30 p m
CEO
Page ~ oF9 Oti01
1..~~ LI.C1I J
Sacnon E-l
WOMEN'S THERAPEUTIC LIVING PROGRAM
Wseldy Schedule of Acdvlbes
INTENSIVE OUTPATIENT
Time Sunda Monde Tuesda Wednesda Thtusda Fnda Sabrda Time
s~Orn w.bmyyrl. w.lavrlyyw w.IrrHygrl. w,IwHyyrt. walWHyq,n. e90rn
e 70.m wa1N an. uf. aloY, uh.Wh ul~.la. uh akN, uh aidb w,Iw Hyprra a 3o.m
7 Horn en.lem BnuM,at Br.,IQaat arwn.c Bra,kfrt Br.,M.at B[..Wrt 7 nD,m
7 70tH ufa SIdN Cl.rt up 7 30tH
9 OOrn Tnmaoat T Trruport Trrrart Trrwput Tron,Pat a OOrn
9 30tH Ird.n.M AA M.Wrq Intn.ir. AA M.MMq IntruM a 70.m
9 OOr,n Church Ou¢ntlrd CammuNly Oulprhnt CommurMY O~rt 9 (JO,rn
9 70tH Srvic.s Tn,Un.m Tralrnrd APPTS Tr.Hmant 4]Orn
tOODrn r SPvilu.l (LOP) (LOP) Jab SaraV (LOP) 1fJC0rn
103o.m S Vdun 1tr~0.m
t 190tH Em.rprrcy Em.ry.ney Employrlwd Em.rpanuy 11'OD,rn
11 30,rn Appy. Onl Onl WaH[ APPts. Onl 11 ]Orn
12 lunch Lunch l„rdf lunch Lunch lunch lwtat 12
12 CWnwP Cla,n~uP C4n~+o Ciwt++p Cimr>-u. Gl.nup CM.nup 1230pn
1 Job 5.vrh APPTS. Job Saartri APPTS. Job S.rGt 190Pm
1 ]Opn SehoaWolun SeMdfVabn SdhaaWalun JobSa.h3V SchoaWolun 170pn
290pm Vac Ed JobVoe Ed JolWoe Ed JaWOe Ed JotWoe Ed 200pn
2 ~0prh Study Haa H,N Nrl HW N,tl 2:
3 OOom 7:
3 7.
190pn Penwn.l 190pm
a 30pn Tim. 1 ]Oprn
S DDPm Pr.onal Pr,on.l Pr,atY Pataanri 390ptn
5loom nm. nme Tim. nms S 70om
B OOpm drul.r Wom.n'a AA Ob+nr dmr Drrmr Orn.r 0
6 30dn Clan uo Commuruly CWnao C4rtup t"il.rwD a ]OPm
7 Time Mn t Dlnnr Dinnr NA Markq 790om
7 70pn C4ahup G~nao 7 ]O,rn
8 00pnt Psrwn,l Tim. Tlm. M t Tirtr. Tim. t a
a 30Pm Tim. ° Tlm. M rrR B 70Pm
990Pm ~Y Praonal ParomW Personal Panonr 900pm
9 30pn nm. mt Tim. Prwral Time Tim. Tim. 9 70Pm
10 00pm nv.onN Time Tima 1090tH
10 30Prn Prop fr Bad Prop far BW Prop for B.d for B.d Prw fr 8.d Proo fr B.d Prop fr Bb 10 70dm
11 OOpm .out LaWd, out cut cut u out Ughta out out 11 OOOm
ALL GRAY SHADED AREAS ARE TLP GROUPS THAT RESIDENTS MUST SIGNaN FOR
HOUSE MEETINGS ARE MANDATORY WHICH MUST BE ATTENDED BY ALL RESIDENTS
ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME and CASE MANAGEMENT
LEGALIAPPOINTMENT CALLS MAY BE MADE BETWEEN 1:OOPM AND 3:OOPM AND ONLY
WHEN RESIDENTS ARE NOT IN CLASSES.
TELEVISION TIMES Time Management lists must be completed before
Sunday 7 00 pm - 10 30 pm nigfltly personal time
Mon-Fnday Evening Personal Time until 10 30 pm
Saturday 8 00 pm tc 10 30 pm
Page G of 9 CEQ
01 f01 REV
~.~..'.C:S[nCnt 1
Secnoo E-l
MEN'S THERAPEUTIC LMNG PROGRAM
Weakly SeMdule of ActivRias
INTENSIVE OUTPATIENT TREATMENT
Time Sunda Monde Tuesda Wedneada Thursda Fnda Satluda Time
e t70•m w.lwrl • w w•IarN w w.laY e7w.rn
83Wm WIWH • Br••Idaat Br•Ndaat Br••Idrt Br••Idaat Brnfdat e30.rrt
7 00•rn BroIQYt llt• agtla Uf• akils Uf• •Id1a Llh akWs lJh Hd4 WalmrNypary 7170•m
7 30•m lJh dk44 ~~t•l~x~ i ~ ~ Brakfnt 7 30rn
B~0•rn Tmapat Tirlapat Tnnapat T Tf•frapdrt T B'OOYn
8 30•m Intarrrw M Marltq Intanau• M M•.tkp InMrNra
900•m Church Outp•tl•rX Canmunay Outp•tl•nt CommunM Outpatient B90rn
9 30arr7 Srvreaa Tnaptr•rd APPTS Trsabnem TrYbtrrlt a ]Darn
tOCDam rM Maatrnq (IOP) Job SaarW (IOP) (IOP) 10~DOern
1l7 30am Voe Ed 10~]0•rn
1100arn Em•rq•nq Work Ertrerpanry Em•ry•net~ 1100Yn
11 ]Darn Appta- Only b. OM Apple Onl 11 ]Orn
1200prn Lunch Wnd7 Lurch Lunch Luntlt LunU1 Lunch 72.DOpm
1270Prrt Cksn+Jp ClanyD C7rnwP Clean-up CkfnyrP Clwn up CWnup 72.]Opn
1 t1Dpm JoD Saereh APPTS Job Sawtl1 Job Se•mh 1 ~Dprn
130pr1 SChooN/dun SdgollVdun SeJwdlVdun a SehaoWdun 17f7pn
2 Bb Mantne•r Vee Ed Voe Etl Brertl Vac Etl 2'OOpn
2- Menu Plann 2 7Opm
3 OOpm ~ Dppn
~ J.30prn
~ ODPm 4~OOprrl
Trrupart Tr•naport Tran•pon Tmeport L 7ltpn
S Pr•aral Per•agl Pareonal Paraonal P•rwnal S~ooprn
170pn Clean~uo T1ma Tim• Tims 1'Ima Tim• Dkmr S 30prn
e Dinner Dinner Urawr D41nr Dkmr NA Maatlrp Ckwtup ecopm
8 30pm Clean uP Cion-up CMan'uP ClpMlp ClarwP Commwdy AA meafkq e
7ltOprn NA Maatlrq M poor Can 7'DDprn
7 30pm Commundy Maa1M CM•n-up Tim• t 7
B OOpm Tim• Mn mt ~ Tlma mt Tim• M mt Tlm• M B~OOprn
a ]OPrn Tim• t Penlanel 8 30pm
8 OOPrn Psraonal i i ~ Paraonel Par•orlal Pr•anal Praanl Tune 9CODrn
9 ]Ofrrn Times Tim. M mt Tlms Time TNne Time 9
70 OOPrrr iD ODOm
10 70pm Prep for Bad Prep for Bed Prep for Bed Prep for Bed Pop for Bed Prep tr Bed Prep for gad 10 3lbm
11 DDPm V out V out V out hb aut ~ frb out V9ma out Lghn ota 1 t OOom
ALL GRAY SHADED AREAS ARE TLP GROUPS
MANDATORY HOUSE MEETING MUST BE ATTENDED BY ALL RESIDENTS.
ALL PERSONAL CALLS MAY BE MADE OURING PERSONAL TIME ONLY
LEGAL AND APPOINTMENT CALLS MAY BE MADE BETWEEN t:00 P.M. AND 3:00 P.M. AND
WHEN YOU ARE NOT IN CLASSES.
Time Management 11sts must be completed before nightly personal time
TcLEVISION TIMES
Sunday t00pm to300pm /700pm to1030pm
Mon-Fnday Evernng Personal Time until 10.30 p m
Saturday 7 30 p m to 10 30 p m
page 7 of 9 CEO
01101
~•~-L. LL..C1[
Secuun E•l
WOMEN'S TttERAPEUTIC LMNG PROGRAM
WeeWy Schedub of Activftles
OUTPATIENT TREATMENT
Time Sunda Monda Tuesda Wednesda ThtJrsda Fnda Saturda Time
eooam walWHyp.n. w.la.fHygrn w.iwt+y9.n. wabalttygan. w.lwltyort. 6OOre
e 70.m wa1NH Lde etal. Ld. rat. Lih aldYe Uh alalN Uh aMWa ww. ttypatr a loam
7'OO.m Br..kta.S Br..idaat araaidaat ar.awtaet ataaka.t &aaktaet tAa.ldaat 7t1Dam
7 30Mn Uh SInIN _ CWn up 7 ]Oam
8 OOam Tm.port Transport TranapaR Transport Transport T Bd]Orn
8 30.rn Empwprrm A/1 M.Meq M Mwtrq Emplaymara 8•.~Osrn
9 OOam Chureh Jab SreA Cammrsrdy Oufpatl.nt Communay Job S.ttlt 990rn
470am Sarnen Srdwd/vaWn Trabn.nt AtTTS. SdrodNaam ti.lOarn
10 OOsm or Spvrhrsl Vae Ed (OP) Jab SeereN Vae Ed 10:OOarn
7090arn Study Study HaY Volun Study HsB 10.70sm
1100sm Em.rp.ney Em.rp.rwy Empbyrrwrt Em.rpenry 17t10~n
11 70.m AppN. Onl t.. Onl WoAr Appb. Otil 71 ~Oarn
1200pm Urnrlr ~ LaxmJr Lrneh Lurwit Ustct+ lynch Lurch 12
12 Clanrrp Chart-up Cl~nyrp C7wn+rp C7an~us CWn up Clsan 12
1 s Jab S..mJt APPTS. Joe Swmh APPTS. Job S.~t•Jt i ~ " i~ 7 OOgn
1 SrJtoollVa4rt Sahoowalun sehoaYVawn Job S.srefY sehooVVaYn. III 0 1 1
2 Voe Ea JabNa Ed JoeNaa. Ed JobNOe Ed JabNaa. Ed ~ I~ gill ~ ~~I 2
2 Haa H.a S HaY SW Haa SN Naa Y
3
7 90Pm
Pananal 1'OOpn
6 30prn 71m. ? 70prn
S OOpm P.rwnsl P.raaul PananY P.rtaetal 90oAn
5 SOpn ~N5 • Tine Tim. Tim. Tim. Ctsartdtp S.
8'OOprn Dlmsr Warrtrt'a AA Dinner Dlnn.r Dinrtr dnrter a OOprn
a JOpn Cler+ up Cammwdy CI..fFUp Clpmrp Chan-up Clsanro a
7 OOttrrt Tlm. Mnpmt Otrm.r Okatar r1A M.MYtp 7 OOpm
7 30pm Cle.rtrrp ' Claartirp 7
a Pananal Tlma aln Tim. M t TIT. t Tim. t 8'OOprn
S 30prrt Tlm. £ E Tlm. Mn t a'SOpm
Si Panonal P.nanal Paraat.l Penart.l 9.OOpn
9 30pn Tim. nit Tim. Penartal Time Tim. Txm 9
10 OOpnt PenonY Tim. Time 10'OOarn
t 0 30pm Pnp for Bed Pr.p for Bed Pnp fa Bb Pno far Bsd Pr.p far e.d Pr.p for Bad Pr.p for Bed 10 30om
11 OOpm aut hb au[ hb au[ U9ho out U9Ma out U out aut 11 OOpm
ALL GRAY SHADED AREAS ARE TLP GROUPS THAT RESIDENTS MUST SIGN-IN fOR
" HOUSE MEETINGS ARE MANDATORY WHICH MUST BE ATTENDED BY ALL RESIDENTS
ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME and CASE MANAGEMENT
LEGAUAPPOINTMENT CALLS MAY BE MADE BETWEEN 1:OOPM AND 3:OOPM AND ONLY
WHEN RESIDENTS ARE NOT IN CLASSES.
TELEVISION TIMES Time Management fists must 6e completed Ltetore
Sunday 7 00 pm - 10 30 pm nightly personal time
Mon-Fnday Evening Personal Time until 10 30 pm
Saturday 8 00 pm to 10 30 pm
CEC
Page 3 of 9 otrot REv
Attachment 3
Secaon E• l
MEN'S THERAPEUTIC LMNG PROGRAM
Weakly SeheduN of Activitkis
OUT PATIENT TREATMENT
Time Sunda Monde Tuesda Wedneada Thtusda Fnda SaWrda Time
s ao.m w.iw w w . w. a~,p
s sorts wwrrf . an.td..t an.ld..t &..IQUt lr..tdut Br~ldat a 30rn
7 OOrn ttrWQut Lih.bat LJh ddlk Uh.Id1s Uh.ld. Lth ddi~ W.IaMyp.n. 7t]O.m
7 90.rn Ufe tddN. ~ " ~ &..Idart 7 30rn
800.m Trnwrt Trrtuport T T T Tr.ti.prt a'OO.rn
8 90.rn Emptoyin.rx M M..Ikia M M..tlnp Empoytnrt a•~Ourn
9 OO.rn Clwrctt Job Sareh CommuMy Outp.tl.nt Job S.reh S/00rn
930rn Srneaa SUtopkVOlun APPTS Tr..tm.nt Schp.kVoWn ?70rn
70'OOrn r M Me.brtq ak Mrrtbter Job SwrJV (f~ 9d M.YrteN 70d70.m
10 ~O.rn Mr.i Phnronq Vx Ed Mrtu PWrrq 70.70rn
tt OOrn Errt.ip.rtcy work Em.rgrry Em.rpr..y 11~OOrn
17 30rn ftnl Em Appb. Onl Appta Onh 11.30rn
12 liatrJt Wneh Umeh Luneh L+irtrJi LLrICn lJwdt 12
12 70prn Ctwn Ct..n Ckanrip Clrnap CMrrup Ckrr trA CMn up t2
1 Job S.rrh APPTS Job S..t'Jt Job SwmA 1
t 9ettpallVolun SrliooYVdun SrJtaoWtlun SettaoWOlut 1
2 aid. M.ifihtW Voc Ed Vat Ed Bn.k Vae Ed 2
2. Al.nu 2
3 00 3,
9 7 70am
t OOpm 1'OOprn
~ Tr.n.port Tninuoon Tr.n.port T s
S P.nri.l Paraonal P.nrvl Prwn.l praprW 5
S 70pn Clrrwa Tim. Tun. Tlm. Tim. Tim. DYuw S 70arn
6 OOpn dr.w door door dnn.r door NA Narinp Cl.nrq aaopm
a 30pn Con up CMn-uo Ckonrip ClnNp ClMCiap Commundy M m..INq 8 $n
700pn NA NauWry M dnrrr Caron 7
7 Cknn+~ Tlm. 770pm
a OOpm Tim. Mn t Tim. Tim. M t Trm. t 8
a scam rm. t Pr>tprW 8.3oam
9t7Dprn Wr.ontY Pr.on.l P.raorW Pnton.l Pr.ruY 11me 9
9 30pn Tim. Tltn. Tines Tim. Tim. Time 9'JOprn
t0~00pm tOt]Opm
10 Prop for B.d prop for e.d Prao fr 9ed Pr.p for 5.d Pop fa 9.d Prep for B.d Pr.p for a.d 10 ]OPn
11 OOPm ~ out ~ ore out ~ f»s out Lights out ~ M. out out 17 OOpm
ALL GRAY SHADED AREAS ARE TLP GROUPS
" MANDATORY HOUSE MEETING MUST BE ATTENDED BY ALL RESIDENTS
ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME ONLY
LEGAL AND APPOINTMENT CALLS MAY BE MADE BETWEEN 1:00 P.M. ANO 3:00 P.M. AND
WHEN YOU ARE NOT IN CLASSES.
Time Managemeirt lists must be completed before nightly personal time
TELEVISION TIMES
Sunday t00pm to300pm I700pm to1030pm
Mon-Fnday Evening Personal Time untd 10 30 p m
Saturday 7 30 p m to t 0 30 p m
Page 9 of 9 9 it°
Attachment #4
Fee Schedule
Attachment 1
Big Island Substance Abuse Council Section G-2
Fe: Schedule
Therapeutic Living S 60.00/Day
Adult Partial Hospitalization S 140.00/Day
Adolescent Panial Hospitalization 5160.00/Day
Day/8 Hours per Day)
Adult Day Treatment S 100.00/Day
Adult Intensive Outpatient S 65.00/Day
Adolescent Intensive Outpatient S 75.00/Day
(3 Dayl3 Hours per Day)
Children's Milieu Program S 45.00/Day
Adult/Adolescent Outpatient
Individual Counseling 60 Minutes S 80.00
Family Counseling 60 Minutes 5120.00
Group Therapy 60 Ivlinutes S 50.00
Treatment Planning 30 Minutes S 30.00
Aftercare 60 Minutes S 20.00
Other Services:
Screenings Session S 20.00
Client Transportation Tnp S 20.00
Community Education 60 Minutes S 50.00
Referral Linkage 60 Minutes S 45.00
Family Collateral Contact 60 Minutes 5 60.00
School Staff Training 60 Minutes S 75.00
School Based Assessmenu 60 Minutes S 40.00
School & Family Intervention 60 Minutes 5 45.00
Vocational Education 60 Minutes S 20.00
Updated l/a;00
Attachment #5
Budget Tables
Attachment 5
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Section I
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Attachment #6
Substance Abuse in the Workplace
Attachment 6
Section E
Big Island Substance Abuse Council
POLICY & PROCEDURES
WORKPLACE SAFETY
and
SUBSTANCE ABUSE IN THE WORKPLACE
POLICY:
The Btg Island Substance Abuse Council mazntains a strong commitment to ptnvrde a safe,
efficient and productive work environment by ensuring that employees are able to perform their
duties in a manner that protects their interests and those of then co-workers and consumers. In
keeping with this commitment and to preserve the BISAC Mission, the agency has a strict policy
regarding safety in the workplace and the inappropriate use and possession of drugs and/or
alcohol
BISAC performs background investigations on all staff (particularly for all adolescent program
stall) to ensure that reasonable precautions have been performed to provide protection,
confidentiality and security of all persons served by the agency. In addition, investigations are
performed to ensure completion of any outstanding substance use related rehabilitation and/or
sentencing. The scope of investigation may include, but not be limited to the following areas•
a Use of illegal drugs and/or abuse of alcohol or drugs.
b Conviction records or any involvement in illegal activities related to child endangerment
c Conviction records or any involvement in illegal activities related to financial matters (for
fiscal and adrrumstrahve staff)
d. Serious mental, emotional and/or nervous disorders
No stall' member or volunteer may use, possess, distribute or sell alcohol or any illegal drug
while on agency premises or while operating a vehicle that is owned or leased by the agency. In
addition, no staff member or volunteer shall report to work or remain on duty while under the
influence of alcohol or an illegal drug Involvement with illegal substances can be extremely
disruptive and harmful to the workplace It can adversely a ect the quality of work and the
performance o~mplovees. nose serious safety and health risks to the user and others. have a
negative impact on work e~ciencv and productivity
For purposes of this policy, a drug will be considered an "illegal drug" if its use is prohibited or
restricted by law. Because of the nature of the Big Island Substance Abuse Council, no staff
member or volunteer may use or possess a mood or mind altering drug or an illegal drug
regardless of whether such conduct constitutes an illegal act or whether the individual is
criminally prosecuted and/or convicted for such conduct. All staff are required to refiazn from
using any mood or mind altering prescription medicine, which may adversely affect their fitness
for duty or~ob performance All staff and volunteers aze subject to alcohol and drug testing as a
condition of employment and all current staff and volunteers are subject to random alcohol and
drug testing upon request In the event a test has been requested, the individual will have two (2)
hours to submit a specimen for testing If the individual's specimen indicates the presence of
alcohol or Illegal drugs the individual will be immediately suspended without pay pending
further investigation
CEO
Rev 4/00
Page 1 of 7
POLICY AND PROCEDURES Attachment 6
WORKPLACE SAFETY/ Section E
SUBSTANCE ABUSE IN THE WORKPLACE
continued
State of Hawaii Substance Abuse Testing Regulations
SUMMARY
The State of Hawai regulates substance abuse testing through Hawai Chapter 113 of Title 11,
Hawaii Administrative Rules, entrtled "Substance Abuse testing".
The highlights of these rules are
1. Exemptrons: Toxicology testrng used in the direct clinical management of cheats, testrng for
alcohol related to HRS Chapters 286 and 291, testing pursuant to Mandatory Gmdelines for
Federal Workplace Drug Testing Programs, and testrng of individuals under the supernsion
or custody of the Judiciary, the Department of Public Safety, the Hawai Paroling Authority,
and the Office of Youth Services (11-113-3)
2. No laboratory in the State shall store or test specimens pursuant to this chapter without a
current and valid substance abuse testing license from the department. Testing of samples
from Hawai perfonned in another state maybe performed by laboratories currently licensed
by the State to conduct substance abuse testing, and whose standards are comparable to those
contained in this chapter, and approved by the director, or laboratories certified by the
Substance Abuse and Mental Health Sernces Adrmmstration (SAMSHA, formerly NIDA)
(11-113-8a,g)
3. Individuals to be tested will be supplied by the thud party (employer) with
a. A written statement of the specific substances to be tested for;
b A statement that over-the-counter medications or prescribed drugs may result in a
positve test,
c A medication disclosure form with notrce that providing infoimaion on the disclosure
form is optional, that the indivtdual shall mazntain custody of the form, that the individual
may voluntarily disclose the informatron to the medical review officer. (11-113-5)
4 All information on the chazn of custody forms will be confidential, and "coded" identitres of
the individuals tested will be used, ~ e ID numbers instead of names will be used (11-113-
27)
5 No person will serve as a medical review officer without possessing a current and valid
medical review officer license from the director (11-113-20)
6 The medical review officer will receive from the laboratory all positive test results and
determine whether the results can be attributed to factors other than substance abuse (11-
113-25)
7 Procedures must be in place to ensure that the identity of an individual with a presumptive
positive test result or unverified test result cannot be determined by the third party in any
manner including, but not limited to, the method ofbilling. (11-113-29d)
CEO
Rev. 4/00
Page2of7
POLICY AND PROCEDURES Attachment ti
WORKPLACE SAFETY/ Section E
SUBSTANCE ABUSE IN THE WORKPLACE
contittued
Note Although only positive results specifically requ>red MRO renew, due to the above
requrrement, all results Kell be released to the MRO for review.
8 Results may not be prnv~ded verbally by telephone. (11-113-30)
DEFINITIONS
1. Prolubited Items and Substances
a 111egaUcontrolled substances
b Mood or mind-altering substances
c "look-alike" substances
d Designer and synthetic drugs
e. Inhalants
f. Alcoholic beverages
g. Prescriptive drugs (except when prescribed by a licensed physician/dentist for the person
in possession of the drugs)
h. Drug paraphernalia
i Equipment and literature related to illegal drug or substance use.
2 Reasonable Susp~cron: A belief based upon objective and articulate facts sufficient to lead a
prudent person to suspect an occurrence ~s or has taken place.
4. Random Sampling: Drug screening of staff or volunteers selected by lot or sampling
5. Under the Influence. Being affected by a drug or alcohol or the combination of a drug and
alcohol in any detectable manner The symptoms of influence aze not confined to those
consrstent with behavior nor the obnous impazrment of physical or mental abrl~ty such as
slurred speech or difficulty rn muntaming balance
6. Agency Prermses: All agency property, facrhhes, land lodging quarters, burldings,
structures, trazlers, equrpment, offices, desks, lockers, vehicles, aacraft and parking lots
whether owned, leased or under control of the company. Included aze the work locations,
including the fob site of a consumer, supplrer, subcontractor or associate contractor or the
travel to and from those locations while on agency business.
CONTROLLING SUBSTANCE ABUSE
1 BISAC utilizes its employee assistance program and at its drscretion, may provide employee
alcohol and drug abuse assessments with a confidential referral and aone-tune opportumry
for rehabilitation treatment (at the employee's cost), which involves counseling, referral and
rehab~litahon for employees and eligible dependents who voluntanly seek such assistance.
CEO
Rev 4/00
Page 3 of 7
POLICY AND PROCEDURES Attackment 6
WORKPLACE SAFETY/ Section E
SUBSTANCE ABUSE IN THE WORKPLACE
continued
2 BISAC promotes drug awazeness as to the Impact of substance abuse of individual health and
safety through training and orientation programs for all staff
3 BISAC provides framing for management to recogmze signs of drug and alcohol abuse and
appropriate action.
PROCEDURES:
Testiug/Screeuiug Drug Abuse
1 BISAC provides for random testing of current staff and volunteers.
2. Specimen collections are conducted by Diagnosttc Laboratory Sernces, Inc. in accordance
with applicable state regulations and guidelines to ensure the integrity of the specimen and
privacy ofthe donor
3 Collection site personnel shall arrange to transport the specimens to DLS in Honolulu. All
specvnens vnll be transported m compliance with applicable regulatory procedures.
4 The Lab will provide all supplies essential to the collection, Identification, packaging and
transportation of specunens to the testing site at no chazge.
Chain of Custody documentation and procedures to account for the integrity of each
specimen will be provided to track the handling and storage from point of collection to final
disposition. Such procedures are designed to disclose evidence of specimen tampering.
Specimens aznving at the testing site showing signs of tampering will be constdered void and
unsuitable for testing
5 Routine forensic testing is performed Monday through Friday during standazd lab business
hours. Negative test results will usually be released to the Medical Review Officer within
24-48 hours after receiQt of the specimen at the testine site. Positive test results will be
released as soon as available (up to 5 working days). Holidays may affect the fain around
tune. All test results wtll be released to the Medical Review Officer designated by the
Agency
6. This policy provides for reasonable seazch and inspection of company premises for the
purpose of determining the presence of any and all prohibited Items and substances referred
herein Procedures provide for reasonable search of staff and/or volunteer's personal
property located on company premises including private vehicles A company representative
will be present during searches in the event outside specialists are used All searches will be
performed with concern for the dignity and personal privacy of staff and/or other individuals
Involved
CEO
Rev 4/00
Page4of7
POLICY AND PROCEDURES Attachment b
WORKPLACE SAFETY/ Section E
SUBSTANCE ABUSE IN THE WORKPLACE
continued
Enforcement
1 Compliance and Notification. The company solicits all staff and volunteers to comply with
this policy for lis or her own safety, the safety of other workers and for the good of the
company Staff and volunteers aze required to abide by the provisions of this policy as a
condition of employment
2 Violations
a. Manufacturing, distnbutmg, dispensmg, forging prescriptions, possessing or using any of
the prohibited items and substances outlined in this policy while on company premises or
while on company business.
b Testing positive for the presence of any detectable amount of a prohibited drug or
substance
c Refusal to sign consent form for drug testing and background investigation.
d. Refusal to submit to a drug screening test.
e. Refusal to comply with a seazch or investigation as described m this policy
f. Amving at or being on company premises and/or reporting for off-site duty under the
influence of drugs or alcohol.
g. Fulure to obtain an evaluation by a Hawaii State Certified Substance Abuse Counselor
working within a Hawaii State Accredited and Licensed Treatment ]?rogram and
satisfactorily partictpate m and complete adrug/alcohol abuse assistance or rehabilitation
program
3 Penalties
Testing positive ar presenting "reasonable suspicion" for drug use.
1st Offense
1) Two (2) week suspension without pay.
2) Referral to the Employee Assistance Program Counselor
3) Completion of any prescribed treatment as outlined in this section at employee's own
expense.
4) Provide BISAC with a substance abuse/mental health evaluation, progress and outcome
of treatment recommendation
5) Random toxicology screening for one (1) yeaz following treatment completion.
2nd Oftense -Immediate termination from employ or agreement.
Background Investigation:
1) Findings of offense penalties that are not fulfilled will result in suspension without pay
until penalty is completed (documentation required)
2) Findings of current (within 1 year of each background investigation) dntg related
offenses will result in immediate termination
3) Findings of offenses relating to employment area or volunteer position will result in
immediate termination
CEO
Rev 4/00
Page 5 of 7
Attachment 6
POLICY AND PROCEDURES Section E
WORKPLACE SAFETY/
SUBSTANCE ABUSE IN THE WORKPLACE
continued
Contractor Employees and Third Parties
Any contractor employees or other third pames on company premises will be subject to this
policy Any such individuals found in violation of this policy will be subject to penalties as
Itsted above and removed from the premises.
CEO
Rev. 4/00
Page 6 of 7
POLICY AND PROCEDURES Attachment 6
WORKPLACE SAFETY/ Section E
SUBSTANCE ABUSE IN THE WORKPLACE
continued
Big Island Substance Abuse Council
WORKPLACE SAFETY
and
SUBSTANCE ABUSE IN THE WORKPLACE
Addendum A
CONSENT AND RELEASE
The undersrgned staff member and/or volunteer hereby authorizes Big Island Substance Abuse
Council to conduct condition of employment drug screening, random drug screening tests and
background investrgations as requrred by the "Workplace Safety and Substance Abuse in the
Workplace Policy" A copy of this polrcy will be placed in my personnel record and my
agreement to abide by this policy rs a condition of my employment.
I understand that a condrtron of employment drug screening and random urine drug screening
tests will be administered to determine the presence of mood or mind altering drugs and
substances prohibited by the "Workplace Safety and Substance Abuse in the Workplace Policy".
I understand that the Brg Island Substance Abuse Council will perform background
investigations as descnbed in the "Workplace Safety and Substance Abuse in the Workplace
Policy". I further understand the penalties descnbed m the "Workplace Safety and Substance
Abuse in the Workplace Poltcy" which include suspension and termination
I release and hold harmless the designated physician, testing laboratory and/or medical facility or
investigation agency for release of information to Btg Island Substance Abuse Council. I also
release and hold harmless Brg Island Substance Abuse Council, its Directors, officers and staff
for the use of tkns information
Staff/Volunteer Stgnature Date
Pnnt Name
Supervisor
I have received a copy of the Policy and Procedure on Workplace Safety sod Substance
Abuse in the Workplace.
Initial Date
CEO
Rev 4/00
Page ~ of7
"'o-4.
.
.Y.-' ~ti
Stephen K Yamashuo ; -.r' - + I „ Harry A. Tekahash~
Mayor Dtrcctor
-
, • - `
"`,3 -
000NTY OF I~I~lOli41'I
DEPARTMENT OF FINANCE
23 Aupum Street, Room 118 • Hilo, Hawaii %720-4232
(808) %1-8274 • Fu (808) %1-8248
HAWAII COUNTY NONPROFIT GRANTS (FY 2001-02)
FINANCIAL QUESTIONNAIRE
Please include as an attachment an explanation for all "NO" answers to questions #1 thni #11 below:
rrYspps No
!C1 ? 1. Ilan the agency operated continuously for the past three (3) yeats7
Jai ? 2. Has the agency operated with a positive cash flow for the past three (3) years?
® ? 3 Does your Board of Directors approve a detailed cash flow budget before the begimnng of
each fiscal yeah!
? 4 Do your Board meding minirtes show that quarterly financial statements are approved?
® ? 5 Is your equity balance at least 20% of your Total Liability balance?
® ? 6. Is your Total Current Asset balance larger than your Total Current Liability balance?
1® ? 7. Are built eeconcilrations end accounting performed by someone other flan the checlt sigoatot~?
lOl ? 8. Are you fully rnsur'ed for the agency's vehicle(s) and butlding(s)?
® ? 9 Is your Workers' Compensation at least 2% of payroll?
? l0. Are you torten[ (non-delinquent) on all payroll and payroll tax payments?
? ® 1 l . Is the agency free of any pending litigation, liens or judgments?
? ~ 12. Within the past 12 months, bas the agency appliod for vendor or bank credit and was denied
credit? If yes, please explain.
As the grant appbcant, I cemfy drat the agency has ransjacronly responded to each ojthe above quunons and ecplatned err
needed 1 hereby terrify that thts uijotrrwnon is nue and correct to the but ojmy btow/edge
Agency Bist Island Substance Abuse Council Phone:
SOS~935-4
Rua Namdrme s ~ -
Certified by: G+-can J t 6~.ic. - OA.~$
Rua Name of F:eamva Dueemr S
Attachment to Financial Questionnaire
In response to question #11.
There is a pending lawsuit. The Big Island Substance Abuse Council and our
attorney Newton Chu of the law firm Torluldson and Katz believe rt is without
ment and we aze defending agatnst rt
BIG ISLAND SUBSTANCE ABUSE COUNCIL
(A Hawaii Non-Profit Corporation)
AUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 1999
~w~ic ~ 8ada~raa ~._r~
A Profuslonal Corporation
1043 Makaww Avewe
Suke 205
M~k~wao, H~w~il 96768
(80B) 572.2978
TABLE OF CONTENTS
Page
Independent Aud[tor's Combined Report on Basic Ftnanctal Statements
and Supplemental Schedules 1
Financ~al Statemcnts:
Statement of Financ~al Position 2
Statement of Activity and Functional Expenses 4
Statement of Changes in Net Assets 6
Statement of Cash Flows 7
Notes to the Finannal Statements 8
Schedule of Federal Awards 13
Indepcndent Audttot's Report on Compl[ance and Internal Control
Over Financtal Reporting Based on an Audit of Frnanc[al
Statements Performed m Accordance with Government
Auditing Standards 14
Independent Auditor's Report on Compliance with Requitements
Applicable to Each Malor Program and Intemal Control Over
Compl[ance to Accordance with OMB Circular A-133 16
Schedule of Findings and Questioned Costs 18
.5~.~.t~jfi~eioruiC~°o~zornl~on
>049..frc.~amao .S~r'enue, .~w.le f05
.efc~amaa, ~su 96J68
?~avie 80~ 5J819J8 .~ax 8OB JJR 8O0J
INDEPENDENT AUDITOR'S COMBINED REPORT ON THE BASIC FINANCIAL
STATEMENTS AND SUPPLEMENTAL SCHEDULES
To the Board of Directors of
Btg Island Substance Abuse Council
Hilo, Hawazi 96720
We have audiud the accompanying statement of financial position of Big Island Substance Abuse
Council as of June 30, 1999, and the relaed statements of activities, functional expenses, changes in
net assets and cash flows for the yeaz then ended. These financial staements are the responsibility of
the Organization's management Our responsibility is to express an opinion on these financial
statements based on our audit.
We conduced our audit in accordance with generally acceped auditing standards applicable to
financial audits contained m Government Audinng Standards, issued by the Comptrolkr General of
the United Stasis. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of inaunal misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
staumenu. An audit also includes assessing the accounting principles used and significant esumaes
made by management, as well as evaluating the overall financial statement presentation. We believe
that our audit provides a reasonable basis for our opinion.
in our opinion, the financial staements referred to above present fairly, in all maunal respects, the
financial position of Big Island Substance Abuse Council as of June 30, 1999, and the changes in its
net assets and its cash flows for the yeaz then ended m conformity with generally accepud
accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dead Sepember
10, 1999 on our consideration of the Organization's internal control over financial repomng and our
lists of its compliance with certain provisions of laws, regulations, contracts and grants.
Our audit was performed for the purpose of forming an opinion on the basic financial stauments of
Big Island Substance Abuse Council taken as a whole The accompanying schedule of federal
awards is presented for purposes of addinonal analysis as required by U S Office of Management
and Budget Circular A-133, Audits of Stares, Local Governments, and Non-Profit Organizations, and
is not a required part of the basic financial statements. Such information has been sublecud to the
auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly
stated in all material respects, in relation to the basic financial statements taken as a whole
Makawao. Hawaii
September 10, 1999
BIG ISLAND SUBSTANCE ABUSE COUNCIL
Statement of Financial Position
June 30, 1999 (With Comparative Totals for June 30, 1998)
ASSETS
3222 392
CURRENT ASSETS:
Cash:
Checking - BOH (Note 7) 5114,548 5139,003
Savings -FHB (Note 7) 9,018 112,218
Savings -American Savings (Note 7) 16,669 8,019
Petty Cash 500 400
Total Cash 140,735 259,640
Accounts Receivable:
A/R -Government 226,173 132,169
A/A -Insurance Companies 86,078 116,579
Allowance for Uncollecdble Accounts (Note 3) (17,371) (15,140)
Net Accounts Recetvable 294,880 233,608
Prepaid Expenses 54,840 61,283
Unconditional Promises to Give (Note 5) 8,750 8,750
Total current assets 499,205 563,281
PROPERTY, FURNITURE AND
EQUIPMENT (Note 2)
Equipment 304,877 247,243
Furmnire and Fixtures 51,011 49,182
Leasehold Improvements 43,801 21,809
Vehicles 111,957 111,957
511,646 430,191
Less: Accumulated Depreciation and Amortization (335,694) (254,661)
Net Fixed Assets 175,952 175,530
DEPOSITS 19,955 13,835
TOTAL ASSETS 5695,112 5752,646
The accompan}nng notes and Auditor's report are an irxegral part of rhese finanual statements.
Page 2
BIG ISLAND SUBSTANCE ABUSE COUNCIL
Statement of Financial Position
June 30, 1999 (W'ith Comparative Totals for June 30, 1998)
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES:
Accounts Payable 514,206 523,055
Accrued Vacation 10,000 10,000
Accrued Payroll and Related Taxes 13,914 6,649
Deferred Revenue 17,983
Allowance for Posstble Disallowed Claims (Note 3) 0 15,000
Total Current Ltab~lides 56,103 54,704
NET ASSETS (Note 4)
Unrestricted 639,009 662,687
Temporanly Restnaed 0 10,000
Permanently Restricted 0 25,255
Total Net Assets 639,009 697,942 _
TOTAL LIABILITIES AND NET ASSETS 5695,112 5752,646
s~
The accompanying notes and Auditor's report are an integral part of these fmanciel statements
Page 3
SIG ISLAND SUBSTANCE ABUSE COUNCIL
Statement of Activity
For the Year Ended June 30, 1999 (With Compuative Totals for the Year Ended June 30, 1998)
1999
Temporarily Permanently 1998
Unrestticted Resmaed Resmcted Total Tots!
REVENUE
Hawau Department of Health 5938,674 5938,674 5768,506
Fees for Service - Insurance, Clients and O 580,775 580,775 604,802
Hawari Departinmt of Public Safety 184,829 184,829 0
Hawed Housing Authority 0 0 47,571
Hawau County Contract 50,000 50,000 58,000
Hawaii Commumry Foundation 50,000 50,000 0
Hawaii Island Umted Way 17,500 17,500 24,937
Hawali Judiaary 0 0 21,594
Interest Inwme 5,579 5,579 5,423
Other Income 0 0 9,372
In-IGnd Conmbudons 0 0 6,126
Public Donations and Conmbutiotu 6,614 6,614 36,353
Provider Adjustments (Note 3) (43,761) (43,761) (66,399)
Total Revenue 1,790,210 0 0 1,790,210 1,516,285
EXPENSES
Programs.
Drug and Alcohol Treamtenc 1,072,877 1,072,877 872,274
Baby Safe 8t Famdy Strengthening 334,709 334,709 281,150
Therapeutic Living 179,272 179,272 0
Total Program Expenses 1,586,858 0 0 1,586,858 1,153,424
Supporting Services 262,285 262,285 330,051
Total Expenses 1,849,143 0 0 1,849,143 1,483,475
Net Revenue Over/(Under) Expenses (558,933) SO SO (558,933) 532,810
I7u aecotnpanymg notes and Audttot's repott are an uuegral pats of these Ctnattaal statements
Page 4
BIG ISLAND SUBSTANCE ABUSE COUNCIL
Statement of Functional Expenses
For the Year Ended June 30, 1999 (With Comparative Totals for the Year Ended June 30, 1998)
1999
Program Suppomng 1998
Services Services Total Total
Wages 5829,338 5158,815 5988,153 5811,484
Rent 182,887 17,842 200,729 137,112
Health Insurance aad Benefiu 97,294 18,422 115,716 88,908
Payroll Taxes 86,533 16,564 103,097 83,005
Depreciation 72,621 8,412 81,033 59,613
Supplies 57,113 1,672 58,785 50,780
Utilities 49,245 4,296 53,541 38,747
Telephone 31,709 4,344 36,053 20,893
Insurance 27,492 2,719 30,211 24,436
Pension Contribution (Note 1l 21,546 7,184 28,730 0
Professional Fees 11,760 10,727 22,487 33,134
Food and Othec Chent Benefit 19,284 1,502 20,786 20,081
Travel and Ocher Expenses 18,167 1,863 20,030 30,179
Repairs and Maintenance 17,955 944 18,899 18,555
Bad Debt Expense 17,291 0 17,291 15,446
Office and Other Expenses 11,559 447 12,006 8,858
Tox Screening 10,999 42 11,041 10,735
Equipment Rentals 6,782 2,974 9,756 9,097
Printing & Postage 7,596 696 8,292 8,681
Tramuig and Conference 6,141 1,716 7,857 6,337
Contractual Services 3,546 1,104 4,650 7,394
Total Expenses 51,586,858 5262,285 51,849,143 51,483,475
The accompanying notes and Auditois report are an integral pass of these financial swtemenu.
Page 5
BIG ISLAND SUBSTANCE ABUSE COUNCIL
Statement of Changes in Net Assets
For the Year Ended June 30, 1999
Temporanly Permanently Total
Unrestncted Restricted Restricted Net Assets
Net Asseu, June 30, 1998 5662,687 S10,000 525,255 5697,942
Net Assets Released from 35,255 (10,000) (25,255) 0
RestricCions and Transfers
Excess Expenses Over Revenue (58,933) 0 0 (58,933)
Net Assets, June 30, 1999 5639,009 SO 50 5639,009
The accompanying notes and Audnor's sport are and integral part of these financial statemenu
Page 6
B1G ISLAND SUBSTANCE ABUSE COUNCIL
Statement of Cash Flows
For the Year Ended June 30, 1999 (With Comparative Totals for June 30, 1998)
1999 1998
CASH FLOWS FROM OPERATING ACTMTIES
Cash Received from Government Agencies 51,032,691 $1,037,520
Cash Aecetved from Cltents, Grantors, Donors
and the Hawatt United Way 797,970 608,089
Interest Received 5,577 5,423
Cash Paid to Employees and Vendots (1,873,688) (1,456,746)
Net Cash Provided by Operating Activities (Note 8) (37,450) 194,286
CASH FLOWS USED BY INVESTING ACTIVITIES
Purchase of Furniture and Fixtures (1,859) (7,178)
Purchase of Equipment (57,604) (39,070)
Purchase of Vehicles 0 (55,876)
Purchase of Leasehold Improvemenu (21,992) (1,425)
Net Cash Used by Investing Actinides (81,455) (103,549)
CASH FLOWS USED BY FINANCING ACTIVITIES 0 0
Net Increase (Decease) in Cash for the Year (118,905) 90,737
CASH BALANCE, BEGINNING OF YEAR 259,640 168,903
CASH BALANCE, END OF YEAR 5140,735 5259,640
The accompanyttig notes and Auditor's report are as integral part of these finanaal statements
Page 7
Btg Island Substance Abuse Council
Notes to the Financial Statements
June 30, 1999
Note 1. ORGANIZATION
Btg Island Substance Abuse Council was incorporated on May 11, 1964 as anon-profit
corporation under the laws of the State of Hawaii. The Council was formed for the prevention,
intervention and education of alcohol and drug addiction and abuse. The Council is dedicated to
the healing of the mind, body and spin[ of its clients. The Council provides treatment services in
Hilo, Kona and Naalehu. In providing treatment for substance abuse, the Counc?1 employs about
35 individuals and operates four major programs: adult, adolescent, paranatal and supportive
living.
Big Island Substance Abuse Council is exempt from Federal income fazes pursuant to Internal
Revenue Code section 501(c)(3), and exempt from State income taxes under Section 416-19 and
416-20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State income
taxes is required for the financial statements.
Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Revenue and Exnense Reco¢nition:
Big Island Substance Abuse Council uses the accnral method of accounting. Under this method
of accounting, revenue is recognized when eazned rather than when received and expenses are
recognized when incurred rather than when paid. For contributions and donations, revenue is
recognized when the gift is received. For State and County grants and contracts, revenue is
recognized as the applicable requirements are fulfilled. Accounts Receivable represents revenue
eazned and not yet received.
Pronertv and Eauioment
Property and equipment art; stated at cost. Depreciation is computed on the straight-line basis
over the estimated useful lives of the assets, wtuch range from 3 to 7 years. Donated property
and equipment arc recorded as revenue at their estimated fair value Such donations are reported
as unrestncted revenue unless the donor has restncted the donated asset to a specific purpose.
Dunng the poor yeaz, the Council purchased a new client transportation van for approximately
$25,000 with Hawaii County grant funds According to the terms of the grant, this van reverts
back to the County upon discontinuance of its intended purpose
Cash and Cash Equivalents
For the purpose of the statement of cash flows, cash is defined as demand deposits, petty cash on
hand and savings accounts
Page 8
Btg Island Substance Abuse Council
Notes to the Financial Statements
June 30, 1999
Note 3. USE OF ESTIMATES
The preparation of financial statements to conformity with generally accepted accounting
principles requrrcs management to make estimates and assumptions that affect certain reported
amounts and disclosures. Accordingly, actual results could differ from those estimates.
Allowance for Uncollectrble Accounts - As of June 30, 1999, the Counctl had $86,078 of
accounu receivable due from private insurance companies and individuals for billings of services
rendered during the fiscal yeaz. Actual payments received from insurance companies routinely
change due to changes to services covered and client eligibility. As a result, management
recorded a reserve for uncollecuble amounts of $17,371. Although a posstlnlity exists that
amounts actually collected could differ materially, management believes that subsequent funds
collected for these receivables will be close to net accounts receivable recorded on the financial
statements.
Accrued Vacaaon -The Organization's employees are reginred to use up their accrued leave
each yeaz prior to their "anniversary date" (date of biro). However, if an employee leaves the
Orgaruzation prior to their anniversary date, they may receive a payout of their accrued vacation
at management's discretion. As a result, management has estimated the amount to be paid out
during the yeaz.
Note 4. NET ASSETS
The Btg Island Substance Abuse Counctl has conformed to Statement of Financial Accounting
Standards (SFAS) No. 117, "Financial Statements of Not-for-Profit Organizations".
Accordingly, the Counctl is required to report information regarding its financial position and
activities according to three classes of net assets: unrestricted net assets, temporarily restricted
net assets and permanently restricted net assets All donor-restricted support is reported as an
increase to temporanly or permanently restricted net assets, depending on the nature of the
restriction.
Note 5 UNCONDITIONAL PROMISE TO GIVE
Pursuant to (SFAS) No. 116, "Accounting for contributions received and contributions made",
the Council has recorded Hawaii United Way's unconditional promise to give to the amount of
58,750 These funds will be received over the six months ending December 31, 1999
Page 9
Big Island Substance Abuse Council
Notes to the Financial Statements
June 30, 1999
Note 6. LEASE CObfMITMENTS
The Council leases facilities m several locations m order to fulfill its mission. In addition, the
Council entered into certazn operating leases for equtpment. The following schedule shows the
noncancellable portion of lease obligations to the Brg Island Substance Council
2000 $181,442
2001 $172,613
2002 $115,652
2003 $ 47,585
Note 7. CONCENTRATIONS OF CRIDTf RISK
Cash Accounts -The Organizatton mazntatns «s cash accounts to a commercial bank rn Hilo,
Hawan. The balances are insured by the Federal Deposit Insurance Corporation (FDIC) up to
$100,000. As of Tune 30, 1999, those bank accounts exceeded the FDIC insured Irrrtrt by
$14,548 Management believes that the nsk rs Itrruted because the bank rs a large institution with
a strong Financial positron.
Mayor Grantor -The Council receives over 52'fo of its support from the State of Hawaii
Department of Health.
Note 8. RECONCILIATION OF EXCESS EXPENSES OVER REVENUE AND SUPPORT
WTtIi NET CASH USED BY OPERATING ACTIVTIZES
Excess Expenses over Revenue and Support ($58,933)
Add Depreciation 81,033
Increase rn Allowance for Bad Debts 2,231
Decrease rn Allowance for Possible Disallowed Clazms (15,000)
Adjustments to reconcile:
Increase rn Accounts Receivable ( 63,503)
Decrease m Prepazd Expenses 6,443
Increase rn Deposits ( 6,120)
Decreasern Payables ( 8,849)
Increase rn Accrued Expenses 7,265
Increase m Deferred Revenue 1J7.9~
Net Cash Used by Operating Activities ~ (37.4501
Page 10
Big Island Substance Abuse Council
Notes to the Financial Statements
June 30, 1999
Note 9 COMbIITMEN'fS AND CONTINGENCIES
Line of Credit -The Council has a line of credit agreement with a local bank, which provrdes
that a may borrow up to $100,000 at the bank's Base Rate of interest plus 24b. The security for
the Ime is the Organuatton's accounts receivable, furniture, fixtures, and equipment. The
agreement expires on Match 1, 2000 and is renewable annually be mutual agreement of the
parties. There were no borrowings against the Ime at June 30, 1999.
Allowance for Possible Disallowed Claims -During the year, the Council received various grams
from the State of Hawazt and the County of Hawazi for services rendered. Pursuant to the
contracts, these government agencies reserve the right to monitor the Council and disallow
certazn billings. As a result, the ultimate detemunadon of amounts received under these
contracts generally is not final anal such monitonngs have been completed.
Note 10. RETIREMENT PLAN
The Counctl adopted a 401(k) retirement plan effective January 1, 1998. The plan covers all
employees who are at least 18 years of age with one or more years of service. Employer
contributions to the plan are determined annually by the Board of Directors. The Organization
contributed $28,730 to the plan during the year.
Note 11. FUNCTIONAL ALLOCATION OF EXPENSES
Expenses are charged directly to program or management and general categories based on
specific tdentificavon. Indirect expenses have been allocated based on salary or occupancy
expenses.
Note 12 FINANCIAL STATEMENT PRESENTATION
The financial statements include certain poor year summarized comparative information in total
but not by net asset class. Such informanon does not include sufficient detail to constitute a
presentation in conformity with generally accepted accounting principles. Accordingly, such
information should be read to con~unctton with the Organization's financial statements for the
year ended June 30, 1998, from which the summarized informanon was derived.
Page 11
Big Island Substance Abuse Council
Notes to the Financial Statements
June 30, 1999
Note 13. YEAR 2000 ISSUE
The Council has addressed the Year 2000 issue and believes the nsks associated with non-
compliance have been miugated. However, because of the unprecedented nature of the year
2000 issue, its effects and the success of the Council's remediamon efforts will not be fully
determinable until the year 2000 and thereafter. As a result, management does not provrde any
assurance that the Council is or will be completely year 2000 ready, that the Council's year 2000
remediamon efforts will be successful rn whole or in part, or that the parties with which the
Council does business will be year 2000 ready.
Page 12
BIG ISLAND SUBSTANCE ABUSE COUNCIL
Schedule of Federal Awards
For the Year Ended June 30, 1999
Federal Grantor /Pass-through Federal CFDA Grant Federal
Grantor / Program Title Number Number Exoenditutes
United States Department of the Attorney General Bureau of Justice
State of Hawaii Departrnent of Public Safety
Residential Program for
Women Offenders * 16.579 PSD 98-CPS-36 3 179,895
United States Department of Health and Human Services
Statc of Hawari Department of Health
Substance Abuse Treatment 93.959 DHS-98-050 205,707
Substance Abuse Treatment * 93.959 DHS-98-051 63.000
Totals $448.602
* Mayor Program
Page 13
C/ .SJi'?~'r~9cas~~~°o~contcitiz
.~a.Eamaa, ~amasc 96768
.mare 80B 37R P9J8.1~ax BOB S7R 80D7
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Board of Directors
Btg Island Substance Abuse Council
Hilo, Hawaii 96720
We have audited the financial statements of Big Island Substance Abuse Council as of and
for the year ended June 30, 1999, and have issued our n:port thereon dated September 10,
1999. We conducted our audit in accordance with generally accepted auditing standards and
the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assirance about whether the Organization's financial
statements aze free of material ttusstatement, we performed tests of its compliance with
certain provisions of laws, regulations, contracts and grants, noncompliance with which could
have a direct and material effect on the determination of financial statement amounts.
However, providing an opinion on compliance wtth those provisions was not an objective of
our audit and, accordingly, we do not express such an opinion. The results of our tests
disclosed no instances of noncompliance that are required to be reported under Government
Audehng Standards.
Internal Control Over Financial Renomng
In planning and performing our audit, we considered the Organization's internal control over
financial repotting in order to detemune our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on the
internal control over financial reporting Our constderanon of the internal control over
financial reporting would not necessarily disclose all matters in the internal control over
financial repotting [hat might be matenal weaknesses A matena! weakness is a condition in
which the design or operation of one or more of the internal control components does not
reduce to a relauvely law level the nsk that misstatements in amounts that would be matenal
in relation to the financial statements being audited may occur and not be detected within a
timely penod by employees in the normal course of performing their assigned functions.
Page 14
We noted no matters involving the internal control over reporting and «s operation that we
consider to be material weaknesses.
This report is intended for the information of the audit cotnnnttee, management and federal
awarding agencies and pass-through entices. However, this report is a matter of public
record and its distribution is no[ limited.
O
Makawao, Hawaii 96768
September 10, 1999
Page 15
.537.~it~s.~ioaa~~°o+yw.tatiovc
>o~s.,/~~,ri1~ cos
.Ira.>tauraq ~araass 96J68
,~avra BOB SJI~ P9J8 ,~ax 80B SJR 80DJ
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH
MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLL4NCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
To the Board of Directors
Btg Island Substance Abuse Council
Hilo, Hawaii 96720
o lance
We have audited the compliance of Big Island Substance Abuse Council with the types of
compliance requirements described in the U. S. OJ~ce of Management and Badger (OMB)
Crrcalar A-133 Compliance Supplement that are applicable to each of its major federal
programs for the yeaz ended June 30, 1999. The Organizadon's major federal programs are
identified m the summary of auditor's results section of the accompanying schedule of
findings and questioned costs. Compliance with the requirements of laws, regulations,
contracts and grants applicable to each of its major federal programs is the rcsponsibiliry of
Btg Island Substance Abuse Council's management. Our responsibtliry is to express an
opinion on the Organization's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing
standazds; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circulaz A-
133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards
and OMB Circulaz A-133 require that we plan and perform the audit to obtain reasonable
assurance about whether noncompliance with the types of compliance requirements referred
to above that could have a direct and material effect on a major federal program occurred.
An audit includes examining on a test basis, evidence about the Organization's compliance
with those requirements and performing such other procedures as we considered necessary in
the circumstances. We believe that our audit provides a reasonable basis for our opinion.
Our audit does not provide a legal determination on the Organization's compliance with those
regmrements.
In our opinion, the Organization complied, in all matenal respects, with the requirements
referred to above that are applicable to each of its maJor federal programs for the yeaz ended
June 30, 1999
Page 16
Internal Control Over Comolrance
The management of Big Island Substance Abuse Council rs responsible for establishing and
marntaining effective rnternaf control over compliance with requrrcments of laws,
regulations, contracts and grants applicable to federal programs. In planning and performing
our audit, we consrdercd the Organization's rnternal control over compliance with
requirements that could have a direct and material effect on a major federal program rn order
to deteimrne our auditing procedures for the purpose of expressing our opinion on
compliance and to test and rcpon on internal control over compliance in accordance with
OMB Circular A-133
Our consideration of the internal control over compliance would not necessarily disclose all
matters in the internal control that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level tfie risk that noncompliance with the applicable
requirement of laws, regulations, contracts and grants that would be material in relation to a
mayor federal program being audited may occur and not be detected vnthin a timely penod by
employees m the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance and its operation that we consider to be
material weaknesses.
This rcpon rs intended for the information of the audit committee, management and federal
awarding agencies and pass-through entities. However, this report is a matter of public
record and tts distribution is not littuted.
Makawao, 96768
September 10, 1999
Pase 17
BIG ISLAND SUBSTANCE ABUSE COUNCIL
Schedule of Findings and Questioned Costs
For the Year Ended June 30, 1999
A SUMMARY OF AUDIT RESULTS
The auditors' report expresses an unqualified opinion on the financial statements of Big Island
Substance Abuse Council
No reportable conditions were disclosed during the audit of the financial statemrnts
No instances of noncompliance matenal to the financial statemrnts of Btg Island Substance
Abuse Council were disclosed during the audit.
No reportable conditions were disclosed during the audit of the major federal award
programs.
The auditors' report on compliance for the major federal award programs for Big Island
Substance Abuse Council disclosed no instances of noncompliance.
The programs tested as major programs aze:
1) Residrnnal Program for Women Offenders (CFDA #16.579) and
2) Substance Abuse Treatment (CFDA #93 959)
The threshold for distinguishing major programs was 5300,000.
Big Island Substance Abuse Council was determined to be a high-risk auditee.
B REPORTABLE CONDITIONS
None.
C. FINDINGS AND QUESTIONS COSTS -MAJOR FEDERAL AWARD PROGRAM
None
D SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
There aze no pnor audit findings on which to report.
Page 18
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC.
(A Hawaii Non-Profit Corporation)
AUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2000
TABLE OF CONTENTS
Page
Independent Auditor's Combined Report on Basic Financtal Statements
and Supplemental Schedules 1
Financial Statements:
Statement of Financtal Position 2
Statement of Activity 4
Statement of Functional Expenses 5
Statement of Changes in Net Assets 6
Statement of Cash Flows 7
Notes to the Financial Statements 8
Schedule of Federal Awards 11
Independent Auditor's Report on Compliance and Internal Control
Over Financial Repomng Based on an Audit of Financial
Statements Perfonned in Accordance with Government
Audtnrtg Standards 12
Independent Auditor's Report on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over
Compliance in Accordance with OMB Crrcular A-133 14
Schedule of Findings and Questioned Costs 16
Summary Schedule of Pnor Audit Findings Not Applicable
Carbonaro Certified Public Accountants
CPA's ~ Management Group "1e1~ef HSCPA
INDEPENDENT AUDITOR'S COMBINED REPORT ON THE BASIC FINANCIAL. STATE FNTS
AND SUPPLEMENTAL SCHEDULES
To the Board of Directors of
Btg Island Substance Abuse Council, inc.
Hilo, Hawait
We have audited the accompanying statement of financial position of Big Island Substance
Abuse Counctl, Inc. as of June 30, 2000, and the related statements of activities, functional
expenses, changes in net assets and cash flows for the year then ended. These financial
statements are the responsibility of the Organization's management. Our responsibility is to
express an opinion on these financial statements based on otu audit.
We conducted our audit In accordance with generally accepted auditing standards applicable
to financial audits contained in Government Audirttg Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit Includes examining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluaang the
overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the financial position of Btg Island Substance Abuse Council, Inc. as of June 30,
2000, and the changes in its net assets and its cash flows for the year then ended in
conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated
September 8, 2000 on our consideration of the Organization's internal control over financial
reporting and our tests of Its compliance with certain provisions of laws, regulations,
contracts and grants
Our audit was performed for the purpose of forming an opinion on the basic financial
statements of BIg Island Substance Council taken as a whole. The accompanying schedule of
federal awards Is presented for purposes of additional analysis as required by U. S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations, and is not a required part of the basic financial statements. Such information
has been subjected to the audlnng procedures applied in the audit of the basic financial
statements and, in our opinion, is fairly stated In all material respects, in relation to the basic
financial statements taken as a whole
C~°AS
Makawao, Hawaii
September 8, 2000
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC.
Statement of Finandal Position
June 30, 2000
Wtth Comparanve Totals for June 30, 1999
ASSETS
CURRENT ASSETS
Cazh
Checking - BOH 5 5,213 S 114,548
Savings • Amenran Savings 45 16,669
Savings -FHB 9,018
Investment • Government Setunaes 32,997
Petry Cash 450 500
Total Cash 38,705 140,735
Accounts Recetvable.
A/R -Government 252,504 226,173
A/R • Insurance Companies and Clients 85,310 86,078
Allowance for Uncollemble Accounts (Note 3) (17,371)
Net Accounts Receivable 337,814 294,880
Prepaid Expenses 69,520 54,840
Umm~diaonal Promises to Gtve (Note 5) 8,750 8,750
Total current assets 454,789 499,205
PROPERTY, FURNCfl1RE AND
EQUIPI~NT (Note 2)
Equipment 243,220 304,877
Furniture and Fixtures 52,193 51,011
Leasehold improvements 43,801 43,801
Vehicles 133,057 111,957
472,271 511,646
Less Accumulated Deprenanon and Amornzanon (323,331) (335,694)
Net Fixed Asses 148,940 175,952
BUILDING DOWNPAYMENT (Noce 7) 10,000
DEPOSITS 24,728 19,955
TOTAL ASSETS S 638,457 S 695,112
The Accompanying notes and Auduors' report are an retegral part of these financial statements
Page 2
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC.
Statement of Finandal Position
June 30, 1999
Wah Comparative Totals for June 30, 1999
LiAHILI17E5 AND NET ASSETS
CURRENT LIABILITIES
Accounts Payable S 8,399 3 14,206
Accrued Vacanon 10,000 10,000
Accrued Payroll and Related Taxes 22,734 13,914
Deferred Revenue 0 17,983
Total Current Ltabtltnes 41,133 56,103
NET ASSETS (Note 4)
Unrestntted 597,324 639,009
Temporanly Resmcced 0 0
Permanently Restncted 0 0
Total Net Assets 597,324 639,009
TOTAL LL4BILfI'IES AND NET ASSETS S 638,457 3 695,112
The Accompan}nng noes and Aud¢ors' report are an integral part of these financial statements
Page 3
BiG ISLAND SUBSTANCE ABUSE COUNCIL, INC.
Statement of Activity
For the Year Ended June 30, 2000
With Comparative Totals for the Year Ended June 30, 1999
2000
Temporanly Permanently 1999
Unrestntted Restntted Restncted Total Total
REVFMIE
Hawan Department of Health S 1,115,527 5 1,115,527 S 938,674
Fees for Semce - Ituurance, Clients and Others 477,528 477,528 580,775
Hawau Department of Public Safety 205,240 205,240 184,829
Hawazt Depattinent of Human Sernces 110,331 110,331 -
Hawau County Contras 47,750 47,750 50,000
Public Donations and Contributions 34,101 34,101 6,614
Hawaii island Unued Way 18,750 18,750 17,500
Hawaii Judtaary 16,800 16,800 -
Other[naome 3,344 3,344 -
Incerest Income 2,804 2,804 5,579
Hawatt Cottunumry Foundation 50,000
Provider Adjustments (Note 3) (43,138) (43,138) (43,761)
Tots! Revenue 1,989,037 0 0 1,989,037 1,790,210
EXPENSES
Program Expetues 1,756,299 1,756,299 1,586,858
Supporting Sernces 274,423 274,423 262,285
Total Expenses 2,030,722 0 0 2,030,722 1,849,143
Net Revenue Over/(Under) Expenses S (41,685) S - S - S (41,685) S (58,933)
The Accompanying noes and Auditors' report are an integral pact of these Fnanctal statements
Page 4
8iG 15LAND SUBSTANCE ABUSE COUNCIL, INC.
Statement of Functional Expenses
For the Year Ended June 30, 2000
Wuh Compatative Totals for the Year Ended June 30, 1999
2000
Program Supporting 1999
Services Sernces Total Total
EXPENSES CLASSiFICAT1ON5
Wages and Contratt Wages S 893,232 S 191,613 S 1,084,845 S 988,153
Rent 242,457 242,457 200,729
Health Insurance and Benefits 101,179 16,814 117,993 115,716
Payroll Taxes 91,012 18,268 109,280 103,097
Deprecation 70,530 10,127 80,657 81,033
Supplies 53,997 4,788 58,785 58,785
Unltaes 49,602 3,939 53,541 53,541
Contrattual Sernces 37,028 37,028 4,650
Telephone 31,194 4,859 36,053 36,053
[tuttrance 28,040 2,171 30,211 30,211
Pension Conmbution 20,075 8,655 28,730 28,730
Professional Fees 22,210 277 22,487 22,487
Food and Other CltentBenefits 20,786 20,786 20,786
Travel and Other Expenses 17,750 2,280 20,030 20,030
Repairs and Mazntenance 16,388 2,511 18,899 18,899
Bad Debt Expense 17,291 17,291 17,291
Office and Other Expenses 11,874 2,829 14,703 12,006
Tox Screening 11,041 11,041 11,041
Equipment Rentals 6,768 2,988 9,756 9,756
Pnnnng & Postage 5,988 2,304 8,292 8,292
Training and Conference 7,857 7,857 7,857
Total Expenses S 1,756,299 S 274,423 $ 2,030,722 S 1,849,143
~
The Accompanying noes and Audttots' report are an integral part of these Financial statements
Page 5
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC.
Sbtement of Changes ht Net Asseb
For the Yeer Ended June 30, 2000
Tetnporanly Permanently Total
Unresmtted Resmtted Resmtted Net Assets
Net Assers, June 30, 1999 S 639,009 S - 3 - 5 639,009
Excess Revenue Under Expenses (41,685) - - (41,685)
Net Auers, June 30, 2000 S 597,324 S - S - S 597,324
The Accompanying notes and Auditors' report are an integral part of these financial statements
Page 6
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC
Statement of Cash Flows
For the Yeu Ended June 30, 2000
With Comparative To[als for June 30, 1999
CASH PLOWS FROM OPERATING ACTIVITIES
Cash Receted from Government Agennes S 1,468,470 S 1,032,691
Cazh Receted from Clients, Grantors, Donors
and [he Hawar~ United Way 482,137 797,970
Interest Received 2,804 5,577
Cash Paid to Employees and Vendors (1,999,363) (1,873,688)
Net Cash Used by Operanng AcUViues (Note 6) (45,952) (37,450)
CASH FLOWS USED BY INVESTING ACTIVTITES
Purchase of Furniture and Futturaz (1,181) (1,859)
Purchase of Equrpmen[ (33,797) (57,604)
Purchase of Vehicles (21,100) -
Purchaze of Leasehold Improvements - (21,992)
Net Cazh Used by Invesnng Arnvtaes (56,078) {81,455)
CASH FLOWS USED BY FINANCING ACTiV11'IES 0 0
Net Incense (Decease) to Cash far the Yeaz (102,030) (118,905)
CASH BALANCH, BEGINNING OF YEAR 140,735 259,640
CASH BALANCE, END OF YEAR 3 38,705 S 140,735
The Accompan)nng notes and Auditors' report are an integral part of these financral statements.
Page 7
Big Island Substance Abuse Council, Inc.
Notes to the Financial Statements
June 30, 2000
Note 1. ORGANIZATION
Btg Island Substance Abuse Council, Inc. was incorporated on May 11, 1964 as a non-profit
corporation under the laws of the State of Hawaii. The Council was formed for the prevention,
intervention and education of alcohol and drug addiction and abuse. The Counctl is dedicated to
the healing of the mind, body and spirit of its clients. The Council provides treatment services in
Hilo, Kona and Naalehu. In pro+ndtng treatment for substance abuse, the Council employs about
SO individuals and operates four major programs: adult, adolescent, Perinatal and supportive
ltvtng.
Btg Island Substance Abuse Council, Inc. is exempt from Federal income taxes pursuant to
Internal Revenue Code section 501 (c) (3), and exempt from State tncome taxes under Section
416-19 and 416-20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State
income taxes is regwred for the financial statements.
Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Revenue and Exuense Recognition:
Btg Island Substance Abuse Counctl, Inc. uses the accrual method of accounting Under this
method of accounting, revenue is recognized when earned rather than when received and
expenses are recognized when incurred rather than when paid. For contnbunons and donations,
revenue is recognized when the gift is received. For State and County grants and contracts,
revenue is recognized as the applicable requirements are fulfilled. Accounts Receivable
represents revenue earned and not yet received.
Prooertv and Eauiomenc
Property and equipment are stated at cost. Depreciation is computed on the straight-line basis
over the estimated useful lives of the assets, which range from 3 to 7 years. Donated properly
and egwpment are recorded as revenue at their estimated fair value. Such donations are
reported as unrestncted revenue unless the donor has restncted the donated asset to a specific
purpose.
The Counctl has purchased fixed assets with vanous grant funds. As a result, these assets revert
back to the grantor upon dtsconnnuance of their intended purposes. However, management
intends to use the assets for their intended purposes for the life of the assets and the likelihood of
the assets ever having to be returned to the grantors is remote.
Cash and Cash Equivalents.
For the purpose of the statement of cash flows, cash is defined as demand deposits, petty cash on
hand and savings accounts.
Page 8
Big Island Substance Abuse Council, Inc.
Notes to the Financial Statements
June 30, 1998
Note 3. USE OF ESTIMATES
The preparation of financial statements in conformity with generally accepted accounting
pnnciples requires management to make estimates and assumptions that affect certain reported
amounts and disclosures. Accordingly, actual results could differ from those estimates.
Allowance for Uncoliectable Accounts - As of June 30, 2000, the Council has 385,310 of accounts
receivable due from pnvate insurance companies and clients for billings of services rendered
dunng the fiscal year. Actual payments received from insurance companies routinely change due
to changes in sennces covered and client eligibility. Thus, a possibility exists that amounts
actually collected could differ materially from amounts recorded as accounts receivable.
However, management believes that subsequent funds collected for these receivables will not be
significantly different from accounts receivable recorded on the financial statements.
Accrued Vacation -The Council's employees are required to use up their accrued leave each year
pnor to their "anniversary date" (date of hire). However, if an employee leaves the Council prior
to their anniversary date, they may receive a payout of their accrued vacation at management's
discretion. As a result, management has estimated the amount that could be paid out during the
year.
Note 4. NET ASSETS
The Big Island Substance Abuse Council, Inc. has conformed to Statement of Financial
Accounting Standards (SFAS) No. 117, "Financial Statements of Not-for-Profit Organiaadons".
Accordingly, the Council is required to report information regarding its financial position and
activities according to three classes of net assets: unrestricted net assets, temporarily restritted
net assets and permanently restricted net assets. There were not temporarily or permanently
restntted net assets as of June 30, 2000
Note S UNCONDITIONAL PROMISE TO GIVE
Pursuant to SFAS 116, the Council has recorded Hawaii United Way's unconditional promise to
give in the amount of $8,750. These funds will be received over the six months ending
December 31, 2000.
Page 9
Big Island Substance Abuse Council, Inc.
Notes to the Financial Statements
June 30, 1998
Note 6. LEASE COMMITMENTS
The Council leases fac~liaes in several locations in order to fulfill its mission. In addtaon, the
Council entered tnto certain operating leases for equipment. The following schedule shows the
noncancellable portion of lease obligations to the Big Island Substance Council.
2001 5182,160
2002 5116,478
2003 5 47,060
Note 7. LAND AND BUILDING PURCHASE
In May 2000, the Council made an offer to purchase a parcel of property to Hilo consisting of
two buildings and approximately 1 acre of land. A 510,000 deposit accompanied the offer. If
accepted, the Council will obtain a loan for 5 190,000 to complete the transaction. As of the
date of these financial statements, an acceptance has not yet been received.
Note 8 RECONCILIATION OF EXCESS EXPENSES OVER REVENUE AND SUPPORT WITH NET
CASH USED BY OPERATING ACTMTIES
Excess Revenue and Support over Expenses 5( 41,685)
Add Depreciation 80,657
Less Net Disposal of Fixed Asses ( 2,433)
Adjustments to reconcile:
Increase m Accounts Receivable (36,443)
Increase in Prepaid Expenses (14,681)
Increase in Deposits (14,773)
Decrease in Allowance for Bad Debts (17,371)
Increasetn Payables 5,074
Increase in Accrued Expenses 8,820
Decrease m Deferred Revenue f 17.983)
Net Cash Used by Operating Activities 5( 45,952)
Page 10
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC., INC.
Schedule of Federal Awards
For the Year Ended June 30, 2000
Federal Grantor /Pass-through Federal CFDA Grant Federal
Grantor / Program Title Number Number Exnend~tures
United States Department of the Attorney General, Bureau of Justice
State of Hawaii -Dept. of Public Safety
Residential Program for
Women Offenders 16.579 PSD-98-CPS-36 5205,240
United States Department of Health and Human Sernces
State of Hawaii -Department of Health
Adult Substance Abuse Treatment EH * 93.959 ASO LOG NO. YO-136 5209,885
Adult Substance Abuse Treatment WH 93.959 ASO LOG N0. YO-137 5 67,133
School Based Outpatient Treatment WH * 93.959 ASO LOG NO. YO-155 5 31,986
School Based Outpatient Treatment EH 93.959 ASO LOG NO. YO-154 5 39,094
State of Hawaii -Department of Human Services
"Moms and Babies" Residential Program 93.556 DHS-00-POS-8598 0 3
Totals 5644,273
* Mayor Progtam
Page 11
Carbonaro Certified Public Accountants
/ Member AICPA
PA s & Management Group HSCPA
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMETff AUDITING STANDARDS
The Board of Directors
BIg Island Substance Abuse Council, Inc
We have audited the financial statements of Big Island Substance Abuse Council, Inc. as of
and for the year ended June 30, 2000, and have issued our report thereon dated September
8, 2000. We conducted our audit in accordance with generally accepted auditing standazds
and the standards applicable to financial audits contained in Government Audituig Standards,
issued by the Comptroller General of the United States
Comoliance
As part of obtaining reasonable assurance about whether the Organization's financial
statements are free of material misstatement, we performed tests of its compliance with
certain provisions of laws, regulations, contracts and grants, noncompliance with which
could have a direct and material effect on the determination of financial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of
our audit and, accordingly, we do not express such an opinion. The results of our tests
disclosed no instances of noncompliance that are required to be repored under Government
Audt[trtg Standards.
Internal Control Over Financial Renortinit
In planning and performing our audit, we considered the Organization's internal control over
financial reporting in order to determine our auditing procedures for the purpose of
expressing our optn:on on the financial statements and not to provide assurance on the
Internal control over financial reporting. Our consideration of the internal control over
financial repomng would not necessarily disclose all matters in the internal control over
financial reporting that might be matenal weaknesses. A material weakness is a condition in
which the design or operation of one or more of the internal control components does not
reduce to a relatively low level the nsk that misstatements in amounts that would be matenal
In relation to the financial statements being audited may occur and not be detected within a
timely penod by employees In the normal course of performing their asstgned functions
We noted no matters involving the Internal control over reporting and Its operation that we
consider to be matenal weaknesses.
Board of Directors
Big Island Substance Abuse Council, Inc., Inc.
This report is intended for the information of the audit committee, management and federal
awarding agencies and pass-through entities. However, this report is a matter of public
record and to~d'istribu/lion is not limited.
C C/~A~
Makawao, Hawaii 96768
September 8, 2000
Page 13
Carbonaro Certified Public Accountants
~ lvlember AICPA
PA s & Management Group HSCPA
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB
CIRCULAR A-133
The Board of Directors
Big Island Substance Abuse Council, Inc.
CompLance
We have audited the compliance of Big Island Substance Abuse Council, Inc. with the types of
compliance requirements described in the U S. Ofj'ice of Management and Budget (OMB)
Circular A-133 Compliance Supplement that are applicable to each of its major federal
programs for the year ended June 30, 2000. The Organization's maJor federal programs are
identified In the summary of auditors results section of the accompanying schedule of findings
and questioned costs Compliance with the requirements of laws, regulations, contracts and
grants applicable to each of Ics major federal programs is the responsibility of Big Island
Substance Abuse Council, Inc.'s management. Our responsibility is to express an opinion on
the Organization's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing
standards; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133,
Audio of States, Local Governments, and Non-Profit Organizations. Those standards and OMB
Circular A-133 require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to above
that could have a dirett and material effect on a major federal program occurred. An audit
Includes examining on a test basis, evidence about the Organization's compliance with those
requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal detenninanon on the Organization's compliance with those
requirements
In our opinion, the Big Island Substance Abuse Council, Inc. complied, in all matenal respects,
with the requirements referred to above that are applicable to each of its major federal
programs for the year ended June 30, 2000.
Board of Directors
Big Island Substance Abuse Council, Inc.
Internal Control Over Compliance
The management of Big Island Substance Abuse Council, [tic. is responsible for establishing
and maintaintng effective internal control over compliance with requirements of laws,
regulations, conaacts and grants applicable to federal programs. In planning and performing
our audit, we considered the Organization's internal control over compliance with
requirements that could have a direct and matenal effect on a major federal program in
order to determine our auditing procedures for the purpose of expressing our opinion on
compliance and to test and report on internal control over compliance in accordance with
OMB Circular A-133.
Our consideration of the internal control over compltance would not necessanly disclose all
matters m the mtemal control that might be material weaknesses. A material weakness is a
condition m which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with the applicable
requirement of laws, regulations, contracts and grants that would be matenal in relation to a
major federal program being audited may occur and not be detected within a timely period
by employees in the normal course of perforating their assigned functions. We noted no
matters tnvolvmg the mtemal control over compliance and its operation that we constder to
be matenal weaknesses.
This report is intended for the tnformanon of the audit committee, management and federal
awarding agencies and pass-through entities. However, taus report is a matter of public
record and^~ts disco/bunon ~s not limited.
C~'""'~ C Pi4 j
Makawao, Hawau 96768
September 8, 2000
Page 15
BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC
Schedule of Findings and Questioned Costs
For the Yeaz Ended June 30, 2000
A SUMMARY OF AUDIT RESULTS
The auditors' report expresses an unqualified opinion on the financial statements of Big Island
Substance Abuse Council, Inc.
No reportable conditions were disclosed dunng the audit of the financial statements.
No instances of noncompliance material to the financial statements of Big Island Substance
Abuse Council, Inc were disclosed during the audit.
No reportable conditions were disclosed dunng the audit of the major federal award programs.
The auditors' report on compliance for the major federal award programs for Big Island
Substance Abuse Council, Inc. disclosed no instances of noncompliance.
The programs tested as major programs are:
1) Substance Abuse Treatment EH (CFDA # 93.959)
2) School Based Outpatient Treatment WH (CFDA # 93.959)
3) "Moms and Babres" Residentral Program (CFDA # 93.556)
The threshold for distmguislung major programs was $300,000.
Big Island Substance Abuse Councrl, Inc was determined to be a high-nsk auditae
B REPORTABLE CONDITIONS
None noted.
FINDINGS AND QUESTIONS COSTS -MAJOR FEDERAL AWARD PROGRAM
None Noted
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
There aze no pnor audit findings on which to report
Page 16
Form 990 Return of Organization Exempt from income Tax O1'e ieey'0°"
Cp y Under section 5g1(c) of the Internal Revenue Code (except black lung fxneht Wst 1999
pep+rtrrwe
aVVVnw
rr+aswy 111 or pnvate foundation) or section 4947(axl) nonexempt chantable Wst Th{s Form is Open
inYrNl Rnenlw 9ennce Note• The organrzafron may have M use a copy of Mrs return to sahsly state reporhnp requrremerks to Public Inspection
A For the 1999 calendar ear, Or tax ear nod be innin J u 1 1 ,1999, and endin 7 un 30 .2000
B Checkd C will.a ore+nuauon D F+nplgwlantleutlen lM+117w
Cmnp+or +paress iiiisi.eN BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043
w print Nume+r 6 itr+M (a P O Ooa d into is not E+4wr+e b strMl ieer) Fpomrswh E TMgliwl+ r+erlGw
Ineul r+Wrn w p+
F,n,l return y«inc 1420 KILAUEA AVENUE 808) 935-4927
N+we Ci Town a Coup Slate DP • 4
Am+rMea ntrxn aona h trr F Check if exemption
iun~~wni1ergi« NILO HI 96720 application is pendirq
G Type of organization ~ X Exempt under section 501(c) 3 ~ (Insert number) or ~ section 4947(a)(1) nonexempt charitable Vust
Note. Section 501(e~~ exempt organustrons and 4947(at7)nonexemp~ chsntab/e Wsts Must afbch a campNhd
Sehedub A (f o'
rm 990j
H (a) Is this a group return hied for affillales~ Lf Yes X No I If either Dos In H is dixYed Yes; dtror lour-digit group
esemphon numbr (GEtq ~
(b) If Yes.' enter be number of affiliates far whldi Nls reNrn Is bled ? J Accounting method Cash X Accrual
c Is Nis a separate reNrn filed an or nizaapn W+lrld a ou ratio r Yes X No Other s eCl ~
K Check fire ~ If the organizabpn's gross receipts are normally not more than 525,000 The organization need Mt file a return with the
IF:S, but If ~t received a Form 990 package In the mall, it sfguld file a return without financial data Some states nsqulrc a compNta retain.
Note: Form 990-EZ ma Ixr used b or anrzaGons with ross rear fs less Man S 100,000 and fatal assets less than 5250000 of end o! ar
Part I Revenue Ex enses and Chan es in Net Assets or Fund Balances see Instructions
1 Contributions, gifts, grants. and similar amounts received
a Dlrett public support 1 a 34 101
b trdlrect public support t h 18 750
c Government contributions (grants) t c 1 495. 648
d Total (add Imes 1 a through 1 c) (attach schedule of contributors)
(cash $ 1,548,499 noncash S 0 ) L-ld Stmt 1d 1 548 499
2 Program service revenue Including government fees and conbacts (from Part VII, Ilne 93) 2 434.390.
3 Membership dues and assessments 3
4 Interest on savings and temporary cash investments 4 2 804
5 Dmdends and interest hom secunhes 5
6a Gross rents 6a
b Less rental expenses 6b
c Net rental income or (loss) (subtact Ilne 6b from Ilne 6a) 6c
7 Other irnestment inconx (descntx ? 7
9a Gro55 am0unl hom Sale of assets Other (A) SECUrIt1e5 (B) Other
a than Inventory 8a
v b Less cost or other basis and sales expenses 86
n e Gain or (loss) (abaN schedule) Be
e d Net gain or (loss) (combine line columns (A) and (B)) Bd 0
9 Special events and activities (attach schedule)
a Gross revenue (not Including $
of contributions reported on Irne la) 9a
bless direct expenses other than lundraisinq expenses 9b
c Net Income or (loss) hom special events (subtract Ilne 9b from Ilne 9a) 9c
10a Gross sales of inventory, less returns and allowances t0a
b less cost of goods sold 706
e Gross profit or (loss) from sales of inventpry (attach schedule) (suDGact Ilne lOb from Ilne IOa) 10 e
17 Other revenue (hom Part VII, line 103) 71 3.344
12 Total revenue add Imes Id 2 3 4 5 6t 7 8d. 9c lOt and 11 12 1 989. 037
13 Program services (hom line 44, column (B)) 13 1 756 299
E
x 14 Management and general (hom line 44, column (C)) 14 274 , 423
P
N 15 Funtlraising (GOm line 44 column (D)) 15 0
c 16 Payments to athliates (attach schedule) 76
s 17 Total ex nses add lines 16 and 44 column A) 17 , 030 722
A 18 Excess or (tleflcil) for the year (subtract Ilne 17 hom Ilne 12) 18 -41 b85
~ s 19 Net assets or fund balances at txyinning of year (from line 73, column (A)) 19 639 , 009
r i 20 Other changes in net assets or fund balances (attach explanation) 20
s 21 Net assets or fund balances al +ntl of ear (combine Imes 18 19 and 20) 21 597 324
BAA For Paperwork Reduction Ad Notice, see separate Instructions TEeAOIOI oeiioa+ Form 990 (1999)
Fam990(1999) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e2
Part II Statement of Functional Expenses All organizalions must complete column (A) Columns (B), (C), and (D) are
required for section 501(c)(3) and (b) organizations and section 4947(x)(1) ngnezempt cfuntable trusts but optional for others
Do not include amounts reported on Ime A Total (B) Program (C) Management
66, 86, 96, IOb, or 76 0! Part I services and general (D) Fundraising
22 Grants and alWCatwns (attach uhedWe)
(cash $
non-cash $ ) 22
23 Specilic assistance to Individuals (attach sch) 23 20, 786 20, 786
24 Oeriefits paitl to or for members (attach sch) 24
25 CampentabonafatfKers,dvators.etc 25 57,500 38,333 19,167 p
26 Other salaries and wages 26 1 027, 345 854, 899 172.446 0
27 Pension plan Contributions 27 28 730 20.075 8 655 0
28 Other employee benefits 28 117, 993 101, 179 16, 814 p
29 Payroll taxes 29 109, 280 91, 012 18, 268 0
30 Professional tundraisinq tees 30
31 Recounting fees 31
32 legal fees 32
33 Supplies 33 58, 785 53, 997 4, 788 O
3a Telephone 34 36, 053 31.194 4.859 0
35 Postage antl shipping 35
36 Occupancy 36 295,998 292,059 3 939. 0
37 Equipment rental and maintenance 37 9.756 6.768 2 , 988 0
38 Printing and publications 38 8 292 5.988 2.304 0
39 Travel 39 20,030 17 750 2,280 0
40 Conference, rornentions, and meetings 40 7, 857 7, 857 0 0
41 Interest 41
42 fkpreciation,depletien,etc(attachscliedule) 42 80.657 70,530 10,127 0
43 Otter apensa Otemue) a _ _ _ _ _ _ _ 43a
bPROFESS_IONAL_FEES______ 43b 22 487 22,210 277 0
c INSURANCE 43c 30 211 28,040 2 171 0
-
d REPAIRS AND MAINTENANCE _ 43d 18,899 16,388 2.511 0
e See Other Ex enses Stmt 43e 80.063 77, 234 2, 829 0
44 Total functional expanses (add hen 22 13)
ci~t~ese~Whl
mtpolllna 3I
15 (s)-(D)' 44 2 030.722 1,756,299 274,423 0
Reporting of Josrst Costs - Ditl you report in column (B) (program services) any Joint costs from a combined
educational campaign and fundraising solicitatlon~ ~ ? Yes XQ No
If 'Yes.' enter n the aggregate amount of these joint costs $ , (ii) the amount allocated to program services
$ , Cil) the amount allocated to management and general $ ,and (iv) the amount allaated
to fundraisin $
Part III Statement of Pro ram Service Accom Ilshments
What is the organization's primary exempt purposes ~ SUBSTANCE ABUSE PREVENTION &_TREATMENT Progrm Savlw Expenses
All organizations must describe Neir exempt purpose achievements in a clear and concise
manner State tfie number of ~'o°rie r° soi(o~ aNo
clients served, publications issue4 etc Discuss achievements that are not measurable (Section 501(c)(3) & 4) organ (`~r(°a°j~Ij'oRO16„~, ~
Izations & section 4947 a) 1 nonezem t charitable trusts must also enter the amount of rants & allocations to others aeuow ror oarrs t
a ALCOHOL/DRUG ABUSE TREATMENT FOR ADULTS ADMITTED 810 ADULTS TO ALL FACILITIES
- - - - - - - -
FOR OUTPATIENT TREATMENT INCLUDING SUBSTANCE ABUSE EDUCATION,
VOCATIONAL EDUCATION SKILL BUILDING, AND INDIVIDUAL COUNSELING
(Grants and allocations $ 0 > 762 , 541
b ADOLESCENT PROGRAM TO ASSIST CHEMICALLY DEPENDENT ADOLESCENTS
IN DEVELOPING ALTERNATIVE COPING SKILLS TO SUCCESSFULLY AMEND THEIR LIFE PATHWAYS
TO PRODUCTIVITY 123 YOUTHS ADMITTED TO OUTPATIENT PROGRAM RANGING FROM 30 TO 120 DAYS
(Grants and auocauons $ 0 ) 289. 142
c BABY SAFE PROTECT SCREENINGS TO 566 WOMEN. OUTREACH SERVICES TO 432
).OMEN AND 58 REFERRED TO TREATMENT 31 PRESENTATIONS TO THE MEDICAL COMMUNITY AND GENERAL PUBLlC
iME PROGRAM PROVIDES PRE NA •A; CA0.E_ 1044 iEPn SUPPORT SERVICES AND DIET SUP_P!E'IENiS TO_Ex(OUFAGE PEAL ixY P_0.ELNAx([ES_
(Grants and allocations $ 0 ) 284. 709
d THERAPEUTIC LIVING PROGRAMS THIS PROGRAM IS TARGETED _TO HIGH-RISK INDIVIOUA_LS TO RECEIVE
T0.E ATFENT ON Ax 14-P~it ENT 9A5I5 PURPOSES 0.E TO REDUCE TXE 0.t$x OF RELxPSE RND A$$IST TXE ADUI- :il RE INTE G0.A7I NO
INTO THE COMMUVITY_AS_A_FUNCTION_AL CO~TRI(SUTING MEMBER OF SOCIETY _7_2 SERVED DURING TH_E YEAR_
Grants and allaatlons $ 0 ) 215. 507
e Other pr ram ServiCeS "REATn"1• FOA ACHE'. Cf:'NO'-R$ (Grants and allOCatIOnS $ 0 ) 20d 400
f Total of Program Service Expenses (sh0ultl equal lines 44 column (B) Grogram 5e•yices) ~ 1 756 299
BAA i;,ia•sy Form 990 (1999)
Form 990 (1999) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Paae3
Part IV Balanee Sheets (See instructions)
Note: Where raquved, aHached schedules and amounts vathm the descriphon (A) (B)
column sfrould be /or end-or year amounts only Beginning of year End of year
45 Cash -non-interest•bearinq 115 047 d5 5.663
46 Savings and temporary cash investments 25 687 46 33.042
47a Accounts receivable 47a 85 , 310
b Less allowance for doubtful accounts 47b 294, 880 47c 85 310.
48a Pledges receivable 49a 750
b Less allowance for doubtful accounts 48h 8, 750 48c 8, 750
49 Grants receivable 49 252 504
n 50 Receivables from officers, directors, trustees, and key employees
s (attach schedule) 50
c 51 a Other notes & loans receivable (attach schedule) 51 a
s b Less allowance for doubtful atcounls 51 b 51 c
52 Inventories for sale or use 52
53 Prepaid expenses and deferred charges 54 840. 53 69 520
54 Investments -securities (attach schedule) 54
55a Invesments -land, buildings, & equipment basis 55a
b Less accumulated depreciation
(attach schedule) 55b 55c
56 Investments -other (attach schedule) 56
57a Land, buildings, and equipment basis 57a 472 271
b Less accumulated depreciation
(attach schedule) 57b 323 331 175 952 57e 148 940
59 Other assets(descnbe ~ See Ltne 56 Stmt ) 19,955. 58 34,726
59 Total assets atld lines 45 thro h 510 must a ual line 74) 695. 111. 59 638, 457
60 Accounts payable and accrued expenses 38.119 60 41 , 133
u 61 Grants payable 61
a 62 Deferred revenue 17 983 62
i 63 Loans from officers, directors, trustees, and key employees (attach schedule) 63
64a Tax-exempt bond liabilities (attach schedule) 64a
r
i b Mortgages antl other notes payable (attach schedule) 64b
s 65 Otherliabililies(describe ~ ALLONANCE FOR DISALLONED CLAIMS) ~
66 Total 11abillLes add Imes 60 throw h 65) 56.102 66 41.133
Organizations that follow SFAS 117, check here ~ X and complete Imes 67
through 69 and lines 73 and 74
67 unrestricted 620 976 67 597 324
68 Temporarily restricted fib
69 Permanently restricted 18.033 69
Organizations that do not follow SFA5117, check here ~ ~ and complete lines
v 70 through 74
H 70 Capital stock, trust principal, or current funds 70
0 71 Paid•in or capital surplus, or land. building, and equipment funtl T1
a
~ 72 Retained earnings, endowment accumulated income, or other lands 72
4
73 Total net assets or fund balances (atld lines 67 through 69 or lines 70 Through
72, column (A) must equal line 19 and column (B) must equal line 21) 639. 009 73 597, 324
74 Total liabilities and net assetsllund balances add lines 66 and 73) 695.11 1 74 638 , 457
Form 990 is available for public inspection and for some people serves as the primary or sole source of information about a particular
organization How the public perceives an organization in such cases may be determined by the information presented on its return Therefore
please make sure the return is complete and accurate and Tully describes, in Part III the organization's programs and accomplishments
BAA
resaioa oerov~v
Form 990 1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa 4
Part IV-A Reconciliation of Revenue per Audited Part IV-B Reconciliation of Expenses par Audited
Financial Statements with Revenue Financial Statements with Expenses
per Return (See tnstructtons.) per Return
a Total revenue, Pim, arN otter support a Total expenses and lasses per
pa audited hrancial staumems ~ a 1, 989. 037 audited financial statements ? e 2, 030, 722
b Amounts included on Irne a but b Amounts included on Ime a but not
not on line 12. Form 990 on Ime I7, Form 990
(1) Net unrealized (1) Donated serv-
gams on ices and use
investments $ of facdihes $
Donated xrv (1) Prwr year adryst
rtes and use mains reported on
of tacdrhes $ IiM 20, Form 990 $
(B) Recaxies of poor Losses reported on
year grams S line 20, wrm 990 $
(4) Other (speciy) (4) Other (speciry)
Add anwunts on Imes (1) Add amounts on Imes (1)
through (4) ~ b throu0h (41 ~ b
c Una a minus hoe b ~ c 1 989 037 c Lme a minus hoe b ~ c 2 030 722
d Amounts includetl on Ime 12, d Amounts included on Ime 17,
Form 990 but not on hoe a: Form 990 but not on hoe a:
(1) Investment
expenses not (1) Irnestment
included On expenxs not
Ime 6b, included on line
Form 990 $ 6b, Form 990 S
m other (spec~y) mother (specry)
Add amounts on lines (1) and ~ d Add amounts on lines (1) and ~ d
e Total revenue per line 12, Form a Total expenxs per line 17, Form
990 ine c Ius line ? • 1, 989, 037. 990 Ime c lus line ~ ? a 2, 030 722.
Part V List of Officers Directors Trustees and Ke Em to ees rst each one n .f not coin enxted; see insatx:bdns
(B) TiOe and averaaaa hours (L7 Compenxbon (D) ConVibutrans to ExpMx
(A) Name and address per week devoletl Of rwt paid, employee benefit account and outer
to position enter -0-) plans and deferred allowances
oompenxhon
PATRICIA ENGELHARD_______
324 HUALI NAY HILO HI 96720 PRESIDENT 5 0 0 0.
IIM WILSON
POB 767 HILO.HI 96721-0767 VICE PRES .S 0 0 0
LANE WEBB
1070 AINAKO AV HILO HI 96720 SECRETARY 5 0 0 0.
KAU'I PALEKA-KAMA
346 KAPIOLANI HILO.HI 96720 TREASURER .S 0. 0. 0
IER_R_Y_C_HAN_G,_STATE REP
218 S WILDER RD HI LO, HI 96720 BOARD MEMBER 5 0 0. 0
GERT_RUDE_ENDICOTT_ MO
78-7045 KALUNA ST KAILUA-KONA.HI BOARD MEMBER .S 0 0 0
LT CHADWICK FUKUI
349 KAPIOLANI HILO,HI 96720 BOARD MEMBER 5 0 0 0
RICHARD HENDERSON________
POB 655 HILO, HI 96721-0655 BUDGET. FINANCE 5 0 0 0
MERLE LAM
POB 1055 HILO HI 96721-1055 BOARD MEMBER 5 0 0 0
See List of Officers Etc Statement 57, 500 2.827 0
75 Drd any officer, duector, trustee, or key employee receive aggregate compensation of more than 5100,000
from your organization and all rclatad organtzahons, of which more Than 510,000 was provided by the
related organizalions~ ~ Q Yes XQ No
If 'Yes 'attach Schedule -see instructions
BAA iE~~OirA r2r2a99 Form 990 (1999)
Form 990 (1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 P e5
Part VI Other Information ee s ecific instructions Yes No
76 Did the organization engage in any acuwry not previously reported lq the IRS If'Yes.' attach a detailed description
of each aCtivilY 76 ~ X
77 were any changes made in the organizing or governing documents but not reported to the IRS 7) X
It •Yes; attach a conformed copy of the changes _
78a Did the organization have unrelatetl business gross income of 51,1X10 or more during the year covered by this returns 78a X
b If 'Yes,' has it filed a tax return on Form 990-T Ior this years 78b
79 Was there a ligwdation, dissolution termination, or substantial contraction during the years If 'Yes,' attach
a statement 79 X
80 a Is the organization related (otter than by assoaation wdh a statewide or natwrrxide organzation) through common - - -
membership, governing bodies, trustees, officers, etc, to any other exempt or nonexempt organizations 80a L. X
b If 'Yes,' enter the name of the organization ~ -
_
-
and check whether ills ezempt qr nonexempt
81 a Enter the amount of polilwal expenditures, direct or inC~rect, as descnbed in the instructions 81 a 0 _ _ ,
b Did the organization file Form 1120•POL for this years 81 h X
ffi a Did the organizaton receive donated services or the use of materials, equipment, or facilities at no charge or at • - -
substanliaQly less than fair rental values ffia X
b If 'Yes,' you may indwate the value of these items here Dq not include this amount as - _
revenue in Part I or as an expense in Part tl (See instrucbons for reporting in Part III) ffib
83a DM the organization comply with the public inspection requvemenls for returns and exemption appiiwtians~ 83a X
b Did the organization comply with the disclosure regwrements relating to quid pro quo contributions 83b X
84a Did the organization sol¢it any contributions or gifts that were not fax deductibles 84a X
b If 'Yes,' did the organization include with every solicitation an express statement that such conVibutions or gilts were
nol lax deductible 846
85 SOI(c)(4), (5), or (b) aganrza6ons a Were substantially all dues nondeductible by members 85a
b Did the organization make only in-house lobbying expenditures of 52,000 or less 85b
If'Yes' was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a
waiver for proxy taz owed for the prwr year ~ -
cDues, assessments, and similar amounts from members 85c -,t - -
d Section 162(e) lobbying and political expenditures 85 d ~
a Aggregate nondeductible amount of Section G033(e)(1)(A) dues notices 85e ' ~ -
lTaxable amount of lobbying and pohhcal expenddures (tine 85d less 85e) 85f _ _ -
q Does the organization elect to pay the Section 6033(e) lax on the amount in 85f~ 85
h If Section 6033(e)(1)(A) dues ngtices were sent, does the organization agree to add the amount in ij5f la its reasonable
estimate of dues allocable to nondeductible lobbying and political expendiures for the following tax years 85h
86 501(c)(7) organrzahans Enter a Initiation fees and capital conVibuhons included on ,y _
tine 12 86a
b Gross receipts, mcluded on line 12, for public use of club lanlities 86b ~ •
87 501(c)(12) organrzahons Enter a Gross income from members or shareholders 87a ~_y _
bGross income from other sources (Do not net amounts due or paid to other sources -
against amounts due or received hom them) 87b ,
88 At any time during the year, did the organization own a SOY. or greater interest in a taxable corporation or partnership,
or an entity disregarded as separate hom the organization under Regulations Sections 301 7701-2 and 301 7701.3
IF'Yes,' complete Part IX 88 X
89a 501(c)(3) organizahorrs Enter Amount of tax imposed on the organization tluring the year under
Section 4911 ~ 0 .Section 4912 ~ 0 ,Section 4955 ~ 0
b 50I(c)(3) and SOI(c)(4) organrzahons Did the organization engage in any Section 4958 excess benefit transaction
during the year or did .t become aware of an excess benefit transaction from a prior years If 'Yes,' attach a statement
explaining each transaction 89b X
c Enter Amount of tax imposed on the organization managers or disqualified persons during the year under
Sections 4912, 4955, and 4958 ~ 0
d Enter Amount of tax on line 89c above, reimbursed by the organization ~ 0
90 a List the stales with which a copy of this return is filed ~ NONE R E QU I RE D_ _ _ _ _ _ _ _ _
-
bNumber of employees employed in the pay period that includes March 12. 1999 (see instructions) 90b 48
91 The books are in careof~ THOMAS TURBEVILLE Telephonenumber~ (808) 935-4927
Lxaledat~ 1420 KILAUEA AVE, HILO _____±fI_ ZIP+4. 96720
92 Section d947(a)(I) nonexempt chartable Vests 6irng Form 990 in Ireu of Form 7007 -Check here
and enter the amount of tax exempt interest received or aCCrued during the tax year 92
BAA Form 990 (1999)
TEEA0105 ~2'Z0.99
Form 990(1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e6
Part VII Anal sts of Income-Productn Activities ee instructions
Unrelated tNniness income Excluded b section 512. 513 or 514
Enter gross amounts unless (A) (B) (C) (D) Relaled(oi exempt
otherwise indicated 9usinas code Amount xclusion cod Amount function income
93 Program service revenue
a FEES FOR SERVICE-INSURANCE CIIExiS 434, 390
b
c
d
e
I Medicare/Medicaid payments
g Fees 8 contracts from government agax:a
94 Membership dues and assessments
95 Imerest an sawngs 8 temporary rash uNmnts 14 2.804
96 Dividends & interest hom securities
97 Net rental mwrtie a (loss) hom real state
a debt financed property
b not debt-financed property
99 Net rMtal income Or (1055) Frain pert prDO
99 Other investment income
100 Gain or (loss) from sales of assets
other than inventory
101 Ne[ income or (lass) tram speoal events O 1
1 C2 Cms P~1 tX (Iqs) hom YMIS of mvenbry
103 Other revenue a - -
bTRAINING FEES 2 033
cMISCELLANEOUS 1,311
d
e
104 Subadal (add columns (8), (D), and (O) 2 , 804 437 734
105 Total (add line 104, columns (B), (D), and (E)) ? 440. 538
Note: (Erne 105 lus lens Id, Part 1, should ual the amount on lure 12 Part I
Part VIII Relationsht of Activittes to the Accom lishment of Exem t Pu oses ee instructions
Lima No. Explain how each adrvlty for wMCh income rs reported m column (E) of Part VII croMrfbuted importanly to OIe accamphshment
~ of the argamzation's exempt purposes (other than by prowdmq funds for such purposes)
93a REVENUES RECEIVED FROM PROGRAM SERVICES PROVIDED FOR ALCOHOL &
DRUG REHABILITATION 70 ADULTS ADOLESCENTS AND PREGNANT HOMEN
103a TRAINING FEES ARE FOR FEES RECEIVED FROM NON-EMPLOYEES PARTICIPATING IN
TRAINING SEMINARS PROVIDED TO EMPLOYEES
103bMISCELLANE0U5 RECEIPTS INCLUDE REIMBURSEMENTS REBATES AND REFUNDS OF
EXPENSES RELATED TO TAX-EXEMPT ACTIVITY
Part IX Information Re ardtn Taxable Subsidiaries and Disre aided Entitles ~nstruchons N/A
(A) (s) (c) (O)
Name, address, and EIN of corporation, Percentage of Nature of activities Total £nd-of•year
partnership, or disregarded entity ownership interest income assets
96
96
UnOar penalriaa or pariury i pKlare Inar I Nva eaamnwa Nis rer rn nclWinp attompany,np 5<I4rouNS in0 ala4manb anr! Ia ma east my Ynow • arq Wlial it ~s
Please uw cp[acL an4comOM3 r,LCWrsOC7yyepugr (aeru Uua o~cerj ,s Oasatl on all inbrmalron d M~rn preparer ftas any MnowkEpe See nisUUCW~s )
Sign ? rf~~r
[!~7 ,c%z,'r~G,/I~c1/ i~ ~9i ~c~ ?
Here $gnsrwe o1 De¢ar / Date Type q PrxN Nama one T,pe
Dale Dneri ,r PrepXer S sSN or PTIN
Paid Preoarert n 166-62-3837
Pre- SgnaWre ? 10/3D/Ot) imlrpy
payer's F,rm:Na a Iohn O, Carbonaro CPA a P C
Only a;,~° re::) ? 1043 hlakav+ao Ave Ste 205 EIN - 99-0303190
Makawao HI ZIP .4 - 96768
BAA re~.oioE izvgs Form 990 (1999)
Opar,mm, or er TrOaflMy Inlarn~l R~rnya Sn~x1
Schedule A Organization Exempt Under 1999
(Form 990) Section 5U1(cx3) IRS wa onl - o, nu, .a. ar fwl~ m aos
(Except Pnvate Foundation) and Section 501(a), 501(0, 5o1(k), 501(n), or Sattlon 4947(ax1) aue No ,SSSaoa
Nonexempt Chantabla Trust Supplementary Inlorma on - (See separate instnxtlons.)
Must be com laced the above or anizatlons and atfacMd to their Form 990 or 990•EZ
wma a ar Orpanvalron &iiploNr luananwn Rumen
BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043
Part I Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees
(See Instructions Llst each one If there are none, enter 'None
(a) Name and address of each (b) Title and average (c) Compensation (d) Colitr,Waom (e) ~,peme
employee paid more hours per week to e^~o~ee ba^aht aaounl and other
than $50,000 devoted to position pia^= g allowarx:es
taipmsation
NONE
Total number of other employees paid ~ Y- t,i<_
~ ' ~
F~~`== '=-+i I
over 550.000 ? NONE - Ay^
Part II Compensation of the Five Highest Paid Independent Contractors for Professional Services
(See Instructions Llst each one (whetter individuals or firms) If there are none, enter 'None
(a) Name and address of each indeperWent contracla pa,d more than 550,000 (h) Type of serv,ce (c) Compensation
NONE
Total number of others receiving over
550 000 for rofessional services ~ NONE
BAA For Paperwork Reduction Act Notice, see the ,nstrudions for Form 990 and Form 990-EZ Schedule A (Form 990) 1999
rE~1aa1 OaiM/99
SchedufeA orm990)1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e2
Part 111 Statements About Activities Yes No
1 Durrnq the year, has the organrzatron attempted to influence national, state, or local legislation, including any attempt
to influence public opinion on a It:gislabve matter or referendums 1 X
If 'Yes,' enter the total expenses paid or incurred m connection with the lobbying activities ~ $ s,? -pt ,
r' _
Organrzaborrs that made an electron antler section 501(h) by filing Form 5768 must complete Part VI•A Other ~ i
organ~zatrons checWng'Yes,' must complete Part VI 8 and attach a statement giving a detailed description of the >7
lobhyrng aCtrvdres ~ - -
rrrd;i
2 Dump the year, has the organzaton, edtxr dvecUy or rrMuecby, engaged rn any of the following acts wdh arty of rL5 4
trustees, directors. officers. creators, key employees, or members of then families, or with any taxable organrrabon
with which any such person a affiliated as an officer, director, trustee, masonry owner, or pnncrpal beneficiary ~
''-y .~.r.-,
a Sale, exchange, ar leasing of properry~ 2a X
b lending of money or other extension of credit° 2b X
c Furnishing of goods, services, or tacrlities~ 2c X
d Payment of compensation (or payment or reimbursement of expenses if more than 57,000) Sgt! P t V, f01 9911 2d X
e Transfer of any Dart of its income or assets 2• X
If the answer to any question is 'Yes,' attach a detailed statement explaining the transactions
3 Does the organization make grants for scholarships, fellowships, student loans, etc 3 X
4a Do you have a section 403(b) annuity plan for your employees 4a X
b Attach a statement to explain how the organization determines that rndrwduals or organizations receiving grants
or loans from d m furtherance of its chanable r rams auah to receive a menu ee instructions -Y''-,'.ter-_ _
~ ~
Part IV - Reason for Non-Private Foundation Status (See instructions )
The organization ~s not a private foundation because it ~s (please check only One applicable box)
5 A church, convention of churches, or association of churches Section 170(b)(1)(A)p)
fi A sctaol Section 170(b)(1)(A)(n) (Also complete Part V, Pape 4 )
7 A faspdal or a cooperative hospital service organization Section 170(b)(1)(A)(ui)
8 A federal, state, or local government or governmental unit Section 770(b)(1 )(A)(v)
9 A medical research organization operated in conjunction with a fospial Section 170(b)(1)(A)(ui) Enter the hosp7W's name, city,
andstate~
10 ~ An organization operated for the benefit of a college or university owned or operated by a governmental unit Sectwn 170(b)(1)(A)(iv)
(Also complete the Support Schedule in Parl IV-A )
11 a Q An organization that normally receives a substantial part of its support ham a governmental unit or from the general public
Section 170(b)(1)(A)(vi) (Also complete the Support Schedule in Part IV•A )
11 b Q A community trust Section 170(b)(1 )(A)(vi) (Also complete the Support Schedule in Part IV A )
12 XQ An organization that normally receives (1) more than 33.1/3X of its support from mntrrbutions, membership fees, and dross receipts
from activities relatetl to its charitable, etc, functions - subject to certain exceptions, and no mon Ihan 33.1l31G of its support
from gross investment income and unrelated business taxable income Oess section 511 tax) from businesses acquired by tfre
organization after June 30, 1975 See section 509(a)2) (Alm complete the Support Sche ale in Part IV•A )
13 ~ An organization that is net controlled by any disqualified ppersons (other than foundation managers) and supports organizations
described in (1) Imes 5 through 12 above. or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2) (See
section 509(a)(3) )
Provide the following information about the supported organ~zalions (See instructions )
(a) Name(s) of supported organization(s) (b) Line number
from above
14 n An organization organized and operated to test for public safely Section 509(a)(4) (See instructions )
6AA rzrmva Schedule A (Form 990) 1999
ScheduleA orm990 1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e3
Pelt IV-A Support Schedule (Compote onlyy if you checNed a box on line 10. 11, ar 12) Use cashmetlrod ofarcorsrtlny.
Note• You may use Uie wwkstreet rn the rnsfruc6om /or converGnq Morn the accrual to tM cash method of accounorip
Calendar year (or fiscal year (e)
bepinrnnq In) ~ 1998 1997 1996 1995 Total
15 rxrf
eived n(Do n0` ~ncludeubons
imuswl rants See Ilrx 28 1 199 185 1 196 822 1.265 884 1 100 857. 4 762 , 748
16 Membershl fees reserved
17 Cress recelph Fran admalom,
mrdlelldl!! sad Q feIY1Ctl prformed,
a furnshnq at fnhtres m +rry aronry
tlut Is not + burrles unrelabrd to the
Izaeon'sduntaM etc, a 542 157 391,224 457 383 500 142 1 890 906
18 Gross IrKefla Ifelll mferat dlvldends,
anoums rstred from pryltelits on
securroes lore (Secban 512(ax5)),
rends, Ioy+Ibes, and unrYafed business
Laude IrlGpn! (lea Saaan sl1 rues)
~u
an 3~0
t975~ ~e ~n S 579 5 , 423 6 642 4 483. 22 127
19 Net insane from ureMaOed blwness
acbvlhn not Intlud+d m tine 18 100 100
20 Tax rwsnues lowed for the
orqarnzatron's llenafit and
either paid to d or expended
on its lsehalf
Zl The value of services or
faatities hunislted to the
oryan¢stion by a governmental
Unit wlthdut charge Do not
Include the value of services or
facllltros generally fumishe0 to
the ublw wllhout char
22 Offter income. Attach a
scttadule Do rat Include
gain or (loss) horn sale of
ca Ital assets 9 372 57 972 54 187 121 531.
23 Total at Imes 15 thra h 22 1, 746.921 1 602 841 1 787 981. 1 659 669 6 797 412 .
2a Llne 23 mows Ime 17 1 204 764 1 211 fi 17 . 1 330 598 1 159 527. 4 906 506
25 Enter 1 % of Ilne 23 17 469. 16 028 17 880. 16 597. ~ " :r
26 Organiatbns descnbed on linos 10 or 11: a Enter 2% of amount In column (e), Ilne 24 ? 26a
b Attach a Ilst (which Is not open to publlc Inspection) sfwwinq the rani of and aniounl conVlbuted by each
person (other than a governmental unit or publicly supported organization) whose total yIRS for 1995 through
1998 exceeded the amount shown m tine 26a Enter We sum of all tlxse excess amounts ~ 26b
c Total support for Section 509(a)(1) test Enter Ilne 24, column (e) ~ 26c
d Add Amounts from column (e) for Imes 18 19
22 26b ~ Z6d
e Publlc support pine 26c menus Ilne 26d total) ~ Z6e
1 Publlc su rt rcenta a Ine 2fia numerator dlvlded Ilne Zfsc denominator ~ 26f %
27 Organiations descnbsd on Ilne 12•
a For amounts included in Imes 15, 16, and 17 that were received horn a 'disqualified person,' attach a Itst to show Ute name of, and tool
amounts received In each year from, each'disgwllfied person' Enter the sum of such amounts for each year
(7998) (7997)------------ (1996)------------ (1995)-----------
bFor any amount Included In Ime 17 that was received from a nondlsgwllfied person, attach a Ilst to show the name of, and anaunt
received for each year, that was more than the larger of (1) the amount on Ilne 25 for the year or 55,000 (Include m the Ilst
organizations described In Imes 5 through 11 as well as Individuals) Aker compubnq the difference txtween the artaunt received
and the larger amount describetl In (1) or (2), enter the sum of these differences (the excess amounts) for each year
(1998) (1997)------------ (1996)------------ (1995)-------------
cAdd Amounts from column (e) for Imes 15 4, 762, 748 i6
17 1 , 890, 906 zo 21 ? 17c 6 653 654
d Add Llne 27a total and Ilne 27b total ~ 27d
e Public support (Ilne 27c total menus Ilne 27d total) ~ 27e 6 653 , 654
1 Total support for section 509(a)(2) lest Enter amount on Ilne 23, coVumn (e) ~ 271 5.797 , 412
g Pudic support percentage (line 27e (numerator) divided byline 27f (denominator)) ~ 27 97 89 %
h Investment income rcenta a Ilne 18 column a numerator divided Ilne 27f denominator ? 27h 0 33 %
28 Unusual Grants• For an organization described in Ilne 10, 11, or 12 that received any unusual grants during 1995 through 1948, attach a
Ilst (which Is not open to public Inspection) for each year showing the name or the contributor, the date and amount of the grant, and a
beef destnphon of the nature o! the grant Do nOt include these grants m tine 15 (See instructions )
BAA reiAOao3 Iyp9e Schedule A orm 9 ) 1
ScheduleA(FOrm990 1999 BIG ISlANO SUBSTANCE ABUSE COUNCIL 99-0116043 Pa ea
Part V Private School Questtonnalre (see instructions )
(To be completed Only by schools that checked tha box on Ilne 6 in PaR Ih N / A
Yes No
29 Does the organization love a racially nondiscriminatory policy towartl students by statement in its charter, bylaws,
other governvx~ instrument, or rn a resolutwn of ds govemmg body 29
3o Does the organrzation include a statement of its racially rwndrscnmmatory pokey toward students in all rls brochures, - - - '
catalog9ues, and other written commumcations with the public dealing with student admissions, programs. -
and scholarshipsr 30
37 Has the organization publinzetl its racial)y nondiscriminatory policy through newspaper or broadcast media during -
the period of solicitation for students, or during the registration period if ~t has no solicitation program, in a way that -
makes the policy known to all parts of the general community it servesr 31
If 'Yes,' please describe, if 'Na,' please ezpla~n (If you need more space, attUch a separate statement)
.r:
,i
si,
32 Does the organ¢ahon maintain the following = _
a Records indicating the racial composition of the student body, faculty, and administrative staffs 32a
b Records documenting that scholarships and other financial assistance are awarded on a racially
nondiscnminalory basis"+ 326
c Copies of all catalogues, brochures, announcements, and other written wmmunicalions to the public dealing
with student admissions, programs, and scholarships 32c
d CoD~es of all material used by the organization or on its behalf to solicit conbibuhons~ 32d
- ,
If you answered'No' to any of the above, please explain (!f you need more space, attach a separate statement) ~
d'
~--,'F~
} I
, ,s,7
•7
,i
33 Does the organization discriminate by race in any way with respect to
_ f:
a Students' rights or prmleges~ 33a
b Admissions poliues~ 33b
c Employment of faculty or aelministrative slaff~ 33c
d Scholarships or other financial assistance 33d
e Educational poliaes~ 33e
f Use of facilihes~ 33f
g AlMetic programs 33
h Other extracurricular actiwties~ 33h
If you answered 'Yes to any of the above, please explain (If you need more space, attach a separate statement )
34a Does the organization receive any financal aid or assistance from a governmental agency 3da
b Has the organization's r~ghl to such aid ever txen revoked or suspended 34b
If you answered 'Yes' to either 3Ca or b, please explain using an attached statement
35 Ooes the organization certify that it has complied with the applicable requirements of sections 4 Ol through 405
of Rev Proc 75 50, 1975 2 C B 587 covers racial nondistriminalionr If'No' attach an explanation 35
BAA reFSOaoa ivzovv Schedule A (arm ) 1 9
ScheduleA(Form990)i999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa 5
Part VI•A Lobbying Expenditures by Electing Public Charities see Instructions>
(To be completed Only by an eligible organrzalion that filed Farm 568) N/A
Check here ~ a if the organization belongs to an affiliated group
Check here ~ b if ou checked 'a' above and 'limited control' revisions a pl
Limits on Lobbying Expenditures (a> (b>
Affiliated group To tx completed
(The term 'expenditures' means amounts paid or Incurred) totals for all electing
a anizabons
36 Total lobbylnq expenditures to Influence publlc opinion (grassroots lobbylnq) 36
37 Talal lobbylnq expendltures to Influence a legislative txidy (direct lobbylnq) 37
38 ToWI lobbylnq expendltures (add Imes 36 and 37) 38
39 Other exempt purpose expendltures 39
40 Total exempt purpose expendltures (add Imes 38 and 39) 40
41 Lobbying nontaxable amount Enter the amount ham the following table -
If the amount on line 40 is - The lobbying nontaxable amount is - -
Not over 5500,000 20Ye of the amount on Ilne 40 ~ -
Over 5500,000 but not twer 51,000.000 5100,000 Plus I5`Ye of Oie Rpesa Over 5500,000 _ - - '
Over 51,000,000 but not Doer 51,500,000 5175,000 plus 10% of ttie excess ovr 51,000,000 41
Over 51,500,000 but riot over 517,000,000 5725.000 plus SYe d the eaess over 51,500,000 - ' ,
Over 517,000,000 51,000,000 _ _
42 Grassroots nontaxable amount (enter 25% of Ilne 41) 42
43 Subtract line 42 from line 36 Enter -0• if line 42 is more than line 36 43
44 Subtract Ilne 41 from Ilne 38 Enter 0• if line 41 is more than Ilne 38 44
Caution: I /there rs an amount on edher Irne 43 or One 44, must fits Form 4720 ~ - ~ - - - - -
4 -Year Averaging Period Under Section 501(h)
(Some organizations that made a section 5 1(h) election do not have to complete all of the five wlumns below
See the Instructions for Imes 45 through 50 )
Lobbying Expenditures During 4 -Year Averaging Period
Calendar year (a) (b) (c) (d) (e)
((or fiscal year 1999 1998 1997 1996 Total
baginninq in)
45 Lobbying nontaxable
amount
46 Lobtrnnq cehnq amount {e,,, - _ _ - - ~ -
(15099'', of line ~ e)) - - - =
47 Totallobbyinq
ex enditures
48 Grassroots non-
taxable amount
49 Grassroots cakng amount -
(150%of line a8(e)
50 Grassrootslobbyinq
ex enditures
Part VI-B Lobbying Acttvlty by Noneledingg Public Charities
(For reporting only by organlzalions that dd not complete Part VI-A) (See instruehons )
During the year, dId the organ,zabon attempt to influence national, stale or local Iegislallon, including any
attempt to Influence public opinion on a legislative matter or referendum, through the use of Yes No Amount
a Volunteers X
b Paid staff or management (include compensation in expenses reported on lines c through h) X
c Media advertisements X 0
d Mall~ngs to members legislators or the publlc X
e Publicauons or published or broadcast statements X
f Grants to other organlzalions for lobbying purocses X
g Direct contac[ with legislators their staffs government officials or a legislative body X
h Rallies demonstrations seminars conventions speeches, lectures or any other means X
i Total lobbylnq expenditures (add lines c Through h) 0
If Yes to anv of the above also attach a statement prvina a tletaJed descnphon Of the lobbying acbvdies
BAA tEenoms ivzo+se Schedule A (Form 990) 1999
ScheduleA orm990 1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa es
PaR VII Information Regarding Transfers To and Transactions and Relationships With Noncharitable
Exempt Organizations (See instructions)
57 Did the reporting orqanization daectly or intlaectly engage in any of the following with arty other organu:ation described in Becton 501(c)
of the Cade (other than section 501(c)(3) orgamutions) ar in section 527, relating to political organizations'+
a Transfers hom the reporbry orgamzatwn to a rronchantable exempt orgamzahon of Yss No
O)Cash 51a X
u Other assets a I X
b Other transactions
(i)Sales or exchanges of assets with a nonchanlable exempt organization b X
(i)Purchases of assets hom a nonchantable exempt orgarnzation b I X
Qi)Rental of facilities, equipment, or otfxr assets b r X
pv)Re~mbursemenl arrangements b X
(v)Loans or loan guarantees b v X
(vOPerformance of servrcas or membership or fundraising solicitations 6 X
c Sharing of Mcilities, equipment. mailing lists, other assets, or paid employees c X
d If the answer to any of the above is 'Yes; comDlets the lollowinq scMdWe Column (b) shoWd always show the tea market value of
the goods, other assets, or services given try the reports oraanizabon If the organization received less than tea market value m
an ansaction or sharin arran ement, show in column d the value of the Dads, other assets, or strvKas receved
(a) (b) (c)
Line na Amaunt involved Name of ngnchantable exempt arganrcation Descnpoon at ttansfrs, ttensettiens, end shannq xrengerteds
52a Is the organization daetdy or indaectly affiliated with, or related to, one or more tax-exempt organizations
descrbed m section 501(c) of the Code (other than section 50l(c)(3)) or m section 527 ? Q Yes XQ No
b If 'Yes,' coin lete the follow~n schedule )
Name of o
gan~zaban Type of obgamzabon Oesa~pban octrelahonstup
l3AA rpenoaoa ivzwsv Schedule A (Form 990) 1999
BIG ISLAND SUBSTANCE ABUSE COUNCIL 99.0118043 1
Form 990, Page 2, Part 11, Line 43
Other Expenses Stmt
(A) (B) (C) (D)
Total Program Management Fundra~smq
01her expenses (itemize) services and eneral
BAD DEBT EXPENSE 17,291 17,291 0. 0
TOX SCREENING 11,041 11,041. 0. 0.
OFFICE AND OTHER EXPENSES 14, 703 11, 874 2, $29 0
CONTRACTUAL SERVICES 37,028 37,028. 0 0.
Total 80, 063 77, 234 2.829 0
Form 990, Page 3, Part IV, Line 58
Other Assets Statement
Beginning End of
Line 58 -Other Assets: of Year Yaar
DEPOSITS 19,955. 24.728.
BUILDING DONNPAYMENT 10.000.
Total 19, 955 34, 728.
Form 990, Page 4, Part V
List of Officers, Etc. Statement
(A) (B) (C) (D)
Name and address Title and Compensation C:ontnbutians Expense
average hours per (if not paid, to employee account
week devoted enter -0-) benefit plans and other
to position and deferred allowances
compensation
MAILE NILLIAMS
300 YAIANUENUE AV HILO,X[ 96720 BOARD MEMBER . S 0 0 0
JOSEPH REYNOLDS
POB 9020 KAILUA-KONA, HI 967x5 BOARD MEMBER $ O O 0
GLORIA EGLE-OAKS
1A20 KILAUEA AVE NILO HI 96720 EXEC DIRECTOR 55 S7, S00 2, 827. 0
Total S7, S00 2.827 0
81G ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 2
Supporting Statement of:
Form 990 p 2/Line 36(8)
Description Amount
RENT 242,457
UTILITIES 49,602
Total 292 , 059
Supporting Statement of:
Sch A, 990 p 3/Line 22-b
Descnption Amount
TRAINING REVENUE 838
FOOD STAMPS 8,534
Total 9 , 372 .
Supporing Statement of:
Sch A, 990 p 3/Line 22-c
Description Amount
CLIENT FEES, FOODSTAMPS. DNS ASSESSMENTS & EVALUATIONS 57,972.
Total 57, 972.
Supporinq Statement ot:
Sch A, 990 p 3/Line 22-d
Description Amount
CLIENT FEES. FOODSTAMPS, DHS ASSESSMENTS & EVALUATIONS 54,187
Total 54, 187
Person to Contaet.
? Mr. gay Colley Celie Faster
Biq Island Coucta.l co Alcoholisn Telephone Number:
.O. Hox 180 (213) 688-5504
Hilo, HI 96720 Reter Reply to:
27{:D 5104-81-145
Date:
OCT 15 1981
. Dear Mc. Coney:
In re: Hiq Island Council on Alcoholism
Thtis is in response to your request regaLtiinq exatq~tion of the above-
LefeL'P11Ced nr ~rani~atlO[l.
We are pleased to enclose a copy of the Letter of Det~mi.nation dated
March 6, 1973. -
If you have arty further questions, please feel free to contact the
person whose name appears above.
Sincerely.
S. Stansbarger
Disclosure Officer
Los Angeles District
Fl~closure
A-3£s['-t
o_ -
df:i~^..Ct7iZ: ~C'J'1'fli7C ~@f1E1~CE.
D•1e I In reply ro!n t:. ~~~f 3~3i~
a vim(, 13T3 •15G4:YE
Code !+21•
Sol. Zia-683-bL`Z
•-c_ r ESC Lalatfd e:nar,cil ea ~dLeLioa.
iltin. i:,?aii 4b720
- Purpose: Pdti.•^.ttcmIIi
File P.ocurns With Incr_rnal Revenue Service Center: PjliiadtlMh'a, Pa.
AccuuntinG c^criod [nding: 'K~" ~x'
Address Lnauiries Co District Dtrcecor of Ir.tl::nal F.evenue Lns Angeles, Calif.
Gcr.tlcmen:
Based o:r inEormatiun supplied, and assuming your operations will be as
scared ir. your appiicacion Cor r:coen?tion o: t:xc:aotion, ere have deterairad
you are exempt fray t'eder~l inccma cna under section 501(c)(3) of the
Internal IZevenuc Code. '
a
L1e have Further determined you arc no: a private fcundacion vi chin thr_
_ning of section 505ii0Cb)C!t)~A)C~v+~7 beesuse you a-e an organization
described in section
You are not I1ahLr for social security (FICr\) taxes unless you E31c e
cr;tiver oC e::emption certificate es orovicled in elte federal Insurance
Concrrbutions Act. You are not liable Ear the cn::es Imposed under ehe
Federal Unemclo}•men[ Aet (FUL1).
Since you are not a private foundation, you are not subject to the
excise taxes under Chanter 52 of the Cud. Hnsrcver, you are not,aucomati-
cally erer„pc Erom other Federal excise ta:ces. ,
Donors may Induct eontriFittions to you as provided in sr_etion 170 n;:
the Co~lr.. Benquests, lej.;ecies, devises, transCr•cs, ur EiECS to you or Eor
your use acre :icdl;ctible for L'rderal rs~nte and gift tax purposes under
section SUSS, 3!U5, and '522 oC ctl~ Code.
If your purpt~ses, rharrctcr, or 1•rct:od oC tltrcrarion Ls et:anted, you
must Let tts kno:+ sa :.n ca' ctn:seder c!:e e~(ect oC tl:r clranrc on your - '
cxvlllpt statue. At so yogi mu ,t inCcr:n .1, a: aL[ chsn,;ac in :•our ra'+~r. or
.addre~s.
l+-_ ^~aV _ ___.+'^t.l~~yr~tn„"~YTw+'^.
l~ir+"~~:.-~~-~-~-n~['l_ ,~..I..•~.. i5~~~ ~-~~-2.
. -
If your gross receipts each year are normnllt• mote than S5,000, you
required ca file Form ^90, Ratu n oL Organica_lon Exempt From Income ~
'~y the 15th day of cltc EiEcl~ rmnth after the end of your annual '
ing period. The 1a~ imposes a {lennlty of $10 a day, up to a
lm of $5,000, Cor failure to Eile a return nn tine.
You are not required to Ei1e Federal income Cnx returns unless you
subject to the tax on unrelated business Lneome under section 51l of the
It you are subject to this tax, you must Eile an income tax return _
orm 990-T. In this letter we are not detcreining whether say of your
eat or proposed activities are unrelated trade or business as defined
ection 513 of the Cade.
You need a~~ employer identification number even if you have no employees.
a cmplcycr identification number vas not nntared on your application,:a
.r will be assigned to you and you will be advised of it. Please usn
number on all returns you file and in all correspondence with the
real Revenue Service. ~
Please keep this determination letter in your permanent record s.•
Sincerely yours,
~ ~
District Director
a` •
~.e 'i;'~ ~r.i r/~~.'~.Vw i~7.~
~r ~y^ ~~'J.rst~•i~ -''r y~am,'y. a(lrt h ~i~ ~i,••~'i
::~•;..r,•'. -
. ~n ~ ~ _ `M 4 , 'sl~~•tia ~'L~/,Y yi ~f:~.~~. ;.wiy ~ "'_3~a3
e~~ CERTIFICATE OF LIABILITY INSURANCE DAT ~`A
,so"
PRCDUCFA THIS CERTIFICATE IS 199UEO A9 A MATTER OF INFORMATION ONLY
NATIONAL INSURANCE PROFE9SIDNALS CORP ANO CONfERS NO RK:NTS UPON TNC CERTIFICA[C MOLDER. THIS
10W NE NOSTMARK STREET P300 CERTFIGTE DOE9 NOT AMQ1D, OITEND OR ALTER TN! COVERAGE
POULSEO WA 99770 APFORDlD EY THE POLICIE! BELOW
PHONE (SEOIp7JE11
FAX (SEOfEf7JE99 COMPANIES AFFORDING COVERAGE
INSURED COMPANY A UNITED NATIONAL INSURANCE COMPANY
BIG ISLAND SUBSTANCE ABUSE COUNCIL COMPANY e
7120 KILAUEA AVENUE COMPANY c
HIL6 HI 96720
coMPANrD
COMPANYE
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERI00 INDICATED, NOTWITNSTANpNG ANY REOUIREMEN7, TERM OR CONORION OF ANY CONTRACT OR OTHER DOCUAENT WITH RESPECT TO
WHICH THIS CERTIFICATE fdAY EE ISSUED OR MAY PERTAIN, T}IE INSURANCE AFFORDED EY THE POLICIES DESCRI6ED HEREIN IS SUBJECT TO AlL
THE TERMS EXCIUSpNS ANO CONORWNS OF SUCH POLICIES WILTS SHOWN MAY HAVE BEEN REDUCED EY PAID CLANL9
WI nPl OFINwR•NCE j POLICY NUM9E11 ~ ~~VFtfIV9 IOILY~~~ LIMITS
GENERAL Lwlun GA737339 MAY 6 00 MAY B 01 FACH OCCURRENCE s 1,000,000
X CAIIM@ICLLL GENERAL W94.ITY I RRE DAMACfi (Anf Ow Fnl f 100,000
x G,luflS MADE ~ OCCUR I MED EXP (A"Ta". Pawl S 0
q ~ PERSANALAAOV 9tARtr f 1,000,000
j cFJ~ERAL AGGREGATE s 3,000.000
GEKI AGGREGATE LIMIT APPLIES PEA. I PROOUCTSfAMPNP AGG f 3.000,000
x Pour n^° nLOC ~ I
Au70NDEILe LIAeILm i GA737379 ~ MAY 6 00 I MAY a 01 COMEINEZ) SWOI& uMR If 1,000,000
AN'/ AUTO GJ •PpCw,q
AIL OwNEO AUIGS ~ EDOLY IH1U11Y
A 9cHEDULEDAUros 'Thfs Insurance aentrd Is Issued by a In9un!r whleh 19 x"0""'"1 f G
FNREO ALlTO.S r,DI~t f;c:nsad Dy tn3 S' a et HeW31: ali~L"i riot 61tb]l`Ct i0 aoDLr wAmv $ D
x NoNawNEDALJras Itc roc;utatlDTl or ex0 in2tlgr. If ih5 , nsurDr IS t0und °i"`°"'°
IrL"OIVJni, C131fn3 uCi~3 trd9 CGrL:i?Ct <':f~ not covered by ~E s 0
aqy guzraq jur>d et th State I ' "
~ aARAGE LuelLrfr - - - - ~ - - Aura oNLr. EA •cwENr s D
IMF"-1{I ANr ALrtD on~ER nuN EA Acc s o
L I _ A~TDGI~Y ,,,G f D
j esee9a LIAEILm EALTI OCCURREIKE s 0
OCNR ~ CUIM$MADE II AGW'i[-0AlE f 0
f C iNTBtNATIONAI, iN f D
DEDUCnELe I 615 Piik `Sheet, Suite 150 o f o
RE,ENTbN s i FIDnDlulu,~lOWD'n 9681431 6 0 ~f o
rroRKaacGMPEN9AnGMANO I I NCiTAN on. ~
dn.GrFJIr LWLL/TY ~ , EL EACH ACCIDENT s D
I I EJ-fE9EAR{EA EMPLOYEE js 0
~ EL OOFA7EFOLCT UMR I f 0
~ OTHER PROFESSIONAL GA777779 MAY 6 00 ~ MAY 8 01 51,000.000 EACH CLAIM
LIABILITY I I I I SS,DO0,000 AGGREGATE
I I
IESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER TO BE NAMED AS ADDITIONAL INSURED UNDER
NE ABOVE POLICY BUT ONLY AS THEIR INTERESTS MAY APPEAR AND ONLY WITH RESPECT TO THE OPERATIONS OF THE NAMED WSUREO.
ERTIFICATE HOLDER ~ •carlDN•L INSURED INwRER LETreR _ CANCELLATION
OUNTY OF HAWAII SNOUlO ANr OF THE ABOVE CESCR19E0 POUC.E$ 9E GNGEL E7 BEFORE if+e
S AUPUNI STREET e%PIRAIK:N GATE 'F'ERECF 'ME ISSUING COMPANY YALL NAi~ ]L) DAV$ ViMTfcV
NOn4' TO THE CERTFICATE HOLCEi N•ME7 TO THE LEi~
IONOLUIU, HI 96720
AU-1+GR12E7 REP9ESEVTATVE
ITMf10G
.COR025d (i/971 CerI;KaL•_a _7'3y
Madiny :laareas. a o 5o..a. Manaww, Nt 98ata
In the MatSr of the Amendment of 1
the Glarar of lneor^,onaan of 1 1. •IJ7S1~:•/° #,%;i 3a. vsll:
Biy Island Courcl.l on Alcoi:ol>,sa 1
1
CERTIFICATE OF AMEIVDMEiVT
Tna Presrdent and Secretary, nspe~valy,ot Big Island Cotmcil on ALcoholista
a Hawar nonprofit corponaan, do hereby cernty chat at a spaaal maevng of the mambo of acid mrporaaon duly plied and
bald at 166 nilauea Avenue, Hilo, Hataaii
on the 7Ch day at February , tg 86 ,tor the purpose of rhanq~nq the name v! the nrd eorponnan, 1[ was
voted by na[ ten than t+to•thvda of the members present at the msatnq to amend dte Charpr of Inmrponnon of aid oorpora-
non byddenngthenameBig Island Cotmcil on Alcoholista vAseraver It appears In dre Cherar of
Incorporanorr~nd inurpngmluu Nereol the name Bi.g Island Subs Cance Abuse Couneil
-
IN WITNESS Wi'F ~oF, the underngned haw hsnunm tat tfinr hmda thu dr/
of , taK
n
_-~Fy~. If~Y6M{
Ai
~ C~
_ r j / ~~J/1 ~
,L~S?• fl/1LYLr.~ ~ t, L'R TCr. f
a.e.u.v
Si AT'c OP HAWAII 1
~ 1 ~
a ~J • 1
r7 ~~a...~ /I and ~ ae..++.. ~ being
f~irlst duly swam on oath dePOSe and nv drat they an the President and Secretary, raspeetvely, of r~.~.r~?
C.ir.a..~rrseJ/ a, ~~~~+-~.a- ; that n such aMars thN are duly autharizad to sign the faragamg Cerdfiam of
Amendment: and that they have nod the raid Grtifipte, know the mnnnts therwf, and that the sartte to true.
n
~~=1
,,t ,
Subrtr'lad awdtwrnroba/on me th¢ /"``%~:~.1 ~'K*~ i!:.~~L.: l_,
/1: _ ary o/ . 19
~:y ~T_
,Vn . Ptbl~c dare of
yawarl T
Vl~ :on•mttton ex7vet ~ /f'
I he•e~l aoprcte Ne fere;ainq amand~nent :his day of • -j't ~tc.26++ • Ig;f(-
~ '
'
DEPARTMENT 0? REGULATORY AGENCIES
STATE OF HAWAII
' In fire Matter of the Petition )
for Charter )
of )
BIG ISLAND COUNCIL ON ADDICTION )
) r
PETITION FOR Al~NDMENT OF THE CHARTER OF INCORPORATION
BI ISLAND COUNCIL ON ADOI ION
A:~IENDM ENT OF CHARTER OF INCORPORATION OF
BIG ISLAND COUNCIL ON ADDICT ON
Y
7. P. WOKL
161 fCalakaua Street
Kilo, Hawaii
Attorney for Petitioners
/ Hon-Profit Corporst Lan (CCrt stied eop> >.10 P•: D•e=,
optional)
Jrn;c aF xauAll
Dr~ART41e.:ff Oe Pe*v0[ATORY AGEICIs:, !
Bus Lnaaa Ra6lstration 7Lvieian i",p
In the Nattur o[ the Aaandmeot at ) ~ - ~
rho Cluster of Inearposation of ) ~
N
C_~i ?IFICASv OF Alff+'fOllFlli
The Praeident and Sec:uta:y, rcapectlvely, at f Isle^t' CourcLl an A•!•!Lct '
a Ha•+aii Dora-petit eorpo ration, da hereby eert sty that at a spacial meeting of the
aerb era of acid eorporatien duly called and held at r`'r• Ot•cl L. ma to r:et^i
on the ~ esy of QOlebtibZr~ ly7'A for the
purpose at amending the Charter of Ineorparaticn, Lt vac voted by not leas !t•.an
tvo -thirds of the meabe:a present at the meeting to amend the Chsrtcr of Ineo:para-
tiara of said eorporatlon, a: act forth in the copy of the AaaoluLion attsehed hereto
and made a part of this Cartif Leate.
L'f WTTHc-SS WiC7ttbF, the undersigned have heeeunto set their hands Lh1a1.0 nday
of Jenuo.:t 1y 1;'72
, rasidant
7
STATE OF IfAVAII ) ' •beeral'ary
nn•.arv nr u... rr )
NAartY L- a'ESSEC and ARLENE Will ThC being
flrtt duly avorn on oath depose and say that rhe% are the Prea idont and Secretary,
respect Lvely, of DiC I=LAND CCiINCII l`N ADOICTifNI ; that as such officers
they a;e duly authorised to sign the foregoing Ce:tltleate of Amendaent; sad that
Lhay have read the said Certltleate and at*.aehed Reaoluiion, lefov the contents
thereof, and that Lha soma are true.
,~-~i
reailea:
bubacrib ed and worn to before ne th1: Secretary
1~~~~y_d6~7~at-s~~J . 1~~,.
Potary uhlle,~r
,fudl^e~rsuit,
State of Hava~
Ily eomr:la: ton e:plrea: rd /97/pt,
I hereb/ approve the forego tnC anendaent this Z7d dal o^f Febrw ry
~ i
19 72 ~ ::l~r ~
/I ~
S7 f' ~ i ~ -ai - .
Corparaveuritlre ,.Gilnlat, star Dl rceior of Regulator/ Agee: Lea ,
L~ (.;es reverse a11e [or in:erueeton:)
.ter
RESOLUTION FOR ,
p_`~;tD~~~NT 0: CHARTER OF INCOR_oOP.ATION OF C
BIG ISLA;4D CO(J.ICIL ON ADDICTION
Know ye, that not less than two-thirds of the members ~
present at a special meeting of members of the Big Island Council ,
on Addiction voted far an Amend,~nent to the Charter of Incorpora-
tion in Resolution as follows: "Be it resolved that the Charter
of Incorporation be amended to state as follows: ;
AauENDI'TNT TO CHARTER OF INCORPORATION OF
BIG ISLAND COUNCIL ON ADDICTION
I.
The name of the corporation shall be BIG ISLAND
COUNCIL ON ADDICTION.
II.
The specific principal office of the corporation
shall be at 40 Kamehameha Avenue, Hilo, County and State of
Hawaii, or at such other Location in the State of Hawaii as
the Board of Directors shall designate.
III.
The objects and purposes of the corporation shall
be as follows: To increase public understanding of alcoholism
and other addictive drugs, their nature and treatment; to make
this knowledge effectual in solving these problems. These
objectives shall be made effective by means of:
(1) Education of the community on the problems of
alcoholism and drug addiction.
(2) Establishment of an Information Center.
(3) The esta6lLShment of facilities for the diagno-
sis, care and treatment of alcoholics and those afflicted
with drug addiction.
The durztion of the corrorztior. shall be perpetual.
V.
The manzgement of the corporatior. shall be vested
in a Board of Trustees cor.sistirg of fourteen members, or any
n~:iber as prescribed by the ey-Laws, including the officers o°
the eorporaticn. trust company or banking institutior. shall
be the decository for funds of the corporation. The officers
shill be elected in the mznner prescribed by Cne By-Laws and,
shall hold office far a period of one year, or until their
successors are duly elected and qualified.
The principal officers of the corporation shall be
the Chairman, Vice-Chairman, Secretary and Treasurer. Other
officers, boards and committees may be elected or appointed
and their terms specified as prescribed by the By-Laws of
the corporation in accordance with the objects and needs
of the corporation. Until their successors shall be duly
elected or appointed, the officers and other members of the
Hoard of Trustees are as follows:
William Bergin, M.D. - - - - - - - Chairman
Harry M. Wessel - - - - - - - - - - Vice Chaiz•.nan, Treasurer
Arlene Mullins - - - - - - - - - - Secretary
Fumiko Iwamasa Wendell Castro
Pierre Bowmzn Thomas Tennissen, M.M.
Dante Carpenter fLObert Varney
Capt. F:erbe:t b!:11er Donalc Katizzu
Eliot ,perk ery~n ta. Balds:in
P.cbert Bishop
Tr.e duties and respo^sibilities of t::e officers
shall ba as specifia~ b: the B-La•.:~ of t.. ccrrorztion.
-2-
The 8y-Laws r..ay be adooeed, amenZed or repealed
by a vote of not less than a majority of the membership of
the Sig Island Council on Addiction present at a meeting
duly called and held, and the notice of such meeting having
stated that a purpose of the meeting is to consider the
adoption, amendment or repeal of the By-Ls.~s.
The cor?oration shall have the power to purchase,
take on lease, or otherwise acquire, own, hold, use, exchange,
lease, operate, and (for cash or any other consideration)
dispose of any lands, buildings or other property of any
kind, including investments in shares, bonds, or other
securities of any other corporation or otherwise, as may be
suitable or convenient for any of its purposes, without
restriction exec?t as may be provided by law; to borrow
money and to issue bonds or other evidences of indebtedness
and secure the payment thereof by mortgage, pledge or deed
of trust of all or any of its property, in conformity with
law, and to obtain capital and revenues for its purposes
through donations, endowments, subscriptions, dues, rents,
or otherwise; to arrange, manage, operate or conduct
amusements and entertainments for the raising of funds for
the proRation of the purposes of the corporation, and in
connection therewith to do all things necessary and proper
not inconsistent with the law and the purposes of toe
corporation; to accuire the property of zny other corpora-
tion, or association having wry like purposes and assu.~s~e wry
of its debts and liab_lities; and to do-a11 other such
lawful things as are incident and conductLVe to the
attainaent of the cb}ects and ourcoses of the corporation.
-3-
it will rot issue any stock, and no part of its assets,
income or earnings shall be used for dividends, or othe n+ise
w:thdraC.Tl or distributed to ary of its members, except upor.
licuidation of its property in case of corporate dissolution,
in which event, the surplus remaining after payment of all
dust corporate debts zad o tier obligations, shall be dis-
tributed to the respective regular members in good staadinq, ,
in proportion to their respective contributions to the corpor-
ation; provLCed, however, that nothing herein contained shall
prevent the payment in good faith of renumeration to Lay meatier
in return for services actually rendered or to be rendered to
the corporation, nor prevent the issuance of evidences of
membership.
VII.
Notice to and process against the corporation may be
given to or'served upon the Chairman, Viee-Chairman or Secretary.
VIII.
The property of the corporation shall alone be liable
for payments of the debts and liabilities of the corporation.
IX.
Notwithstanding anything contained herein to the
contrary, the following Articles shall apply:
A. Said corporation is organized exclusively for
charitaSle, religious, educational, and scientific pur-
poses, including, for such purposes, the making of distri-
butions to orgar.;.zations that qualify as exe:rpt orcan_zatioas
under section 501 ~~)(3) of the Internal P.e~enue Code of 1954
(or the correscording provision of any future United States
Internal Revenue Law).
-4-
B. D!o cart of the ret earnings o° t.`.e aorporatic,-^.
shall inure to the be..^.efit of, or be distributable to, its
members, trll5 tees, OffLCer-a, Or other DriVdte pe=sons,
e:<cept that the corporation shall be au t:^.o:ized and em-
powered to pay reasonable compensation Eor services rendered
and to make payments and distributions in furtherance of
the purposes set forth in Article A hereof. No substantial
part of t:^.e activities of the corporation shall be the carr+-
irc on of pro?aganda, or othe arise attempting, to influence
legislation, and t'~e corporation shall not participate in,
or intervene in (including the publishing or distribution
of statements) any political campaign on behalf of nay
candidate for public office. Notwithstanding any other
provision of these articles, the corporation shall not carry
on any other activities not permitted to be carried en (a)
by a corporation exec„pt from Federal income tax under
section 501 (c) (3) of the Internal Revenue Code of 1954 (or
the corresponding provision of any future United States .
Internal Revenue Law) or (b) by a corporation, contributions
to which are deductible under section 170(c)(2) of tae
Internal Revenue Code of 1954 (or the corresponding pro vi-
sion. of any future United States Internal P.evenue Lair) .
C. U?on the dissolution o£ the corporation, t;,e
Hoard of Trustees shall, after paying cr making provisio^
for the payment of all of the 1ia3i1ities o: the corporatLO.^.,
dispose of all of t:^.e assets o° tze corporation exclusively
for t::e ourposas cf tr.e corporation in sucn r..a^..^.er, or to
-i-
such orgaalzat_o^ or orcanizations organized and operated
e.ccLusively for c^aritacle, educational, religious, or
scientific pu=poses as shall at the time cualify as an
exempt orga-ization or orcaaizations u.^.Zer section 501 (c~(3)
of the Internal Revenue Code of 1954 (or ta`:e correspordine
provision of any future United States Internal Revenue Law),
as tie 9oard of Trustees 5::^.a11 determine. Any of suc
assets rot so d=s~csed of sha11 be disposed of 6y the Court
of Conran Pleas of the county in which the prineioal office
of t!:e corporation is then located, exclusively for such pur_
poses or to such organization or organizatLOns, as said Court
shall determine, which are organized and operated exclusively
for such purposes."
-o`-
aTA-P OF HAWA4I
DEPARTMENL OF REGULATORY AGENCIES
Business Registration Oiviaian ;
Honolulu i
In the Matter of the Amendment ) -
oE ehe Charcec of Incorporation '
o E )
BIG ISIAND COUNCIL ON ADDICTION ) /
CERTIFICATE OF AMENDMENT '
Tha undacaigned Ross uilson (Preslden0 and
M+rl 1.• Fl.trh.r (r?rr.ta ruJ d[i 1y auchocizad of Eieara of
BLC IS[ANU COUNGit ON ,1U~CGTTON, r !~aviii eorpocatfon, do
hereby certify chit at ~ •,~•vcla! muvtin!, oC Che membe[s of
said c~~rpi •-attoa •tel• • a' 1 hrld +t IIiLa, Hawaii, on
the ~-yi - 1..v - I ' Ey • thr purpose
of cl,r.;{;,• , tlx. ns.r. pug at i..,•, it was voted
by not Lays than tvu-•'.u ch~• mrmbvra present ac said
meeting to amend the Charier of Incurpocacion of said cor-
poration by deleting the name of "BIG LS[ANp COUNCIL ON
ADDICTION" wherever it appears in the Charter of Incarpoca-
tion, and inserting in lieu CheceaE the name "8IC ISLAND
COUNCIL ON ALCOHOLISM."
IN WITNESS WNEILEOF, the undersigned have hecaunto set
their hands this 19th day of A~must 1976.
D
r -
3-~T10f NwwA~t
OlrAn TM•NT p/ OOMM(I1(:/ ANO COF•YMel1 AI/Atll¦
..,,r1r .1,n)wIM PI.• W.
P n,N1.r allwf
M.•I.n1 AYprrn• r0 .a. .0 N.MhW M11/etd
In N. Ma[[•r al the Amendment at 1
f]twur Pf lnmrparedpn Pf 1 ! .15091509 1719 A6r03/ l'
[slard Cotlrlcil on Alcoholttan 1
I
•
CEFTIFICATE OF AMENDMENT t
Th•Pre[tdent and Secretary, r•[p•evrNy, of 6th Lsiand Council on ALeoho LLsn
. Mawa^ non PrPfi[ ctlrPannon, dP huetry cnPfy Nat u a twuaf munnq of Ne memt[•n Pf aid mrpPraden tlWY oll•d and
held at 166 i;i lauea Avenue, Hilo, Itat+aii
•n the ~ [:h deY •f February , 19
eb ,far Ne Purpa[e pf dtengtnq Ne nerve Pf Ne utd eproandan, it rea
vdt•d Ay ttat 1•u Nen tvatltkda at the member[ Or•tant at N• meeting tp amend N• Cnanlr O} Inmrppratton Of laid mrpprt
uan by dN•vng a. nam. g_Lg Ialand Council on Aleahvllan wh•rerer h app•er[ 1n N• CT.rt.r of
IncPrpor•trod~ntl lnaertutq to ltN N•rgl N•name fill; Island Substance Abuse Council
R.
. ~
IN WILL E55 WHfirt:OF, N• undoNlned nrre hereumP w[ Nar hendt Nn~WY af~s~-`~ , t9 ~'C
an ` N T
l •-;tt
~~ow
~ L
.r~AG Ar / 7riCt //'LCr1/d ,r rt.L.v
• •w.r.n
STCTE OF HAWAII I' 1
/ i Y.
/J .ei..~ A ~ry« rid /~v.
Jf w,.r.+. /C . Gc..v.•ttir~^^..r/. y.'tnq
hnt duly [warn pn each depav and w Net N•Y en Ne Prudent and Setr•tary, ntP•eNrNY. Of ~yC,r../
t
. tnet a turn PfPUn Nev en duly euNeNaed tP dqn Ne farpelrp Grdnpa of
Am•ndmmt, and Net N•Y bare red Ne mld Grtd¢m, knar N. wntenv Naeaf, and Nat Ne fame a tN•
_ ~13~~i~
~l+..rwr
fvaeN/ end r•wn ti 1rANe Mr rAY r ~ R Y r 1
/ aMr.rYT
~Y.f.r a/2~ Iv/!
~yC1.~
vor ~bfrffr, Mrr a/l/..vd
•Qrswwrrra[wue~[a
I herby apPrar• Ne fprpamq amend ent [hq~dev •f r [~Q~(%/~~'t` . 1~9y/~~ J
Dtrec;or PI Cammerv and Cpnwme flair Gr,...+ae^ and Secyrron Admmuvrtar
IN-.
ere•
ae •et• anr..r
STATE OF HAWAII )
SS•
COUNTY OF HAIIAII
ROSS WIISON and MAR[lEE fIETCHER ,
being ficse duly sworn on oath depose and say that they ate
the President and Seececary, respaecively, of BIG ISLAND
COUNCIL ON ADDICTION; chat as such ofEicecs they are duly
auc ho cited co si6n the °.orcea ire CertLEic eta of Amendment;
and that they have read tlic said CercLEieate, know the eoneenes
thereof, and Chac the same Is true.
I a~
~
LLTPR-E~I~6EAf
56(, t'
Su0/•,c~ ib~: au: ate.+~. ru, his ~ .
11_ dad o F 1 Y 1„ .
~ocatY lfuoZic, 'Pfii't3TuTicta ircuit
~ ~ Stat• of Hawaii
~
,'~+2ly~Comoriasion expires /i-7/
-2-
. /
SIA-P OF NAWA4I
DE?ARTMENI OF REGULATORY ACE;ICIES
Business Ray~lstration Division
Honolulu
In the Hatcar of the Amendment f
of the Charter of Incorporation ,
of ) -
BIG ISLAND COUNCIL ON ADDICTION ) '
• CERTIFICATE OF AMFi10HENT
The undersigned Rass Wilson (presldenb and
M~rf lr•• Fl~fr her lC~rr~~aru)dU1y authorized OEELclCS OE
BIC ISI.ANU COUNCIL ON dD~ICTTUN, r Ilavnii corpocatfon, do
hereby curllEy that ac a ,.I•.•~ la! m,evtinq of the membeca of
said cnrh.•.•atiw~ •Icl• •a' ,.nl held ,t Ili lo, Hlvaii, vn
Lhe _.c-1: _ 1.i~ , . _ I EVE' thr purpose
of cl.,.:s;,•, clir. n.~r• ..~•pvr•aci.•,.. it vas voted
Gy not leas Chan tv0-•.,1ri- ehv •nembucs preaene at said
meeting co amend the Char-rr of Incorporation of said cor-
pacation by deleting the n~m~ of "82C LSL~1tID COUNCIL ON
ADDICTION" wherever is appears lu Che Charter of Incorpora-
tion, and inserting in lieu ChereaE the name "BIG ISLAND
COUNCIL ON ALCONOLISH."
IN WITNESS GTIEItEOF, the undersigned have hereunto aet
their hands this 19eh day of ai,ause 1976.
~~a~'r
fhl~ ~i~
- - - - -
srw ft OI N•wwn ~ - _ _
oa1•anusnr or connsact •no eansuntn wr1•tas
w...-.. a.r,n.wt« at.w..
O aynr4 fllrrr
Mnllnt •aW.tr, 10 tr. W NanaWty Nt 7111(1
In thr Matnr el N. Amandmant al I
tltr O+arur a( Inmrtteradon of 1 ! 15i97SG9 1)19 86/03/ 1'
Btq Istand Counc>.1 on Alccholr,:m I
I
CERTIFICATE Of AMENDMENT ~ t
n,tPr.ttd.nttnds.atnrv,ntetcsrelv.tl 61.g Island CouncLl an ALeoholisa
a Mawan ndnppfit mrpon[lon, do hantN ure(y that at . macul msrnltq of N. mambrn a! utd ODrtgraaon duly nlltld and
hald.e 166 iiilauea Avenue, IItLo Itat/al,t
on m. ) t:h dw of Februa Yy , t9 86 ,tor tnr ourpou of fJtangtnt th. namt a( dtr rata taroanuan, .r waa
mud try nat Ira than twaNlyda of N. mamWn druent a tlta matung m amend tht Charur of Inlbrytnhon of utd mryora•
Uen MdNatlnq N. name Bi$ Island Cauneil on ALcohOl lYn wharwtr It aootan M At Otartar er
Inmrpuraeto63nd ~nt.ntttt in lwu tlt.rtro(th. n,tn. 6t1; Inland Suhs canoe Abuse Council
_
n'.
IN W ITNESS WIi6(~GOf, dta unduugnad hlyr Mraunto Nt than hands Nn~tlay ol, f 9
F[
a s
1 -i
~y'r° r-1 /L
~ a r..w...t
~ ~ ew J /
~;4~ If r .1riC~trL~Fic(axLrv
• tw.rrr
STATE Of HAWAII 1
1 tt
a 1
first duly rwom on sash drpott and vv Nae Nay w N. Maatdant and Sstratary, ntpaedraly, of (9.~~~.!
~~"~-~p+ !y'4 ~ ~ . N.t a tact alllun tlttr an duly wtltorlnd m aYn th. fanplnp Grdnuoe of
Amtndmant, and that NeY hna nW tlta uld Groheau 4ntrvr N• mrtlanu sharp(, and drat tht tame It star.
'JrWrr
l
SWtvq.I wl www r. bg6n nr dy (I •tc •C
.Lic••t~ :rli
) twarr
~i~yr•/~ !rr
M) rDmwnaaw ralvrC
I haatry aoorao Na forapomq amend mt Mn~dW of t 'fl O•t~+lC.4~ , 19~
Ouacur a(Canmua and Contnma Nun Can.„auon red Saetprtwt Admmntrtmr
aN_s '
tu.tata tr llrt
STATE OF HAWAII )
55:
COUNTY OF HA4iAII
ROSS WILSON and MARILEE FLETCHER ,
being Eirsc duly sworn on oath depose and say that they are
the president and Secretary, respaccively, of BIG ISLAND
COUNCIL ON ADDICTION; chat as such officers they are duly
aucha[ited co si6n :he `ocegetcb Certi:i:ata o: Amendment;
and that they have read the said Cerelfieate, know Che contents
thereof, and that the same is true.
ShL t'Al.
Sub•.c,'ib~i lu•: scent. A me :his - .
. ,v
. . Cary u >.e, >,r u3ieiaT•~Lrcu>.t
~ ~ ~ State of Hawaii
'~~,Hy~Cotoiaisslon expires ~ ~ /i-7
• ~
-2-
Bia Island Substance Abuse Council
BYLAWS
Revised April 19,1999
ARTICLE I
The name of this Corporation shall be the Btg Island Substance Abuse Council, doing business
under such other names(?) as the Board of Directors may from time to tune establish.
ARTICLE II
OFFICES APiD RECORDS
The Principal oi3icc of the Corporation shall be located within the County of Hawaii.
The books of the Corporation, except such as required by ]aw to be kept elsewhere, shall be kept
at the Principal office.
The Boazd of Directors may authorize the establishment of Principal and additional offices at
such places as the activities of the Corporation may require.
ARTICLE III
OBJECT
SECTION 1: PURPOSE -The Corporation shall operate exclusively for charitable aad
educational purposes consistent with the provisions of the Internal Revenue
Code of 1954, Section 501(c)(3) as amended to•
Sab-Section a: Provide a county-wide voluntary agency composed of
indtviduals and groups from the public and private sectors, who shaze a mutual
concern for the problems associated with alcohol and all other substance use,
abuse and addiction.
Sub-Section b: Broaden the awazeness of individuals, agencies, organizations
and the community at large regarding the prevention and treatment of
alcoholism and addiction.
Sub-Section c: Inforin and advise the Boazd of Directors, its constituency and
the general public about policy issues, solicit broad response to these issues and
present these responses in a unified manner to governmental and other decision-
makers in the best interest of those at risk
Sub-Section d: Serve as a county-wide advocate to protect the rights of
alcoholics and other addicts
Page 1 of 12
nos u~.tau auostance Abuse Council
B~ laws -Revised April 19,1999
Sub-Section e: Promote equal access to the quality of treatment or other
services required by the alcoholic, addict and their families.
Sub-Section f: Provide leadership and technical assistance for the
establishtment of prevention, treatment, education, training or other addiction
relating sources at the local, County and State level and maintain close Matson
with the elements of tlis state-wide network.
Sub-Section Engage in fundraising activities as may be necessary to
maintan fiscal accountability.
Sub-Section h: Appoint or replace the Chief Executive Officer
SECTION 2 FUNCTIONS - In furtherance of this purpose, the Corporation shall, subject to
the provisions of these Bylaws, exercise all powers granted to non-profit
corporations under the statutes of the State of Hawaii (Corporations and
Associations Not-For-Profit) and this non-profit Corporation is authorized to
take such action as may be necessary, proper or incidental to the carrying out of
the purpose for which this Corporation rs organized.
ARTICLE IV
GOVERtYING BODY
SECTION 1 NAt~~ -The governing body of the Corporation shall be the Board of
Directors, hereinafter referred as the "Board".
SECTION 2 SIZE -The Board shall consist of not less that nine (9) and not more than
fiheen (15) elected Directors holding voting membership on the Board, not
including any non-voting individuals whom the Board may, from time to time,
invite to its deliberations.
SECTION 3 CO1vIPOSITION -The Board shall be composed of Directors elected from the
public, representing a cross-section of the cornmuniry served by the
Corporation Not less than twenty percent (20%) nor more than fifty percent
(50%) of the Board membenlup shall consist of recovering alcoholics or addicts
with a muumum of three (3) years of sobriety.
SECTION 4 ELIGIBILITY -Nominees for electron to the Board shall be not less than
eighteen (18) years of age and shall be residents of the County of Hawaii.
Candidates shall haoe tndtcated a stncere desire to further the work of the
Corporauon
SECTION 5 NOivIINATION A:YD ELECTION -All Directors of the Board shall be
elected annually at the annual meeting fibm a slate submitted by a Nominating
Committee Directors of the Board shall be elected to three (3) year terms
Pa;e2of12
,~~auu o~u~rauce Abuse l-ouncil
Bylaws -Revised April 19, 1999
These should be staggered at one (I), two (2) and three (3) years unless sooner
vacated or removed in accordance with these Bylaws
SECTION 6 AUTHORITY -The Boazd shall have full power and authonry over the affaus
of the Corporation and shall establish such policies and plans as may reasonably
be necessary to carry out the purpose and functions of the Corporation as
enumerated in Article III, Sections 1 and 2 of these Bylaws.
SECTION 7 RESPONSIBILITIES -The Board shall, in addition to those duties required of
governing bodies by law or regulations, be responsible for the internal affaus of
the Corporations and shall establish and promulgate policies concermng the
plarirrtrig, unplementation and evaluation of its programs and acttvrttes.
Sub-Section a: Delegation -The Board may delegate its vested authonry to
the Executive Committee so long as such delegation is consistent with the laws
of Hawaii, with the Certificate of Incorporation and these Bylaws
Sub-Section b: Limitations -The Corporate powers of the Board are subject
to the lrmrtations of the Statutes of the State of Hawazt and the Internal Revenue
Code of 1954, Section 501(c)(3) and the amendments thereto. The board shall
have all the powers, privileges and duties set forth therein as though made a part
of these Bylaws.
SECTION 8 bIEETINGS -All meetings of the Board shall be held at such time and place as
the Boazd may designate. The President of tkre Board shall preside at all such
meetings and shall conduct the business of the Corporation in accordance with
Robert's Rules of Order, current edirion. In the absence of the President, the
Vice-President shall preside
Sub-Section a: Annual bleeting -The annual meeting will be held within the
first six (6) months of the fiscal yeaz. The Boazd shall hold this annual meeting
for the purpose of electing officers of the Cotporarion and for transacting such
other business as may be determined by the Board from time to time
Sub-Section b: Regular Nleetines - Regulaz quarterly meetings of the Board
shall be held at such places designated by the Corporation. Wntten notice of the
time, place and agenda of the meeting shall be given by the Secretary or htslher
designee not less than seven (7) days pnor to said meeting to all members of the
Boazd and CEO
Sub-Section c: Special ivleetin;s -Special meetings of the Board may be
called by the Presiden[ or by at least one-third (113) of the total membershtp of
the Boazd Notice of the time, place and specific purpose of each special
meeting shall be received by mail not less than three (3) days pnor to such
meeting or, in an emergency, not less than twenty-four (2~) hours pnor to such
meeting when confirmed by telephone
Page 3 of 13
_.e -...ua~.~u a.C e1U LL~C I.ULLLL~II
Bylaws -Revised April 19, 1999
Sub-Section d: Quorum aad Voting - A quorum for the transaction of
business of the Board shall be determined by a simple majonty of those present
unless otherwise specified elsewhere in these Bylaws. Specrficapy designated
ex-officio members shall not be counted in the determination of quorum.
Sub-Section e: Proxies - A Director cannot vote by proxy or otherwise act by
proxy on any issue at any meeting of the Board.
SECTION 9 INDMDUAL LIABILITY AND INDEMNIFICATION - 13o individual
who is a duly elected Director of the Corporation shall, by rcasoa of
performance of duty, function or activity required of or authorized to be
undertaken by the Corporation, be liable for payment of damages under any law
of the United States or any State or political subdivision thereof, if such
Director has acted within the scope of such authorization, has exercised due care
and has acted with respect to that performance without malice towazd any
person affected by It.
In case any Director, while representing any matter of the Corporation, shall be
sued in any court of law or become liable in his/her actions, the Corporation
shall indemnify and save harmless such Director to the extent of any claim, lien
or award including attorney's fees and cost of defense.
Sub-Section a: Director's Insurance -All Directors of the Corporation shall,
subject to the approval of the Boazd, be insured against such liability aad the
cost of such coverage shall be borne by the Corporation.
SECTION 10 CONFLICT OF INTEREST -Withal the meaning of this sectioa, a Director
of the Corporation shall be deemed to have a conflict of interest of a potential
thereof if, by reason of his/her participation in the enactment or defeat of any
matter coming before the Board, there is reason to believe that said Director, a
member of his/her family or the company/agency with whom that Director is
assoaated could derive gain or loss from said action.
It will be the obligation of the Director to state clearly the nature and degree of
interest in the matter and the Prestdent, Committee Chairperson or other
presiding officer shall rule if there is potential for conflict. If such conflict is so
ruled, the Director shall be excused from participation, debate and voting on the
Issue or matter pending.
SECTION 11 ATTENDANCE -Directors shall stnve to attend all meetings of the Boazd and
Committees to which they belong and to other appropriate functions or dunes
associated with that trust Fatlure to attend at least two (2) meetings of the
Boazd in any year without notification may be considered resignation @om the
Boazd. For the Executive Committee members, failure to attend three (3)
Executive Committee meetings rn any year without notification may be
considered resignation from the Board
Pace 4 of 12
ai; raiann ~uostance Abuse Council
Bylaws -Revised April 19, 1999
SECTION 13 NEPOTISiv1-Nepotism is defined as favoritism shown to relatives in securtirg
jobs. Nepotism in the selection of employees or Boazd members is strictly
prohibited
ARTICLE V
OFFICERS
SECTION 1 DESIGNATION -The officers of the Board shall be the President, Vice-
President, Secretary and Treasurer. The officers shall be elected by the Board at
the annual meeting of the Board.
SECTION? TERM OF OFFICE -The teen of each elected officer shall commence watt
the adloumment of the annual meettng and shall contmue for one (1) year or
until a successor is elected to fill an un-expired term
SECTION 3 POWERS AND DUTIES OF THE PRESIDENT -The President shall
preside at all meetings of the Boazd and the Executrve Committee. He/she shall
serve as anon-voting, ex-officio member of all other commttees and shall
appoint the chairperson of such committees or task forces of the Board as the
Boazd may establish from time to trme.
SECTION 4 POWERS AND DUTIES OF THE VICE-PRESIDENT -The Vice-President
shall be a member of the Executive Coatmrttee vnth such powers and duties as
may be assigned to this office by the Board or by the President. Upon the
absrnce or incapacity of the President, the Vice-President shall have and shall
exercise all powers of the President.
SECTION 5 POWERS AND DUTIES OF THE SECRETARY -The Secretary shall be a
member of the Executive Committee and shall record or cause to be recorded,
attendance, resolutions, votes and minutes of the proceedings in books to be
kept for that purpose The Secretary shall keep in safe custody the Seal of the
Corporation and shall affix it to any instrument when required by law or
otherwise authorized by the Board. The Secretary shall keep or cause to be kept
in a proper and safe manner, all documrnts and records of the Corporation as
required by law.
The Secretary shall prepaze and send or cause to be prepazed and scnt to each
Director, a nonce of each meeting of the Board to include the order of business
to be conducted.
SECTION 6 POWERS AND DUTIES OF THE TREASURER -The Treasurer shall be
the Chief Fiscal Officer of the Corporation The Treasurer shall be a member of
the Executive Committee and shall have such other powers and dunes as may be
assigned to this office by the Board or by the President The Treasurer shall
oversee the custody of all Corporate funds, the receipt and deposit of all monies
of the Corporation via such disbursement mechanisms as the Board shall
authorize. The Treasurer shall also keep or cause to be kept, foil and accurate
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accounts of said receipts and disbursements in the Corporate books and shall
furnish the Board wtrh monthly reports of such transactions.
SECTION 7 AGENTS -The Boazd may appoint, contract or otherwise retain an attorney
who shall render such legal documents, opimons and sernces as required. T(ie
Boazd shall appotnt a Certified Public Accountant who shall provide sernces
monitoring the Corporate books and accounts and an annual certified audit or
review of the Corporation as may be required The Board may from time to
time, identify additional Agents and prescribe the duties thereof as appropriate
SECTION 8 SIGNATORIES -The President, Vice-President, Secretary, Treasurer, Chief
Executive Officer and any other Dtrector or Agent of the Corporation so
designated by resolution of the Boazd shall serve as signatories for the
Corporation
SECTION 9 REMOVAL OF OFFICERS -Any officer of the Corporation maybe removed
during his/her term in accordance with the procedures described in Article VII,
Section Z of these Bylaws
SECTION 10 VACA_VCIES -Should the President's office become vacant for whatever
reason, the Vice-President shall fill this positron for the un-expu~ed term.
Vacancies in any other elected or appointed position shall be filled at the next
regulazly scheduled meeting of the Board in accordance with the procedures
described in Article VII, Section 3 of these Bylaws.
ARTICLE VI
COirLrIITTEES
SECTION 1 GENERAL DESCRIPTION -The Boazd may elect or cause to be appointed
such committees and sub-committees as the Board may deem necessary in
performing the business and fulfilling the purposes of the Corporation. Such
committees shall have such powers, duties and obligations as described in the
Bylaws and any additional responsibilities as may be delegated by the Boazd
from time to time. The actions of al( commttees shall be duly reported to the
Boazd and a record made thereof
There shall be Standing and AD HOC Committees the memberslp of all
Standing Committees shall consist of members of the Boazd. The membership
of any AD HOC Committee may include other than membeis of the Boazd and
may be appointed as determined by the Board prior to the formation of thz
committee and the charge thereto
SECTIOr Z STANDING CO~I;v[ITTEES -The Corporation shall have an Executive
Committee, Budgei & Finance Committee, Personnel Committee, Planning
Committee, Fundraising Committee, Membershiphlominatine Committee and
such other Standing Committees as the Board may authorize from time to timz
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Sub-Sectiou a: Selection Process -The members of all Standing Committees
shall be appointed by the President of the Board following the annual meeting
From among the members of each committee, the President shall appoint a
committee Chairperson who shall henceforth be responsible for the activities of
that committee
Sub-Section b: Composition -All Standing Committees shall constst of not
less than three (3) nor more than eight (8) voting members and such ex-oflicto,
non-voting members or technical advisors as the Boazd may direct from time to
time
Sub-Section c: Term -The members of each Standtng Committee shall serve
at the pleasure of the Prestdent of the Boazd.
Sub-Section d: Operating Rules -The rules of all Standtng Committees
including eligibthty, quorums, voting, absences, removal of members, vacancies
and corifltct of interest shall be in conformity with similaz rules for the Board
described in Amcle N of these Bylaws.
SECTION 3 EXECUTIVE CO~Iri
IITTEE -There shall be a Standing Cotnmrttee of the
Boazd called the Executive Committee consisting of at least five (5) members of
the Boazd inclusive of representation of current officers of the Corporation, the
immediate past Prestdent and Chairpersons of each Standing Committee
Subsection a: Chairperson -The President of the Boazd shall serve as the
Chauperson of the Executive Cotmittee.
Sub-Section b: hIeetings - Regulaz monthly meetings and special tneettngs of
the Executive Committee shall be held at such time, place and for such purpose
as the Board or President may determine from time to time Also meetings shall
be presided over by the President of the Boazd.
Sub-Section c: Responsibilities -The Executive Cornmtttee shall and may
exercise all powers to perform all functions of the Board except such powers as
may not legally be delegated such as the election of Directors, electron of
Officers or amendments to these Bylaws
Any action taken by the Executive Committee shall be reported to the Board at
its next regulaz meeting
Sub-Section d: Quorum and Voting - A quorum for the transaction of
business at any meeting of the Executive Committee shall constst of at least the
simple ma~onty of the Executive Committee Speciftcally designated ex-officio
members shall not be counted in the determination of a quorum
If at the time and place fixed for a meettng a quorum is not present, the
Directors in attendance may adjourn the meettng until a quorum is obtauted In
the event chat a quorum cannot be obtained at a duly called meeting, members
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attending such a meettng may elect by malonty vote of those present, to transact
business subject to rattficatton by at least stxty percent (60%) of the total
membership of the Executive Committee.
SECTION 4 BUDGET e+uYD FLY:+uvCE COhIivIITTEE -There shall be a Standtng
Committee of the Board called the Budget and Finance Commtttee conststing of
at least three (3) members of the Boazd.
Sub-Section a: 1vleetiags -Meetings of the Budget and Finance Committee
shall be held at such torte, place and for such purpose as the Ptrostdent of the
Board or Cottuntttee Chairperson may detertntrte from trine to time
Sub-Section b: Responsibilities -The Budget and Finance Committee shall
prepaze for adopnon by the Board, such fiscal policies as may be required to
carry out the program of the Corpotatton.
The Budget and Finance Committee shall serve as the clearinghouse for all
corporate financial activities mcludtng fundraising and at least one (1) Director
shall serve on both the Budget and Finance and the Fundraising Committees.
The Budget and Finance Cotrtmtttee shall prepare or cause to be prepazed, the
development of the Corporation's annual budget and any amendments thereto.
SECTION 5 PERSO.~iNEL COiVIi IITTEE -There shall be a Standtng Committee of the
Boazd called the Personnel Committee consisting of at least three (3) members
of the Boazd
Sub-Section a: iVleetings -Meetings of the Personnel Committee shall be held
at such time, place and for such purpose as the President of the Board or
Chutperson may determine from hate to time.
Sub-Section b: Responsibilities -The Personnel Comratttee shall prepare or
cause to have prepazed for adopnon by the Board, all policies that relate to the
staffing of the Corporation.
The Personnel Cotttmtttee shall also advise and assist the Chief Executive
Officer to the developmrnt and refinement of the staff Developmrnt Practice
and Performance Evaluation System, which shall be approved by the Boazd
The Personnel Committee shall be responsible for revrewtng the Chief
Executive Officer's performance
SECTION 6 PLe~NNING COivIivIITTEE -There shall be a Standtng Committee of the
Boazd called the Planning Committee consisting of at least three (3) members of
the Boazd
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Sub-Section a: Meetings -Meetings of the Plamm~g Committee shall be held
at such time, place and for such purpose as the President of the Boazd or
Chairperson may determine from time to time
Sub-Section b: Responsibilities -The Planning Committee shall prepaze or
cause to have prepazed for adoption by the Board, such policies that may be
required to implement the programs of the Corporation
The Platuung Committee also advise and assist the Chief Executive Officer in
[he development of an annual plan of action, along-range plan and any
amendments or updates thereto.
SECTION 7 FiTNDRAISING COiVIMITTEE -There shall be a Standing Committee of the
Boazd called the Fundrazsing Committee consisting of at kart three (3)
members of the Boazd.
Sub-Section a: Meetings -Meetings of the Fundraising Committee shall be
held at such time, place and for such purpose as the President of the Board or
Chairperson may determine from hme to hme.
Sub-Section b: Responsibilities -The Fundraising Committee shall develop
an annual fundrazsiag plan and calendaz of events, select the acRvities to be
conducted with approval of the Boazd and coordinate these activities via
individual Chaupersons or sub-committees for each mayor event.
SECTION 8 ivIEbIBERSHIP/NONIINATING COivlvi
IITTEE -There shall be a Standing
Committee of the Board called Membership/Notninating Committee consisting
of at least three (3) mcmbets of the Board.
Sub-Section a: Ivleetings - Meetings of the Memberslup/Nominating
Committee shall be held at such tune, place and for such purpose as ffie
President of the Boazd or Chairperson may determine from tune to time
Sub-Section b: Responsibilities -The Membership/Nottunating Committee
shall, at least ninety (90) days prior to the annual meeting, present to the Board
a slate of candidates for Officer of the Corporation and membership on the
Boazd
SECTION 9 AD HOC CO~II~IITTEES AND TASK FORCES -The Boazd may, by
resolution from time to time, appoint or otherwise enable the establishment of
AD HOC Committees or Task Forces of the Board in order to accomplish some
spectfic purpose, whrch is deemed beyond the scope of the Standing
Committees
Sub-Section a: Chairperson -The President of the Board shall appoint from
among the Directors, Officers or Agents to the Board, the convener For such AD
HOC Committees and Task Forces and shall, in concert with the Resolution of
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Appointment, determine the method of selecting an individual to Chair the
efforts of that body.
Sub-Section b: Term - AD HOC Committee and Task Forces shall, in
consideration of the objective to be accomplished and in accordance with the
resolution of appointment, be constituted for a specified time not to exceed one
(1) year The group shall cease to exist upon completion of the ob~ecttve or the
cxptratton of the appointment, whichever comes first except that a group may be
ectended for thirty (30) days via continuing resolutton of the Boazd
Subsection c: Responsibilities - The President of the Board, in the
Resolution of Appointment, shall include the specific change, expectanons, due
date and other responsibilities appropnate to the AD HOC Committee or Task
Force being constituted.
ARTICLE VII
RESIGNATION, REMOVAL OR VACANCY
SECTION 1 RESIGNATIONS - Any Director, Officer or appointed Agent of the
Corporation may resign at any time by giving wntten nonce to the Corporation
via the Boazd as a whole, President or Secretary. Any such resignation shall
take effect at the trine specified therein unless precluded by the terms and
conditions of any binding contract currently in effect.
If the time is not specified, such resignation shall take effect upon acceptance by
the Boazd
SECTION 2 REMOVAL -The Boazd at any meeting called for that purpose, may be a three
fourths (3/4) majority of those present and voting, remove from office any
Director, Officer or Agent elected or appointed by the Board when such action
u deemed to be in the interest of the Corporarion
Sub-Section a: Appeal -Any Director, Officer or Agent removed from office
by action of the Board shall have the tight of appeal with wntten notice and Eair
hearing at the next regular meeting of the Board or at any special meeting of the
Boazd called for that purpose, provided the appellant submits to the Secretary of
Boazd wntten notice of appeal within ten (10) days after notice of removal is
delivered and confirmed by certified mail, return receipt requested. Following
the appeal procedures, the removal shall be confirmed or reversed by the Board.
SECTION 3 VACANCY - If the office of any Director, Officer or Agent becomes vacant for
any reason, the Board may, at the next regular meeting or at a special meeting
called for that purpose and by a vote of ma~oiity of those present, choose a
successor who shall complete the un-expired term.
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ARTICLE VIII
CO:rIPENSATiON OF OFFICERS, DIRECTORS AND AGENTS
No Dtrector or Officer of the Cotporatton shall receive any compensation for their services,
except that, by prior authorization of the Board, a Dtrector or Officer may be reimbursed for
expenses Incurred in connecrion with activities of the Cotporatton. Payment for authorized
reimbursement shall be made only upon receipts for expenses incurred. Compensation of any
narure to Agents of the Corporation shall be made only in accordance with such contract, letter
of engagement, retainer or other written agreement and conditions specified therein, previously
authorized by the Board.
ARTICLE IX
CONTRACTS, LOANS, CHECKS, DRAFTS AND BANK ACCOUNTS
SECTION 1 CONTRACTS -The Board may authorize any Officer(s) or Agent(s) of the
Corporation to enter into any contract or execute and deliver any instniment m
the name and on behalf of the Corporation, and such authority may be general
or confined to spectfic instances. Unless so authorized, ao Officer, Agent or
employee shall have any power or authority to bind the Corporation by any
contract or engagement or to pledge Its credit or to render it hable for any
purposes or to any amount
SECTION 2 LOANS - No loan shall be contracted on behalf of the Cotporauon and no
negotiable paper shall be Issued in its name unless authorized by the Board.
Whrn authorized to do so, any Officer or Agent of the Corporation may effect
loans and advances at any tune for the Cotporatton from any bank, trust
company or other Insrirurion or from any firm, cotporatton or individual and for
such loans and advances make, execute and deliver promissory notes or other
evidence of indebtedness of the Corporation and for any and all loans, advances,
Indebtedness and liabilities of the Corporation, may mortgage, pledge or
otherwise transfer sazd property provided, however, that any sale mortgage or
lease of real property shall be m accordance with the provisions of the Not for
Profit Corporation Law of the State of Hawazi Such authority may be general
or confined to spectfic instances
SECTION 3 CHECKS, DRAFTS, ETC. -All checks, drafts or other orders for the payment
of money, notes or other evidrnces of Indebtedness Issued in the name of the
Corporation shall be signed by such person or petsons and in such a manner as
shall from tame to time be determined by the Board
SECTION 4 DEPOSITS -All funds of the Corporation shall be deposited to the credit of the
Corporation under such conditions and in such banks, trust companies or other
depositories as the Board may designate and for the purposes of such deposit
any person or persons to whom such power Is delegated may endorse, assign
and deliver checks, drafts and other orders of payment of money, which are
payable to the order of the Cotporatton
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ARTICLE ;C
FISCAL YEAR
The Fiscal year of the Corporation shall begin on the first day of July and end on the last day of
June in each yeaz
ARTICLE XI
DISSOLUTION
The Boazd may at any rime, voluntarily dissolve the Corporation in a conveyance of its assets
and property to any other Corporation holding a Charter from the Statc of Iiawaii or other state
for purposes not of individual profit after first satisfying any corporate debts, provided that assets
and property so conveyed shall be used by the grantee of purposes similar to those of the
conveying Corporation and provided further that the Corporation receiving the assets of this
Corporation qualifies with the Internal Revenue Service as a charitable Corporation and
contnbuttons thereto aze deductible. Sazd conveyance, if made, shall be determined by a three-
fourths (3/4) vote of the Directors present and voting at a regular or special meeting provided
wntten notice of said dissolution has been sent to the members of the Boazd at least seven (7)
days pnor to the time the vote is to be taken. The Board shall by resolution, designate the name
and location of the charity corporation to be the recipient of the Big Island Substance Abuse
Council assets and property.
ARTICLE XII
AMENDMENTS
These Bylaws or any portion thereof may be altered, amended or repealed or new Bylaws may
be adopted by the affirmative votc ofthree-fourths (3/4) maJority of the Directors present at any
regular or special meering of the Boazd at which a quorum is present provided that wnttea notice
of such alteration, amendment, repeal or addition shall be given to each Director at least fifteen
(15) days pnor to any such meeting.
Adopted this ~ ~ day of , 19~
The Big Island Substance Abuse Council
$v //~z1U.llC Attest ~)~!/~1,c~ ~~i-'
is President ts• ecretary
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