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COM 0122.007 2000-2002
Stephen K Yamashw ~ w•_~: H ury A Takahashi Mayor ~ ~ _ Dtrcctor Y _ ~ Y Y ~ ~f tS~.: - ' ; aY . + .r.f=A_ COUNTY OF ~I~ElOli4l`I DEPARTMENT OF FINANCE 2S Aupunt Street, Roan I I B • Hilo, Hewui %720252 (808) %1-8234 • Fu (808) %I-8248 HAWAII COUNTY NONPROFIT GRANTS (FY 2001-02) HUMAN SERVICES NONPROFIT GRANTS REVIEW COMMTCTEE FISCAL YEAR ENDING June 30, 2002 DATE OF APPL[CATION• January 26, 2001 GRANT APPLICATION FOR West Hawaii Substance Abuse TYeatment Pro¢ram tnea*.A nwt Legal Name of Organizauon: Big Island Substance Abuse Cotatcil Mailing Address: 1420 Kilauea Avenue Hilo, Hawaii 96720 Facility/Site Address: same Duxtor/Site Manage Gloria J. F,~le-Oaks Organizauon President. Patricia FYigelhard Contact Person (Giant Wnter): Gloria J. Fygle-Oaks Ph'li(808) 935-4927 Amount of Request for County Fonda: $ 50,000 Total Annual Budget of Orgeaization: S 2,004, 523 Has the applicant applied for any other funds from the County of Hawaii this fiscal year? ? Yes Soutce/Departmeat ® No Agency/Prognm(a): ? Social Services ? Youth Programs ? Elderly Programs Check Categones: ? Culttus and Arts ? Education ®Ohher Briefly, define the program for which fending b bdng requested: The funds will be utilized in West Hawaii (Kona and Waimea) to provide a~thctanra abuse treatment services for adults and adolescents from the West Haves;; ~rrmem;ry and to purchase a new communication system for the Waimea outpatient facility mm. o, t a a • 7 1'tile No. B V d -1- ~ 2',L ,'7 Ref. To: ~~s~rttsd HSEl3 ~ Comm. Na~,~ itef. Date FEB I. QUALIFYING STANDARDS FOR APPLICANTS An applicant must meet all of the following standards © Be chartered or otherwise authorised to do busman m the State for chariuble purposes and exempted from the federal income tax by the Internal Revenue Service ® Have a govetrung board whoa members serve without compensation and have ao conflict of mrcrcst between rhea regular occupatiooa and the services provided. © Have bylaws or policia which dearnbe the msnner m which biismeas is conducted, iaclutling mamgemen[, audit, fiscal policies and procedures, pohcra on nepotism, and pohcia oa management of poteatiai conflict of interest. ® Have at last one year's expeneace mt6 the service or activity for which the apptoprtabon u sought or can otherwise demowtrau to the astufacaon of the Camry sufficient expertise to siiccpefully carry out the service or activity ® Be licensed and accredued m accordance month applicable rcquiiements of Federal, Sate sad County laws. II. GRANT CONDITIONS The applicant agars to comply anth the following trams and conditions prior to receiving a grant award. A Comply with epphcable Federal and State laws prohibiting a+•~^~^~^•~on agamat say person oa the basis of race, color, national ongui, rchgioq creed, sat, age, or handicap B Agree not to use any public funds for purpoaa of pir ent or perquuitea C Comply with each other requiremenu se the Director of Fiance may prescabe m ensure adherence by the nonprofit organuaaon wrath Federal, Stsm, and County laws. end atabhshed atandarda fix focal and Program management D Allow the Duector of Fmeace, the committaa of the council end thar atatl'i, and the I.egislaave AudiWr stew to rccorda, ropvro, 51a, and other related davmeata m order that the program, management, and fiscal practice of the nonprofit ocgarivaaon may be moaimred and evahiabed 6o ensure the proper end effective expenditure of public funds. III. RECORDS AND REPORTS A The applicant shell follow generally accepted accounting procedures end practice and shag memtam boob, records. docummti and other evdeace which sufficiently sad paoperty account for the expenditure of County funds The boob, records and daenimenis shall be subJect at all rasaoaab{e t®aa to mapxaoq renews, or audip by the County acpeadmg agency, the Director of Finance, sad the Leguhinve Audimr, or by theu•repreaentaavea B The County expending agency, Duector of Finance, or County Council may request penadic wnttrn reporo oa the use of County funds C. The ootiprofit organvaaon shell submit a final wnaea report to the Legulaave Audimr vnthm aury (60) days after Juae 30 of the fiscal year The report shall include as explanation of the public baaefiu denved from the awarding of the grant, a listing of other Cuadmg source and amouab obtaused durwg the grant penal, end a wmplete accounting of all expeadttures supported by County of Hawau grant funds (per Ctisprcr 2, Article 25, Section 2-142(d), Hawau County Code, tinseled August, 1999} -2r IV. QUARTERLY ALLOCATION Under no crrcumatenca shall great funds be dbbursed m a lump sum payment Grant foods will be drebuned to Grantees only through a quarterly allocation process The dubunemeat of gent fiords can be formulated oa an equal quarterly appornonmeat basis V. GRIEVANCE PROCEDURE The applicant will adopt and mamram a gnevance procedure to assure proper accouatmg for my coacero and complamb about rb program or semcea that may arse fiom rb member, employxs, clreab or from other member of the public. VI. DISCLOSURE OF INFORMATION All mformaaoo, data or other material provided to the County by virtue of thu apphrahon shall be subject to the Uniform Informs4oa Fracases Act (USA), Chapter 92F, Hawai Revved Stamta. All each materul u deemed govemmeat record and shell be open to the public sod may be provided to other public enNor pnnte firadmg sources VII. CONTINUED ELIGIBILITY Any applicant oT recipleat who withholds or omlb say material Lch or deliberately asLreprosenssuch 6c4 to the County of Hawaii shall: (1) Immedumly be duquahfied from ceasrderadon for Nonprofit Gnat firndrag, OR (2) be m nolanoo of the terms of the Grant Agreement of County fiends is which cane a gram agreement can be terminated by the County end the recipient or provide may be liable ro reimburse all m a porton of say funds received theism. VIII. ACKNOWLEDGEMENT Big Island Substance Abuse Cotmcil (Legal Name of Organrzaaoa) herebyagrewtoadounuterthe West Hawaii Substance Abuse Treatment Pro¢ram (Program Trile) in accordance with the regulauone, pohaee and procedures prescribed by the Hawsu County Finaoce Depermteat. Lhsmbunon of grant fiends u limited to grantees which are m compliance with County reguladcas, pohcra sad procedures The County reserves the nght to withhold grant dutnbuaona at any time the grasses u sot in comphmce It u the policy of the County of Hswur sad for those who do businas wtth the Comty m provide equal employment opportumaa w all penoas regatdlas of race. physical dwbilrtia, wlor, rehgroa, sex, age, or nanooal ongm u mandated by the Federal Civil Rights Acb, as amended, and my other federal or atom laws relamg to egwl employment oppottumaes. IX. AMENDMENTS TO THE APPLICATION/EVALUATION The applicant assures that rt will submit to the Human Semca Nonprofit Graab Review Commruee (HSNPGRC) for poor review and approval a wnttea request and lwaficaaon for any changes, eddttums, or deknons m any poruon(s) of the great apphcaaoa or a duly executed Gant Agreement of Camty Fins. The appliaat will cooperate and sour in say effort undertaken by the HSNPGRC m evaluate, inspect or otherwise monitor the effecavrness, feasibility, md/or coat efficiency of say and all pracncea, pohcras sad prooedures or acuvrues pursuant to this applrcanon or any gnat deargmuon or allocanoa received a a result of this epphatioa -3- X. AUTHORI'T'Y AND CAPACITY OF APPLICANT The appltcmt cerufia that tt hru the authonty and capacity to develop aad aubmtt thta appticanon, and to fully admu>rarcr dte program(s) pu+aumt to thu apphcanon. UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! St of I'raidmU n ` - ~C~i~/ t I2l< <c 1 S o xeounve Datc -4= WEST HAWAII PROGRAM/SERVICE DESCRIPTION A. OvERVIEw: 1. Describe the program for which funding is being requested. T7ie Btg Island Substance Abuse Council (BISAC), a CARF Accredited, Hawaii Island United Way agency was fast mcorporated as anon-profit 501(c)3 Hawaii Corporation m 1964 and has barn providing substance abuse treatment services for over thirty-six (36) years Funds m the amount of fifty thousand dollars ($50,000) aze being requested from the County of Hawau to procure services to combat substance rue, abuse and dependency problems m West Hawatt (which will mclude our new site m Waimea) If awarded, the funds will be utilized m West Hawau (Kona and Waimea) to 1) provide substance abuse treatment services for adults and adolescentr from the West Hawai community and 2) purchase a new commtinication system for the Waimea outpahrnt facility Transportation is a significant and essential component of BISACs continuum of services as many Big Island residents face transportation obstacles m obtaining treatment As a ntral community, BISAC has alleviated this geographic disadvantage considerably m both Kona and Waimea This past yeaz BISAC was fortunate to find eltemative funding to purchase a new van to address the bamers to treatment m the areas of Waunea from Honoltaa to Waikoloa As the West Hawaii (Waimea) program's expands, so does the need for updated and efficient commlmicanoa systems BISAC is proposing to replace the existing computer system with a system staadazdized to our corporate otFce m Hilo This will allow for effective and efficient communication for our staff and pamcipantr as well as all of the funding and community referral sources BISAC's West Hawaii (Kona and Waunea) substance abuse treatment services mclude Intensive Outpatrrnt, Autpanent, two School-Based treamient programs (Konawaena and Ka'u), transportation, case management, education, rcfeml, farnily therapy, outreach, screening, comprchersive crass intervention and aftercare services for adultr, adolescents, pregnandpostpartum women (adulu and terns) and children BISAC also offers Therapeutic Living Programs (Ka Wahi Ola Hou) for men and women, a Therapeutic Living Program (Hale Ho'opulapula O Na Wahine) for incarcerated women and ties recently established the sland's fast Moms and Babies Therapeutic Livmg Program (Hale O'hana Meae) where womrn reside with their children The cluldrea m Hale O'hana Mans participate in the Children's Milieu Program while their mothers arc in outpatient substance abiise treabairnt Though located in Hilo, many of the residentr of BISACs fora (4) Therapeutic Livmg Programs aze from West Hawaii 2. What unique or significant services will be provided? BISAC continues to be the sole sable substance abuse provider that provides the full continuum of substance abuse treatment services for residents of the entire County of Hawaii BISAC's West Hawaii (Kona and Waimea) program offers an array of treatment service that is uniquely tailored to West Hawaii s culttiral and community needs BISAC is the only substance abuse treatrnent facility on the Big Island that provides a Moms and Babies Therapeutic Living Program, School-Based treatment Programs, Children's Milieu Programs, gender specific treatinent activities and transportation In 1999, BISAC established a new Moms and Babies Therapeutic Livmg Program (Hale O'hane Mane) which addresses the needs of women and them uifantr and toddlers identified as "at nsk" Hale O'hana Mana provides mothers a safe, sober living envtronment to reside wit them children while attending substance abuse treatment services BISAC's Kona Children's Milieu Program services range from evaluation, treatment, referral, men and women's parenting, health/developmrnt and FASlFAE assessment and childcare in a therapeutic nursery for "at nsk" infantr and toddlers whose mother, father or family member u in primary substance treatment BISAC provides the only gender specific substance abuse treatment program available in the County of Hawaii The program separates males and females into designated groups for therapeutic issues that are unique to them gender Female groups focus on such issues as substance abuse, sexual abuse, domestic violence, personal empowemient, relapse prevention, and anger management Male groups focus on substance abuse, anger management, brealung the cycle of abusive behavior, alternative coping skills, relapse prevention skills, domestic violence and perpetrator groups BISAC has been committed to removing all bamers that may prevent participanu' efforts to achieve the goal of long-term sobnery Histoncally, transportation has been the largest bamer for the individuals receiving substance abuse treatment The transportation component was unplemented in Januazy 1997 and has grown to exceed our capability to provide the service to every pamcipant in West Hawaii Transpomahon is now provided to and from treatment services for participants of eight (8) BISAC facilities in Kona, Waimea and Hilo In order to remove this bamer BISAC opened an office in Patin I of l n WEST HAWAII OUTPATIENT PROGRAM Grant Proposal Waunea and thru a(ternaave fiiading sources purchased a van m the year 2000 specifically for the clients in Waunee end surrounding areas 3. What specific outcomes are to be achieved? Outcome 1 Provide transportation for those families lacking the means to attend substance abuse treatment Thu will be accomplished with the newly acquaed 10-passenger van, Outcome 2 To provide substance abuse assessments and treatment rccottunendaaons within 48-hours by updating the computer system to allow for effective and efficient commumcaaon for our staff' Milestone Computer system will be upgraded as soon u additional funding u made available Outcome 3 100% of children under the age of 5 will be rcferted for unmunizaaons Outcome 4 51% of all adult and adolescent ptuLCipanu will be enrolled m school, involved m vocational framing or providing volunteer services at 6 momhs posttreatment benchmark Outcome 5 60% of paracipanu with criminal records will have as new arrests at 3 and 6 months post treatment Outcome 6 Children's Milieu Program will positively uapact 100% of mfanu and toddlers of pazeats paracipaang m prunary treatment Outcome 7 68% of all pregnant women admitted to BISAC will give birth to a drug and alcohol free infant with a correlating decrease m the number of Fetal Alcohol Effect (FAE) and Fetal Alcohol Syndrome (FAS) Outcome 8 100% of individuals requesting treatment services will have access to the Children's Milieu Program Outcome 9 70% of participants completing treatinent will obtain secure, stable living enviroamenu Outcome 10 75% of all participants completing treatment will reduce the frequency of alcohoV ding use Outcome 11 45% of all petacipanu completing treatment will maintain abstinence et 3 and 6 month post treatment 4. How will the proposed program empower participanWclients to become self suilleient and facilitate positive social change? The agency u dedicated to assisting participanu who leave completed treatment to return to socuty as responsible andvaluable members of the community An eattre section of BLSACs cumculum u geared toward assuang participants return to the workforce and/or school Participants who are not engaged in helping themselves or focusing on positive social changes azc disqualified by the utilizaaoa of BISAC's comprchenarve Biopsychosocial assessment tools Due to the influx of participants seeking substance abuse treatment and hunted resources available for persons with the disease of addiction, BISAC focuses iis efforts on individuals and families who are motivated toward recovery and self-sufficiency Parenu arc encouraged to enroll their infants and toddlers (0-5 years) in the West Hawaii s Children's Mtlreu Program to allow them to access services Women m West Hawai with "at nsk children" are encouraged to enter BISACs Moms and Babies Therapeutic Living Program Available tiansportahon, efficient computer linking and a full continuum of substance abuse treatment sernces provided by BISAC assist pamcipanu mdeveloping aself-sufficient amtude toward then hues and offer a social atmosphere of a successful, sober and worthwhile lifestyle B. PROBLEM/NEED: 1. What u the problem need the proposed program is designed to meet? BISAC is proud to have contnbuted to the reduction and recidivism of drug addiction and alcoholism over the past focal yeaz Despite our best effom, the demand for such services and incidence of fast-time users coaanues to nse A study conducted by the Shte of Hawaa Department of Health Alcohol and Drug Abuse Division (1998) plots an increase for the need of treatment of adults with time thousand ninety-eight (9,098) individuals ueeding substance abuse treatinent services Comparison and contest to Honolulu, places the Big Island at sixty-six percrnt (66%) increase over the largest population study in the Hawaa island them Treatment needs of the identified sample (approximately 6,294 individuals) specified the need for alcoholism and alcohol abuse treatrnent and by contrast one thousand two hundred sac (1,206) participants reported Hoed for ding treatment The ensue study focused oa a population size of meaty-eight thousand thirty-six (98,036) adults (as reported by the Department of Census), sampling five thousand eight hundred (5,800) Big Island residents Results m a 1998 Hawaii Student Alcohol and Drug Study conducted by the Department of Health, Alcohol and Drug Abuse Division (ADAD) indicate that substance use continues to be a sign~caat problem affecting the youth of Hawaii with alcohol remaining the most prevalent substance The stud reported a substantial increase in statewide adolescent treatment need for alcohol and/or dings The propomon of 12 grade students needing treatment nearly doubled since 1996 An average of sixteen percent (16%) of students statewide m grades six through twelve (6-12) are estuaated to need treatment for either alcohol or drugs with the Big Island at twenty-one (21%) of these students The ma~onty of the students who reported they needed help for a substance abuse problem also reported they had ditt"icutty saekaag help BISACs Moms and Babies Therapeutic Living Program, Children's Milieu Programs and Baby SAFE Programs provides screening, assessment, mtervenhon, and pre-treatment services for pregnant and postpartum woincn needing substance abuse services with Hale O'hana Manes Mom and babies Therapeutic Living Program providing supportive and therapeutic living for mom's, allowing each mom to keep her child with her while m tieatrnent The State rxports that over Pose 2 of 10 WEST HAWAII OUTPATIENT PROGRAM Grant Proposal twelve percent (l2 4%) of women tested positive for dings in a blind study where the sample size was one hundred ninety- four (194) women on the Btg Island This indicates that roughly one out of every eight (8) women on the Big Island are wing illicit substances while pregnant These women wtially have Axis I diagnocs of substance dependency and wually fail ro get the help that they need because of amtuduial bamers and scaroe economic and soctal resources BISAC has found over the past years attitudinal bamers often compound the mothers ability to reach-out for help The woman u often tunes faced with intense shame and gnef over her using and inability ro stop, thus creatuig a concurrrnt Axu I dtagaosis of depression - as they often feel hopeless, lost and have poor eating and sleeping habits related ro deprcssrve symptoms which compounds the treatment regune The agency has found that providing early intervention efforts often lead to a positive treatment outcome However, there aze far to few treatment centers available throughout the State not Iwt the Btg Island, to serve the special needs of these women. As such, there >s ingot access ro care issues in these women's most vulnerable nine of need BISAC's own 1999!2000 internal studies suggest that West Hawau (Kona and Waimea) has 63% of alcoholic consumers as opposed ro ding addicts Further investrgatron leads w ro believe the duproportronate number of people naeduig treatment in Kow and Waimea u related to the culture of atldichon and geographic make-up of the population Kona and Waunea residents living in an indwtnalized xtting have long enculterated work ethics with using habits Alcohol lien been a part of the working community, in so much as laborers tend to dnnk together at lunch times and after a hard day's work. Recdrnts find its availability and easy accessibility conducive to time constraints place on them m an mdwtnal community The fact that alcohol is a legal and acceptable ding also poses no challenges to thu subgroup's sprntwl beliefs The average length of stay in a substance abuse treatment program for an individual utwenty-four (24) xssions of outpatient Gaze under the Hawai Quest programs Twenty-four (24) sesswns is hardly enough tinx ro assist a person m getting their life together let alone addressing thou addiction While we know that relapse is often a part of the recovery process, the Quest program benefit does not appear ro be adegwte ro properly address the myriad of issues Btg Inland residents face today - - Illicit drug we also remains highly correlated ro educanowl states Among adults age twenty-six to thirty-fora (26-34) m 1998, those who had not completed high school had the highest rate of current we (9 8%), whsle college gradwtes had the least rate (4 8%) Employment status u also related to past-month illicit drug ux An estimated eighteen percent (18 2%) of unemployed adults were past-month wets in 1998, compared with only sus and one half percrnt (6 5%) of full-time employed adults Alcohol and other drug ux significantly contnbute to Hawaii s annual highway death tall Traffic accidents are the leading cave of death for individwls between six and thrty-three (6-33) years of age Fifty-six percent (56%) of thox fatahtres involve alcohol and/or other dings Big Island police arrested a record one thousand two hundred xven (1,207) drink dnvers in 1999 71is number was an increase from one hundred fiftyone (151) m 1998. In addrnoq the Drug Enforcement Agency reported an increase in indivrdwls crested on the Big Island in 1998 for manufacnuwg, selling and/or possessing man~uana The use of methamphetemine "ice' on the Brg Island has tnpled The amount of "ice" confiscated by the Hawan Police Departrneut in 1998 increased ninety-four percent (94%) from 1996 The malonty of "ice" abusers have turned ro come ro support an average three hundred dollaz (5300) per day habd. It has been reported that there would be a xventy-five percent (75%) decrease m come if "ice" we was eliminated Therefore, we need ro fund trentment becawe we cannot afford not to - rt is too costly ro Iwt keep arrcstutg and incarcerating offenders "Treatment needs ro be part of the solution " Substance above treatment facthnes such as BISAC find themselves struggling with the Iudreunes fclure ro mandate appropnate funding to adequately treat the Big Island's substance above problems The ludictary continues to mandate long sentences for abwers yet there is no money for services orlcl space Agaui, as a duect result of both State and Federal budget cuts over the past bicrmium, many of the substance abuse treatment programs statewide have been forced to close or are closing BISAC was asked to take over the school based treatment services for adolesceuts on the Big Island The rate of substance abuse in Hawaii has increased to the point where we rank Hurd in the nation per capita Failure to adequately address these issues has created a cascading eflbct leaving Hawau's Obana with a tapestry of intncate substance above problems, which aow are more acute and complex than ever before BISAC is moving into 2001 with a mynad of complicated and diverse substance abuse issues Most of the individuals seeking xrvices have concurrent disorders with substance abuse as the core (prunary) issue underlying rrtany social challenges 2. Who is the target population and what are the specithc needs? BISAC West Hawaii program xrves adults and adolescents (giving special emphasis to pregnant women and HIV veers) with chenucal dependency issues and infants and toddlers who arc "at nsk" Although substance abuse problems aze the agency's mom focus, BISAC oho xrves individuals whom have concurrent disorders the dually diagnosed Poor Z of 1 fl WEST HAWAII OUTPATIENT PROGRAM Great Proposal 3. What is the geographical area(s) to be served and hours of operation? BISAC focuses many of tts outreach efforts on duenfranchtsed communities where substance abuse is rampant The geogtaphtc area ro be served u West Hawau whtch extends from Honokaa, Watmea, Kohala, Watkoloa and Kailua-Kona BISAC's West Hawatt operations consist of two (2) outpaheat substance abuse treatment facthaes One (1) facthty u located in Kailua-Kona and one (1) in Wattnea. In addthon, BISAC has two (2) West Hawau School-Based Progtaau located at Kanawaena High School and Ka'u Htgh School The hours of operation aze 8 OOam to 8 OOpm, Monday through Fnday -Kona office 8 OOam to 8.OOptq Tuesday through Saturday - Waimea office 8 OOam ro 4 OOpm, Monday through Fnday -School progtatns C. COLLABORAITONICOORDINAITON: 1. What sperific measures will be taken to collaborate/coardinate with other community raourea to achieve maximum program etticiency and cost effeetivenm? Last year, BISAC colleborated/coordtnated with stwmty-seven (77) other providers In 2000/2001, BISAC has a network base by collaborahng/coordinatmg with eighty-two (82) other service providers and schools throughout the State of Hawatt via Memoranda of Agreement and Contncta (Attachment 1 Memoranda of Agreetrtent and Contract Lut) the agencies having agreemmts with BISAC are considered part of our provider network sad aze part of BISAC's coordutated treattrnnt team's efforts This enables BISAC ro offer a complete spectrum of the continuum of caze without any duplication. The Memoranda of Agreement and Connects represmt acute levels of care such as medical derox, acute psychiatnc care, sacral detox, 23-hour hold stays, Methadone maintemnce, methadone derox and residmtral care Ia ad&hon, BISAC works closely with Emergmcy Rooms, hospitals and police depar>atents island wide as pert of the colhtbonltxl effort to dtrtitnish medical and soaal costs of chrome addtcnon BISAC utilises rnaaaged care companies by awtxsutg information about mental health & substance abuse condthons, past treatment history, physical data and proscnpnon medication data Thu u especully helpful when a participant has a presrnpuon pill addiction and u ding seekirig. BISAC's Volunteer Program expanded again to exceed our expectations The agency u pleased ro report that volunteer servtces have again increased this past focal year. The increase in volunteers reflects the continued and ongoing commitment and involvement by community members and other corrimunity organtzahons in addressttig end treating substance abuse on the Btg Island Volunteers ptuttctpate in numerous achvthes and help with a vanety of tasks from maintenance to clencal responstbilthes Without then support, the costumer and agency would surely suffer Not only do the volunteers provide tnnovattve and creative ideas, they alto contnute to the financial success of the agmcy as thetr servtces would have needed ro be procured at a phmomenal cost to the agency the agency's expastton of servtces has lead ro a strong and positive presmce within the community and, as such, has tnsptred a wave of new volunteer interest and cornaumient to helping the indigent substance abuse consumers Thu yeaz alone, twelve (12) Alu Like volunteers have hem provtdmg servtces to BISAC in Htlo and Kona and have gamed the necessary dulls to seek more formal employmmt m our local cownunihes 2. How will these meuures reduce or eliminate any ezisting duplleation of services to your designated target group? Due to the lack of servtces and funding for the chemically dependent population on the Btg Island and the massive demand for servtces, the opportunity for duplication of servtces continues to be very ttiinimal Even with unique semces such as the Moms and Babies Therapeutic Living Program, nun's and womm's Therapeutic Lrvirtg Programs, Children's Mtheu Program and adult Intensive Outpatient treatment progtamt there u still tnsuffictent space to adequately serve the growing population on the Btg Island D. GOALS AND OBJECITVES: 1. What are the major goals/benchmarks of the proposed program? GoaVBenchmark #1: BISAC's goal u to decrease the debthtating consequences of alcohol addiction and other drug use and abuse among adulu, adolescents and chtldrm of West Hawaii by provtdmg individualized substance abuse treatment and therapeutic semces Ouc benchmark wtll measure and reflect sixty percmt (45%) of participanu who successfully complete treatment will demonstrate a Itfe style of recovery as evidenced by "clean" Utwalysts testing at three (3) and six (6) months after completion of treatment This wt11 act as a quality indicator that would dnve program change and duechon of treatment servtces Goal/Benchmark #2: BISACs goal is to affect significant change m functionuig levels for substance abusing adults and adolescents in regards to lob readiness Thus, by provtdmg vocational counseling and tmprovmg educational smtus, the Page 4 of 10 WEST HAWAII OUTPATIENT PROGRAM Grant Proposal participant will experience an improved quality of life in then function capacity, coping skills and family Lfe style, which will include a successful reintegration into the community of West Hawau. Our benchmark ss aggressively set at fifty-one percent (51%) of all BISAC pamcipants who successfully complete treatment will acheve one (1) or more of the following goals to dimwsh dietr access to public entitlements obtain ettiploymen[, enroll in school or vocational training, or parttcipate in volunteer service Thu benchmark will drive quality changes within BISAC's pre-vocational, educational and career cumculiim to better foster market change and employment opporNnities in all of West Hawau 2. }Vhat specttic objectives/action steps are planned for each goal? Objective #1: a Commiinity Education presentations with agencies/orgat»zatrons with identified needs (min of 30 per yeaz) b Staff Training conducted monthly for outside partrctpants on and off the ssltind. c Quality Assurance program assuring that irtgirovemrnts are made based on identified needs d Cluucal Supervssioa to all staff for a minim»m of 1 hour weekly to maintain high professional standards e Consumer Satisfaction Surveys conducted quarterly with input computed/circulated rvtthin agency to improve services. f Comprehensive evalwtion of pamcipants to enable our network providers to address identified needs. g Collaboration with schools to ensure each pamcipant entering treatment access to services h Collaboration with Workforce Development Division 8r Fast-ta-Work program to increase vocational involvement t Participants will receive general education on effects of drugs/alcohol m the emotional, physical, spmtual & psychological components of human development ~ Participanss will be treated as part of a faintly unit and ancillary services will be provided to the family to enhance effects for the indivtdwl pamcipant. Objective #2: a Wtll present relapse prevention plan within first 3 weeks b Will be triaged in then appropnete level of treatment rvithin 24 hours of treatment admssston - c Participants will complete the relapse prevention plan within the social milieu on a daily base d Participants will self disclose and internalize coping strategies at 2 weeks m group e Participanss will provide written vertficatron for 12-step support groups at 3 weeks f Partinpants will attend appropriate cultural or community events that support then recovery efforts g 3- and 6-month fallow-up surveys will indicate clinically dsscharged partrcipant regwres no new treatment episodes h Participants will attend Aftercare at 3 and 6 months post treatment ensuring recovery efforts. t Pamcipants will avoid previoissly established detrimental nlationshtps within the fast 6 weeks of treatment Participanss will be able to identify and avoid high-risk sitwtrons within 8 weeks of admsssion ~ Participanss will get a supportive spoissor within 3 weeks of admsssion k Participants will attend farnily therapy at 2 Ames per month 1 Paroapants will be provided with information in all available peienang programs within the community. m. Nursery childcare will be provided as needed, to increase lob readiness. 3. What is the timeline (start sad end dates) for each action step? (Attachment 2. Timelines -Program-Centered and Cheat-Centered) 4. What signiRcant ellent-centered outcome(s) will the program achieve? 1 Pazticipants will abstaui/reduce involvement with alcohol and drugs based on their triage level of care and the complexity of their curient disorders (i a Dual Diagnosss -Harm reduction) 2 Partinpanss will develop, integrate and internalize the s1alWsttategies for coping with relapse triggers and high-risk sitwhon 3 Participants will pamcipate in a l2-step recovery program or an appropriate alternative 4 Participants will not requue any new substance abuse tttatment episodes post clinical discharge 5 Participants will engage in or develop a plan for vocatioaal/educaaoaa]/~ob readiness improvement 6 Participants will develop soctaUliving habits that promote movery 7 Participants will develop appropriate refusal skills. 8 Participants will develop healthy peer relationships with family, self and others (as appropriate) 9 Participants will have decreased incidence of CPS involvement 10 Participants with children wil? engage in altemadve positive parenting skills E. SERVICE DELIVERY: 1. What methodology will be used in the proposed program's delivery of services(s)? BiSAC adheres to the belief that chemical dependency ss e disease, which has a multi-generatronal impact 'Ibis dssesse mwt be treated fiom a holistic (physical, spiritual, emotional) approach in order to achieve long term success With the mtegratron of family therapy, group therapy, education, intensive case management and referral, the disease of addiction can be forced into renusston When remsssion accura, the individual can have a positive effect on the fartuly and become a contnbutuig Pacer 5 of 1(1 WEST HAWAII OUTPATIENT PROGRAM Great Proposal member of society, as oppoxd to a dram on the County's ever-0ecreasing resources Despite efforts made by the Btg Island coriunumnes, alcohol and other ding problems including a number of drug arrests, connctions, DUI's and adolescent and adult offenders under the sttperviston of Iuvemle courts and corrections systems continue to plague and overwhelm West Hawatt Compelluog evtdrnce clearly reflects that neatlneat u effective in protecting public safety by substantially reducing both rnminal~ustlce system midivism and relapse into alcohol and other addictions BISAC treatment programs are based on a view of human aids which, while incorporatlng traditional medical, cultural and psychological points of view BISAC's treatment philosophy is organized azound a holistic bio-psycho-social approach that recognizes the existence of biologrca4 psychologrcal and social factors conmbuting to the development of substance use and abuse BISAC is comprised of forty-six (46) full-torte and pert nine staff members and consultants from venous disciplines plus numerous volunteers to better xrve this very difficult population BISAC's treatment methodology is enculterated in a mulhdiscipliaary treatment team, which is comprised of medical doctor and psychologuUCSAC's who specializes in addicno4 a cemfied chetmca] dependency nurse, registered nurses, certrfied chemical dependency counselors, vocatroaaVeducanonal therapist, masters degree mental health professionals, Family TherapisUlviFCC, a psychiatrist and numerous consulffints As such, services delivery is provided m participants by individual treatment planning based on rhea problems and needs and triaged into an appropriate level of caze Acluevmg a three (3)-Yeaz CARF accreditatlon speaks loudly to BISAC's commitment to then[ crntered treatment as opposed to program centered treatment which can often tunes be vague and non-specific methods At BISAC, growth towazds wholeness and health is viewed as a positive process in winch formal treatment plays an unportant part However, the resources for [tits process he within the person. The professional and paraprofessroaa] provides an atmosphere conducive to change and provides snuctured guidance azth problem recognition, xlf awareness and the means by which personal growth may take place Equipped with recognition of the substance abux problem and knowledge of themselves, the consumer cm learn that freedom from cheaucal deprndrncy u possible and rs, in fact, a rcquiremeat for growth apd change of their life style It is at this point in tieatrnent that individuals frequently choose to re- assert then capacity for human freedom Coasttmers become willing and able to feel, act and relate to others m their life style with the Inowledge that abstinence from mood-altering chernicals u essential in maintaining such freedom. Addiction and the related behavioral occutrrnces destroy souls, destroy hues and destroy hopes and dreams This devastation is passed on from grneratioa to generano4 farruly to family, heart to heart BISAC is determined that through perseverance, dedication and foresight we can change the devastation to development dreams ro reality and hope to action BISAC continues m lead the way for substance abuse treatment on the Island of Hawaii Through the expansions in Hilo, Kona and Waunea, BISAC perxveres to provide accessible treatment semces to all of our neighbors and Ghana who are m need The Moms and Babies Therapeutic Living Program and Children's Milieu Program are designed to asssst farnihes to esmblish the parrnnag skills in healthy, loving environment requued to rsise healthy children The evaluation smites assure that all children who attend the dierapeunc nursery will receive early intervention services in the evrnt that there aze developmental delays Ia the event that developmental delays aze observed in the children, BISAC ensures professional intervrnho4 the family will be referted and transported to the needed services within the community In addrtioa, the professional staff oa duty will teach the participants how to appropriately interact with their children in the areas of play, discipline and verbal communication The treatment schedules ttflect a comprehensive continuum of caze Participants can be triaged to specific groups and classes that are specific to their problems across the cerise continuum and as such there u a wide array of semces to meet the cheats individual needs (Attachmrnt 3 Schedules - Outpanrnt Treatment, Therapeutic Living Program and Children's Milieu Program) F. EVALUATION: 1. What process will be used to evaluate the program and service (s)? BISAC's Qualrry Assurance Plan includes indindual and aggregau renew of cheat care services conducted wxkly Weekly Cltmcal Staffing and indindual supervision are utilized for individual consumer care monitoring Dunag clinical staffing meetings a m~n~,,,n.n of 10% of the case load of each staff member must be reviewed for the purpose of identifying challenges in unresolved diagnosis, unimproved client status, diagnostic errors, treatrixnt failures, complications in treatment and other treatment issues Treatment Plans, developed by substance abuse counselors, aze reviewed by the Clinical Review Conunittee to ensure that they arc based on the Bio-Psychological Assessment. ASAM Cntena and the client's Clinical Needs List. An aggregate review of Consumer Sansfactioa Surveys is conducted quarurly as pan of the aggregate review of cltrnt semces A Record review, conducted by the records renew committee, using the Quality Assurance (QA) Checklist, evaluates the overall compliance of raeatment plans and clxnt record with CARF standards and Hawaii Adminishaaon Rules It also identifies deficiencies or problem areas and rdenhFes opportunities to unprove the process of documenting cheat care Page 6 of 10 WEST HAWAII OUTPATIENT PROGRAM Grant Proposal The Quality Assurance Program is a Sue-Tilted System and the results of these revxws are communicated by the Quality Assurance Cottunittee to the governing body and to the professional staff An annual s~~~+~*~~~Anon of Quality Assurance achnnes and fmdtngs is included in the amual management report to the Board of Directors Appropnateness of Admission u evaluated initially dunng the intake process using the Amencan Society of Addiction Medtcme (ASAM) cntrna The interdisciplinary Clinical team rcvuws admissions on a weekly basis to detemune >f any changes need to be made regarding the recommeadanons for the cheat Discharge Planning is based on the achtevernent of the goals and oblechves Lsted in the client's Treatment Plan Evaluations and documented in the cheat record The counselor completes a letter of dischazge to include strengths, needs, ablhhes and preferences (SNAP) to the client's referral source at the tune of dischazge The counselor completes a Discharge Summary within 2 weeks of discharge The client completes Consumer Satisfaction Surveys at the trine of dischazge The Director of Operations or CLmcal Supervisor reports to the Quality Assurance Committee on the effectiveness of the dischazge planmag prxess including an amlysu of the appropnateness of the rntena far discharge and the extent to which the rntrna is being met Relevant findings from the Quality Assurance Plan are considered as part of the Annual Performance Evaluations of all counselors and chmcal staff The Quality Assurance Committee will make available to the Director of Operations and Clwcal Supervisors all Quality Assurance findings peranmt to the evaluation of the performance of staff tttembers The Quality Assurance Comrmttee will also pronde findings peranrnt to the evaluation of program effectiveness from the perspective of the persons served The following mechanisms provide an avenue for the on-going collection, screening and evaluation of utformaaon about client Gaze These mechanisms provrde opportumhes to Identify aspects for Improvement of Ghent care a Llformaaon from monthly and quartttly reports is aggregated A vanety of demagraphlc, treatment and outcome data is s~~~+~+a~~ed far each cheat using a survey form. This data u statistically analyzed (Client Desrnptors) to assist in evaluating the nature of then[ challenges and the effectiveness of the program in meeting its goals The relahonslup between pre-treatrnent vanables and indicators of positive outcomes (t a ,abstinence, rcgulaz attendance at AA/NA meetings) are explored The results of the evaluations aze coinrrlumcated through the Annual Management Report and are intended to generate unprovemrnts m client care Annual Management Reporu aze submitted to all funding sources, refei:al sources, Board of Directors and staff b The Consumer Satisfaction Surveys aze completed monthly and at the trine of dischazge by each participant The Director of Operations aggregates monthly and quarterly reports for idenaficanon of challenges and resolutions, this tnfortnahoa is reported to the Quality Assurance Committee c Clirnt Follow-Up Questionnaires include the BISAC 3-month Consumtt Follow-up form and the Alcohol and Drug Abuse Division's CLent Data System Follow-up form, which is completed 6 months afttt discharge The Director of Operations analyzes the queshonnaues and develops and presents a report to the Cluef Executive Officer who then ensures the tnfomistion is presented to the Board of Directors Community response to BISAC treatment programs is ascertained through rcgulaz meetings anth a liaison or director from community agencus and an annual Community Referral Source Survey Minutes of the meetings and results of the surveys are presented to the Quality Assurance Committee for review and action, as appropnate During the last year, all County funded participant outcome objectives were either met or surpassed. The increase in client's completing treatment can be attnbuted to improved assessment and placement cntena, counselors engaging in the therapeutic relahonslup early in the chrnt's treatment and frequent "therapeutic interventions" to assts[ the chrnt in not "self sabotaging" and leaving treatment [n 1998 BISAC was awarded a 3-Year accreditation from CARF-The Rehabilitation Accredttahon Conunission, which is the highest offered In December 2000, BISAC again went thru a 3-yeaz accrcditahon process The agency will be rcgulazly surveyed by CARF, managed Gaze and numerous outer funding sources to ensure quality semces. in addlaoa, BISAC facilitates 3- and 6- month client surveys, quarterly referral source surveys, consumer satisfaction survey and input surveys each month 2. How will this process measure the outcomes specified in Item D? (1-0) The Quality Assurance process evaluation focuses on assessing the extent that the program services aze effective In meeting goats and objectives Evaluation efforts are directed at collecting quahtanve and quanhtanve information that awns at desrnbing and understanding the population served The outcome evaluation focuses on measurable changes in the target population that is lurked to the treatment services Outcome evaluation assesses tf objectives have been met v~~A~„cin WEST HAWAII OUTPATIENT PROGRAM Grant Propaal G. PROGRAM FEES: 2. Does the proposed program charge partlclpaats a fee for service(s) provided by your orgsaizatloa? (It yea) a) Describe or attach tee for service intormatloa; Please xe Atachment 4 Fee Schedule b) Describe bow you will ensure that all interested partlcipaaW will be included despite an inability to pay the entire fee. The agency obtains other sources of funding for cheats unable to benefit from oradtaonai funding sources In efforts to ensure that no mdmdual seekutg substance abuse treatment is ever dented servtces, numerous other funding xrvtces are uhlrzed such as Alcohol & Drug Abuse Drvistoq Maternal & Chld Health Branch, State Depaoment of Labor (Both East and West), Child & Adolescent Mental Health Drvisroq Depamnrnt of Public Safety, Department of Htmtaa Se[vtces (Title IV) and foundation funds BISAC also seeks fmancisl assistance with CPS, CCS, Hawaii Community Foundation, Exchange Club of FLIo, Hawari Island United Way, Can-A-Vaq New Hope Church, Apostle Episcopal Church and St Joseph Church H. VIABILITY: 1. What is your justltteatlon or rationale for the ezpenditure of public funds for the proposed program? Expenditure of public funds for the proposed program is based upon the previously substantiated need for substance abuse reatmrnt in the County of Hawaii 2. What are your financial and programmatic plans to sustain the proposed program beyond the upcoming focal year? BISAC has been m semce for over thirty-sot (36) years. State contracts continue through focal yeah 99/03. A continuing effoo to diversify funding sources u in place Fund raising events occur annually Contrach exist with a vanety of government and pnvate connectors I. BUDGET: Complete the attached Budget tables; and provide appropriate attachments, u Indicated. Pkase see Attachment 5 Budget tables ORGANIZATION/AGENCY INFORMATION A. BOARD OF DIRECTORS: 1. Has the organizatlon'a Board of directors received formal training within the past two (2) focal years? New members of the Board of Directors, who are composed of Hrlo, Koaa, Waunea and South Point community members are given an Onentahon and are presented with an Onentaaon Packet, which includes the mponstbthaes of a Board Member The Onentaaon is performed within the fast month of appointment On going reviews of Soerd responsrbdrnes and Bylaws aze facilitated at monthly and quarterly meetings 2. What are the primary roles and respowibilitles oC your organization's Ezecutive Director? The Board of Directors selects and hues the Chief Executive Officer to manage BISAC. The CEO serves at the pkaaure of the Board. The designated authonty end dunes of the CEO are contained in the posmon descnphon and include Lupkmeatutg sad developing policy and programs actions, developing short-temt/long-term agency plans and ensunng annual updates of progress and/or changing needs of oblecnves, organizing the son-profit internal structure, supervision of all staff hung, nauung, evaluations, dismissal of employees and staff gnevances, cottaolhng the organrzahon's activities and budget. The CEO develops an organizational structure and organizational chart that delineates the Imes of authonty and promotes effective and efficient operahans The organtzahonal structure as depicted in the arganuaaonal chart is nvuwed amually when the Policy and Procedure and Standards Manuals are renewed 3. What are the primary roles and responsiblllties of your organization's Board of Directors (Clarify role of executive officers vs. general membership.)? Responsibilities -The Board is responsible for the internal affairs of the Corporation and establishes and promulgates policies concerning the planning, unplementahon and evaluaaoa of its programs and activities Designation -The Officers of the Board of Directors aze the Prestdent, Vtce-Prestdent, the Secretary and the Treasurer The Board of Directors elects the officers at the annual meeting of the Board Term of Office -The term of each elected officer commences wtdt the adjournment of the annual meetirig and continues for one (1) yeaz President of the Board -The Prestdent presides at all meetings of the Board of Directors a~ £xacunve Comrmttee He/she also xrves as a non-voting, ex-otFicro member of all other comrmttees and appoints the chaupetson of such cotttmtaees or task forces as the Board may establish from tune to tune Pace 8 of 111 WEST HAWAII OUTPATIENT PROGRAM Grant Proposal Vice-President -The Vrce-Prcsrdeat ss a member of the Executive Commrttce wrrh such powers and dunes az may be azsigned to des office by the Board or by the President Upon the absence or incapacity of the President, the Vice- Prcsident will exercise all powers of President Secretary -The Secretary ss a member of the Executive Committee and records the attendance, resolutions, votes and mutates of the proceedings m books ro be kept for that purpose The Secretary keeps in safe custody the Seal of the Corporation and affixes it ro any mstrumetit whcn tequtred by Iaw or odterwise authorized by the Board The Saretary keeps in a proper and safe meaner, all documents and records of the Corporation az required by Iaw The Secretary prepares and scads ro each Director a nonce of each meehitg of the Board to include the order of business ro be conducted Treasurer -The Treasurer ss the Chref Fiscal Officer of the Corporation. The Treastuer is a member of the Executive Comtmttee and has such powers and dunes as may be azsigned to this office by the Board or by the President The Trcazurer oversees the custody of all corporate funds, the receipt and depose of all moneys of the Corporaaoa m such deposirones authorised by the Board and expenditures of all moneys of the Corporation via such disbursemrnt mechanisnss az the Board authorizes. The Treazurcr also keeps full and accurate accounts of said receipts cad disbursemrnts m the Corporate books and furnish the Beard with tnontlily reports of such transactions B. PAST PERFORMANCE: 1. How effective has your organizatiodagency been in achieving program goals in the past two (2) years? a) Quantitative data on numbers served: In fiscal ears 98/99 - 99/00 numbers of eo le served from all fundm sources PregnanH Screening! Fiscal Year Males Females Adolescents Families Children Pos artim Assessment Total 98199 395 207 131 576 278 454 1,245 3,286 99100 323 211 237 601 307 566 2,281 4,526 b) Qualitative data showing number and o[participaats achieving measurable outcomes: The following then[ descriptors of clinical issues identified at admission ro substance abuse treatment are presrnted ro describe the chronicity and increase m acute climes] issues BISACs faces currently Participants who are unemployed til% Participants who have not had a legal source of income m 2 years 27% Participants who have mvolvemeat with criminal Iustice system 80% Participants admitted with less than a high school diploma. 4S% Pamcipants involved with CPS 14% Participanis who are victims of psychological abuse 39% Participants who are victims of sex abuse 10% Pamcipants who have expressed ditl"iculty with appropriate dsscipline 78% Participants who have been rattans of physical abuse 38% Pamcipants who have received coadequate prenatal care 39% Pamcipants who have not provided children with access ro pediatnctaa 41% Clearly the above mformanon mdicatcs this population has a multitude of problems m conluncaon with rhea substance abuse issue that must be addressed if recovery ss successful The following are clinical outcome oblecaves of services provided by BISAC over the past biemium Parttcipanu who completed the eatue course of treatment 47% Participants completing treatment will reduce or remain abstinent from ding use 43% Participant who completed treatment were employed, in school or engaged in a vocational training program at 3 and 6 months on completion 51% Participants who were admitted had no further crunitial mvolvemeat post-treatment 6l Participants completing treatment who did not rcquue further treatment 61 Participants who engaged in structured canttnuing suppoR SI% Participanss who engage in positive support activities after treatment SO% (12-Step Support Groups, church, cultural associations, etc ) Participants with CPS history that have reunification with children 58% Participanss referred to collabora[ing support agencies 100% BISAC has continually received positive feedback from monitoring agencies in regards to the quality of services that have been achieved in the above outcome oblecnves Pace 9 of 10 WEST HAWAII OUTPATIENT PROGRAM Groat Proposal C. FINANCIAL: 1. Have your organization's current program operations remained the same as last year? What major program or 11nanNal changes wN be Incurred Wert year? BISAC has expanded services by adding a new outpatient facility in Waimea ro better serve residents of Honolna to Kohals. In addition, BISAC has opened Hale OTtana Mara, the new Moms and Babies Therapeutic Livutg Program in Hilo 2. What Is the status of all of your organizatlon's major contracts or agreements for the coming year (employment agreements, otOce lease, primary grant revenue/suppller, etc.)? The status of current contracts is as follows. DOH ADAD FY 99-03 DOH MCHB FY 99-03 DOH CAMHD FY 00-02 Dept of Pubhc Safety FY 00.01 DL]R FY 99-O1 DHS FY 99-O1 County of Hawau FY 99-00 Hawaii Island United Way FY 00.01 Aloha Caze Continuous HMAA Continuous HMSA Quest Continuous HMSA Commercial Continuous Queens Continuous Kapiolani Continuous Kaiser Continuous Office Lease Hilo 1/97 - 12/02 Office Lease Kona 2/00 - 2/02 Office Lease Waimea 8/00 - 8/01 3. How does the proposed program fit into your organizatlon'a long range fiaanclal plan? The proposed program used ro treat those who no longer have Quest benefits and who are not covered by ADAD contiactuel services The target population will continue to remain the same D. MONITORING 1. During the past two (2) fiscal years, what financial and/or administrative monltonag his your organizatloa received from any and all funding sources? Llet all modtoring sources, contact name and phone numbers. BISAC is held spproprtaDely accountable ro its outcome ob3ectives and contract compliance with the following enay of agency momtoniig audits 1 State Alcohol and Drug Abuse Division [Elaine Wilson, Chief - 808-692-7506] Momtonng once per year per site. Site visits penodically throughout the yeaz 2 State Department of Health [Julio Lun, Fiscal Officer - 808-586-3971] Fiscal moaitonng once per year per site 3 State Maternal and Child Health Branch [Barbara Yamashita, Sect Supervisor - 808-733-9033] Mamtanng once per year per site 4 State Child and Adolescent Mental Health Dtvssion [L.inda Lord, Director - 808-933-0610] Momroting once per year per site 5 State Public Safety Department [Martha Torrey, Duecror - 808-587-3477] Momtonng once per year 6 State Deparmient of Labor and Industrial Relations [Ricky Oshuo, 808-586-8675] Momrormg once per year 7 State Department of Human Semces [Laura Giddings 808-586-5700] Momtonng once per year 8 Managed care Qualtry Assurance site audits 4-6 tunes per yeaz for each contracted insurance company 9 Indeprndent CPA fiscal audit [Jahn D Carbonaro, CPA - 808-572-2978] Once per yeaz 10 Independent fue/buildmg safety/building code inspection [Tun Wnght, Engineer Secunty Speciahst - 808-935-5223] Once per year BISAC facilitates monthly contact with ADAD, Maternal and Child Health Branch (MGRS), Mental Health and Substance Abuse Association, Cornmunity Care Services (GCS), Child Protection Services (CPS), and the ludictary BISAC remains abreast of changes affecting the population we serve and integrate appropnate programs changes E. ALCOHOL. TOBACCO AND DRUGFREE WORKPLACE POLICIES AND INFORMATION: Please see Attachment 6 Substance Abuse m the Workplace Pace 10 of 10 B2-BH-B1 99:39 HISAC ADMIN ID~89S9697579 p.gp / ~ Bi+G ISi,A:~'~iD 5~.~$ST~N(;~ ABI1S~ Cfli1~1CIiJ w MILO Cuoaata Oaln 1daM s Wtlrad lraenroot um nary Ilio,:Ywa196120 [M!j 915-~92i !a]B) SGF1a41 Fu WaeMw waK,Ms,c can anal. NmY[Yb4ac ~ im qbr Sd.FE ?ro9~ 122 M!h :4aat wo, narah 5E; za February 8, 2001 ?eoll~•sgzz n waN ad acv - +rm[ Connty of Hawaii t1_Iapw[de Iw~rq hegram nCpaltmenL of Finaace s"~0 25 Aupuni Streak Room 118 Hb. Nawal 96i:~ ~ ~ Kos _ «~~n Hilo, Hhwau 96720252 -~,er.p.,yc I,n~q ~,.qr,m Atta: Ga[y Tom at fix ph#961-8248 ti2''w+a 5tlett '~`"mo'b' ~ Dear Gary, +ale ~naMaaf~ 7 N~ Wahlaa aewcwM of ~u:•~e aeHV In response to the East and Went County Chants aubmitCr~ to your '.haraoarle L'ne7 ~~.yrsn i ~'~Jwi S:I[w. office on January 30, 2001 for the Big Tslmd Substaace .~b11fe Council for the Progran?Service Description oatiative quaatlon G(Program cats ~ ~w,a ~+a Fees) #1 Dons your organiuti~ charge a membeehip fx for servico •,5 participants? The answer would be'No°. Mda Hmrdl5o'2.C <oaa Siacezely, 6ad9 $.1Fc?[OgtM1 \ `LJ>~?7 (rQJ?-"t( , •L~JFi MJnMI1 ~~f'U[ /J :JI iii ~ NhA1•L:fl rvwi • •Ai:.• 2L"! lsaylyDn trarvalho . N •C ' AdIIliIllStratlVe Asslftant , ~ :C02r0idL 4G ~va,H:~ ~wrJli4:i nJ.f-Yl ~ i - •:.Tr 4, ~i h\ ~ Attachment #1 Memoranda of Agreement And Contract List Airachment 1 Section C-1 Big Island Substance Abuse Council MEMORANDA OF AGREEMENT AND CONTRACT LIST 1. Access Capabilities Kona: 334-0979 Fax 329-0449 2 Adult Probation Hilo: 961-7600 Kona: 326-4890 3 .Aides Foundation -West Hawazi Kona: 322-1718 Fax: 325-1847 4. Alcohol and Dtug Abuse Division Oahu• 692-7506 Fax: 692-7521 5. Aloha House Maut. 579-9584 Fax: 579-8902 6. AlohaCare Hilo. 973-2475 Oahu. 80034-1002 7 Altersahves To Violence Hilo: 969-7798 Kona: 326-5662 8. Alu Like, Inc. Hilo: 961-2625 Koaa: 329-4801 9. American Lung Association Hilo: 935-1266 Kona: 325-5339 10. Americas School of Psychology (Hawau Campm) Oahu: 735-0109 Fax: 734-2875 11. American Rea Cross Hilo: 935-8305 Fax: 969-3679 12. Ask 2000 Oahu: 539-3531 Fax: 539-3555 13. Bartolome, Naomi -Registered Dietitian Keaau: 982-8549 Work: 974-6824 14 Bay Clinic Hilo 969-1427 Pahoa: 965-9711 15. Behavioral & Psychiatnc Services Hawau, Inc. Hilo• 935-9699 Hilo. 935-7788 16. Big Island Cnsis And Help Lme Hilo: 969-9111 Kona• 329-9111 17. Bobby Belson Center Oahu: 293-7555 Fax• 293-7196 18. Boys & Girls Club Of Hilo Hilo: 961-5536 Fax: 961-5198 19. Bridge House Koaa: 322-3305 Fax• 322-0809 20. Bright Start, Inc. Hilo• 935-6553 Fax: 935-6654 21. Child and Adolescent Mental Health Division Oahu. 733-9333 Fax. 733-9357 22. Child and Family Service (Teen Living Care Home) Kona: 323-2664 23. Communiry Care Services Hilo• 935-3481 Fax: 935-4436 24 Community Setvice Sentencing Program Hilo: 934-5772 Fax: 934-5773 25 Computer-Assisted Learning Center (UI•III) Hilo: 974-9311 Hilo• 969-1166 26. Department ofHealth -HIV (AIDS) Kilo: 974-4249 Kona: 322-9705 27. Department Of Human Services Child Protecnve Sernces Hilo• 933-0350 Kona• 329-9344 and Child Welfare Services (DHS CPS/CWS) 28. Department of Human Services. Fazruly & Adult Sernces Dinston (FASD) Hilo. 959-6903 Kona: 327-4765 29 Department of Labor & Industnal Relat Oahu: 583-3225 Fax: 447-8289 30 Distract Court Hilo• 961-7470 Kona: 322-8700 31 Drug Addiction Services Of Hawazi (DASH) Hilo 961-6822 Fax: 934-9360 32 East Hawaii Coalition For Homeless Hilo: 961-2559 Fax 935-1720 33 Family Court Hilo 933-1528 Kona: 329-7377 34 Family Cnsis Shelter, Inc. Hilo 969-9955 Kona 326-1607 [24-Hour Hotline 322-7233] 35 Hale Malta-Men's/Women's House Hilo 961-3590 Hilo 969-4855 Page 1 of 3 Attacfunent 1 Section C-l 36. Hale Ohana -Spouse abuse shelter Hilo• 959-6118 Fax: 959-9837 37. Hashimoto, Don Ph.D. Kilo: 935-3764 Hilo: 935-9016 38. Hawait Biodyne, Inc. Oahu: 1-800-200-4401 39. Hawaii Community College fiilo: 933-3582 Htlo. 974-7311 40. Hawazi Community Foundation Oahu: 537-6333 Fax: 521-6286 41. Hawazt Management Alliance Association (II1vIAA) Kona: 327-9331 Oahu: 800-621-6998 42. Hawait Medical Sernce Assoctates (IiNfSA) Htlo: 935-5441 Kona: 329-5291 43. Healthy Start Hilo. 961-3877 Kona: 322-2456 44. Helping Hands Hawaii Oahu• 536-7234 Fax: 524-4389 45 Hilo Bay Clinic/Pahoa Family Health Center Hilo: 969-1427 Pahoa: 965-9711 46. Hilo Commumry School Hilo• 974-4100 Kona. 323-2671 47. Hina Mauka (Alcohol Rehabihtanon Semca Of Hawau) Oahu: 233-1500 Fax: 233-1508 48. Hir+omasa, Joan -Mental Health Clinician Hrlo: 935-6706 Fax: 961-4005 49 Hui Malazna OlaNa O'iwi Hilo 969-9220 Kona: 323-3618 50. Intake Sernces Hilo. 933-4515 Kona. 322-1801 51. Island Crisis Help Hilo 935-3393 Kona: 322-2444 52 Kaiser Pennanente fiilo• 934-4000 Oahu 966-5955 53 Kapi'olani Ckuld Protection Center Kona: 329-4020 Fax 329-8628 54. Ka'u High School Naalehu• 928-2068 55. Kapr'olani HealthHAWAII Waunea: 885-5505 Oahu: 800-352-4572 56. Konawaena High School Kona: 323-4500 57. Kunz, Kevin MD -Staff Medical Consultant Kona: 329-1346 Fax: 326-2982 58 Lee, Dennis MD, MPH -StaffPsycluatrist Hilo: 935-4444 Fax: 935-7720 59. Legal Aid Soctery Hilo: 961-2851 Kona. 329-8331 60. Licht, Leonard Ph.D. Hilo• 935-9000 Fax. 961-4988 61 Luke, Stanley Ph.D., CSAC - Psychol. Consult. Hilo: 934-7356 Hnl: 545-2740 62 Malama Family Recovery Center Maut: 877-7117 Fax 877-7120 63 Maternal & Child Health Branch Oahu: 733-9022 Fax: 733-9032 64. Maui Youth And Family Sernces Maui: 579-8414 Fax: 579-8426 65. Mental Help Hawaii Iitlo• 935-7167 Htlo• 934-8216 66. National Runaway Switchboard Mawland: 1-800-621-4A00 67 Ohara Lifelong Learning Center At Htlo: 965-7170 Pahoa• 965-8574 Pahoa Public & School Library 68 Pahoa High School Pahoa: 965-2150 69 Park, Hoon MD Kilo 961-6054 Fax: 961-6055 70 Po'azlani, Inc. Htlo• 935-0882 Oahu• 263-1065 71 Pro)ect for Addiction Counselor Training Maznland: 1-202-783-6868 72 Public Health Nursing Htlo• 974-6025 Kona. 322-9331 73 Queen Ltltu'okalant Children's Center Htlo 935-9381 Kona• 329-7336 74 Queen's Health Plans Hilo• 961-5771 Oahu 966-9954 75 Rose House Keaau 966-5000 Fax• 982-5173 76 Salvation Army- Htlo Intenm Home Htlo 959-5855 Kona. 329-0559 77 1JIi Htlo -Baccalaureate Nursing Program Htlo: 974-7760 Fax 974-7665 78. Wazakea High School Hilo 974-4835 Page 2 of 3 Amchment 1 Section C-1 79. WIC Program I-Llo: 933-4729 Kona: 322-0033 80. Workforce Development Division Hilo: 974-4126 Kona: 327770 81. Yudko, Errol Ph.D. -Staff Psychologist Hilo: 928-3005 Fax: 929-8427 82. YWCA-Family Support Services Hilo: 935-7141 Kona• 334-1624 Page 3 of 3 Attachment #2 Program-Centered And Client-Centered Timelines Attachment 2 Section D-3 Program Centered Timeline TOPIC FRE UENCY TIA4ELINE ACTION Public Servue 1 tune per quarter 1st of every quarter Coordinate wath media evrnts Aanouncetttent Commumry Educanon 2 times per month 1st and last week of month Speakrng eagagemrnts, table displays at high schools, businesses, udtctary, tintom, CPS and Staff Developmrnt 1 lime per month 3rd Thursday of month Conttrtuutg Educanon Umts (CEU's (Trataing) for professtonaLs and Quahry Assurance l lime per quarter 3rd Thursday of last month of the Review and tmplemeat chattges and month! reviews uartcr address de es. Chmcal Supernston 1 trine pcr week per Weekly Chnrcal supervisors meet month staff hntctan mein Consumer Focus Group 1 lime per quarter hLd-month of last month of the Review chrnt input from Costumer uarter Sansfuhon S e s Consumer Satisfaction 1 trine per month tad week of month Chrnt compkoes survey at Survey admtsstoR duchuge and each month Assessmrnct 1 per cheat Within 24 hours Chrnt meets with assessment couhselarro n heeds Contract compliance and 3 nines per month 1st Wednesday, 1st Fnday and tad Review all contracts, evaluanoat and evaluation and other Monday of month regulaaom for compliance v a Screening 1 lime per cltent Pnor to admtsstan Clint meets with nay staff to [dean needs. Vocational Education 3-5 times per week Within 30 days of admtsston Client peronpates m classroom hatmn Treatment PLutnmg 1 nine per cltent Within 4g hours of admission Cheat meek with counselor to plan actions for ific needs Intake I tune per cltent Within 1st treatment session Cheat meets wtth intake counselor to establish schedule for treatment plan Discharge Planning I tune per discharge from At each change of modaliry Client meets with counselor to level of care discuss re-integration into society or e vl Collaborative Efforts l lime per cltent Pnor to discharge Cltent engages in education and/or vocanonalo ortunthes Attachment 2 Section D-3 Client Centered Timeline TOPIC FRE UENCY TIMELINE ACTION Urinalysis Upon Adtmsston and at Adaussion and random within 7-day Detecaune status of sobixry and random enods focus the utic efforts Relapse Prevention Plan Two (2) [lines per week Within 3 weeks of admsssioa Attend relapse prevention group Level of Treatmrnt One (1) per client ptt Within 24 bouts of admsssioa Place cheat in treatment modality Modalitvl admission ro modality most likely to ban about than e Relapse Prevention within Daily Daily Cheat will verbalize emotions and a Banal milieu behanots sttrrouading [claps in v Coping Strategies l per high ask situation Within 2 weeks in group Client will verbalize and internalize coping strategxs parnnilaz to their Support Program 3 meetings per week Wtthm 2 weeks of admsssion Client will gam sober suppon network. Cultural or commumry I per cheat Within 1 month of admission. Client will establish sober acmviy events base ro replace detrimental v Follow-Up Surveys 2 per client At 3 and 6 months Client will complex surveys to assist program in making program changes e Aftttcare 2 per month At 3 and 6 months To asssst chrnt ro develop and lemrnt !on tetra coin slaps Resume 1 per client Within 30 days of admission. Assist chrnt to tdentify poxntial lovment coos Job Iatervuws 3 per cheat Pnor to discharge Asssst client m finding and securing to eat Vocational/Educanon 3-5 times per week Within 30 days of admission. Atxnd vocatioaaUeducation classes classes Bank Account 1 per then[ Within I month of treatment Assist client in establishing financial in ndrnce Personal hygiene, meal Daily Wishing first 6 weeks of admssston Asssst client in developing daily preparation, laundry, routine of personal care and finances bud Avoid demmental 3 of four 4 clients Within first 6 weeks of treatment Client will identify relationships that relanonshi s may interfere with sobnety High Risk Situations Daily Within g weeks of admission Suppomve Sponsor l per client Within 2 weeks of admission Client will utilize sponsor as positive sobersu on Family Therapy I time per week Within 30 days of admission Clxat will identify role the family has played in addiction and in r v Group Therapy i times per week Onset of treatment Cltent will identify behaviors that petpetmte addiction and identify alte nave aviors Attachment #3 Program Schedules i[tacitt[en[ ~ Sec[[an E-1 Big Island Substance Abuse Council Day Treatment Program Weekly Schedule MONDAY TUESDAY _WEONESDAY THURSDAY :FRIDAY 800AM TranaPanahan Tranaparraaon Trtnaportatbn Tranapanatlan Tranapa[tatbn S In 5~ In S~ n In S In 5 n In 6 30 AM Proceea Group Prouaa Group Prouaa Group Proeeaa Group Prouty Group 9 00 AM 9 30 AM t0 00 AM Break ~ Break Break Break Beak 70.75 AM Eduutlon Group VorJEd Group TaaWSWlI Groupa VoefEd Group Eduotlon Group 70 30 AM Chartunl Oepenat:ncY ar Dual Olagnow, Genasr ar Chenual Deperalsnry 11 00 AM Sklll Building SPec11c, Parentlng, Sklll Building 1 t 30 AM Strss+ Management An Man snt, Rslatlanahip Iawea t2 00 PM 12.13 PM Lunch Lunch Lunch Lunch L[meh 12.30 PM 7 00 PM VorlEd Group YorJEd Group VoelEd Group VoelEd Group YoelEd Group 7 30 PM 200 PM 2.30 PM 2 a5 PM Break Bnak Bnak Break Bnak 3 00 PM 3 70 PM Childnn'a Chlldren'a Children's Chiidnn'a Childnr['a a 00 PM Milieu Program Mlliw Program Milleu Program Milieu Program Mlilw Program t 30 PM (mother and clad) (moa[er and rhdd) (mother and rhdd) (mother and drdd) (motlur and child) SOOPM 530 PM 6.00 PM 6 15 PM 630 PM TOO PM 7 30 PM HOOPM 8 30 PM 9 00 PM Family TherapYlFamily ECuatlan (MFCC, CSAC) • every Thursday IndrviCual Family TheraPY as neeCad Page 1 of 9 Amchment ; Secaaa E-l Big Island Substance Abuse Council Intensive Outpatient Treatment Program Weekly Schedule Momin Track -Intensive Out anent MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY ,r`+f`. 8 00 AM Tranaponatlon Tranapanatlon Transportstlort Si In Sign In In 8 30 AM Process Group Procsss Group Prows Group 900 AM 930 AM t0:00AM Beak Break Break 70.75 AM Eduntlan Group TsaM3kll1 Groups Eduntlon Group 70.30 AM CMnunl Depsndanry Dual Diagnwu, Gender Chemgl Osl7endsnry 1100 AM Spsatlc, Psrantlnq, 1730 AM M emenL 1200 PM 1215 PM Lunch Lunch Lunch 12:30 PM t 00 PM YadEd Group VorJEd Group VotlEd Group 7 30 PM 200 PM 230 PM 3.00 PM 3 30 PM Childron's Chlldrcn's Chlldron's Chddron's Chlldron's a 00 PM Mllleu Program Mllleu Program MIIiw Program Milieu Program MIIiw Program 4 30 PM (mother and Udd) (mother and child) (moNar and tltdd) (mother and child) (moNSr and tlttW) SOOPM Evenin Track -Intensive Out anent MONDAY ,TUESDAY = WEDNESDAY • THURSDAY ~-FRIDAY ~ . 800 PM Prouas Group Prtxssa Group Prongs Group 8 15 PM fi30 PM 7 20 PM 8raak Broak Broak 7 70 PM Task Group Skdi Budding Eduptlon Group B 00 PM Gender Spsafic Relapse Provantlon Gnomical Dependency B 30 PM Parcnonq. Anger 9 00 PM Management Family TherapylFamdy Edunuan (MfCC CSAC) • every Thursday Individual Family Therapy as needed Page Z of 9 Attachmen[ ; Sccaon E-l Big lslaad Substance elbuse Council Outpatient Treatmeat Program Weekly St:bedule MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 8 00 AM Tronaponaaon Tronaportatlon Tranaporotlan Tranaportadorl Tranaparntlan S In S~ In S n In SI In 5 n In 8.30 AM proepa Group Prousa Group Proeasa Group Prousa Graup Proeaa Group 9 00 AM 9 30 AM 10 00 AM Brock Break Brock Break Break 10 15 AM Edur~don Group VorJEd Group TaaWSklll Groups VoUEd Group Eduntfon Group t0 JO AM Chsminl Oapsnden~y or Dwl Olagmala, Gender or Charm4 Dependency 11 00 AM Sklll Bulldlnq Spedlle, Parantkp, Sklll Bulldlnq 11 30 AM Suess Management Anger Management RNatlorohip Iawea 12 00 PM 1215 PM Wneh~ Lunch Lunch lunch Lu7reh t2 30 PM 3 00 PM 3 30 PM Chddron'a Chlldron's Chlldren'a Childron'a Chlldron'a 4 00 PM Mllleu Program Milleu Program Mllleu Program Mllleu Program Mllleu Program 4 30 PM (mother and child) (mother and rhad) (mother and child) (mother and ehiW) (ngther and dull) S00PM Outpatlent dNnb attend treatment hom one m eight (td) hauro par week. The diant'a IndWldualizad Treatment SdtaduM is darned horn the Outpatlent Troatrnent SUeduls atava to additlon m evening sssslona ~ Famay TharapylFamey Eduatlon (MFCC, CSAC) • wary Thursday InMvrdual Fanuly Therapy as needed Page 3 of 9 ~lttachmrnt 3 Secaon E-t WOMEN'S THERAPEUTIC LMNG PROGRAM Weekly Sehadtde of Acfivltlee DAY TREATMENT Time Sund Monde Tueeda Wetinseda Thfrsda Fnda Saturda Time 600•m WMHFfypen• WeIWHyq•n• WNONNIfyp•rl• WM•M1q•n• WkMFfyp•n• 890•m e 00ern WeIWH • LYe •NYM Vh ddN Lth •NNs Lih ddb Llh tlalls WIte Nyprn a 3D•m 700•m Ere•kfefT EtiWnt Bre•1Q•~t IA•eltfat Er••kf••t f!r••Ida•t Bt•dQaet 790•m 7 30•rn Lth Sidh G••n 7 30•m 9 00•m Tm•oan 7ron~ort Transport Trornyvt Tr•tnpat Tnn~patt 690tH e 30.m a 7o•m 900tH Chunk DAY DAY DAY DAY DAY 9'LOrn 930•rn Servrws TREATMENT TREATMENT TREATMENT TREATMENT TREATMENT 770arn 1000tH aSpMUY tOCOatn 10 30arn S 10.]Oarn 11 OOrn Errwrynry Em•rp•rtey Emagrtry 1190en tt 3D•m poly .Onl pis. Onl 11 ]Oatn 1200pm Lurcfi Wneh L,uieh Lurch Lunch Luneh laneft 12 12 C4anrtp Clrn-up C G•eroup CI••n-up Ciwn up CWnup 12 tOOpm DAY DAY OAY DAY DAY 1~Oprn 1 TREATMENT TREATMENT TREATMENT TREATMENT TREATMElIT 1 200pn Paroon•I Peroanal PrwrW Paro•nel Personal 2. 2 Tan• Tlrtw Tims Tm• Time 2 3 ~ 3 70prrr 3, 400pn P•nonsl a 30Pm Tlms k S Panaal P•rwrtsl Preorrl r+.reonr e saopm Tim• nm• rm. Time s e pro+r WortwrsAA pmt Da+nar drot•r pnnar 6 6 Gran Cammundy CIMrt-uP G~nrt Claart~p eaopm 7 Tim• pinny poor NA MwfY1p 700prn 7 ]Opfn CI•anwp G•an++P CamsuNY 730pn 8 OOpm Pvwnel Tim• M m! Titn• Mn Time m! Tinra Mn nx e e Tim• T1m• M &70pn 9 000tH Permd Panonal ParoonL Penm•I i90pn 930pn Tim• t Time Persord Tim• Time Tim• Sf00fan 10 OOpm Paraanal Time Tuns 1 t0 70Wn Prof far Bed Poo for t!•tl Prop far tlaE Prep for Bed Prop for Bad Prsp for Bed Pop for 8.0 t0 30pn 1 t wa out hla out V hb out V ou! Li Fib tart out t 1900tH ALL GRAY SHADED AREAS ARE TLP GROUPS THAT RESIDENTS MUST SIGNJN FOR " HOUSE MEETINGS ARE MANDATORY WHICH MUST BE ATTENDED BY ALL RESIDENTS ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME and CASE MANAGEMENT LEGAL/APPOINTMENT CALLS MAY BE MADE BETWEEN 1:OOPM AND 7:OOPM AND ONLY WHEN RESIDENTS ARE NOT IN CLASSES. TELEVISION TIMES Time Management lists must be completed before Sunday 7 00 pm - 10 30 pm nightly personal tlme Mon-Fnday Evening Personal Time until 10 30 pm Saturday 8 00 pm to 10 30 pm CEC Pale 3 of 9 07101 REV a¢ac!unel[ Secnan E-I MEN'S THERAPEUTIC LMNG PROGRAM Wraekly Sdtedub of Aetlvilies DAY TREATMENT Time Sunda Mond Tue WedneW Thursda Fnd Sattuda Time e OOtn walwr w wekem w w.wv em.n 630tH Wakal Brewdaw BraNfat FlneWnt Breefdat BraMew 630rrr 7 00tH Breeldew Uh eldle Uh ddM Uh di Vh Ydte Uh eldlb WefNHygtw 7 OOrrt 7 30n[ 4h +Ip4 Bnwldat4 T 30•n 8 OOtn Trenepprt Tnunpat Tranepprt Trerupat T Treneptt B porn 8 30em e•30.m am.m Church DAY DAY DAY OAY DAY YOOrn 930em SrvKaa TREATMENT TREA7IMENT TREATMElIT TREATMENT TREATMENT ¢~n 10110tH or M McMlrp 10,~p 10 70em 1C.30un 11 ODrn ' Emergerlry Emeryaey Emergency 17 OOtn 1130rti A h. Onl APpb. Onl .Onl 1130tH 1200pm Lunrdl Lunch lunch Lurx31 Lunch Wnrh Lunch 12. 12 Clrrn-up Clwnrip Clan.up CletrW Clan w Clwr up 12 ]qom 1 DAY OAY DAY OAY a:00pin 130pm TREATMENT TREATMENT TREATMENT TREATMENT 1.30yn 2 PerwnN Brak Brak Breelr Breelt 2. 2 30pm Tim. 2:3opm 3 3 30tH 3 ~ T T 7 T 4 S Prantl Pretli PretW Prowl Prowl S Time Tines Timm Time Time Dkner S e Diner Ok+nr Oenw Dvmr DNuw NA McMkq 0 e Clan up Clanr,p Cbenwp Gnrnup Clan-up Communih M maEnp 7 OOpm NA Ma[Inp M 04[tler 7AOta 7 Com M Clan Time mt 7 8'OOpn Time M mt Time t Time Time M mt 8.OOpm 8 30tH Time mt Pereorrr 8 30pm 9'OOprn Prepnd PrearW Pero[el Peretial Panpnal Time 900pm 9• Time Time M mt Tlme Time 7urw Time 9'70pm 10.OOprn 10 OOpm 70 Prop for BW for Bed Prrp for Bed Prep for Bed Prep for Bed Prep for Bed Prp fr Ba 10 30pm 11 flb out pUt put U hb put U p1R U put OiII 11 OOtn ALL GRAY SHADED AREAS ARE TLP GROUPS MANDATORY HOUSE MEETING MUST BE ATTENDED BY ALL RESIDENTS. ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME ONLY LEGAL AND APPOINTMENT CALLS MAY BE MADE BETWEEN 1:00 P.M. AND 3:00 P.M. AND WHEN YOU ARE NOT IN CLASSES. T1me Managemem lists must be completed before nightly persotlal time TELEVISION TIMES Sunday t00pm to300pm 1700pm to1030pm Mon-Fnday Evening Personal Time until 10 30 p m Saturday 7 30 p m to 10 30 p m CEO Paxe 5 of 9 Ot101 i¢ac'.urenc Secnon E-I WOMEN'S THERAPEUTIC LIVING PROGRAM weekly sehedlafe of ActlvAfee INTENSNE OUTPATIENT Time Sunda Monde Tuesda Wadneada Thursda Fnda Sattrda Time eoam walWHypru walWNygam w.lwrlya.r¦ WrrMygarr w.IvrHyo.. B.ao.m 0 Sam Wa1NH • Lih •MRa Uh aM4 Uf• aldla LJh aNNa Lth •Idla W Wa HYO•rr• B3am 7 00arn BraaMrt Bre•Idaat Braalda•t 8realdat Bra•Wnt 8rwldaat dealdaat 7 00am 7 ]0•rn Lth SIaOa Girt T Sam 8 OOrrr Tranadort Trrrapyt T T Tranappt parr S dtl•rn 9 30rrr Intarrn• M Maatkq IttEerana M Maalhq In[amM S,]yn 9 Wam Church OuMatlard OugatiNtt Outpatlfd O'DOatn 93am Sarne•a TreabnarK Trwbri~d APPT3. TraWnwtt ¢3am 10'OOrn or SpYlhr•I (10~ (IOP) Job Sa•tgV (IOP) 1000rn 10 lam Vatun ttrbarn 11'OOam Emarganry Ermrgrey Empbyrmrd Emarp•try 17'OOrn 11 Sam A , Onl Onl Wank . Onl 77:brn 12 Lunch Lunch Wneh Lrirteh Wneh Lunch Lurk 12 12 Chnrip Ch•mup gaan+y CI•ufrrp Clan peen rp 12 1 -.Job 9aartdt APPTS. Job Sa•rrlr APPTS. Job 9aarCt t'OOprn 1 SrJr•oWOWn SdpaN/olun 9ehooYValun Jm S••mJY SGwoYValun 1 2 Voe Ed JobNae. Ed JabNaa Ed JobNoe Ed JobNm Ed 2 Z S HaY Study H•I{ HW Sbtly HaY Hal 2: 3 S~pen 3 3. ~ ODAn Panon•1 ~ ~ TYm s Panptal Panord ParanW Personal 7 »ONn Tnm Thm Tima Tmr Y !'OgPrn OMeiar Womarra M Dinnr Dinrtar Olnnr Olmu 0 o0pm 6 70Pm qrn up CommurMy q•frrrp q gaan+iP e 7 Tlrm M mt Wnnr Dinner NA A1•dYq 7 T q••rHiP Ga•n~up 7 ~Oprn S f70pn Par•onal Tim• M Tlrm M mt Tian M t Tim• a a 3llpm Tm• Tlma B Pareat•I Personal Psrwn•I P•r•orol YUOpn 9 Tim• Tlma Paremd Time Tom Tam 9' 10 OOprn P•nwul Time Tma iQ00pn 10 3gpm for Bad Prop for Bed Prp !or Bad Pnp for Bed Pnp far Bad Prep for Bed Pip for Bb 10 ]Oprn 11 dDPm 4 hh out out out out Ma out V hb out ~ out 11 ~Onprn ALL GRAY SHADED AREAS ARE TLP GROUPS THAT RESIDENTS MUST SIGNaN FOR " HOUSE MEETINGS ARE MANDATORY WHICH MUST BE ATTENDED BY ALL RESIDENTS ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME and CASE MANAGEMENT LEGALIAPPOINTMENT CALLS MAY BE MADE BETWEEN 1:OOPM AND 3:OOPM AND ONLY WHEN RESIDENTS ARE NOT IN CLASSES. TELEVISION TIMES Time ManagemaM lists must be completed before Sunday 7 00 pm - 10 30 pm nightly personal time Mon-Fnday Evening Personal Time until 10 30 pm Saturday B 00 pm to 10 30 pm Page 6 of 9 CEO O t r01 REV ~aac.'tmen[ 3 Secnoo E-l MEN'S THERAPEUTIC LMNG PROGRAM Weekly ScMdule of Activities INTENSNE OUTPATIENT TREATMENT Time Sunda Monde Tueade Wsdnasda Thirada Fnda Saturda rme e ao.n w w w.rar w w e 63Wm Wake/ BrrlRaat Braakfsst basldast Orealdast Braaldsst 830srn T Othm Brasldast Llfa ekes Uh skw Uh ski Uh sl~s Ufa ski WsIWNypsrta 7 Wam 7 30arn Uh s1sNa Oraskfast 7 30rn a~00srn Transport Trttsport Trarepert Transport T T 0.Wsm 8 30arn Imriana M MaaWq Intanswa M Maalkrp IntsnWa 8 30arn 90f).m Church grapaaartt Com OutpaB~+t Gammon Outpstlrd ~ p'Wrn 9 30arn Sarviep Traelmard APPTS Traatrnant TraatrosrR 770srrt t000am rM Maetinp (IOP) Job 9eatW OOP) (IOP) tO tlOam 70 ~Oarn Voa Ed ttr30rn tt'W~n E+^rpenaY Walk Emarparay Enrresrieg 11 OOarn 1170arn Apple. Onl On 71•~DSrn 72 LLnrh Wulf Lu7eh Lunch UarCt LunrJ+ UatU7 720Dpn 12 30Pm Cissrtrrp Clasrwp Clssn-Iw Chsn up Chan up 12 1.OOgn Job Sasrah APPTS Jab S~reh Jab 9aardi 1 1 OOPm SrJtooVVakrn 57•JwoYValw SettoollVakn BrhoollVokrn 1 2 Old MrnmeN Von EA Vae Ed bank Vae t?A 2.•Wprh 2 Manu Phrst Y 3170pn ; 3 ~ 4 { ~ T Tr~tsport Transport Tran S PanonY P~aonal ParspW Peraorial Pasansl BOOpm 3 OMdt+rp Tkria Time Tirtw Tlrtis Tirtra DWrr S 70pm 6 Oinrtar poor Dlnrr Dlnnr Okstsr fL1 Mastlnp Chah'uP 8 8 Gaon up Ciaen•up CWnyrp Common MmaeWq 800 7 Wpm NA Maatlnp M poor Cammtrrkly 7 7 Ca Gaarwp Ttma 7 70pm 890pn Tima Mn mt Tima Tkna M Tima t a OOpn 8 30Pm Tlnis t Pxsonal 8'-APrn 9 Wpn Psraanal PanaW Panansl Paraanal PraorW Time 9OOpm 9 ]OPm Tkns Tima M Time Time Tima Tima 9 30pm 70 Wpm t0~00pn 10 30pm Prop fr Bed Prep fr Bad Prap fr Bad Prop for 8sd Prep far Bad PnP far Bsd Prop far Ostl 10 30pn t 1 Wpm hta aut U arrt aut out U ord hta orR hta aut 71 Wpm ALL GRAY SHADED AREAS ARE TLP GROUPS " MANDATORY HOUSE MEETING MUST BE ATTENDED 8Y ALL RESIDENTS. ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME ONLY LEGAL AND APPOINTMENT CALLS MAY BE MADE BETWEEN 1:00 P.M. AND x:00 P.M. AND WHEN YOU ARE NOT IN CLASSES. Time Management lists must be completed before nightly personal hme TcLEVISION TIMES Sunday t00pm to300pm 1700pm to1030pm Man-Fnday Evening Personal Time un01 10 30 p m Saturday 7 30 p m to 10 30 p m Pale 7 of 9 C£O atrof A'CC'7lS:C1[ j Sec¢on E-I WOMEN'S THERAPEUTIC LIVING PROGRAM Waeidy Shcedule of Aehvlbss OUTPATIENT TREATMENT Time Sunda Monde Tuesde Wsdnseda Thtasda Fnda Saturda Time e ao.m walafHyeat. w.lrrHyan. w.wllye.n. MhkdHypar w.lwHyo.» s co.m 6 30an Warm Leh ddM~ Vh trldb Uh ral~ Uh ddN Uh ddY~ Wade HyOay 6 30an 7 OILm BnYdut BnrrMart Bnad~t BarldYt &Yldrt Bnatha Brrldrt 7ODrn 7 30an Lah Skate a]rn 7 70an B OOan T nfnrrport T Trrrport Traaport Trrnport lVDan a 30an Empbynrrd M Mrrbrq M MrMbq Empayrtaad !.]Dan 9 ODan ClMUeh Job Saaaeh Outythnt CarnrrearitY Job Sarah PODan 9 30am Srarvkat SehoolPlolun Ttvtmrat APPTS. SehooN/ohm 470an 10~04rn r Spantur Voa. Ed (OP) Job SrrrrN Vx Ed 10.ODrn Ltr70an Shdy Hal Vdun Study HY 10.70rn tt,00rn lmrprtty t:rrwrgrtey EmpbpnrR Brtraaprary 11d10rn 11 31>rn On aTt Work Appfa Onl 11'~Drn 12 Wrrlr WrrJt LurKh Lurrla was I,uneh LurrJr t2~ODprn 12: C4rrrap CW~up Grtrt~u Char a+p CMrt 12 1 ,Job 9rareri AMTS. Job Sarta+ APt'TS Job Starch tVOpn t 30pm StlwoYVolun SeltodlVaWn SrJwoVValun Job SanrUV SehoaYVOtun 1 - 2. Vas. Ed JaWoc Ed JaWoe Ed JaWOe Ed JoWae. Ed 2 2 70Prn F1aN Hal Study Hdl S Hal Hai 3• ~ ~70pn y 4 OOpm Prrrma 4 t 90Pm Tines l ~ ODPm PWforul Praral PenorW PrfrW ~ 3 70pm Tlrrr nrm nrtw nm. s. 600pn DYrNr Wamrrn'tM DMaw DMnr Darer 171nnr B 70pm err, up Comnanrty CMrFU a Gram+n B 7 DDpm nrrN t DYmr peer NA Mrrlhq 7•DDgn T ]Dpn Gr>?nraP 7 a'OOPrn PrraauW Tlrrr t TlrtM Tlrt» t Tlmrt t BQDpm B ]DPm nmra Time M t B ]DPm 9'ODPm PM~orel PrsorN Parwnd Paanonrr 700pn 9 ]Dprn Tltn~ nmrr PananaaV nm. Tirr» Timm i~]Dpm 10 PrpW nrrw Timm 10'ODpn 10 70pn Praap fr Bb fip for Brad Pep for Brad Pep fr 8b Prrrp for Bad Prop far 8b Pep for Brad 1tr 11 ODpm U hta out out out U lda oae ' lro aut U out out t t 110pm ALL GRAY SHADED AREAS ARE TLP GROUPS THAT RESIDENTS MUST SIGN-IN FOR " HOUSE MEETINGS ARE MANDATORY WHICH MUST BE ATTENDED BY ALL RESIDENTS ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME and CASE MANAGEMENT LEGALlAPPOINTMENT CALLS MAY BE MADE BETWEEN 1:OOPM AND ]:OOPM AND ONLY WHEN RESIDENTS ARE NOT IN CLASSES. T'eLEVISION TIMES Time Management lists must be completed before Sunday 7 00 pm - 10 30 pm nghtly personal time Mon-Fnday Evenmg Personal Time until 10 30 pm Saturday 800 pm to 10 30 pm Page 8 of 9 CEC 01/01 REV Attachment 3 Secaon E-L MEN'S THERAPEUTIC LMNO PROGRAM Weeky StiwduM dAeWides OUT PATIENT TREATMENT Time Sunda Monde Tuesda Wedneeda Thtuada Fnda Satur Time e OtMm ww.f . w.lw w w eaa.m e 3o.m w er..krast &aaids.t &wldaae er..wre Brs.lrhst a 3oam 7 OOarn Brasld.er Ufa akwa Uh alaYh ld. sWYa Ufs aldb Lih.ldh WataMyperr 7 00ern 7 30am Lth Malls eraaldst 7 7nrn 9 OOam Tmapat Transport Tran.part Transpon T Transport scam 9 ~Oarn Engbym.rd M M.rAkp M M.atlrq Empbynrara e~a.n 8'OOern ChurrJt Job Saarrd+ Comm Outpallant Job S.sreh 890ern 830ern sarnces 9tlwaVVaWn APPTti Tr.abn.M SdaaYVtltn 8.70ern tOCOsra a M M.aGp Bid M.Ytbted Job Saar1V (OP1 BW Mainbta.l 1f1;00rn 10 70rn M.nu P4nrerq Voe. Ed. M.nu Plervitp 1790am 11'OOaln Etn.rpanry Warr EmsrB.ray P~ttsr8.neir 1190rn 1130atn Only Empbyrnerd Appta. 11'barn tt'DOprn Wnah Lunen UatrJt Wrrlt Uatrlt Lunen la.kJt 1207pn 123f1pm CWn-up CNertitp Cl.erwp Cisan Clan up 12 1 ` ..JoD S.ereh APFT4 Job S.ardt Job S.atclt 1 7Gpm SohadWdun SdtodNdun Sr1goYVolun. 3tltaollVotun 7 7Cprn 2 Bld Mantner Voe. Ed Va Ed enwt Vm Ed 2 2 ~r Plan 270tan 7~OOprn ~ 7 ]30prn a ampm a Tranapert T T a'~Prn SCt7pm PeraaW ParwW Panansl Peraatal PersaW s S 9upm Ciaan-up Tim. Tim. Thn. Tim. Ttnt. Olr.w s e oopm obm. oinn.r oim,. Dlnrter otraw NA rt..erq t~trra e e 3opm Gaan uv cl..rwp c Cl.ertwp AA m~tine a ohm 7 OCpm NA M..brq M r T'JaPrn CarnrnunAy Tlm. 7 ]Oprn a Tim. ~ Tim.M Time Time eGClan 8 3opm Time Per.onal 9 9 OOprn Personer PersaN P.raat.l Personal P.rsoml Tlm. 9OGpm 9 ~Opm Tim. Tm. mt Timer Tma Tm• Tim. 9 1tJ 00pm t0~00prn t0 70gn Prsp for Bad Pr.P fa Bad Prsp for BW Prso fa B.d Pnp tar B.d for B.d Pnp fa B.d 1tr~Oprn 77 out out U f+d otd out out U out out 11 DOpm AI.L GRAY SHADED AREAS ARE TLP GROUPS MANDATORY HOUSE MEETING MUST BE ATTENDED BY ALL RESIDENTS. ALL PERSONAL CALLS MAY BE MADE DURING PERSONAL TIME ONLY LEGAL AND APPOINTMENT CALLS MAY BE MADE BETWEEN 1:00 P.M. AND 3:00 P.M. AND WNEN YOU ARE NOT 1N CLASSES. Time Management lists must be completed 6atorc nightly personal time TELEVISION TIMES Sunday t00pm ta300pm /700pm ro1030pm Mon-Fnday Evening personal Time until 10 30 p m Saturday 7 30 p m to 10 30 p m CEO Page 9 of 9 otlot Attachment #4 Fee Schedule Bi; island Substance Abuse Council Atetchttunt 1 Secnatt G-2 Fee Scheduk Therapeutic Ltviag S 60.00/Day Adult Partial Hospitalization S ! 40.00/Day Adolescent Partial Hospitalization S 160.00/Day (5 Day/8 Hours per Day) Adult Day Treatment S 100.00/Day Adult Intentve Outpatient S 65.00/Day Adolescent Intensive Outpatient S 75.00/Day (3 Day/3 Hours per Day) Children's Milieu Ptrogram S 45.00/Day AduWAdolesceat Outpatient Individual Counseling 60 Minutes S 80.00 Family Counseling 60 Minutes 5220.00 Cmoup TheraPY 60 Minutes S 50.00 Treatment Planning 30 Minutes S 30.00 60 Minutes S 20.00 Other Services: Screenings Session S 20.00 Client Transportation Trip S 20.00 Community Education 60 Minutes S 50.00 Referral Linkage 60 Minutes S 45.00 Family Collateral Contact 60 Minutes S 60.00 School StaffTrauung 60 Minutes S 75.00 School Based Assessments 60 Minutes S 40.00 School & Family Intrneatioa 60 Minutes S 45.00 Vocational Education 60 Minutes S 20.00 C;pdated V0.'00 Attachment #5 Budget Tables Attachment 5 Section I r z o "m ~g maw N fn 4 fn N m N ~p Q~Q ~ ~ 4 ~ W a` ~ ° = r~m~ m Q ~ O 3 y b w LL 25 ~ 25 25 o g 25 ~ 25 o g °0 25 25 E Z ~ ~ G V N ~ N ~ ~ N N N t7 N N ~ ~ Q! ~ L' Fmk g;3 a ~ ~ m S w~~°@ mz~E _ m'g ~ u C) ~ LL y ~ ~ $ N mp- a m LL 5 o v ~ °o_ ~ o 0 25 g 25 g 2i 25 25 ~ g 25 ~ E 3 f- C~ y N e o ao in .n ao 0 0 of a6 ~ w E ~ W? U~~ o v N ~ N N N N t7 N N w ~ ¢9LLG~ E~~ ~ aF LLF fq ~ C c A t d m N N ~ m y m N LL LL LL LL LL LL LL LL LL LL LL LL LL LL pp m a ` T x a o w ~ n o m m E a m w _ W C ~ 7 m F ~ x d O N d ~ m m H~~ ~ U U m ~ ~ m j m i 3 O a. m $ x 2 w w m m W m m_ x m cpi W` m 1~ E ~ W L W m cCC~ m to v~ W C of H n {{pp y w m O m`- C O m s y C C C G C p ~d ~ 9 `y O W C C O m O S 03 R'$ >mma La°~~ct9'1`-o~'~r`h'E°n ~s mo8~ v~ m a cmm°cLC m m_S-N~ r~+ H~~- ZO o E mO wY ° 3 oLL~Qp c Qs'~3 ~a _-3 ~°O ~ ma m d~~c~~0_~oH m Acc~°mf E-r~aNUQ nai ~ ~ v U - 5 m ° = E E ~ ~ ~ E ~Q A ~ ~ ~ c - ° Q E ~ = ~ ~ ~ ~ m a mE: ~v mvt m ~ p o m SZ O 1O ofOCgv`~x¢Y¢!~LLHV Y»>OC7aCgm~Om.C~o~n~~~m O m m m m m m m m m m m m m Z 0: m E m E m E m E m E m E d E m E~ E m E m E m~ m E m E ~ O = m 2 m= m= m= m- m m c m= m= A? m a m= m? m H } H Z H 2 H Z H Z H Z H Z H Z H Z H Z H Z H Z H 2 H Z H Z U U ~ Z m o 0 0 0 0 ~ 0 0 0 0 0 0 0 0 ~ w u m Q - O O N N N f'7 M Z Attachment 5 Section I T O O O O O S WQ O Q N YN7 ~ ~ ~ ~ N Q fag ° a a` U C W d R~ ~ N E 25 8 ~ 25 8 ~ ~ 25 Q C 4 ~ O/ N N m V t0 00 ~~~o A m d 3 H ° W W ~ 25 0 2S ZS 25 g 25 25 ~ g ~S 25 25 25 E Z N m ~ ~ N N ~ N N R O OO pi f0 fD Q Q r U y c w ~ ~ om~ m;; a w ~ y 55~~ 5~ QQ 5~ W J E o 25 $ g 25 S ~ 25 mmm o~p g Q Z 0$ ~ O N N ~ V ~ y ~1 L ~UT_CC~° ~O~ U w~ a m y a Y m ~ OOd 4. vd"~ ° cg ~LLm~ m~N mo_ ~8 Q W~ 4 O M O N N y N N V f0 ao Of aD fD Q E g ~ eW~ ~ ~ ~ E LL r'n aF ~ ~~e v ~ u ~ c ~~4. m ° H a is ~ C LL LL LL LL W LL LL LL LL LL LL LL LL LL d _ ° m y y Q m d c c c c ~ E W m ~ x o o ~ ~ m S E W 3 x 3 3 3 ~m ~ x H m m 3 m a a a ~ mL ~ ~ » ~ c E° H ~ r 7 E m _ ~ `p = Q v = m C m u G ~ W~ C !0 Y ~ ° m Z W C U y m ° A N C R ~ d C C p C C Q- m O d og° ~ wQ3 ,t, c cs mm c c-~_ 'E'ai "p~O o o f f. ~ y c m a p c ~ ~ o~ c m3 e > c~_U EUXy~ ~o n m a E y O O_ rd c m ~ asi ~ oo~~ asi=~ E ~ ~U p°g asi ~ e S'cE°, c 1Oay`m 3a m H 9~ {p CN N° t°~ U ° Y Y~ ~ vpi C y 3 m C° m 0~ J QQ ~ t U m {p C° C L C L m J ~ C C~OpQ $ Q ~ CCC (G N L N C 0~ GG C 7~ l0 Op J m 2 a oo~ G N m m Yxx F 1- ~ ~ ZQ O mqq++ U f O Qgg V Y U Y~ K V f O V O F~~ U U U <q~ K Yp K 3~ a~~ s N ~ E ~ E ~ ~ m ~ ~ ~ ~ m E E ~ ~ O m m E m m m m E m m m m E m m m m O m~ m= ~u = m? ms m2 m= m~ m~ m= m= m= mo m~ m H U Fz~z~z~zrzi=zt-zrzrzl=z~z~z~z~zf-z j w u a o 0 0 0 0 0 0 0 0 0 0 0 0 0 o y OI O O r r N f7 N1 O O ~ " ~ ~ ~ Z Q N N N N N N N 7 V V M N O N - Attachment 5 Section I 0 ffi~a w ~ d v m W ~ 4 f~ ~ ~°or E m a o ~~~4 = a~m~ H a~ 3 pp N g Q Q 5~ 5~ 5~ Q Q 5~ 5~ a ~ LL o g o 25 25 25 25 25 25 25 25 25 25 E Z ~ m m f Pi tG f0 m f O m 1: 1~ f 4 ~ ~ ~ ~ U y ° n o ~ gY! a a w v 8 ~ w E ~ e ~ Z~ egg a4m cg c~ W a m m~ v~ o oa 7LL y~ ~i$~ m m O LL ~ m Q ? ~Su )u_y~~yy ' g 25 ?5 25 25 25 25 ~ 25 25 25 ~ 25 ~ ~ ~ E paw Q W 6 0 6 m m f ~ m tG m f CO,~ m 1~ r Y ~ W E C ~ W N ~y LL ~ E ~ ~ b v~ 7 F- N ~ ~ LL A m ~ ~LLa W m LL LL a LL LL LL LL a LL LL LL LL a H E fy a m m m m IL ~m T as U a ~ m ~'E d m N a a a a ~ v m F g LL a a ~ m of u~i v~i v~i ~ ~ ~ b ~ o r m ~ a a a a a ~ ~ ~ j o 3 H H H _ O~ m ami asi ami aci y`o s S o m S `o `o V a N m F W Z N h N R C N N N~ N O ~ N m N N W I C fmf N O ~ QQ> p>p u p~ ~ 3 ,,Q>Q pp> u p°7 'o p~~ u ~ u ~ pp~ pp~ L_ pp~ ~ ~ ~ E v Z d U~ V EC7=8 ev cU yUtUrE ~ C.nV vU °U my m u m O 2 ° t p r m?m ~d oDO m'~mYC ~m o-q~~$m~m m ~m maa v) aag „v „v u`~ ~ o~ Sm c ~8 ~gg 4 ...m a Z< ~¢a~Yam'FUg °K~~iam'Y~O~rn¢UC Gam'S~O~~g~ w m m m m m m m m m m m Z ~ ~ E m E m~ a~ E m E m E~ E m E m E m E m E m~ m E ~ m m a m m a m~ m m= m om m ~ m a m? m? m F- U I-ZH ZHZHZF-ZF=ZI-ZHZHZHZI=ZFZF=Z j 2 E g o a ~ 0 0 0 0 ~ o ~ 0 0 0 0 0 < ~n ~n m n r ~ n n m m m m m Z Attachment 5 Section I O O V t0 N ~ ~ ? H N Y ~ ~ N V ~ a W Z N U' Q E ~ ~ e °o g g ~ $ g o c 4 m n Ui m O N ri C9 tD A m ~ N ~ W $ ~ o _ ! ~ m LL d ~ ~ Q 3 H h ~ LL M Q ZS ~ Q 25 25 25 25 a ~ E Z N f00 N In N W m N N N m L v w Y Q. Q: m m - m ; a ^N ~g~ ~w E ~ ~ g o $ g g $ o ~ m ~z<a< m ~ ~ m~ m ti m ~ Mgr ~ O W ~ ~ ~ N m Htq}a a°qm Q QaQ~mri 4"d„~ c F- V v N_ m m p LL v _ n $ $ $ $ g g 4 25 v ~E a ~ O ~ - o .n r ai ao v ~i o ~ W W ~ m N In N N r N 01 W ~ ~ yVj ~ ~ ~ ~ ~ m in aF'LL cue m LL m C m m ~LLa m y~ N LL LL LL LL LL LL LL LL LL LL ~ 0 a T a_ m E ,o m m t _ _ m m Z~~ ~ ~ U O E m O tp ~ ^ N ~ V I"~ N m C OW~ js~_ o r3 ~ - OgW$ m a ~Nmam~~~cfm c ~L f Noah-°a in ~ W A m= m o~~ a° ~ c? c ~ -o. ~ a y~ Q N m~'EZE.~"$Y°~9E£~SS9 is ~~~^_m a z ~m¢cJUF'-m~ZFSa~F~~o~ °Os a ~ z g m d 4~ m 1 m ~ m E m E m~ m~ m E m~ m E~ E m E ~ - m ~ m a m ~ m a m? m= m m m } HZHZH2F=ZF=ZF-2rZH21-Z F=2rZHZ ~ 2 E o 0 0 0 0 ~ 0 0 0 ~ ~ m: n n m m m m rn rn m N a7 o T ml o ml o Of O _ Q O o 0 0 o O o 0 0 Attachment 5 Section I rn i i o rn chi o v oc $ g Iri I vi ao ~i~= a ro. n m N ~ m P ~ w C W O r (7 m ~ ~ ~ ~ {y N P) f0 ~ 4 E w a o q~°em4 C gg o ~ ~ a m~ o ~ rn rn ~ ~ = Q 3 a m ~ ro I~ rn d } - ~rryj ~ N Ol 1A 3 J w H ~ $ LL C N ~ r Z da,q ~ ~ ~o O , W V ~ a~D ~ N ~ G - ~ x a ~ w In - 0 ~ ~ ~ ~ m mO ~ o ~ a`° $ V N~ m } O Pl Yf P ~ p1 0 q J ~ ~ ~ LL ~ ~ ~ tD ~ Of y t~I Q LL Q~ fN7 r N ~ ~ ~ ~ a ~ Z ~ ~ WC7 ~ ~ a > 2 h m C7 to O W ~ o ~ ~ m ~K~LL~ ~ m ~i c°~i o~i ~ ~ y waI°- _ m v i~ m ~ N ~ c m m a c~ a Q ~ O y e ~ C ~ ~ ~ m J f7 ~ C ~ c F- O C O F~ y`- Z H y W ~j t' c y ,e h O D ~ W c~ c~ y T° w ~ ~ n ~ m T m C C ~ O ° N ng m m E D $ E $ w 5 ~ a° a ° _ oy Q W ~ C r C N q C+ J ~ d O N F- C7 OJ-LL- pp EO ~ c L O mN ~C1 ~ Y U O ~ V W = N ? O d' d IL (n ~ ~ II Z d i! N M Q Attaciment 5 Section I g gym' P. _ _ $ x a n N Y~ N ~ ~ e- h ~ f Nom``- Y N N ~ ~ w ~ W : n• V f . 3 1~ - s N vi R° ai r N o N Y O n J ~ ' X~ N H N N tV N ~ J a;. Q o ~ Q-'c ~ r $ W N O - XGpi r'-- x4' 8i m i4 ftj~'F m C die W O m IL N ' O 0 O P N J• ~ S O Ml O ml i. 1 ~ $ O Y lOi O W H N O f N N N ~ N ~ O Y._ ~ h G ~m Q' N N 1_ d W fr _ c ~ ~ a ~ Y ~ _ ,x a ~ o 0 8 8 -y o~ o a O G a m g ~ W ~ ~ ~ m LL ~ l'1 A N l'1 ~ i { 1 ~ ~ Y ~ Y 1 N m (J J~ fV lV ~ N N .y, q. ! Y1 f i N tV x N O = r . N .b~ t_ , v~ ev Y ~ 3 ~i ~ tw ~ ~ c (0 LL N _ W e ~ Q' N Q S F t'1 O Y~ Yf N N ~g~ r, N N O N P b~ O T C O a n 2 d m J ~ ~ o d z ~ ~ ~ ~ N W F a ~ o O O LL N J I:J F ~ ~ ~ m Q J d Q W ~ d ~ m d N Z W O LL t o c ~ 'c_ N Q O ~ ~ h- m m ~ y ~ d S w 3 w U ~ ~ W m ~ m O WO 'n ~ ` `o a ` ~ ~ ~ ~ ~ m ~ a N m ~ ~ a ~ $ ~ y U `c a d n c o. } a J~ 6 ~ p ~ ~ ~ m O ~ m v m m d m m m ~ ~n O a r a K ~ w C w ~ a K K n ~ mac ~ < a u Q _ Attachment S Section I o ~ „ ~ ~ 8 e _ _4 ~ 2 - _ d ~ 8 1pp ~ _ ~0 8 _ p O `p~ m _ . _ - ~ _ a m w N t`~i N N ~y~c < W N .!.5 5 i~ b .'S'r ~ R N S 3 c9 . ~ q y _ e N .y_. i m F LL T ~ _yli b h [ N m ml N : p N < ~ y N ~A; ~ O LL ~ Z f ' n ~ a0 Ill N ` 0 ~ - - a W ra - 5Q~- - ~.v~_ - _ r U O X > m m LL "3 ~ `di UN. ~ - ¢.Ip l~ vS n ~ _ ~ ~r'4 , ~ g 8 g u 07 Q'LL ~ 5~ •g'_ n a_..'T g ~{t g4 $ '`l:: 'n' N a~ Y h T~}. O N N ~ f4 ~L OI f ~ _ LL F ~ - -fie Y• ~^my O ~ tJ J_ Q O CT Oq U D r 2 N z < d O ~ y e, a ~ a w y ~ ~ $ s ~ ~ ~ m N U W W Q ~ ? ~ j W m m A z U' ~ a z< a ~i m c Q V ^ F- ~ 19 ~ rn N K d m 3 m a ~ < = $ 2 U W m Q d ~ U<' w LL 5 5 ~ 9 6 u ~ ~ Y y m s 5 D C O ¢ `u > > > w ~ F' o ~ 9 B ~ U 3 c7 LL < Z a a ~ 2 a < < < ~ m O ~ a $ v 5 _o n Q - ~ Attaclment 5 Section I C a x_ d 7 m m ~ W _ 1 ' Try u C7 r ~ • -e a 4 E _ -E.- ~ ~ w q _ _Sfy;~ ^ N N -t. 3 ~ E } R. v ~ R Fi W N ~ LL ~i ` ~ t Z m y O w o LL 1- ~ ~ N o m m m a' ~ s o. ~ - - - w g : g ~ - ~ ' w E - • " w Sm° _ _ 7~'~~ ~Wam$:~ s ~ ~ a a ~ ~ ~ s m W ~ ~ LL r = H _ ri H ~ F J Q O V r C ^ pp Z f K Y F - N a ~ ~ D ~ o m` ~ LL LL ~ ~ f ~ 8 ~ ~ 8 H d~ - ° ~ o m m o m VA tl 0 m N C g ~ N _d ~ ~g v ~ W Z N T _ g ~ c N rg ~ ~ ~C ~ ~ ~m ~ ~ 8 ~ " p C b aJ 50 ~ N ~ ` ~ qCq Z V@ C n N ~ 9 ~ C C~ p ~ m ~ ~ ~tS;~ ~3 E Ng ~ ~ ~ T~_ m ~ ~ ~2° a2 ~ 8 N s U o O a rc ~ a w a a w ~ O w~ ~ a 5 E X N m ~ Q Attachment 5 Section I n rn ~ m m ~ ~ p~_ N ~ fh 0 ~ f7 ~ N C u ~ d ~ d d Q ~ N (9 fA r M 1CJm~ Q m o f ~ m m N E m ~~mq ~~m C~~q~n~ OI ~ N M q $ _ ~ a m T N~ d~ > o J ~ LL N ~ ~ m li 3 h~ w w O LL r~ r Q C d N N< ~ a 1~~ d ~fOh ~ Z d ~ a~ O t~~ = N~t00 U w U ~i w f ~ rymLL d 9m~ ~ E d ~ z' z ~ M 1A m ~ W ~ ~ ~ E `8 m m~ d ~ E m 'o ~w ~ ~ v~ u~x < qeT tp U ~Z ~ < ~F~ ~m~ ww d W L+SP~e+f~< m2 W d J ~w y d'3 1~ N g ~ U~m~ ~Q OR,1Fm~ d ni y h ~ d Z ~ ~ ~ < j o ~ ~ ~ ~ 2 0g1< v ~ V~ ~ ~c~iv EV$ ~~~8 C ~ d' W ~ r r E W r fV y ~ ~ d c°~ m a o a~ - c ~ ~ H a a m y W F Z ~ W d x J y Z ~ W d ~ y O U Z ~ aoa Wow „ LL ¢ u~ w LL ro to j U' 's ~ c=ir'LLZO ~~o OZ q am ZWZt~/7W d 2W~ F d W m Ohm W~ W ~~Fa" O S aai>Q~ a0O ~ ~rd~p FF p OOW F 00 2 d d d d m w c~ a a s ~ m F F m m Attactment S Section I y a o V_ ~ m m N r ¢ a - E m m 3 m = Na N Q m r 3 O N Q Q p ~ oo ~ i~~ i~~ i~ i~ i~ i ~ d N W Q U ¢ H ~ Z LL ~ U W U a p aa NOOf ~O Op Q1 a00 N d C nlfl n~ ~ ~ O ~ O ~ ~ Of 07 L p 4NN N ~ ~ ~O y (.1 E N ~ e- ~ 7 r0 C ¢ J O N ~ r ~ H E g o a_` U 3 N ~ W O ~ Q ~ U W N ~ n <..~~~a°gov ~ $ 2525 ~ rn ~ ~ c f• T W A G O N r0 O f+] N ¢ N ~<?N~~1n r`~ N ~ V QQ ~ LL E N W N N ~ N ? O C C ~ a N N f0 ~ a Z m ~ W m y V ro W ~ H mar a y m l9 C O O y y N ~ Z c y ~ ~ m ~ W `o t ¢ V y ~ ~ y N ~ y 0~i ~ W ~ v O C y y W~ y 7 V C Z ~ • ~ - N j C ~ ~ y ll d 0: ~ y Q' C W; C C LL ~ R' W r1 ~ P u b O O O=r UIm LLLL 3 0 C N O~ a {0 a' C O N U V ~ ~ ~ y 0 d f0 y W 7 d ~ D U = U N>~ E C C (1 C 2: L N N F a rG C~ o~¢¢~ O O ~i ~ c v o~ m ~ d E ¢ Urn LLa~¢oLLa>mF-r-Oc~ ~ iL: Attachment #6 Substance Abuse in the Worl~place Attachment 6 Section E Big Island Substance Abuse Council POLICY & PROCEDURES WORKPLACE SAFETY and SUBSTANCE ABUSE IN THE WORKPLACE POLICY: The Btg Island Substance Abuse Council maintains a strong commitment to provide a safe, efficunt and productive work rnvtronmrnt by ensuring that employees are able to perform their duties in a matmer that protects their interests and those of their co-workers and consumers. In keeping with this comrmtmrnt and to preserve the BISAC Mission, the agency has a strict policy regazdmg safety in the workplace and the inappropriate use and possession of drugs and/or alcohol. BISAC performs background investigations on all staff (pamculazly for all adolescent program staff] to ensure that reasonable precautions have bern performed to provide protection, confidentiality aq¢ secttnty of all persons served by the agrncy. In addition, investigations are performed to ensure completion of any outstanding substance use related rehabilitation and%or sentencing. The scope of investigation may include, but not be hmtted to the following areas: a. Use of illegal drugs and/or abuse of alcohol or drugs b Convection records or any involvement m illegal activities related to child endangerment. c Conviction records or any involvement in illegal activehes related to financial matters (for fiscal and adrninistntive staff]. d. Senous mental, emotional and/or nervous disorders. No staff member or volunteer may use, possess, distribute or sell alcohol or any tllegal drug while on agency premises or while operating a vehicle that is owned or leased by the agrncy. In addition, no staff member or volunteer shall report to work or remain on duty while under the tttflurnce of alcohol or an tllegal drug. Involvemrnt with illegal substances can be extremely desruptive and harmful to the workplace. It can adversely affect the aualtty of work and the ~rformance of emplovees. pose senour safety and health nsks to the user and others. have a ne2ahve tmnacr on work e~ic:ency and nroductrvrty For purposes of this policy, a drug will be considered an "tllegal drug" tf its use is prolvbtted or restncted by law Because of the nature of the Btg Island Substance Abuse Council, no staff member or volunteer may use or possess a mood or tarred altering drug or an illegal drug regazdless of whether such conduct constitutes an tllegal act or whether the indtvtdual is cnminally prosecuted and/or convected for such conduct All staff aze requtt+ed to refrain from using any mood or mend altenng prescription medicine, which may adversely affect their fitness for duty orlob performance. All staff and volunteers aze subject to alcohol and drug testing as a condeteon of employment and all current staff and volunteers aze sublect to random alcohol and drug testing upon request In the event a test has been requested, the individual will have two (2) hours to submet a specimen for testing. If the mdivtdual's specimen indicates the presence of alcohol or illegal drugs the endividual well be immediately suspended without pay prndmg further envesttgateon. CEO Rev 4/00 Page 1 of 7 POLICY AND PROCEDURES Attacixrient 6 WORKPLACE SAFETY/ Section E SUBSTANCE ABUSE IN THE WORKPLACE continued Stste of Hawaii Substance Abuse Testing Regulations SUMMARY The State of Hawai regulates substance abuse testing through Hawaii Chapter 113 of Title 11, Hawaii Admuustrative Rules, entitled "Substance Abuse testing". The highlights of these rules are: 1. Exemptions: Toxicology testing rued in the direct clinical management of clients, testing for alcohol related to HRS Chapters 286 and 291, testing pursuant to Mandatory Guidelines for Federal Workplace Drug Testing Programs, and testing of individuals under the stipernsioa or custody of the Judiciary, the Department of Public Safety, the Hawaii Paroling Authority, and the Office of Youth Services. (11-113-3) 2. No laboratory in the State shall store or test specimens pursuant to this chapter without a current and valid substance abuse testing license from the department. Testing of samQles from Hawaii performed in another state may be performed by laboratories currently licensed by the State to conduct substance abuse testing, and whose standards are comparable to those contained in this chapter, and approved by the director, or laboratories certified by the Substance Abuse and Mental Health Services Admrmstration (SAMSHA, formerly NIDA) (I 1-113-Sa,g) 3. Individuals to be tested will be supplied by the third party (employer) with• a A written statement of the specific substances to be tested for; b. A statement that over-the-counter medications or prescribed drugs may result to a positive test; c. A medication disclosure form with nottce that providing information on the disclosure form is optional, that the individual shall maintain custody of the form, that the individual may voluntarily disclose the information to the medical review officer. (11-113-5) 4. All uiformation on the chain of custody forms will be confidential, and "coded" identities of the individuals tested will be used, i e ID numbers instead of names will be used. (11-113- 27) 5 No person will serve as a medical review officer without possessing a current and valid medical review officer license from the director (l h-113-20) 6 The medical review officer will receive from the laboratory all positive test results and determine whether the results can be attnbuted to factors other than substance abuse (I 1- 113-25) 7 Procedures must be in place to ensure that the identity of an individual with a presumptive positive test result or unvenfied test result cannot be determined by the Hurd party in any manner including, but not limited to, the method of billing. (1 I-113-29d) CEO Rev 4/00 Page 2 of 7 POLICY AND PROCEDURES Attachment 6 WORKPLACE SAFETY/ Section E SUBSTANCE ABUSE IN THE WORKPLACE continued Note. Although only positive results specifically requued MRO review, due to the above requvemrnt, all results will be released to the MRO for review 8. Results may not be provided verbally by telephone. (11-113-30) DEFINITIONS 1. Prolubrted Items and Substances: a. IllegaVcoatrolled substances b Mood ormind-altering substances c. "look-alike" substances d. Designer and synthetic drugs e. Inhalants f. Alcoholic beverages g. Prescriptive drugs (except whrn prescribed by a licensed physiciaa/drnhst for the person m possession of the drugs) h. Drug paraphemaha r. Equipment and literature related to illegal drug or substance use. 2. Reasonable Suspicion: A belief based upon objective and amculate facts sufficient to lead a prudent person to suspect an ocean rnce is or has takrn place. 4 Random Sampling: Drug screening of staff or volunteers selected by lot or sampling. 5. Under the Influence: Being affected by a drug or alcohol or the combination of a drug and alcohol in any detectable manner. The symptoms of influrnce are not confined to those consistent with behavior nor the obvious impairment of physical or mental ability such as slurred speech or difficulty in maintaining balance. 6 Agency Premises All agrncy property, facilities, load lodging quarters, buildings, structures, hailers, equrpmrnt, ofFices, desks, lockers, vehicles, aircraft and parking lots whether owned, leased or under control of the company. Included aze the work locations, including the lob site of a consumer, supplier, subcontractor or associate contractor or the travel to and firom those locations while on agency business. CONTROLLING SUBSTANCE ABUSE 1 BISAC utilizes rts employee assistance program and at rts discretion, may provide employee alcohol and drug abuse assessments with a confidential refeaal and cone-time opportunity for rehabilitation treatment (at the employee's cost), which involves counseling, referral and rehabilitation for employees and eligible dependents who voluntarily seek such assistance. CEO Rev. 4/00 Page 3 of 7 POLICY AND PROCEDURES Attachment 6 WORKPLACE SAFETY/ Section E SUBSTANCE ABUSE IN THE WORKPLACE continued 2. BISAC promotes drug awazeness as to the impact of substance abuse of indtvtdual health and safety tlurough training and onentation programs for all staff. 3. BISAC provides trauung for management to recognize signs of drug and alcohol abuse and appropriate action. PROCEDURES: Testing/Screening Drug Abuse 1. BISAC provides for random testing of current staff and volunteers. 2. Spectmen collections are conducted by Diagnostic Laboratory Services, Inc. in accordance wtth applicable state regulations and guidelines to ensure the integnty of the specimen and pnvacy of thedonor. _ 3. Collection site personnel shall arrange to transport the specunens to DLS in Honolulu. All specimens will be transported m compliance with applicable regulatory procedures. 4 The Lab will provide all supplies essential to the collection, identification, packaging and transportation of specimens to the testing site at no charge Chain of Custody documentation and procedures to account for the integrity of each specunen wall be provided to track the handling and storage from point of collection to final disposition. Such procedures are designed to disclose evidence of specimen tampering. Specimens azriving at the testing site showing signs of tampering will be considered void and unsmtable for testing. 5 Routine forensic testing is performed Monday through Fnday doting standard lab business hour; Negative test results will usually be released to the Medical Review Oflcer within 2448 hours after receipt of the specimen at the testin¢ site. Positive test results wall be released as soon as available (up to S working days). Holidays may affect the turn around tune. All test results will be released to the Medical Review Officer designated by the Agency. 6. This policy provides for reasonable search and inspection of company premises for the purpose of determining the presence of any and all prohibited items and substances referred herein Procedures provide for reasonable seazch of staff and/or volunteer's personal property located on company premises including pnvate vehicles A company representative will be present doting seazches in the event outside specialists aze used. All searches will be performed with concern for the dignity and personal pnvacy of staff and/or other individuals involved. CEO Rev 4/00 Page4of7 POLICY AND PROCEDURES Attachment 6 WORKPLAC£ SAFETY/ Section E SUBSTANCE ABUSE IN THE WORKPLACE continued Enforcement 1. Compliance and Notification. The company solicits all staff and volunteers to comply with this policy for lus or her own safety, the safety of other workers and for the good of the company Staff and volunteers are required to abide by the provisions of this poltcy as a condition of employment. 2 Violations a. Manufactunng, distnbuting, dispensing, forging prescriptions, possessing or using any of the prohibited items and substances outlined in this policy while on company premises or while on company business b Testing positive for the presence of any detectable amount of a prohibited drug or substance c. Refusal to sign consent form for drug testing and background investigation. d. Refusal to submit to a drug screening test. e. Refusal to comply with a search or investigation as described m this policy. _ f. Amving at or being on company premises and/or reporting for off-site duty under the influence of drugs or alcohol. g Failure to obtain an evaluation by a Hawazi State Certified Substance Abuse Counselor working within a Hawazi State Accredited and Licensed Treatment Program and satisfactonly participate in and complete adrug/alcohol abuse assistance or rehabilitation program. 3. Penalties Testing positive or presenting "reasonable suspicion" for drug use. 1st Offense 1) Two (2) week suspension without pay. 2) Referral to the Employee Assistance Program Counselor. 3) Completion of any prescnbed treatment as outlined in this section at employee's own expense 4) Provide BISAC with a substance abuse/mental health evaluation, progress and outcome of treatment recommendation 5) Random toxicology screening for one (1) yeaz following treatment completion. 2nd Offense -Immediate termination from employ or agreement Background Investigation: 1) Fmdmgs of offense penalties that aze not fulfilled will result in suspension without pay until penalty is completed (documentation required). 2) Findings of current (within 1 year of each background investigation) drug related offenses will result in immediate termination 3) Findings of offenses relating to employment area or volunteer positron will result in immediate termination CEO Rev 4/00 Page 5 of 7 Attachment 6 POLICY AND PROCEDURES Section E WORKPLACE SAFETY/ SUBSTANCE ABUSE IN THE WORKPLACE continued Contractor Employees and Third Parties Any contractor employees or other Hurd parties on company premises will be subject to this policy. Any such mdividuals found m nolattoa of this policy will be subject to prnalties as Itsted above and removed from the premises. CEO Rev 4/00 Page b of 7 POLICY AND PROCEDURES Attaclment 6 WORKPLACE SAFETY/ Section E SUBSTANCE ABUSE 1N THE WORKPLACE continued Big Island Substance Abuse Council WORKPLACE SAFETY and SUBSTANCE ABUSE IN THE WORKPLACE Addendum A CONSENT AND RELEASE The understgned staff member and/or volunteer hereby authorizes Btg Island Substance Abuse Council to conduct condition of employment drug screening, random drug screening tests and background investigations as required by the "Workplace Safety and Substance Abuse in the Workplace Policy". A copy of this policy will be placed in my personnel record and my agreement to abtde by this policy is a condition of my employment. I understand that a condiRon of employment drug screening and random urine drug screening tests will be administered to determine the presence of mood or mind altering drugs and substances prohtbitcd by the "Workplace Safety and Substance Abuse in the Workplace Policy". I understand that the Big Island Substance Abuse Council will perform background invesugahons as described in the "Workplace Safety and Substance Abuse in the Workplace Policy". I further understand the penalties described in the "Workplace Safety and Substance Abuse in the Workplace Policy" which include suspenston and termination. I release and hold harmless the destgnated physician, testing laboratory and/or medical factlity or investigation agency for release of information to Btg Island Substance Abuse Council. I also release and hold harmless Btg Island Substance Abuse Council, its Dtrectors, officers and staff for the use of this information Staff/Volunteer Stgnature Date Print Name Supernsor I have received a copy of the Policy and Procedure on Workplace Safety and Substance Abuse in the Workplace. Intrial Date CEO Rev 4/00 Page 7 of 7 - Stephen K Yarnsshtro 3~- ' ~ 1 _ Harry A Takaha~lu Mayor Detector - 000N'T'Y Of fI~k101~41`I DEPARTMENT OF FINANCE 25 Aupum Street, Room I I B • Hilo, Hewui %720252 (808) %I-82.74 • Fu (808) %I-8248 HAWAII COUNTY NONPROFIT GRANTS (FY 2001-02) FINANCIAL QUESTIONNAIRE Please urclude as aA attachment an explanation for all "NO" answers to questions # l thru # l l below Yes No ? 1. Has the agency operated continuously for the past three (3) years? ® ? 2 Has the agency operated oath a positive cash flow for the peat tlme (3) yarn? _ ® ? 3 Does yore Board of Detectors approve a detailed cash flow budget before the beguming of each fiscal yet? ? 4. Do your Board meeting minutes show that quarterly financial statements are approved? ® ? 5 Is your egtuty balance at least 20% of your Total Ltabtlrty balance? ? 6 Is your Total Current Asset balance larger than your Total Current Liability balance? ® ? 7 Are bank reconaltatioaa end accounting performed by someone other thin the check argoatory? ? 8. Are you fiilly rnsurod for the agency's vehicle(s) aad building(s)? ? 9. Is your Workers' Compensation at least 2% of payroll? 1~I ? 10 Are you current (non-delinquent) on all payroll and payroll tax payments? ? ~ 11. Is the agency free of aay pending Ittigation, liens or judgments? ? ® 12. Witlvn the past 12 months, has the agency appited for vendor or bank credit and was demad credit? If yes, please explain. As the grant applicant, ! eertfy that the agency has sarrsjacronly responded [o each ojthe above quanonr and esplarned as needed !hereby certfy that flits :njormanon cr true and correct to the best ojmy browledge Agency Big Island Substance Abuse Council Phone• (808) 935- Prepared by ~.~r r / .P.r,c?it..- ( o,.. ~,rXa~crri° Pena Neme?~tle S~~etme e Certified by: Glona :1. F.QIe-Oaks - Pnnt Name of Eaae~ve Dueetor S~ Dare Attachment to Financial Questionnaire In response to question #11. There is a pending lawsuit. The Big Island Substance Abuse Council and our attorney Newton Chu of the law firm Torkildson and Katz believe it is without ment and we are defending against it. BIG ISLAND SUBSTANCE ABUSE COUNCIL (A Hawaii Non-Profit Corporation) AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1999 ~v~~ A Profesatonal Corporation 1043 Makawao Avenue Suke 205 Makawao, Hawall %768 (808) 572.2978 TABLE OF CONTENTS Page Independent Auditor's Combined Report on Bastc Financial Statements and Supplemental Schedules 1 Fmanctal Statements: Statement of Financial Postuon 2 Statement of Activity and Functional Expenses 4 Statement of Changes m Net Assets 6 Statement of Cash Flows 7 Notes to the Financial Statements 8 Schedule of Federal Awards 13 Independent Auditor's Report on Compliance and Internal Control Over Ftnanc~al Repomng Based on an Audit of Financial Statements Performed m Accordance with Government Auditing Standards 14 Independent Auditor's Report on Compliance with Requirements Applicable to Each Malor Program and Internal Control Over Compliance rn Accordance with OMB Crrcular A-133 16 Schedule of Frndings and Questioned Costs 18 ~04l.~.lauiaa ,6Tir,~v~e, .rule 103 .n~~arc~aa, ~auruc 96768 .fie 80d 3JR1978 ,~ax 80~ 37R 800J WDEPENDENT AUDITOR'S COMBINED REPORT ON THE BASIC FINANCIAL STATEMENTS AND SUPPLEMENTAL SCHEDULES To the Boazd of Dtrectors of Big Island Substance Abuse Council Hilo, Hawaii 96720 We have audited the accompanying statement of financial position of Big Island Substance Abuse Counctl as of June 30, 1999, and the related statements of activities, functional expenses, changes in net assets and cash flows for the year then ended. These financial statements arc the responsibility of the Organization's management Our responsibility is to express an opinion on these financtal statements based on our audit. We conducted our audit in accordance with generally accepted auditing standazds applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements arc free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financtal statements referred to above present fairly, in all material respects, the financtal positron of Big Island Substance Abuse Council as of June 30, 1999, and the changes in its net assets and its cash flows for the yeaz then ended rn conformity with generally accepted accounting pnnctples. In accordance with Government Auditing Standards, we have also issued our report dated September 10, 1999 on our consideration of the Organization's internal control over financtal reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants Our audit was performed for the purpose of forming an opinion on the baste financtal statements of Btg Island Substance Abuse Council taken as a whole The accompanying schedule of federal awazds is presented for purposes of addinonal analysis as required by U. S Office of Management and Budget Crrculaz A-133, Audrrs of States, Local Governments, and Non-Pro, fit Organizations, and rs not a required part of the basic financial statements Such information has been subjected to the auditing procedures applied to the audit of the basic financial statements and, rn our opinion, rs fairly stated to all matenal respects, to relation to the basic financtal statements taken as a whole. Makawao, Hawan September 10, 1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Financial Position June 30, 1999 (W~th Comparative Totals for June 30, 1998) ASSETS CURRENT ASSETS: Cash: Checking - BOH (Note 7) 5114,548 5139,003 Savings -FHB (Note 7) 9,018 112,218 Savings - Amencan Savings (Note 7) 16,669 8,019 Petry Cash 500 400 Total Cash 140,735 259,640 Accounu Receivable: A/R -Government 226,173 132,169 A/R -Insurance Companies 86,078 116,579 Allowance for Uncollecdble Accounu (Note 3) (17,371) (15,140) Net Accounts Receivable 294,880 233,608 Prepaid Expenses 54,840 61,283 Unconditional Promises W Give (Note 5) 8,750 8,750 Total current asseu 499,205 563,281 PROPERTY, FURNITURE AND EQUIPMENT (Note 2) Equtpment 304,877 247,243 Furniture and Fixtures 51,011 49,182 Leasehold lmprovemenu 43,801 21,809 Vehicles 111,957 111,957 511,646 430,191 Less Accumulated Deprec~adon and Amomzanon (335,694) (254,661) Net Fixed Asseu 175,952 175,530 DEPOSITS 19,955 13,835 TOTAL ASSETS 5695,112 5752,646 The accompanying Hares and Audimr's report are an integral part of these financial staremena Page 2 B[G ISLAND SUBSTANCE ABUSE COUNCIL Statement of Financial Position June 30, 1999 (With Comparative Totals for June 30, 1998) LIABILITIES AND NET ASSETS CURRENT LL4BILITIES: Accounts Payable 514,206 523,055 Accrued Vacation 10,000 10,000 Accrued Payroll and Related Taxes 13,914 6,649 Deferred Revenue 17,983 Allowance for Poss[ble Disallowed Claims (Note 3) 0 15,000 Total Current Liab~hties 56,103 54,704 NET ASSETS (Note 4) Unrestncted 639,009 662,687 Temporarily Restricted 0 10,000 Permanently Restncted 0 25,255 Total Net Assets 639,009 697,942 _ TOTAL LIABILITIES AND NET ASSETS 5695,112 5752,646 The accompanying notes and Audttar's report are an integral part of these financial statements Page 3 B[G ISLAND SUBSTANCE ABUSE COUNCIL Statement of Activity For the Year Ended June 30, 1999 (W'ith Compazatrve Totals for the Year Ended June 30, 1998) 1999 TemporarIly Permanently 1998 Unresmcted Resmcted Resmaed Total Taal REVENUE Hawau Depanment of Health 5938,674 5938,674 5768,506 Fees for Serna - Insurance, CAents and 0 580,775 580,775 604,802 Hawab Department of Public Safety 184,829 184,829 0 Hawait Hotuirtg Authonry 0 0 47,571 Hawah County Contract 50,000 50,000 58,000 Hawail Community Foundation 50,000 50,000 0 Hawau Island United Way 17,500 17,500 24,937 Hawau Judtaary 0 0 21,594 Interest Income 5,579 5,579 5,423 Other Income 0 0 9,372 In•KindConaibuaom 0 0 6,126 Public Donations and Contribudotss 6,614 6,614 36,353 ProviderAdlustmenu (Note 3) (43,761) (43,761) (66,399) Total Revenue 1,790,210 0 0 1,790,210 1,516,285 EXPENSES Programs Drug and Alcohol Treamient 1,072,877 1,072,877 872,274 Baby Safe & Family Saengthenmg 334,709 334,709 281,150 Therapeutic Ltvmg 179.272 179.272 0 Total Program Expenses 1,586.858 0 0 1,586,858 1,153,424 Supporting Sernces 262,285 262.285 330,051 Total Expenses 1,849.143 0 0 1.849.143 1.483,475 Nec Revenue Over/(Under) Expenses (558,933) SO SO (558,933) 532,810 The aaompanymg notes and Audnor's repott are an integral paR of thex Csnaneul statements Page 4 BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Functional Expenses For the Year Ended June 30, 1999 (With Comparative Totals for the Year Ended June 30, 1998) 1999 Program Supporting 1998 Services Services Total Total Wages $829,338 5158,815 $988,153 5811,484 Rent 182,887 17,842 200,729 137,112 Health Insurance and Benefits 97,294 18,422 115,716 88,908 Payroll Taxes 86,533 16,564 103,097 83,005 Deprecation 72,621 8,412 81,033 59,613 Supplies 57,113 1,672 58,785 50,780 Urihaes 49,245 4,296 53,541 38,747 Telephone 31,709 4,344 36,053 20,893 Insurance 27,492 2,719 30,211 24,436 Pension Contribution (Note 1( 21,546 7,184 28,730 0 Professional Fees 11,760 10,727 22,487 33,134 Food and Other Client Benefit 19,284 1,502 20,786 20,081 Travel and Other Expenses 18,167 1,863 20,030 30,179 Repairs and Maintenance 17,955 944 18,899 18,555 Bad Debt Expense 17,291 0 17,291 15,446 Office and Other Expenses 11,559 447 12,006 8,858 Tox Screening 10,999 42 11,041 10,735 Equipment Rentals 6,782 2,974 9,756 9,097 Prtnnng & Postage 7,596 696 8,292 8,681 Training and Conference 6,141 1,716 7,857 6,337 Contractual Services 3,546 1,104 4,650 7,394 Total Expenses $1,586,858 5262,285 51,849,143 51,483,475 sv ~ ~ ~e The accompanying notes and Auditor's report aze en integral part of these fulannal statemenu flage 5 BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Changes is Net Assets For the Year Ended June 30, 1999 Temporanly Permanently Total Utuesmcted Resmcted Resmcted Net Assets Net Assets, June 30, 1998 $662,687 $10,000 $25,255 $597,942 Net Assets Released from 35,255 (10,000) (25,255) 0 Restnctions and Transfers Excess Expenses Over Revenue (58,933) 0 0 (58,933) Net Assets, June 30, 1999 $639,009 $0 $0 $639,009 The accompanying notes and Auditors report aze and inugral part of these fina~tal stauments Page 6 BIG ISLAND SUBSTANCE ABUSE COUNCIL Statement of Cash Flows For the Year Ended June 30, 1999 (With Comparative Totals for June 30, 1998) 1999 1998 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from GavernmeatAgenc[es $1,032,691 $1,037,520 Cash Received from Clients, Grantors, Donors and the Hawaii United Way 797,970 608,089 Interest Received 5,577 5,423 Cash Paid to Employees and Vendots (1,873,688) (1,456,746) Net Cash Provided by Operating Activities (Note 8) (37,450) 194.286 CASH FLOWS USED BY IIWESTING ACTIVITIES Purchase of Furniture and Factures (1,859) (7.178) Purchase of Equipment (57,604) (39,070) Purchase of Vehicles 0 (55,876) Purchase of Leasehold Improvements (21.992) (1,425) Net Cash Used by Investing Aarvines (81,455) (103,549) CASH FLOWS USED BY FINANCING ACTIVITIES 0 0 Net Increase (Decrease) is Cash for the Year (118,905) 90,737 CASH BALANCE, BEGINNING OF YEAR 259,640 168,903 CASH BALANCE, END OF YEAR $140,735 5259,640 the accompanying notes and Auditor's report aze an integral part of these finanaal stauments Pege 7 &g Island Substance Abuse Council Notes to the Ftnancta] Statements June 30, 1999 Note 1 ORGANIZATION Big Island Substance Abuse Counctl was Incorporated on May 11, 1964 as anon-profit corporation under the laws of the State of Hawaii. The Counctl was formed for the prevention, rnterventton and education of alcohol and drug addiction and abuse. The Counctl Is dedicated to the healing of the mind, body and spirit of Its clients. The Counctl provides treatment services m Hilo, Kona and Naalehu. In provldtng treatment for substance abtise, the Counctl employs about 35 Individuals and operates four mayor programs: adult, adolescent, paranatal and supportive living. Brg Island Substance Abuse Counctl Is exempt from Federal income taxes pursuant to Internal Revenue Code section 501(c)(3), and exempt from State income taxes under Section 416-19 and 416-20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State income taxes rs required for the financial statements. Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue and Expense Reco¢nttion• Btg Island Substance Abuse Counctl uses the accrual method of accounting. Under this method of accounting, revenue rs recogmzed when earned rather than when received and expenses are recognized when Incurred rather than when paid. For contnbutions and donations, revenue is recognized when the gift is received. For State and County grants and contracts, revenue is recognized as the applicable requirements are fulfilled. Accounts Receivable represents revenue earned and not yet recetved. Prooertv and Egutpment• Property and equtpment are stated at cost. Depreciation is computed on the stra?ght-line basis over the estimated useful Itves of the assets, which range from 3 to 7 years. Donated property and equtpment aze recorded as revenue at their estimated fair value. Such donations are reported as unrestncted revenue unless the donor has restncted the donated asset to a specific purpose. Dunng the pnor yeaz, the Counctl purchased a new client transportation van for approximately 525,000 with Hawart County grant funds According to the terms of the grant, this van reverts back to the County upon discontinuance of Its Intended purpose. Cash and Cash Equivalents For the purpose of the statement of cash flows, cash rs defined as demand deposits, petty cash on hand and savings accounts Page 8 Big Island Substance Abuse Counct! Notes to the Financial Statements June 30, 1999 Note 3 USE OF ESTIMATES The prepazation of financial statements in confonmty with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Allowance for Uncollecrible Accounts - As of June 30, 1999, the Council had 586,078 of accounts receivable due from private insurance companies and individuals for billings of services rendered during the fiscal yeaz. Actual payments received from insurance companies routinely change due to changes in services covered and client eligibility. As a result, management recorded a reserve for uncollectible amounts of 517,371. Although a possibility exists that amounts actually collected could differ materially, management believes that subsequent funds collected for these receivables will be close to net accounts receivable recorded on the financial statements. Accrued Vacation -The Organization's employees are required to use up their accrued leave each yeaz pnor to their "anniversary date" (date of lure). However, if an employee leaves the Organization pnor to their anniversary date, they may receive a payout of their accrued vacation at management's discretion As a result, management has estimated the amount to be paid out during the yeaz. Note 4. NET ASSETS The Btg Island Substance Abuse Council has conformed to Statement of Financial Accounting Standards (SFAS) No. 117, "Financial Statements of Not-for-Profit Orgamzations". Accordingly, the Council is required to report inforination regarding its financial position and activities according to three classes of net assets. unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. All donor-restricted support is reported as an increase in temporanly or permanently restricted net assets, depending on the nature of the restriction Note 5 UNCONDITIONAL PROMISE TO GIVE Pursuant to (SFAS) No 116, "Accounting for contributions received and contributions made", the Council has recorded Hawaii United Way's unconditional promise to give in the amount of $8,750 These funds will be received over the six months ending December 31, 1999 Page 9 Big Island Substancc Abuse Council Notes to the Ftnanctal Statements June 30, 1999 Note 6. LEASE COMbII'TMENTS The Councl leases facltties in several locations m order to fulfill its mtsston. In addition, the Council entered into certazn operating leases for equipment. The following schedule shows the noncancellable portion of lease obligations to the Btg Island Substance Council. 2000 $181,442 2001 $172,613 2002 $115,652 2003 S 47,585 Note 7. CONCENTRATIONS OF CREDIT RISK Cash Accounts -The Organization mazntazns its cash accounts to a commercial bank m Hilo, Hawazt. The balances are insured by the Federal Deposit Insurance Corporation (FDIC) up to $100,000. As of June 30, 1999, these bank accounts exceeded the FDIC insured limit by $14,548 Management believes that the nsk is Itrtuted because the bank is a large institution with a strong financial position. Mayor Grantor -The Council receives over 52% of its support from the State of Hawaii Department of Health. Note 8. RECONCILIATION OF EXCESS EXPENSES OVER REVENUE AND SUPPORT WITH NET CASH USED BY OPERATING ACTIVTTIES Excess Expenses over Revenue and Support ($58,933) Add Deprecation 81,033 Increase to Allowance for Bad Debts 2,231 Decrease m Allowance for Possible Disallowed Clazms (15,000) Adjustments to reconcle: Increase to Accounts Recetvablc ( 63,503) Decrease [n Prepazd Expenses 6,443 Increase m Deposits ( 6,120) Decreasetn Payables ( 8,849) Increase m Accrued Expenses 7,265 Increase m Deferred Revenue 17.983 Net Cash Used by Operating Activities $ (37.450) Page 10 Big Island Substance Abuse Council Notes to the Financial Statements June 30, 1999 Note 9. CObIlvIITMENTS AND CONTINGENCIES Line of Credit -The Council has a line of credit agreement with a local bank, which provides that it may borrow up to $100,000 at the bank's Base Rate of interest plus 296. The security for the line is the Organizaton's accounts receivable, furniture, fixtures, and equipment. The agreement expires on March 1, 2000 and is renewable annually be mutual agreement of the paroes. There were no borrowings agaznst the line at June 30, 1999. Allowance for Possible Drsallowed Clarets - During the year, the Council received venous grants from the State of Hawazi and the County of Hawazi for services rendered. Pursuant to the contracts, these government agencies reserve the right to monitor the Council and disallow certan billings. As a result, the ultimate determination of amounts received under these contracts generally is not final anal such monitorings have been completed. Note 10. RET'IItEMENT PLAN The Council adopted a 401(k) retirement plan effective January 1, 1998. The plan covers all employees who ate at least 18 years of age with one or more years of service. Employer contributions to the plan are determined annually by the Board of Directors. The Organization contributed $28,730 to the plan during the year. Note 11. FUNCTIONAL AI-LOCATION OF EXPENSES Expenses are charged directly to program or management and general categories based on specific identification. Indirect expenses have been allocated based on salary or occupancy expenses. Note 12. FINANCIAL STATEMENT PRESENTATION The financial statements include certain poor year summarized comparative information to total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in confornvty with generally accepted accounting principles. Accordingly, such infonnauon should be read in conjunction with the Organization's financial statements for the year ended June 30. 1998, from which the summanzed information was derived Page 11 Big Island Substance Abuse Council Notes to the Financial Statements June 30, 1999 Note 13. YEAR 2000 ISSUE The Counctl has addressed the Year 2000 issue and believes the nsks associated with non- compliance have been mitigated. however, because of the unprecedented nature of the yeaz 2000 issue, its effects and the success of the Council's remediation efforts will not be fully determinable until the yeaz 2000 and thereafter. As a result, management does not provide any assurance that the Counctl is or will be completely year 2000 ready, that the Council's year 2000 remediatton efforts will be successful in whole or to part, or that the parties with which the Council does business will be year 2000 ready. Page 12 BIG ISLAND SUBSTANCE ABUSE COUNCIL Schedule of Federal Awazds For the Year Ended June 30, 1999 Federal Grantor /Pass-through Federal CFDA Grant Federal Grantor / Program Title Number Number Expenditures Untted States Department of the Attorney General Bureau of Justtce State of Hawa,i Department of Publtc Safety Residential Program for Women Offenders * 16.579 PSD 98-CPS-36 3 179,895 Ututed States Department of Health and Human Services State of Hawau Department of Health Substance Abuse Treatment 93.959 DHS-98-050 205,707 Substance Abuse Treatment * 93.959 DHS-98-051 63.000 Totals S 448.602 * Malor Program Page 13 ,5~,~.t~9cona~~°oywmtiac ~DS.t~~,ra~~ S°~ Pos .~ala~caa, J`Yari.~ass 96769 ?~a~u 60~ 5JR19JB .~a¢ BOR 5JR BODJ REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS To the Boazd of Ihrcctors Btg Island Substance Abuse Council Hilo, Hawaii 96720 We have audited the financial statements of Big Island Substance Abuse Council as of and for the yeaz ended June 30, 1999, and have issued our report thereon dated September 10, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Organization's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the detentrination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are requtred to be reported under Govemmenr Auditing Standards Internal Control Over Financial Renortin¢ In planning and performing our audit, we considered the Organization's internal control over financial reporting in order to deternune our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the intemal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose al! matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financral statements being audited may occur and not be decocted within a timely period by employees in the normal course of performing their assigned functions Page 14 We noted no matters involving the Internal control over repotting and Its operation that we consider to be material weaknesses. This report is intended for the information of the audit committee, managetnent and federal awarding agencies and pass-through entities. However, this report is a matter of public record and its distribution is not lirtuted Makawao, Hawaii 96768 September 10, 1999 Page 15 .s I.~.t~.1.~~C~,~.tzt~ >04l..tra.Eamae.~it, ,~uste tD5 .~a.~au,~aa, ~i~ars 96768 G 80B .S7R 1978 .max 80~ 57R 8DD7 REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Board of Directors Btg Island Substance Abuse Council Hilo, Hawaii 96720 m 1'ance We have audited the compliance of Btg Island Substance Abuse Council with the types of compliance requirements described in the U. S. Mice of Management and Budget (OMB) Circular A-133 Compliance Supplement that arc applicable to each of its malor federal programs for the year ended June 30, 1999. The Organization's major federal programs arc identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs Compliance with the rcginrcments of laws, rcgulazions, contracts and grants applicable to each of its major federal programs is the responsibility of Btg Island Substance Abuse Council's management. Our responsibility is to express an opinion on the Organization's compliance based on our audit We conducted our audit of compliance in accordance with generally accepted auditing standards, the standards applicable to financial audits contained in Government Audumg Standards, issued by the Comptroller General of the United States; and OMB Circular A- 133, Audits of Sratts, Local Governments, and Non-Profit Organuattons. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining on a test bazis, evidence about the Organizaion's compliance with those rcquiremenu and performing such other procedures az we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Organization's compliance with thou requirements. In our opinion, the Organization complied, in all matenal respects, with the requirements referred to above that are appltcable to each of its major federal programs for the year ended June 30, 1999 Page lb Internal Control Over Comol~ance The management of Big Island Substance Abuse Council is responstble for establtshtng and matntaintng effecttve tntemal control over compliance wtth requirements of laws, regulanons, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Organization's intetal control over compliance with requirements that could have a direct and material effect on a major federal program in order to detertmne our audtung procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133 Our consideration of the internal control over compliance would not necessanly disclose all matters m the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with the applicable requtrement of laws, regulanons, contracts and grants that would be matenal to [elation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the tntemal control over compliance and its operation that we consider to be matenal weaknesses This report is intended for the information of the audit committee, management and federal awazding agencies and pass-through entities. However, this report is a matter of public record and its distnbuuon is not litnited. Makawao, 96768 September 10, 1999 Pane 17 BIG ISLAND SUBSTANCE ABUSE COUNCIL Schedule of Fmdrngs and Questioned Costs For the Year Ended June 30, 1999 A. SUMMARY OF AUDTT RESULTS The auditors' report expresses an unqualified opinion on the financial statements of Big Island Substance Abuse Council No reportable conditions were disclosed dunng the audit of the financial statements. No instances of noncomplrance material to the financial statements of Big Island Substance Abuse Council were disclosed dunng the audit. No reportable conditions were disclosed during the audit of the maJor federal award programs. The auditors' report on compliance for the maJor federal award programs for Big Island Substance Abuse Council disclosed no instances of noncompliance. The programs tested as major programs aze: 1) ResidenRal Program for Women Offenders (CFDA #16.579) and 2) Substance Abuse Treatment (CFDA #93.959) The threshold for drstingurshing major programs was $300,000. Big Island Substance Abuse Council was determined to be a high-risk audrtee B REPORTABLE CONDITIONS None C FINDINGS AND QUESTIONS COSTS -MAJOR FEDERAL AWARD PROGRAM None D SUMbIARY SCHEDULE OF PRIOR AUDIT FINDINGS There aze no pnor audrt findings on which to report Page 18 BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC. (A Hawaii Non-Profit Corporation) AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2000 TABLE OF CONTENTS Page Independent Auditor's Combined Report on Banc Financial Statements and Supplemental Schedules 1 Financial Statements: Statement of Financial Position 2 Statement of Acnv~ty 4 Statement of Functional Expenses 5 Statement of Changes rn Net Assets 6 Statement of Cash Flows 7 Notes co the Financial Statements 8 Schedule of Federal Awards 11 Independent Auditor's Report on Compliance and Internal Control Over Financial Reporting Based on an Audit of Financtal Statements Performed m Accordance with Government Auditing Standards 12 Independent Auditor's Report on Compliance with Requirements Applicable to Each Malor Program and Internal Control Over Compliance in Accordance with OMB Circular A-133 14 Schedule of Findrngs and Questioned Costs 16 Summary Schedule of Pnor Audit Findings Not Applicable Carbonaro Cernr~ed Public Accountants / Member AICPA PA s £•r Management Group HSCPA INDEPENDENT AUDITOR'S COMBINED REPORT ON THE BASIC FINANCIAL STATEMENTS AND SUPPLEMENTAL SCHEDULES To the Board of Directors of Btg Island Substance Abuse Council, Inc. Hilo, Hawatt We have audited the accompanying statement of financial position of Big Island Substance Abuse Counctl, Inc. as of June 30, 2000, and the related statements of activities, functional expenses, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards applicable to financtal audits contained in Government Audinrig Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financtal statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting pnnctples used and significant estimates made by management, as well as evaluating the overall financtal statement presentation. We believe that our audit provides a reasonable basis for our optnton In our optnton, the financial statements referred to above present fairly, to all matenal respects, the financtal position of Big Island Substance Abuse Council, Inc. as of June 30, 2000, and the changes rn its net assets and its cash flows for the year then ended in confonnrty with generally accepted accounting pnnctples In accordance with Government Auditing Standards, we have also issued our report dated September 8, 2000 on our consideration of the Organization's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants Our audit was performed for the purpose of forming an opinion on the basic financial statements of Big Island Substance Council taken as a whole. The accompan}nng schedule of federal awards is presented for purposes of additional analysts as required by U. S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied to the audit of the basic financial statements and, to our opinion, is fairly stated in all matenal respects, in relation to the basic financial statements taken as a whole C~°AS Makawao, Hawatt September 8, 2000 BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC Statement of Finandal Position June 30, 2000 w[h Comparauve Totals for June 30, 1999 ASSETS 2~ 3.444 CURRENT ASSETS Cash Checlung - BOH S 5,213 S 114,548 Savtngs - Amencan Satnngs 45 16,669 Savings -FHB 9,018 Investment -Government Secunnes 32,997 Petty Cazh _T 450 S00 Torsi Cazh 38,705 140,735 Accouna Rettivable. A/R - Gavemmenc 252,504 226,173 A/R -Insurance Companies and Cl~ena 85,310 86,078 Allowance for Unmllecnble Accouna (Note 3) (17,371) Net Accouna Receivable 337,814 294,880 Prepazd Expenses 69,520 54,840 Uncondtnonal Promises to Give (Note 5) 8,750 8,750 Total current asses 454,789 499,205 PROPERTY, FURNITURE AND EQUIPMENT (Noce 2) Eqwpment 243,220 304,877 Fum~[ure and Futtures 52,193 51,011 Leasehold Improvemena 43,801 43,801 Vehtdes 133,057 111,957 472,271 511,646 Less Accumulated Depreciation and Amorazanon (323,331) (335,694) Net Fixed Asses 148,940 175,952 BUILDING DOWNPAYMENT (Noce 7) 10,000 DEPOSITS 24,728 19,955 TOTAL ASSETS S 638,457 5 695,112 The Accompanying notes and Auditors' report are an integral pare of these financial statements Page 2 BIG ISLAND SUBSTANCE ABUSE COUNCIL, [NC. Statement of Finandal Position June 30, 1999 wth Comparative Totals for June 30, 1999 LIABILITIES AND NET ASSETS 14Y2 CURRENT LIA81LiClES Accounts Payable 5 8,399 S 14,206 Accrued Vacation 10,000 10,000 Accrued Payroll and Rela[ed Taxes 22,734 13,914 Deferred Revenue 0 17,983 Total Current Labdmes 41,133 56,103 NET ASSETS (Note 4) Unresmtted 597,324 639,009 Temporanly Resmtted 0 0 Petmanendy Resmcted 0 0 Total Net Assets 597,324 639,009 TOTAL LIABILITIES AND NET ASSETS S 638,457 S 695,112 The Accompanying notes and Auditors' report are an integral part of these financial statements Page 3 BiG ISLAND SUBSTANCE ABUSE COUNCIL, INC. Statement of Activity For the Year Ended June 30, 2000 Wtth Compazanve Totals for the Yeaz Ended June 30, 1999 2000 Temporanly Permanently 1999 Unresmcted Resmaed Resmcted Total Total REVENUE Hawau Depanment of Health S 1,115,527 5 1,115,527 S 938,674 Fees for Sernce -Insurance, Clients and Others 477,528 477,528 580,775 Hawau Department of Public Safety 205,240 205,240 184,829 Hawau Department of Human Sernces 110,331 110,331 - Hawau Counry Conttatt 47,750 47,750 50,000 Publtc Donations and Conmbunons 34,101 34,101 6,614 Hawau Island Unued Way 18,750 18,750 17,500 Hawau Judutary 16,800 16,800 - Otherlncome 3,344 3,344 - Interes[ Inmme 2,804 2,804 5,579 Hawau Communtry Foundation 50,000 ProvtderAdJustments (Note 3) (43,138) (43,138) (43,761) Total Revenue 1,989,037 0 0 1,989,037 1,790,210 EXPENSES Program Expenses 1,756,299 1,756,299 1,586,858 Suppornng Sernces 274,423 274,423 262,285 Total Expenses 2,030,722 0 0 2,030,722 1,849,143 Net Revenue Over/tinder) Expenses 5 (41,685) S - S - S (41,685) S (58,933) The Accompanying notes and Auditors' report are an integral part of these financial statements Page 4 8{G iSLAND SUBSTANCE ABUSE COUNCIL, 1NC Statement of Functional Expenses For the Year Ended Jtme 30, 2000 With Comparanve Totals for the Year Ended June 30, 1999 2000 Program Supporting 1999 Sernces Sernces Total Total EXPENSES CLASSIFICATIONS Wages and Contract Wages S 893,232 S 191,613 S 1,084,845 S 988,153 Rent 242,457 242,457 200,729 Health Insurance and Benefits 101,179 16,814 117,993 115,716 Payroll Taxes 91,012 18,268 109,280 103,097 Depreaanon 70,530 10,127 80,657 81,033 Supplies 53,997 4,788 58,785 58,785 Utilmes 49,602 3,939 53,541 53,541 Contractual Semces 37,028 37,028 4,650 Telephone 31,194 4,859 36,053 36,053 Insurance 28,040 2,171 30,211 30,211 Pension Contnbunon 20,075 8,655 28,730 28,730 Professional Fees 22,210 277 22,487 22,487 Faod and Other Client Benefits 20,786 20,786 20,786 Travel and Other Expenses 17,750 2,280 20,030 20,030 Repausand Maintenance 16,388 2,511 18,899 18,899 Bad Debt Expense 17,291 17,291 17,291 Office and Other Expenses 11,874 2,829 14,703 12,006 Tox Screening 11,041 11,041 11,041 Eqwpment Rentals 6,768 2,988 9,756 9,756 Pnnting & Postage 5,988 2,304 8,292 8,292 Training and Conference 7,857 7,857 7,857 Total Expenses 5 1,756,299 S 274,423 S 2,030,722 S 1,849,143 ~ ~ The Accompanynng notes and Audttots' report are an integral part of these financial statements Page 5 BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC Statement of Changes in Net Assets For the Year Eaded June 30, 2000 Temporanly Permanendy Total Unresmtted Restncted Restntted Net Assets Net Assets, June 30, 1999 5 639,009 S - 3 - S 639,009 Excess Revenue Under Expenses (41,685) - - (41,685) Net Assets, June 30, 2000 S 597,324 S - S - 5 597,324 The Accompanying notes and Auditors' report are an integral part of these financial statements Page 6 8IG ISLAND SU85TANCE ABUSE COUNCIL, INC. Statement of Cash 1Tlows For the Year Ended June 30, 2000 With Comparative Totals for June 30, 1999 3420 3332 CASH FLOWS FROM OPERATING ACTMI7ES Cash Received from Government Agenaes 5 1,468,470 S 1,032,691 Cash Received from Clients, Grantors, Donors and the Hawan Untted Way 482,137 797,970 Interest Receted 2,804 5,577 Cash Paid to Employees and Vendors (1,999,363) (1,873,688) Net Cash Used by Opera¢ng Amnues (Note 8) (45,952) (37,450) CASH FLOWS USED BY INVESTING ACTM1'IES Purchase of Furnaure and Fixtures (1,181) (1,859) Purchase of Egwpment (33,797) (57,604) Purchase of Vehicles (21,100) Purchase of Leazehold [mprovemenrs (21,992) Net Cash Used bYlnvesnng Ac¢viues (56,078) (81,455) CASH FLOWS USED BY FINANCING ACTMTIES 0 0 Net Increase (Decrease) m Cash for the Year (102,030) (118,905) CASH BALANCE, BEGINNING OF YEAR 140,735 259,640 CASH BALANCE, END OF YEAR S 38,705 S 140,735 The Accampanytng notes and Auditors' report are an integral part of these financial statements Page 7 Btg Island Substance Abuse Council, Inc. Notes to the Financial Statements June 30, 2000 Note 1. ORGANIZATION Btg Island Substance Abuse Counctl, Inc. was incorporated on May 11, 1964 as a non-profit cotporaaon under the laws of the State of Hawaii. The Counctl was formed for the prevention, Intervention and education of alcohol and drug addiction and abuse. The Counctl is dedicated to the healing of the mind, body and spirit of Its clients. The Counctl provides treatment sernces in Hilo, Kona and Naalehu In providing treatment for substance abuse, the Council employs about 50 individuals and operates four major programs: adult, adolescent, Pennatal and supportive living Big Island Substance Abuse Council, Inc. is exempt from Federal income taxes pursuant to Internal Revenue Code section 501 (c) (3), and exempt from State Income taxes under Section 416-19 and 416-20 of the Hawaii Revised Statutes. Therefore, no provision for Federal or State Income taxes is required for the financial statements. Note 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue and Exaense Recognition• BIg Island Substance Abuse Council, Inc. uses the accrual method of accounting. Under this method of accounting, revenue is recognized when earned rather than when received and expenses are recognized when Incurred rather than when paid. For contributions and donations, revenue is recognized when the gift is received. For State and County grants and contracts, revenue Is recognized as the applicable requirements are fulfilled. Accounts Receivable represents revenue earned and not yet received. Property and Eauloment: Property and equipment are stated at cost. Depreciation is computed on the straight-line basis over tfie estimated useful lives of the assets, which range from 3 to 7 years. Donated property and equipment are recorded as revenue at their estimated fair value. Such donations are repotted as unresmcted revenue unless the donor has restricted the donated asset to a specific purpose. The Counctl has purchased fixed assets with various grant funds. As a result, these assets revert back to the grantor upon dtsconnnuance of their Intended purposes. However, management Intends to use the assets for their Intended purposes for the life of the assets and the likelihood of the assets ever having to be returned [o the grantors is remote Cash and Cash Equivalents For the purpose of the statement of cash flows, cash Is defined as demand deposits, petty cash on hand and savings accounts Page 8 Big Island Substance Abuse Council, Inc Notes to the Financial Statements June 30, 1998 Note 3. USE OF ESTIMATES The preparation of financial statements in conformity with generally accepted accounting pnnciples requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Allowance for Uncoliecta6le Accounts - As of June 30, 2000, the Council has 585,310 of accounts receivable due from pnvate insurance companies and clients for billings of sernces rendered dunng the fiscal year. Actual payments received from insurance companies routinely change due to changes in sernces covered and client eligtbiliry Thus, a possibility exists that amounts actually collected could differ materially from amounts recorded as accounts receivable. However, management believes that subsequent funds collected for these receivables will not be significantly different from accounts receivable recorded on the financial statements. Accrued Vacation -The Council's employees are required to use up their accrued leave each year prior to their "anniversary date" (date of hire). However, if an employee leaves the Council prior to their anniversary date, they may receive a payout of their accrued vacation at management's discretion As a result, management has estimated the amount that could be paid out during the year. Note 4. NET ASSETS The Big Island Substance Abuse Council, Inc. has conformed to Statement of Financial Accounting Standards (SFAS) No 117, "Financial Statements of Not-for-Profit Organizations". Accordingly, the Council is required to report information regarding its financial position and acmvines according to three classes of net assets: unrestricted net assets, temporarily restncted net assets and permanently restricted net assets There were not temporanly or permanently restncted net assets as of June 30, 2000. Note 5. UNCONDITIONAL PROMISE TO GIVE Pursuant to SFAS 116, the Council has recorded Hawaii United Way's unconditional promise to give in the amount of 58,750. These funds will be received over the six months ending December 31, 2000 Page 9 Big Island Substance Abuse Council, Inc Notes to the Financial Statemenu June 30, 1998 Note 6 LEASE COMMITMENTS The Council leases faciliues in several locations in order to fulfill its mission. In addiuon, the Council entered into cenain operaung leases for equipment. The following schedule shows the noncancellable pomon of lease obligations to the Btg Island Substance Council. 2001 $182,160 2002 $116,478 2003 $ 47,060 Note 7. LAND AND BUILDING PURCHASE In May 2000, the Council made an offer to purchase a parcel of properly in Hilo consisting of two buildings and approximately 1 acre of land. A $10,000 deposit accompanied the offer. If accepted, the Council will obtain a loan for $ 190,000 to complete the nansacdon. As of the date of these financial statements, an acceptance has not yet been received. Note 8 RECONCILIATION OF EXCESS EXPENSES OVER REVENUE AND SUPPORT WITH NET CASH USED BY OPERATING ACTMTIES Excess Revenue and Support over Expenses 41,685) Add Depreciation 80,657 Less Net Disposal of Fixed Assets ( 2,433) Adjustments to reconcile: Increase in Accounts Receivable (36,443) Increase in Prepaid Expenses (14,681) Increase in Deposits (14,773) Decrease in Allowance for Bad Debts (17,371) Increase in Payables 5,074 Increase in Accrued Expenses 8,820 Decrease in Deferred Revenue (17.983) Net Cash Used by Operating Activities 45,952) Page 10 BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC., INC. Schedule of Federal Awards For the Year Ended June 30, 2000 Federal Grantor /Pass-through Federal CFDA Grant Federal Grantor /Program Title Number Number Expenditures United States Department of the Attorney General, Bureau of Justice State of Hawaii -Dept. of Public Safety Residential Program for Women Offenders 16.579 PSD-98-CPS-36 5205,240 United States Department of Health and Human Services State of Hawah -Department of Health Adult Substance Abuse Treatment EH ~ 93.959 ASO LOG NO. YO-136 5209,885 Adult Substance Abuse Treatment WH 93.959 ASO LOG NO. YO-137 5 67,133 School Based Outpatient Treatment WH • 93.959 ASO LOG NO YO-155 5 31,986 School Based Outpatient Treatment EH 93.959 ASO LOG NO. YO-154 5 39,094 State of Hawaii -Department of Human Services "Moms and Babes" Residential Program 93.556 DHS-00-POS-8598 90 35 Totals 5644,273 Major Program Page 11 Carbonaro Certified Public Accountants CPA's & Management Group Member HSCPA REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMI;M' AUDTITNG STANDARDS The Board of Directors Btg Island Substance Abuse Council, Inc We have audited the financial statements of Big Island Substance Abuse Council, Inc. as of and for the year ended June 30, 2000, and have issued our report thereon dated September 8, 2000 We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Govcrnment Auditir4g Standards, issued by the Comptroller General of the United States. Compliance As pan of obtaining reasonable assurance about whether the Orgamzaton's financial statements are free of matenal misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Audinng Standards Internal Convol Over Financial Re~ortinst In planntng and performing our audit, we considered the Organization's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide asstrance on the internal control over financial reporting. Our consideration of the internal control over Hnancial reporting would not necessarily disclose all matters in the internal control over financial repomng that might be material weaknesses. A matenal weakness is a condtaon in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the nsk that misstatements in amounts that would be material in relation to the Hnancial statements being audited may occur and not be detected within a timely penod by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over repomng and its operation that we consider to be matenal weaknesses. Board of Directors Big Island Substance Abuse Council, Inc., Inc. This report ~s intended for the information of the audit committee, management and federal awarding agencies and pass-through enanes. However, thts report is a matter of public record and its distribution is not limited. Makawao, Hawaii 96768 September 8, 2000 Page 13 Carbonaro Certuiec' Public Accountants ~ Member AICPA CPAs & Management Group HSCPA REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 The Board of Directors Big Island Substance Abuse Council, Inc. Comoliance We have audited the compliance of Big Island Substance Abuse Council, Inc. with the types of compliance requirements descnbed in the U S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2000. The Organization's mayor federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulanons, contracts and grants applicable to each of its maior federal programs is the responsibility of Btg Island Substance Abuse Council, Inc.'s management. Our responsibility is to express an opinion on the Organization's compliance based on our audit. We conducted our audit of compliance in accordance v+ith generally accepted auditing standards, the standards applicable to financial audits contained in Government Audtar~g Standards, issued by the Comptroller General of the United States, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organtzanons. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements refened to above that could have a direct and matenal effect on a mayor federal program occurred. An audit includes examining on a test basis, evidence about the Organization's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Organization's compliance wtth those requirements In our opinion, the Big Island Substance Abuse Council, Inc complied, in all material respects, with the requirements referred to above that are applicable to each of its malor federal programs for the year ended June 30, 2000. Board of Directors Big Island Substance Abuse Council, Inc Internal Control Over Compliance The management of Big Island Substance Abuse Council, [tic is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Organization's internal control over compliance with requirements that could have a direct and material effect on a mayor federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance to accordance with OMB Circular A-133. Our consideraaon of the internal control over compliance would not necessanly disclose all matters in the internal control that might be material weaknesses. A matenal weakness is a condiaon in which the design or operaaon of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with the applicable requirement of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned funcaons. We noted no matters involving the internal control over compliance and its operaaon that we canstder to be matenal weaknesses This report is intended for the informaaon of the audit committee, management and federal awarding agencies and pass-through enaaes. However, this report is a matter of public record and~~its dist~~nbunon is not limited. Makawao, Hawaii 96768 September 8, 2000 Page 15 BIG ISLAND SUBSTANCE ABUSE COUNCIL, INC Schedule of Ftndmgs and Questioned Costs For the Year Ended June 30, 2000 A SUMMARY OF AUDIT RESULTS The auditors' report expresses an unqualified opurion on the financial statements of Big Island Substance Abuse Council, Inc No reportable conditions were disclosed dunng the audit of the financial statements No instances of noncompliance material to the financial statements of Big Island Substance Abuse Council, Inc were disclosed during the audit. No reportable conditions were disclosed during the audit of the maJor federal award programs. The auditors' report on compliance for the major federal awazd programs for Blg Island Substance Abuse Council, Inc. disclosed no instances of noncompliance. The programs tested as maJor programs are: 1) Substance Abuse Treatment EH (CFDA # 93 959) 2) School Based Outpatient Treatment WH (CFDA # 93.959) 3) "Moms and Babies" Residential Program (CFDA # 93 556) The threshold for distinguishing maJor programs was $300,000. Big Island Substance Abuse Council, Inc. was determined to be a high-risk auditee B REPORTABLE CONDITIONS None noted. FINDINGS AND QUESTIONS COSTS -MAJOR FEDERAL AWARD PROGRAM None Noted SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS There aze no prior audit findings on which to report Page 16 Form 990 Return of Organization Exempt from Income Tax OMB NO 1100" ~ Under section 501(c) of the Internal Revenue Code (except black lung benefit trust ~ 999 or pnvate loundabon) or section 4947(aX1) nonexempt chantable trust Thls Fonn Is 0 n De°arbronl of ar Truwry q y opy o/ thrs return to satisfy stall reporting regwrements p! ~ Internal Revenw Sarvxz Note: The ar anrzahon ma have to use a c to Public Ins cdon A For the 1999 calendar ear. Or tax ear nod he Innln Jul 1 ,1999, and endin Jun 30 2000 B Check If C Name d oraamralgn ~ Cmpl°yer Idw.Necaaon Number chano.aaaar.u "s.sa BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 or pnm Number 8 shat (or P O Oo..1 maA is not 0elrvarsd to aVeel a°or) Roomisulie E TMephene mrmba In,bal raWrn or type Final retwn apKlilb 1420 KI LAU EA AVENUE (808) 935-4927 IneWe C, Torn or Cow Slats ZIP • 6 ? amnwe° roW,n bons h W F Check if exemption (rabmreb atop M stale rapon,nb) HILO HI 96720 application is pending G Type of organization ? U Exempt under section 501(c) 3 ~ (Insert number) or ? secuon 4947(a)(1) nonexempt charitable trust Note Sschon 507(c,Y3) exempt organrzahans and 4947(a,Y1J nonexempt ehan66/a Wsts Musf attach a eomp/efsd Schedule A (Fomr 990). H (a) Is this a group return filed for aHiliatesT Yes LXf No I II either bo: in H Is clacked yes; enter four dlgt group esemphon number (GEM ? (b) If Yes, enter Ne number of a811lates for whidl this reNrn Is filed ? J Accounting method Cash X Accrual c Is Nis a separate reNrn hletl an or aniraban covered a au rWin ~ Yes X I No Other s eci ? K Check here ? if the organization's gross receipts are normally not more than 525.000 The organization need not file a return with the IRS, but if It received a Form 990 package In the mall, it should file a return without financial data Some stales roqulro a complete rotum. Note. Form 990•EZ ma be used b w anrzatrons with rocs racer K less than $100, 000 and total assets less than $250 000 at end of ear Part 1 Revenue Ex enses and Chan es in Net Assets or Fund Balances see insvuctions 1 Contributions, gifts, grants, and similar amounts received a Direct public support 1 a 34, 101 b Indirect public support 1 b 18 750 c Government contributions (grants) 1 c 1 495 , 648 d Total (add lines la through lc) (attach schedule of contributors) (cash $ 1.548, 499.rwncash $ 0 ) L-ld Stmt 7d 1 548 499 2 Program service revenue Including government fees and conhacts (from Part VII, Ilne 93) 2 434, 390 3 Membership dues and assessments 3 4 Interest on savings and temporary cash investments 4 2 804 5 Dividends antl interest hom securities 5 6a Gross rents 6a b Less rental expenses 6b c Net rental Income or (loss) (subVact fine 6b hom line 6a) 6c 7 Other investment income (describe ? 7 8 a Gross amount hom sale of assets other (A) Securities (B) Other a than inventory 8a v h Less cast or ottxr basis and sales expenses 8b x e Cain or (lass) (attach schedule) 8 e e d Net gain or (loss) (combine line columns (A) and (B)) 8d 0 9 Special events and activities (attach schedule) a Gross revenue (not Including $ of contributions reported on Ilne la) 9a b Less direct expenses other than funtlralsinq expenses 9b c Net income or (loss) hom special events (subtract Ilne 9b from line 9a) 9c l0a Gross sales of inventory less returns and allowances l0a b Less cost of goods soltl 10 b c Gross profit or (loss) tram sales of inventory (attach schedule) (subtract line 106 from Ilne IOa) 10 e 11 Other revenue (from Part VII, Ilne 103) 11 3 , 344 12 Total revenue adtl Imes ld 2 3 4 5 6c 7 8d 9c lOc and 11) 12 1 , 989, 037 13 Program services (from line 44 column (B)) 13 1 , 756 299 E x 14 Management and general (hom line 44 column (C)) 14 274, 423 H 15 Fundr.ising (hom line ~4 column (D)) 15 0 s 16 Payments to affiliates (atach sc~edule) 16 s 77 Total ex nses (adC lines 16 antl 44 column A) 17 2.030 722 ~ 18 Excess or (deflc«) for the year (subtract Ilne 17 hom line 12) 18 -41 , 685 c i 19 Net assets or land balances at beginning of year (hom line 73, column (A)) 19 639 , 009 T T 20 Other changes In her assets cr fund balances (attach explanation) 20 s 21 Net assets or land balances at end of ear (combine lines 18 19 and 20) 21 I 597 3Z4 BAA For Paperwork Redutlion Act Notice, see separate Instructions TEEroiol oa; ~o-se Form 990 (1999) Form 990 (1995) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e2 Part II Statement of Functional EX~~ense5 All organizations must complete column (A) Columns (B), (C), and (D) are requiretl for section 501(c)(3) and (4) organizaticns antl section 4947(a)(1) nonexempt charitable trusts but optronal for others Do oaf include amounts reported on Irne (p) Total (B) Program (C) Management D F 66. 8b, 9b. 106 or i6 ar Part I services and general undraising 22 Grants and allocations (adach schetlule) (cash $ non-cash $ ) 22 23 SpxHic assistance to intlihdwls (attach sch) 23 20.786 20.786 24 Benefits paitl to Or for members (attach uh) 24 25 Compensation ofotficers,tlirectors,etc 25 57,500 38.333 19,167 0 26 Other salaries and wages 26 1, 027, 345 854, 899. 172, 446 0 27 Pension plan contributions 27 28 730 20.075 8, 655 0 28 Other employee benefits 28 117, 993 101, 179 16 814 O 29 Payroll taxes 29 109, 280 91, 012 18.268 p 30 Professional fundraising fees 30 31 Accounting fees 31 32 Legal fees 32 33 Supplies 33 58, 785 53, 997 4, 788 O 3a Telephone 3a 36 053 31, 194 4, 659 0 35 Postage and shipping 35 36 Occupancy 36 295, 998 292 059 3.939 0 37 Equipment rental and maintenance 37 9, 756 6.768. 2.988 p 38 Pnnbng and publications 38 8 292 S , 988 2 304 0 39 Travel 39 20, 030 17, 750 2.280 0 40 Conferences,comamitlns,andmeetings 40 7,857 7,857 0 0 41 Interest 41 a2 Depreciation. depletion, etc(abachschedule) a2 80.657 70 530 10,127 0 43 Other expenses (Itemize) a _ _ _ _ _ _ 43a b_PRO_FESS_IONAL_FEES______ a3b 22 487 22,210 277 0 c INSURANCE 43c 30,211 28,040 2,171 0 - d REPAIRS AND _MAINTENANCE _ aid 18.899 16.388 2 511 0 e See Other Ex Roses Stmt 43e 80, 063 77 , 234 2 , 829 0 44 Total functional expenses (add hoes 22 /3) Orpan~eie t~oOl~~ei 31u~ss(B)•(D), ~ 2,030.722 1 756.299 274,423 0 Reporting of Jornt Costs -Did you report in column (B) (program services) any loinl costs from a combined educaUOnal campaign and fundraising solicitations ~ ~ Yes X~ No If 'Yes.' enter Q) the aggregate amount of these Joint costs $ , (li) the amount allocated to program services $ , (iii) the amount allocated to management and general $ ,and (Iv) the amount allocated to fundraisin $ Part III Statement of Pro ram Service Accom Itshments What is the organization's primary exempt purposes ~ SUBSTANCE ABUSE PREVENTION & TREATMENT_ Program Service Expenses All orgamzabons must describe then exempt purpose achievements in a clear and concise manner State the number of lR°~"f0d "°r soilUCal ( 7(~j(ij av~aerwH clients serve4 publications issue0. etc Discuss achievements that are not measurable (Section 507(e)(3) d. 4) organ- ~zations & section 4947 a 1 nonexem t charitable trusts must also enter the amount of rants & allocations 40 others aosaui kr allws I a ALCOHOLlDRUG ABUSE TREATMENT FOR ADULTS ADMITTED 810 ADULTS TO ALL FACILITIES FOR OUTPATIENT TREATMENT_INCLUDING SUBSTANCE ABUSE EDUCATION_________ VOCATIONAL EDUC_ATION__S_KILL_BUILDING_ AND INDIVIDUAL _COUNSELING_______ (Grants and allocations $ 0 ) 762 , 541 b ADOLESCENT PROGRAM TO ASSIST CHEMICALLY DEPENDENT ADOLESCENTS IN DEVELOPING ALTERNATIVE COPING SKILLS TO SUCCESSFULLY AMEND THEIR LIFE PATHWAYS TO PRODUCTIVITY 123 YOUTHS ADMITTED TO OUTPATIENT PROGRAM RANGING FROM 30 TO 120 DAYS (Grants antl auocahons $ 0 ) 289. 142 c BABY_SAFE PROJECT SCREENINGS_TO_566_WOMEN._OUTREACH_SERV_ICES _TO 432___ WOMEN AND 58 REFERRED i0 TREAiHENT 31 PRESENTATIONS TO THE MEDICAL COMMUNITY AND GENERAL PUBLIC inE PNCGRAN TROVIDE$ PRE NATAI (Ax= !ONG TERN SUPPOR' SERVICES ANC DIET $UPPLENENT$ i0 EYCDURAGE PEAL TNV PRELNAN(I E$ (Grants and allocations $ 0 ) 284 709 d THERAPEUTIC LIVING PROGRAMS THIS PROGRAM IS TARGETED TO HIGH-RISK INDIVIDUALS TO RECEIVE TREATNEN7ON AN IN-PAi I_YT 9A5I5 PINPOSES AxE i0 REDUCE TPE RISx OF RELAPSE ANO ASSIST THE ADULT IN iE1Ni EGa AT INL_ INTO THE COMM_UVITY AS A_FUN(T:OfvAL CONTRIBU_ ING MEMBER OF SOCIETY _ 72 SERVED DURIVG_THE_YEA_R_ Grants and aNOCabons $ 0 ) 215. 507 e Oltter pro ram services TxEATYEnTiDxAO"E'1 DEFENDERS (Grants antl allocations $ 0 ) 204, 400 f Total of Pro ram service Ex Roses shculd Ronal lin^ da column (B) pro ram services) ~ 1 756 299 BAA =_=-oi:z '2ri'S; Form 990 (1999) Form 990 (1999) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pade3 Part IV Balance Sheets (see instructions) Note- Where required attached schedules and amounts wrfhrn the descnphan (A) (g) column should be br end o1 year amounts only Beginning of year End of year 45 Cash - non•inlerest-hearing 115 047 45 5 663 46 Savings and temporary cash investments 25 687 46 33.042 47a Accounts receivable 47a 85.310 . bless allowance ror doubtful accounts 47b 294, 880 47c 85, 310 46a Pledges receivable 46a 8 750 b Less allowance ror doubtful accounts 46b 8.750 48c 8.750 49 Grants receivable 49 252 , 504 a 50 Receivables from officers, directors, trustees, and key employees s (attach schedule) 50 c 51 a Ottxr notes & loans receivable (attach schedule) 51 a r s b Less allowance ror doubtful accounts 51 b 51 c 52 Inventories for sale or use 52 53 Prepaid expenses and deferred charges 54 840 53 69.520 54 Investments - securllles (attach schedule) 54 55a Investments -land buildings, & equipment basis 55a b Less accumulated depreciation (attach schedule) 55b 55c 56 Investments -other (attach schedule) 56 57a Land, buildings, and equipment basis 57a 472, 271 b Less accumulated deprecation (attach schedule) 57b 323, 331 175, 952 57c 148 940 58 Other assets(describe ~ See L1ne 58 Stmt ) 19,955. 56 34 728 59 Total assets add lines 45 throw h must a ual line 74 695 , 111 59 638, 457 60 Accounts payable and accrued expenses 38 119 60 41 133 61 Grants payable 61 62 Deferred revenue 17 983 62 a ~ 63 Loans from officers, directors, trustees, and key employees (attach schedule) 63 L l 64a Tax-exempt bond liabilities (attach schedule) fi4a T i b Mortgages and other notes payable (attach schedule) 64b E s 65 Other liabilities (describe ~ ALLOWANCE FOR DISALLOWED CLAIMS) 65 66 Total Iiabllitles add lines 60 throw h 65 56, 102 66 41 , 133 Organizations that lollow SFAS 117, check hero ~ X and complete lines 67 through 69 and lines 73 and 74 a 67 Unrestricted 620 976 67 597 324 68 Temporarily restrictetl 68 69 Permanently restricted 18.033 69 n Organizations that do not follow SFAS 117, check hero ~ ~ and complete Imes r 70 through 74 n 70 Capital stock, trust principal, or current funds 70 0 71 Paid in or ca ital sur lus or land, buildin an0 a p p g, equipment fund 71 ~ 72 Retainetl earnings, endowment accumulated income, or other funds 72 A 73 Total net assets or fund balances (add lines 67 through 69 or lines 70 through 72 column (A) must equal line 19 and column (B) must equal line 21) 639, 009 73 597. 324 74 Total Ila6rlitles and net assetslfund balancss add lines 66 and 73 695. 111 74 638. 457 Form 990 is available for public inspection and for some people serves as the primary or sole source of information about a partiwlar organization Now the public perceives an organization in such cases may be determined by the information presenletl on its return Thererore, please make sure the return is comblele and accurate and fully describes in Part III the organization s programs and accomplishments BAA rFe<oro7 oameve Form 990 1999) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 P ea Part IV-A Reconciliation of Revenue per Audited Part IV•B Reconciliation of Expenses per Audited Financial Statements with Revenue Financial Statements with Expenses per Return (See Instructions) per Retum a Total revenue, gains, and other support a Total expenxs and losxs per per audited financial sUtements ? a 1, 989.037 audited financial statements ? a 2 , 030, 722 b Amounts included on line a but b Amounts included on Ime a but not not on line 12, Form 990 on line 17, Farm 990 (1) Net unrealized (1) Donated serv gains on rtes and ux investments $ of facilities $ (2) Oonaled xrv• (Z) Pnor year adfust ices and use menu roportetl on of facilities $ lino 20. Form 990 S (3) Necovenes of poor (3) Losses npsned on year grants $ line 20. Form 990 5 (4) Other (specity) (4) Other (specity) _ $ $ Add amounts on lines (1) Add amounts on Imes (T) through (4) ~ b through (4) ~ D c Line a minus line b ? c 1 989 037. a Line a minus Ime b ? 0 2, 030 722 d Amounts inclWed on line 12, d Amounts included on Irne 17, Form 990 lwt not on Ime a: Fo[m 990 but oat on fine a: (1) Investment expenxs not (1) Investment included an expenxs not line 6b, included on line Form 990 $ 6b,Fortn 990 $ Other (specity) (Z) Other (specity) Add amounts on lines (1) and (Z) ~ d Add amounts on lines (1) and (Z) ? d e Total revenue per Irne 12, Form a Total expenxs per line 17, Form 990 Ime c lus line ~ ? a 1, 989, 037. 990 ine c lus Ime d ? e 2, 030, 722 Part V List of Officers Directors Trustees and Ke Em to ess ist each one ev n if not tom enxted. see inswctions (B) Title and averapa hours (C) Compensation (D) ConUibutions to (t7 Expense (A) Name and address per week devoted (il not paid, employee benefit account and other to position enter -0-) plans and deferred allowances wmpenxUOn PATRICIA ENGELHARD 324 HUALI NAY HI LO. HI 96720 PRESIDENT 5 0 0 0 JIM WILSON POB 767 HILO.HI 96721-0767 VICE PRES S 0 0 0. JANE WEBS 3070 AINAKO AV HILO HI 96720 SECRETARY 5 0 0 0 KAU'I PALEKA-KAMA 346 KAPIOLANI HILO HI 96720 TREASURER 5 0 0 0 JER_RY_CH_ANG,_STATE REP_____ 218 S WILDER RD HILO,HI 96720 80ARD MEMBER 5 0 0 0 GERTRUDE_ENDIC_OTTL MO_____ 78-7045 KALUNA ST KAILUA-KONA,HI BOARD MEMBER 5 0 0 0 LT_ CHADNICK FUKUI 349 KAPIOIANI HILO,HI 96720 BOARD MEMBER S 0 0 0 RICHARD HENDERSON________ POB 655 HILO HI 96721-0655 BUDGET, FINANCE 5 0 0 0 _MER_L_E L_A_M POB 1055 HILO HI 96721-1055 BOARD MEMBER 5 0 0 0 See List of Officers Etc Statement 57.500 2.827 0 75 Oid any officer, director trustee, or key employee receive aggregate compensation of more than 5700 000 from your organization and all related organizations, of which more than 570,000 was provided by the related argamzalions' ~ ? Yas X? No If Yes attach schedule -see instructions BAA n:=aaiw izrzoiev Form 990 (1999) Form 990 1999) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 p 5 Part VI Other information ee s inc instructions Yes Na 76 Did the organization engage in any activity not previously reported to the IRS If 'Yes,' attach a detailed descriptan of each activity 76 X 77 Ware any cfwnges made in the organizing or governing tlocuments but not reported to the IRS 77 X If 'Yes; attach a conformed copy of the changes 78a Did the organization have unrelated business gross income of $1,000 ar more tluring the year coveretl by this relurn~ 78a X b If 'Yes,' has it filed a lax return on Form 990-T for this years 78b 79 Was (here a liquidation, dissolution, termination, or substantial contraction during the years If 'Yes,' attach a statement 79 X 80a Is the organization related (other than by assoaation with a statewide or nationwide organization) through common membership, governing bodies, trustees, officers, etc, to any other exempt or nonexempt organizations 80a ~ X b If 'Yes.' enter the name of the organization ~ - - _ _ _ _ _ _ _ _ _ _ _ _ _ - - and check whether it is ezemplor ~nanezempt 81 a Enter the amount of political expenditures, direct pr indvett, as described in the instructions 81 a 0 . _ _ _ b Did the organization tits Form 1120-POL for this years 81 b X 82 a Did the or0panizahpn receive donated services or the use of materials, equipment, or faalities at na charge or at - substanlially less than fair rental values 82a X b If 'Yes,' you may indicate the value of these items here Da not include this amount as revenue in Part I or as an expense in Part II (See instructions for reporting in Part III) 82b _ _ _ 83a Did the organization comply with the public inspection requirements for returns and exemption applicalions~ 83a X b Did the organization comply with the disclosure requirements relating to quid pro quo conUibutions~ 83b X 84a Did the organization solicit any conVibutians or gilts that were not tax deductibles 84a X b If 'Yes,' did the organization include with every solicitation an express statement that such contributions or gilts were not tax deductible 84b _ 85 501([)(4), t5), a (6) orpanizat~ons a Were substantially all dues nondeductible by members 85a b Did the organization make only in house lobbying expenditures at $2,000 or less 85b If 'Yes' was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a i waiver far proxy tax owed for the Drior year c Dues, assessments, and similar amounts from members BSc = ~ , d Section 162(e) lobbying and poldical expenditures 85d e Aggregate nondeductble amount of Section 6033(e)(1)(A) dues notices 85e f Taxable amount of lobbying and political expenditures (line 85d less 85e) 85f _ , q Does the organization elect to pay the Section 6033(e) tax on the amount in BSf~ 85 h if Section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the artaunt in 85f to its reasonable estimate of dues allocable to nondeductible Ipbbyinq and political expenditures for the follow~nq tax years 85h 86 501([)(7) organrrations Enter a Initiation fees and capital contributions included on _ tine 12 S6a b Gross receipts, mcfuded on tine 12, for public use of club facilities 86b r _ 87 501([)(12) orgarnzahons Enter a Gross income from members or shareholders 87a ' b Gross income from other sources (Do not net amounts due or paid to other sources - - - against amounts due or received from them) 87b - 88 At any time during the year, did the organization own a 50Ya or greater interest in a taxable corporation or partnership, or an entity disregarded as separate hom the organization under Regulations Sections 301 7701 2 and 301 7701.3 If 'Yes,' complete Part IX 88 X 89a 501 (c)(3) organpations Enter Amount of tax imposed on the organization during the year under Section 4911 ~ 0 ,Section 4912 ~ 0 ,Section 4955 ~ 0 b 501([)(3) and 501([)(4) orpanizahons Did the organizal~on engage in any Section 4958 excess benefit transaction during the year or did ~t become aware of an excess benefit transaction from a prior years If 'Yes,' attach a statement explaining each Vansaction 89b X center Amount of [ax imposed on the organization managers or disqualined persons during the year under Sections d912 4955 and 4958 ~ 0 d Enter Amount of tax on line 89c, above, reimbursed by the organization ~ 0 90aL~sttnestaleswithwhichacopyofthisreturn~s~led' NONE REQUIRED_________ - bNumber of employees emF~oyed in the pay per~cd that incli,tles March 12 1999 (see inslruc;ions) 90 b 48 91 The books are in careof~ THOMAS TURBEVILLE Telephonenumber~ (808) 935-4927 Lxatedat~ 1420 KILAUEA AVE, HILO HI ZIP+a~ 96720 ~-I U 92 Sec:ron 4947(a)(i) nonexempt chartable trusts fJrng Form 990 in lieu of Fomr 1041- Check here and enter the amount of tax exempt interest received or accrued during the tax year ~I 92 BAA Form 990 (1999) TEEA0105 1~R0199 Form 990 (1999) BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 P 6 Part VII Anal sis of Income-Producin Activities See Instructions Unrelated business Income Excluded b section 512. 513 ar 514 Enter gross amounts unless (A) (f9) (C) (D) fZelated(o exempt otherwise indicated Business ode Amount zclusion cod Amount (unction Income 93 Program service revenue i FEESF00.5ERVICE-INSV0.ANCE CLIENTS 434,390 b c d e f Medicare/Medicaid payments g Fees 8 wnUacts from government agencies 94 Membership dues and assessments 95 Interest on savings 8 temporary cash Immnts 14 2.804 96 Dividends & interest from Secur1lles 97 Net rental Income or (loss) from real estate a debt financed property b not debt financed property 96 Net rental Income ar (loss) from pers prop 99 Other InvesUnent Income 100 Gain or (loss) from sales of assets other than Inventory 101 Net Income ar (loss) from special events O 1 102 Cross Profit or (bU) Irprrl aks of invenbry 103 Other revenue a • ' orate - bTRAINING FEES 2, 033 cMISCELLANEOUS 1 311 d e 106 SutNDtal (aotl mlurlnn (8), (D), and 2 , 804 437 , 734 105 Total (adtl Ilne 104, columns (f3), (D), and (E)) " 440. 538 Nate: (Lme I05 lus Ime I d Part 1, should epual the amount on Irne 12, Part 1 Part VIII Relationshi of Activities to the Accom lishment of Exem t Pu oses ee Instructions Line No Explain how each activity for which income is reported In column (E) of Part VII conVlbuted Importantly to the accompllsttment of the organization's exempt purposes (other than by provtdunq lands for such purposes) 93a REVENUES RECEIVED FROM PROGRAM SERVICES PROVIDED FOR ALCOHOL & DRUG REHABILITATION 70 ADULTS ADOLESCENTS AND PREGNANT NOMEN 103a TRAINING FEES ARE FOR FEES RECEIVED FROM NON-EMPLOYEES PARTICIPATING IN TRAINING SEMINARS PROVIDED TO EMPLOYEES 103bMISCELLANE0U2 RECEIPTS INCLUDE R IMBURSEMENTS, REBATES AND REFUNDS OF EXPENSES RELATED TO TAX-EXEMPT ACTIVITY Part IX Information Re ardin Taxable Subsidianes and Disre arded Entitles see Instructions N/A (A) (B) (0) (D) Name, address, and EIN of corporation, Percentage of Nature of activities Total End-of-year partnership, or disregarded entity ownership Interest Income assets upper wroltws or xrlupry i yec'ara that I N.a a.am,ne0 ims ralurn ncluEirrqq ~scwmpanyynp srratluks am statements arq b ar t of my knawleGppa arW pal,ei ~l is Please Irua cor~yanq"omp/kEe ticuralia praoarM (o1Mr than olficarj ,s basa0 on all intermalan d wlnOr preparer has any know) pe (See inSlruNOns ) Here ? i~~u~(O ,~/--iiG:~irl' i/'ij/.~^~: ? Spnature pI Caicer Date Type a Pint Nsme aIq Title Paid Preparar2 Dal! Dheck it Prlparlr255N pr PnN Pre spnawre ? 10/30/00 am°oioyae ~ 165-62-3837 porter's r,rm:Nor ! John D Carbonaro. CPA, a P C Use ,,yp , ? 1043 Makawao Ave Ste 205 EIN - 99-0303190 Only x'ENpre::") Makawao HI ZIP.a - 96768 BAA reea.otc6 1a2199 Form 990 (1999) DrWrbnMi of e1r Tanury In4rntrl Rawnu~ S~nnea schedule a Organization Exempt Under 1999 ~°n"~0) Section 501(cx3) IRS ufa ml - Do not wr,b or woo m NR fovi (Except Pnvate Foundation) and Section 501(e), 5010, 501(k), 501(n), or Section 4947(ax1) ose No isu eon Nonexempt ChanlaWe Trust Supplementary Information - (See separate Instructions.) Must ix com leted b the above or anizations and attached to their Form 990 or 990-Q Name of er Orpan¢ilan E,nplq.r IbnUrown numhn BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Part I Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See Instructions Llst each one If there are none, enter 'None (a) Name and address of each (b) Title and average (c) Compensation (d) Coon~tenehuh (e) Expense employee~ ppaid more hours per week m ~d tld~ t account aril other than E50,000 devoted t0 pombon allowances NONE ,r y°.t ;e. Lam, Total number mf other employees paid ~ • r`}•F r~"=' ''a :_,f~hz":~t.~r.; . over E50,000 ? NONE ~~'`^h,, _"`~3*~T.'"x..'R":~ Part 11 Compensation of the Five Highest Paid Independent Contractors for Professional Services (See Instructions Llst each one (whether Individuals or firms) It there are none, enter 'None ~ (s) Name and address of each Independent contractor paid more than E50,000 (b) Type of service (c) Compensation NONE Total number of others receiving over E50000 for rofessional services ? NONE BAA Far Paperwork Reducbon Act Notice, see the instructions for Form 990 and Form 990-Q Schedule A (Form 990) 1999 TEeA0101 09/OL99 ScheduleA(Form990 7999 8IG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 P e2 Part III Statements About Adivlties Yes No 1 Dunnq the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influerxe public opinion on a legislative matter or rekrendum~ 1 X If 'Yes,' enter the total expenses paid or incurred m connection with the lobbying actiwbes ~ $ - Organizations that made an election under section 501(h) by filing Form 57fi8 must mmplele Part VI•A Other = ~ -'9 organizations theckinq 'Yes,' must complete Part VI 8 and attach a statement giving a detailed description of the lobbyinq activdies - 2 During the year, has the organization, either directly or indirectly, engaged in any of the following acts with any of its trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is affiliated as an officer, director, Vustee, maloriry owner, or principal beneficiary a Sale, exchange, or leasing of property 2a X 6 Lending of money or other extension of credil~ 2b X c Furnishing of goods, services, or facilities 2c X d Payment of compensation (or payment or reimbursement of expenses if more than 51,000) Set P t V . Fm 990 2d X e Transfer of any part of its income or assets 2e X If the answer to any question is 'Yes,' attach a detailed statement explaining the hansactions 3 Dces the organization make grants far scholarships, fellowships. student loans, elt~ 3 X 4a Do you have a section 403(b) annuity plan for your employees 4a X b Attach a statement to explain Mw the orgarnzation determines that mdmduals or arganizatons receiving grants '~"_'-'b'•'_=-t or loans hom it in furtherance of its chartable r rams quail to receive a menu re instructions) - Part IV Reason for Non-Private Foundation Status (See instructions ) The organization is not a private foundation because it is (please check only One appliwbk hox) 5 A church, convention of churches, or association of churches Section 170(b)(1 )(A)(i) 6 A school Section 170(b)(1 )(A)(n) (Also complete Part V, page 4 ) 7 A hospital or a cooperative hospital service organization Section 170(b)(1)(Axiu) 8 A federal, state, or local government or governmental unit Section 170(b)(1 )(A)(v). 9 A medical research organization operated in conjunction with a hospital Section 170(b)(1)(A)(iii) Enter tha hosptal's name, city, andstate~ 10 ~ An organization operated for the benefit of a college or university owned or operated by a governmental unit Section 170(b)(1)(A)(iv) (Also complete the Support Schedule in Part IV-A ) 11 a ~ An organization that normally receives a substantial part of its suppport from a governmental unit or hom the general public Section 170(b)(1)(A)(vi) (Also complete the Support Schedule in Part IV•A ) 11 b Q A community hust Section 170(b)(i)(A)(vi) (Also complete the Support Schedule in Part IV•A ) 12 XQ An organization that normally receives (1) more than 33-1/3•~ of its support from contributions, membership fees, and gross receipts hom activities related to its charitable, etc, functions - subject to certain exceptions, and (2) no moos than 33.113% of its support hom gross irnestment income and unrelated business taxable income (less section 511 tax) from businesses acquved by the organization alter June 30, 1975 See section 509(a)(2) (Also complete the Support Schedule in Part IV A ) 73 ~ An organizati~~thal is not co~lrolled by any ualified per ~ s (other th ~n found yon managers) and supports ~ r'~)iza~ s descri~bbed in lines 5 throw h 12 above, or 2 section 5501 c (4), (5), or 6), if the meet the test of section 509 a section 509(a)() ) Prowde the following information about the supported organizations (See instructions ) (a) Name(s) of supported organization(s) (b) Line number hom above 14 n An organization organized and operated to test for aublic safety Section 509(a)(4) (See instructions ) gAA n[enawz ivxo,gq Schedule A (Form 990) 1999 ScheduleA orm490)1999 8IG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa 3 Pal'( IV-A Support SchldUl! (Complete only if you checked a box on Brie 10, 11, or 12) Use ash metlrod alaccaunNnp. Note: You may use GN nCrkSfteet rn the msouctrons Mr COnvelhnp vom the accrual to We cash metlgd of aaounhriq Cslendar year (or Oscal year (a) (b) (c) (d) (e) beginrunq in) ? 1998 1997 1996 1945 Total 15 G~ivg~rant~anotl1 ~I~euuons wusual rants See Irne 28 1, 199. 185 1 196.822 1 265 884 1, 100 857 4 762 748 16 flernUerstu tees received 17 Cross rempts from admssions, merdurdiu sdd a serncss performed, or fumuhirq al lauhtim m arty atOHry Uut is not a business unrdatetl to the o nizabon'sdianhN ur a 542 157. 391,224 457 383 500 142 1 890,906 18 Cron nirorro from mtrat, Omdands, amourih repnad Irbm p~ymmb an searrbes loans (Section 512(ax5)), renb, rgaltias, and wrtladd bminess tarablf nxorra (less $ra:bon SI1 tare) from dwnessa acgmre0 by the orgen• intionaQer)une30,t975 5 579. 5.423 6 642 4 483 22,127. 19 Net uicame from unrtlatd business acbnoe net intluded in line 18 100 100 20 Tax revenues leveed for the orgqanuauon's benefit and either paid to it or expended on its behalf 21 The value of services or facdihes hrnishsd to the organization by a governmental umt without charge Oo not include the value of services or facilities Generally punished to the ubhc wilMut char e 22 Other income Attach a schedule Do not include gam or (loss) from sale of ca ital assets 9 372. 57 972 54, 187. 121 531 23 Total of lines 15 throw h 22 1 746 921 1, 602 841 1, 787 981 1.659 669 6 797 412 . 24 Line 23 minus line 17 1, 204 764. 1, 211 617 1, 330 598 1 159 527. 4, 906 506 25 Enter) x of Ime 23 17 , 469 16 028 17 880. 16 597. ~ + 26 Organizatrons described on Imes 10 or 11 • a Enter 2Y. of amowt in column (e), line 24 ? 26a h Attach a fist (which is not open to public inspection) shownnq the name of and amount conVibuletl by each person (other tfun a govemmental unit or publicly supported organization) wfase total gifts for 1995 through 1998 exceeded the amount shown in line 26a Enter the sum of all these excess amounts ? 26b c Total support for Section 509(a)(1) test Enter line 24, column (e) ? 26c d Add Amounts hom column (e) for lines 18 19 22 26b ? 26d e Public support (line 26c minus Ime 26d total) ? 26e f Publicsu rt rcanta a rne2fx numento divided IIne26c denominator ? 26f % 27 Organizetlons described on Ime 12. a For amounts included in lines 15, 16, antl 17 that were received from a 'disqualified person,' attach a I~st to show the name of, and total amounts received in each year from, each 'disqualified person' Enter the sum of such amounts for each year (1998) 09971------------ (7996)------------ (1995)------------- hFor any amount included in line 17 that was received from a nondisqualified person, attach a list b show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) j5 000 (Include in the list organizztions described in lines 5 through 11, as well as individuals) After computing the diNererxe between tfx amount received and the larger amount described in (I) or (Z), enter the sum of these ddferences (the excess amounts) for each year (1998) (1997)------------ (1996)------------ (1995)------------- c Atld Amowts from column <e) for lines 15 4 , 762 , 748 16 17 1 , 890, 906 20 21 ? 27c 6, 653.654 d Add Line 27a total and I~ne 27b total ? 27d e Public support (line 27c total minus line 27d total) ? 27e 6 653 , 654 1 Total support for section 509(a)(2) test Enter amount on line 23, column (e) ? 27f 6.797 , 412 g Public support percentage (line 27e (numerator) divided by Ime 27f (denominator)) ? 27 97 89 % h Investment income rcenta a me 18, column a numerator divided line 271 denominator ? 27h 0 33 % 28 Unusual Grants. For an organization described in Ime 10 11 or 12 that received any unusual grants during 1995 through 1998, attach a I~st (which is not open to public inspection) for each year showing the name of the contributor, the date antl amowt of the orent, and a brief description of the nature of the grant Do not include These grants in line 15 (See instructions ) 8AA reeAaoa ryp,99 Schedule A (orm 990) 1 ScheduleA Form 990)1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e4 Part V Pnvate School puesttonnaire (see uistruchons ) (TO be completed Only by schools that checked the box on Ilne 6 m Part Ih N /A Yes No 29 Does the argan~zation have a racially nondiscriminatory polity toward students by statement in its charter, bylaws, other governmq instrument, or in a resolution at,ts govern,ng 6ody~ 29 30 Ooes the organization inclutle a statement of its racially nondiscriminatory polity toward students in all ~ls brochures, ~ ' catalogues, and other written communications with the public dealing with student atlmissions, programs. - and scholarships 30 31 Has the organization publicized its raaallY nondiscriminatory polity through newspaper or broadcast metlia during the period of solicitation for slutlents, or during the registrati0n period d it has no solicitation program, m a way that - makes the policy known ttl all parts of the general community it serves 31 If'Yes,' please describe, if 'No.' please explain (If you need more space, attach a separate statement ) a. 32 Does the organzation maintain the followmq _ - _ , a Records indicating the racial composition of the student body, faculty, and adminisVatnre sfaff~ 32a b Records documenting that scholarships and other financial ass,stance are awarded on a racially nondiscnminalory basis 32b c Capres of all wtaloques, brochures, announcements, and other written wmmunicaliorrs to the public dealing with student atlmissions, programs and scholarships 32c d Copes of all material usetl by the organization or on its behalf to solicit contributions 32d ~ _ , If you answered 'NO to any of the above, please explain (If you need more space, attach a separate statement) 1, - i :T'-~_ 33 Does the organ2ahon discnmmale by race m any way with respect to '-~+,'4 a Students' rights or prrvileges~ 33a bAdmissions poliues~ 33b c Employment of faculty or admirnstrative staffs 33c d Scholarships or other financial assislance~ 33d e Educational policies 33e f Use offactlihes~ 33f g Athletic programs 33 h Other extracurricular actiwties~ 33h If you answered Yes' to ary of the above, please explain (If you need more space, attach a separate statement ) 34a Dces the organization receive any financial aid or assistance from a governmental agency' 34a b Has the organization s right to such aitl ever been revoked or suspendetl' 34b If you answered Yes to ether 34a cr b. please explain using an attached statement 35 Does the organization certihi that it nos complied with the applicable requirements of sections 4 Ol ttxough 4OS of Rev Proc 75 50 1975-2 C B 587 cover~n racial nondiscrim~nalion~ If No' attach an ezolanalion 35 BAA 'E?Cam: ,zrk9s Schedule A (Form 9 ) 1999 SchedukA(Form990)1999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa 5 Part VI-A Lobbying Expenditures by Electing Public Charities (see instructions > (To be camplekd Only by an eligible organizatron that tiled Form 5768) N/A Check here ~ a if the organization belongs to an affiliated group Check here ~ b if ou checked 'a' above and 'limited control' rovisions ao I Limits on Lobbying Expenditures (a) ro tx coin Affiliated group plated (The term expenditures' means amounts paid or incurred) totals for all ekctinq or anizations 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) 36 37 Total bbby+nq experditures to influence a legislative body (direct lobhyutg) 37 38 Total lobbying expenditures (add lines 36 and 37) 38 39 Other exempt purpose expenditures 39 40 Total exempt purpose expenditures (add lines 38 and 39) 40 41 Lobbying nontaxable amount Enter the amount hom the fallowing table - _ _ If the amount on line 40 is - The lobbying nontaxable amount is - - _ - Not aver 5500,000 209. of the amount on hne 40 ~ - Over 5500,000 but not war 51,000,000 5100,()00 plus ISYe of the access wr 5500,000 , ^ , _ Over 51,000,000 but not aver 57,500,000 5175,000 plus IOYe of the atess our 51,000,000 41 Over 51,500,000 but not aver 571,000,000 5225,000 plus 5'Yo of the execs war 51,500,000 - , Over 517,000,000 57,000,000 - _ - ..-Mt 42 Grassroots nontaxable amount (enter 25Y. of line 41) 42 43 Subract line 42 from line 36 Enter •0• if line 42 is more than line 36 43 44 Subtract line 41 from line 38 Enter •0• if line 41 is more than line 38 44 Caution. ll there rs an amount on either line 43 or Irne 44 u must file Fam 4720 - 4 -Year Averaging Period Under Section 501(h) (Same organizations that made a section 501(h) election do not have to complete all of the five columns below See the instructions for lines 45 through 50 ) Lobbying Expenditures Dunng 4 -Year Averaging Period Calendar year (a) (b) (c) (d) (e) (or Ilscal year 1999 1998 1997 1996 Total baginninq in) 45 Lobbying nontaxable amount 46 Lobbhrq ceihnq amount _ ~ - - - . - ` ~ _ - 150 . of hne 4 e) - - - - 47 Total lobbying ex endittues 48 Grassroots non fazable amount 49 Grassraoh aihrg amount - - - 750Y, of line 48(e)) 50 Grassroots lobbying ex endilures Part VI-B Lobbying Activity by Noneledtngg Public Charities (For reporting only by organizations that dd not complete Part VI A) (See instructions ) During the year, did the organization attempt to influence national, slate or local legislation, including any Yes No Amount attempt to influence public opinion on a legislative matter or referendum, through the use of a Volunteers X b Paid staff or management Gnclutle compensation in expenses reported on lines c through h) X c Media advertisements X 0 d Mailings to members, legislators cr the public X e Publications, or published or broaccast statements X i Grants to other organizations for lobbying purposes X g Direct contact with legislators, (heir stafh, government officials or a legislative body X h Pallies demonstrations, seminars conventions speeches, lectures, or any other means X i Total lobbying expenditures (add lines c through h) 0 If Yes to anv of the above also aitacn a statement pivino a detailed description of the lobbving activities 8AA r~,+.oms i]/7a,99 Schedule A (Form 990) 1999 ScheduleA orm990 7999 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-0118043 Pa e6 Part VII Information Regarding Transfers To and Transactions and Relationships With Noncharltable Exempt Organisations (see mstruciwns) 51 Did die reporting organizalon dueclly or indirectly engage in any of the following with any other organization descr~hetl m section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organ~zatrons~ a Transfers from the reporting organization to a noncharitable exempt organizatron of Yes No O)Cash 51a i X Oi)Other assets e , X b Other transactions O)Sales or exchanges of assets with a nontharilable exempt organization b i X (i)Purchases of assets from a noncharitable exempt organization b i X (i~Rental of faalities, equipment or other assets b w X Ov)Reimbursement arrangements b X (v)Loans or loan guarantees b v X (w)Performance of services or membership or fundraising soliatations b w X c Storing of facilities, egwpmenL mailing lists, otfxr assets, or paid employees c X d If the answer to any of the above ~s 'Yes,' complete the following schedule Column (b) should always Shaw the fair market value of the goods, other assets, or services given by the reportin organization If the organization received less than fav market value in an transaction or sharin arran ement show in column a value of the ods, oVier assets, or servius received (a) (b) Sc) (d) Line no Amcunt involved Name of noncharitab a exempt organization Deception of translers, transactions, and shannq ertangMenh 52a Is ttx organization dnettly or induectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527 ? ~ Yes © No b If 'Yes.' com late the fallowi sctxdule Name of organization Type of organization Description o relationship aAA reaoaa izrzo~ Schedule A (Form 990) 1999 81G ISLAND SUBSTANCE ABUSE COUNCIL 99-01 1 8043 I Form 990, Page 2, Part II, Line 43 Other Expenses Stmt (A) (B) (C) (D) Total Program Management Fundraising Other expenses (itemize) services and eneral BAD DEBT EXPENSE 17,291 17,291 0 0 TOX SCREENING 11.041. 11,041. 0 0 OFFICE AND OTHER EXPENSES 14, 703 11, 874. 2, 829 0 CONTRACTUAL SERVICES 37,028. 37,028 0. 0 Total 80, 063 77, 234 2, 829 0 Form 990, Page 3, PaR IV, Line 58 Other Assets Statement Beginning End of Line 58 -Other Assets: of Year Year DEPOSITS 19.955 24,728. BUILDING DOMNPAYMENT 10.000. Total 19.955. 34, 728. Form 990, Page 4, Part V List of Officers, Etc. Statement (A) (B) (C) (D) Name and address Title and Compensation Contnbutions Expense average hours per (f not paid, to employee account week devoted enter -0-) benefit plans and other to position and deferred allowances compensation MAILE NILLIAMS 300 MAIANUEMUE AV KIlO, KI 96710 BOARD MEMBER . 5 0 0 0 JOSEPH REYNOLDS POB 9013 KAILUA-KOKA,KI 96745 BOARD MEMBER 5 0 0 0. GLORIA EGLE-OAKS 142U KIIAUEA AVE KILO XI 96720 EXEC DIRECTOR SS 57, 500 2.827. 0 Total 57, 500 2.827. 0 BIG ISLAND SUBSTANCE ABUSE COUNCIL 99-Ot 18043 2 Supporting Statement o(: Form 990 p 2/Line 36 (B) Description Amount RENT 242.457 UTILITIES 49.602 Total 292.059 . SuppoRfnq Statement of: Sch A, 990 p 3/Line 22-b Description Amount TRAINING REVENUE 838. FOOD STAMPS 8.534. Total 9, 372. Supporting Statemem of: Sch A, 990 p 3/Line 22-c Description Amount CLIENT FEES. FOOOSTAMPS. DHS ASSESSMENTS & EVALUATIONS 57,972 Total 57, 972 Supporting Statemem of: Sch. A, 990 p 3/Line 22-d Description Amount CLIENT FEES. FOODSTAMPS, DHS ASSESSMENTS & EVALUATIONS 54.187 Total 54, 187 Person to Contact: Ray ~u~, Celie Foster Biq Island Cotutcl.l ~ Alcoholism Telephone Number: .O. Box 180 (213) 688-5504 Eitlo, HI 96720 Reter Reply to: TlC:D 6104-81-145 Date: OCT 15 1981 . Dear Mr. Coney: In re: Hiq Island Council on Alcoholisn Thtis is in response to your request *e;a**~a ~ etaatption of the above- referpnced nr-rani 2at1C41. We are pleased to enclose a copy of the Letter of Detrtminatim dated March 6, 1973. - If you have arty further questions, Please feel free to contact the person whose name appe2rs above. Sincezely, J. Stansba>;ger Disclosure Officer Leos Angeles District Enclosure A-38r-t - r lrsar~a: ~e~»nlllc Ser~i~cE. o,u ~ in ..a,r .:r.. r:~-s.O-73-313 A ~ 13~ Code '+21i1j'G4:WE Tol. 213.683-4L`2 r J:ig 2aland Coancil ea luidieLioe, 9(i xt~estse.:eha hvci-. Los I°A? Fliin, fl,:.rati 45720 - Purpose: fdtrr:.tictt~ai File P.eturns With Lncr_rnat Revenue Service Center: Pllilad~ JoF,' , pa, Aeeuunclnn, 2criod Ending: reeoLk:Y ~~t, Address Inquiries to District DLrcetor of Internal F.evenue Lns Angeles, Calif. Gentlemen: Based oil infornatiun supplied, and assuminS your operations X111 be. as scared ir. your application Cor recocn?cion o; axc::,pclon, we have deterrnired you are exempt Erma t'ederal inccm_ cna under section 5C11(c}C3) of the Internal Revenue Coda. ' We have Eurcher determined you arc na= a private fcundncion vi thin thr_ anin~ of section 505I~t7(bJ(Lt)+~S)C~vt7, becsuse }•nu ara nn organization described in section 7 f You are not 11abLr cor social security (FICA) taxes unless you file s valuer aC ~±:emptlon eertiCicace ns orovicJed to Clre Cederal Insurance Concr~hutions Act. Yau are not liable Ear the tuxes Imposed under the Federal Unemotoyment Aet (FU?A). Sincr. you are not a private Loundstion, you are not subJect to the excise taxes under Chnpcec 47_ of the Code. Hnvever, you ere nat,automaCl- tally ercr,.pt Erom other Fcderai excise taxes. , Donors may rirduct contributions to }•ou es provided in sr_ctian 170 oC the Codr. [inquests, Lei+acicti, devities, trnnsf~rs, ur giEts to you or Eor your use arr: :icduceible Eor I'rdersl ds~ate need +yiEc tax purposes under section :U55, 3!U5, and '1522 aC tlr~ Code. If your purposes, r.hlrr_c[er, or rretl~ocl oC ut~eracion is cl:nnged, you muse let us knu:+ su rwe ca:: cor.~ider !!re c.`fecc o: cl:c ctia~nc on your - ' cx~~upt status. A1Sa yon ~~iust inCcrm o: all chap.;^.~ Ln :•our ra~,r. or addre~s. (v:,~~) L-17316-.2) y' = ~ - n• . 'S.• ,•L.:y... ^'„/r 4~ Yom. If your gross receipts each year arse normally more than $5,000, you required Co F.i!e Fur,n ^!~0, Retyn aC Organlza_1on E::empt Fran Income ~ ',y the lSth day of the EiEtl, month alter the end oC your annual ing period. The ieJ imposes a {penalty oC $[0 n day, up to a lm of $5,000, Eor failure to Eile a return nn time. You ore not required to Eile Federal income tax returns unless you suhjecc to the tax on unrelated business income under section SLI of the IC yore are subject to this tnx, you must file an Lncame tax return _ arm 990-T. Ln this letter ve are na[ detetr_ining vhethcr any of your ~nt or proposed activities are unrelated trade or business as defined =ction 513 of the Code. You need a„ employer icientifieation number even if you have no employees. ~ emplcycr identification number vas oat entered on your application,.a ac vi11 be aSSLgned to you and you will be ndvised of it. Please use number on all returns you file and in all correspondence with the -nal Revenue Service. - . Please keep this determination letter in your permanent records. Sincerely yours, Dtstriet Direet'or . a •..1 _`!••r- -i".~ _ .i ~r/~~!J ~1i Y...r`T••A 1MIZ3~ - .~'~/•~j~..Ya+~ `L- . h1!~ A yl y~7~`~ ~~~h~.i'.`:~,~. _ ~ _ _n_ • _ ~ ~ j•\+( .i8. \`y •.1. _ • r_.: (,~~..':~y~'\S~~/'Iti / rw ..,p,` a •.v: ~y _ A~3ar~ CERTIFICATE OF LIABILITY INSURANCE DA7EMar600 iROOUC~ THIS CERTIFIGITE IS ISSUED AS A MATTER Of INFORMATION ONLY NATIONAL INSURANCE PROPESSKNMLS CORP AGD CONFENS NO TUONTS UPON THE CERTIFICJITE HOLDER THIS 1010 NE NOSTMARK STREET x200 CERTIFK:ATE DOES NOT AMEND. O(TQID OR AL7'OI TN! OOVEIIAGE POULSBO WA 8370 APPoRDED BY THE POLx:18S !FLOW PHONE (3W)i97JE71 FAx (IWK973999 COMPANIES AFFORDING COVERAGE INSURED COAtP1NY A. UNITED NATIONAL INSURANCE COMPANY BIG ISLAND SUBSTANCE ABUSE COUNCIL Cq,plyly B 7410 KILAUEA AVENUE HILO H{ 98719 COMPANY C COMPANYD COAPANYE COVERAGES THIS 19 TO CERTIFY THAT 7}1E POLxtES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE INSURED NAAED ABOVE fOR THE POLICY PERKS INDICATED NOTWIT'NSTANDIND ANY REOUYiEAENT, TERM OR CONDITION OF ANY CODlTRI1CT OR OTHER DOCUMENT WITH RESPECT TO WNICN THIS CERTIFICATE AMY BE {fSUEO OR MAY PERTAW THE INSURANCE AFFORDED BY THE POLICIES DESCRRED HEREIN IS SUBJECT TO ALL THE TERMS E%CLUSKINS AND CA/1dT10N5 OF SUCFIPOLICIES L9AT5 SHOWN MAY NAVE BEEN REDUCED BY PPID CLA9,Li n~11 TYPl OFIM/URAMC! MLN.Y MOME01 I nMCY~ rolar ~ATA1M LIMITS GENERAL welurr GA737339 MAY B 00 MAY B 01 EACH OCCURRHNCE s 1,000.000 x COMMERCUL GENERAL LIAOIlI'/ FlRE DAMADE(Nry Oir F..1 f 100,000 x CUIMS MADE ~ OCCl1R Mm E1tP (MT o.. Pwsuq f 0 A I PERSaNAL a AOV uuuRr s 1,000,000 ~ GENERµ AGORECAIE t 3,000,000 cEeR AacaewrE LNAIr APPIJES PER. I vaoDUCr9cawur AW s 3.060,000 I x POLICY nL« I I AUrOMOEIIlLWLL7TY GA737339 MAYEDO I MAYE01 COMM1Ep 9NOLE LYIIT Is 1,000,000 ANrAUTO j ~im°"0 Au owNEn Auras aooar ruuRr scN®IAED Auros 'Thts !nsurence ccr7 Is la^SUP: a;~ an In9urer Whkh IB m.I ~ f ° HIRED AUTO$ not .IC;n;;sd Uy tl3 ~ eat Hewali 5^. t$ trot CU~L`U t0 aoDlLr eulAtr s o x NDNawNEDAUros d ropul~uan or exD inatlgn. If thS n3urer 7S found IPiiaOrq Irl°OIYL'Tli, Ct311nS LTI:t9 'tl'L9 L'vn:i?Dt ~ l0t COVB/6d by PAaPERrra~MADE s 0 II~'~ fl~1y guerzq ~:nd ct th Stete ,tom', I I ANr AUTOTM . _ I - - ~ - _ Auto ONLY • EA ACA:IOBIT s 6 Auro oNLr Aco f 0 E3CES7 UA/IUTY I EACH CCCVRRENCE f 0 OCCUR ~ CL,AIMS MAOE i AOCAEDATE f 0 l C INT NATIONAL, IN f o ~T~ 615 PokQ Stmt, Suite 150 3 0 i I R~+~ ~ Honolulu, HDwan 96814.31 6 I: 6 IwaeK[as ooMPEN9AraN ANO "i0'T"'LL °A' OAKOrOIS LWRJ7Y I EL EAOI ACCIDEt1T s 0 I I EL 0136~9EFA fiMR.OrEE I f 0 I ~ EL OIfEA9EFOLICI UIR S 6 OTHER PROFESSIONAL GA737739 MAY B 00 ' MAY 6 01 If1,000,000 EACH CLAIM LIA81LIlY `I I I 53,000,000 AGGREGATE I I ESCRIPTION OF OPERATION9ILOCATIONSNEHICLES!SPECIAL ITEMS CERTIFICATE HOLDER TO BE NAMED A9 ADDRIONAL INSURED UNDER NE ABOVE POLICY BUT ONLY AS THEIR INTERESTS MAY APPEAR ANO ONLY WITH RESPECT TO THE OPERATIONS OF THE NAMED INSURED. ERTIFICATE HOL ER ~ ADOirwNAL iNSURm InauRER LETTER _ CANCELLATION OUNTY OF HAWAII SIIDUI.D ANr OF M1IE ABOrE CESCRIBED PoLL:E9 9E CANC'eLL@7 9'eFORE T+E 5 AUPUNI STREET E%PN1ArIDN DAS7: rNERECi 1F.E 195UWO CDMPA.VY WILL MA4 b GAYS WRITrEY NOTCE TO THE CERTiICAfE MOLOEi NAMED TO n+E LErT ONOLULU. H196720 AU:.ifMIZ~7 REP9ESEYrA'IVE ~ ~ CORD 1SS (7197) Cenficra 7 _075+ Ma~l,nq rtCyr+p P O. 9aa M, Honolulu, HI 983:0 In t!u Mar_r of the Amendment of 1 the G'tiarNr at Ineorporoaon of 1 - Big Islard Council On Alcohol>,s~ 1 1 CERTIFICATE OF AMENDMENT The Precedent and S+eretary, rotpeetvaly, of Big Island Cotmcil on Alcoholisn a Mawall nonprofit torporouon, do hereby arofy that at a tpeelal mxnng of the members of tad mrparapan duly tolled and held at 166 tiilauea Avenue, Ai1o, iiawaii on the 7tit day of February , f9 E6 ,tor tha purpose of dtenginq the name of ttu old eorporaaon, it wu voted by not lace dun two-dfuds of tha member present at the meeLnq to amend the Charar of Inmrporodon of said eorpara- non byd.l.tmgdl.nartleBig Island Council On AlcOholisn vrlferener It appear In the Charwr of Incarparatlon~nd ,nsernnq in llau thereof the name Sig Island Substance Abuse Council - ~ n:_ IN WITNESS W~rl•-sOF, the underngned have hanunto ac their hands thit~day of , 19 f~ n ~Wr _ • . -Y ~..1~ Prd+M[ - ~Sv ~ ~b j J ~ - t(/!L•rl-i~ ~ (//'t,G t,d.• roc ~ s....en STATE OF HAWAII 1 /J .e.....~ ~y~re~. and. ~ i!w"'s~ ~ ~S / ~e'ing f~irls duly swam on oadf depose and ay tfiat dfey ero the Praldent ofd Sea.tary, nspecavely, of 6.a t/~ir+? ce,. eA~-~? ; that u such attlaro they aro duly authoriad to a9n dfe foregofnq GrnRate of Amendment; and that they haw road the aid Gmfian, know the wntanta thereof, and that the tame it true. ~l 1 R+W M[ SubnY-sad +nE Iwo[n ro br/orc me d~c '2. r . ~r.t.• />;!L:i c - ~ S.a[auw ~PJeS o/ . f q r .vorG. Puatm. ~cr+or:~=w- il ~ fr/COTTI':dn+a,1VC~ /S I he•ebv aeprc le ;he farramq arnand~nenL :hisl'~ CaY of • 71 ptd 2f.cf , 19 %f~ DEPARTMENT OF RyGULATORY AGENCIES • STATE OF HAWAII • In the Matter of the Petition ) ) for Charter ) of ) BIG ISLAND COUNCIL ON ADDICTION ) PETITION FOR AMENDMENT OF THE CHARTER OF INCORPORATION BI I LAND COUNCIL ON ADDICTION AMENDMENT OF CHARTER OF INCORPORATION OF BIG ISLA.YD COWCIL ON ADDI ION Y 7. P. WOHL 161 [calakaua Street Hilo, Ha:+aii Attorney for Petitioners / Non-Pro!:: Cmrporat Son (CCr:1!Led eop> >.10 par page, optional) 3fATE OF NAWAIL Oe~AAI7is:IT Or' RrLUUTOAY AG~1C is`., BusSneaa Mglsiratlan ,~LvisLon ~.y Honolulu ~~c--° o• In tha NaLtar of the Amandaene of ) ~ 'e+ the Cha-tor of Incorporation oC ) c N CERTrr IUT:'. OF AMEIDH&Y'C Tne President and;ee:uta-y, ruapeetivelY, of 'L I:lari: Courc:l o~ A•1•!LCt ' a Hsuail non-prof lc eorpo ration, da kwreby eert lLy that at a epee lal seating at thn merb era of acid eorpontian duly called and held at l'••r 0:•cl m73e ~:c!~1 II'' d~~ on the ~ day of fl4let~e.1 1372 [or tha ~ pu: pose at amending the Charter of Ineorpo ratacn, St vas voted by not Leas tFta tuo-thirds of Lhe seabe:o present at the meetLn~ to amend the Charter at Ineorpora- Lion at sold corporation, ay act forth in the eoDY of the Resolution attached hereto and Bade a part a! this Csrtitleate. U1 WITNr35 HIQia'VF, the undaralgnad have hereunto oat their hands thisl~i ay of JsnuaT 191q'72 / , raaidartr. 7 STATE OF FlAWAII ) ~ •B eeral'ary rrv wrv ne u, .r. rr ) Iln a~iY 1:, sESSEL and AALENE wrLl 1rrC being first duly avarn on oath depeae and say that T.heY are the President and Secretary, respectively, of OIC: is LANO CCIINCIL CN AOI7ICTT~N ; that as ¦ueh o[flee:a they are duly authorite3 to sign the foregoing Ce:tltieate of Amendment; sad tlut Lhey have read the said Certitleate and at*.aehsd Aeaclution, Ie,ov the eoatenta thereof, and that the name are true. r ~ M Sub aerlb ed sad worn Lo before ms this Secretary L)~ day ot~w. , 1~=~. Nocary pub lie, Judie Lal Ciruit, State of Naua11 NY commission espl rea: (~~l y,~~,' i~ l97 I h^_rebY approve the fore6oSnC amendment Chas 2~d day oC FebrwrY 13 72 ~ -%~T~ ~ r: B~i~.c---+ ~ i Cam/ ~ ~ _i - . Carporat inn & Seen: itlcs .,dolnlstrstar OSrec for of Regulatory Agen:tea (.;ee rev Brae slie for SnserueT ion;) RESOLUTION FOR , P?*":TDF~NT OF CHARTE OF INCAR°OP.ATION OF l 8IG ISLA.YD COUDiCIL ON ADDICTION i Know ye, that not less than two-thirds of the members present at a special meeting of members of the Big Island Council on Addiction voted for an Amend;nent to the Charter of Incorpora- tion in Resolution as follows: "ee it resolved that the Charter of Incorporation be amended to state as follows: , AP~NDI~feNT TO CHARTER OF INCORPORATION OF BIG ISLAND COUNCIL ON ADDICTION I. Th'e name of the corporation shall be BIG ISLAND COUNCIL ON ADDICTION. II. The specific principal office of the corporation shall be at 90 Kamehameha Avenue, Hilo, County and State of Hawaii, or at such other location in the State of Hawaii as the Board of Directors shall designate. III. The objects and purposes of the corporation shall be as follows: To increase public understanding of alcoholism and other addictive drugs, their nature and treatment; to make this knowledge effectual in solving these problems. These objectives shall be made effective by means of: (1) Ed~catLOn of the community on the problems of alcoholism aad drug addLCtion. (2) Establishment of an Information Center. (3) The establishment of facilities for the diagno- sis, care and treatment of alcoholics and those afflicted with drug add_cticn. The duration. of the corporation. wall be perpetual. V. The management of the corporation. shall be vested ir. a Board of Trustees eorsisting of fourteen mem~ers, or anv number as prescribe3 by the By-Laws, including the officers of the corporation. A trust company or banking instituticn shall be the depository for funds of t.*:e corporation. The officers shall be elected in the manner prescribed by the By-Laws and, shall hold office for a period of one year, or wztil their successors are duly elected and eualified. The principal officers of the corporation shall be the Chairman, Vice-Chairman, Secretary and Treasurer. Other officers, boards and committees may be elected or appointed and their terms specified as prescribed by the By-Laws of the corporation in accordance with the objects and needs of the eotcoration. Until their successors shall be duly elected or appointed, the officers and other members of the Board of Trustees are as follows: William Bergin, M.D. - - - - - - - Chairman Harry M. Wessel - - - - - - - - - - Vice Chairman, Treasurer Arlene Mullins - - - - - - - - - - Secretary Fumiko Iwamasa Wendell Castro Pierre Bowman Thomas Tennissen, M.M. Dante Carpenter Robert Varney Capt. F:erbert h!~11er Donald Kakazu Eliot Mer< ery~a ta. Bald•.•in Pabert Bishop The duties and responsibilities of the o:fLCers shall b± as spec~fie~ b; the E-Lars of t=.. corporation. -2- The By-Laws r,.ay be adopted, zmended or re?ealed by a vote of not less than a majority of the membership of the Big Island Council on Addiction present at a meeting duly called and held, and the notice of such meeting having stated that a purpose of the meeting is to consider the adoption, amendment or re?eat of the By-Ls.+s. The corporation shall have the power to purchase, take on ezse, or otherwise acquire, own, hold, u e, exchange, lease, operate, and (for cash or any other consideration) dispose of any lands, buildings ar other property of any kind, including investments in shares, bonds, or other securities of any other corporation or otherwise, as may be suitable or convenient for any of its purposes, without restriction exce2t as may be provided by Law; to borrow money and to issue bonds or other evidences of indebtedness and secure the payment thereof by nortgage, pledge or deed of trust of all or an,. of its property, in conformity with law, and to obtain ca?ital and revenues for its purposes through donations, endowments, subscriptLOns, dues, rents, or other.ise; to arrange, manage, operate or conduct amusements and entertainments for the raising of funds for the promotion of the purposes of the corporation, and in connection therewLth to do alI things necessary and proper not inconsistent with the law and the purposes of the corporation; to acquire the property of arty other corpora- tion or associat.on having any like purposes aze assumz any of its debts and liabilities; and to do-a11 other such lawful thins as are incident and conductive to the attainment o` the objects and purcoses o° the corporation. -3- it wL11 rot issue any stock, and no part of its assets, income or earnings shall be used for dividends, or atherrise w.thdra:.n or distributed to ary of its members, except upon. licuidation of its property in case of corporate dissolution, in which event, the surplus remaining after payment of all just corporate debts and other obligations, shall be dis- tributed to the respective regular members in good standing, is proportion to their respective contributions to the corpor- ation; provided, however, that nothing herein contained shall orevert the payment in good faith of renumeration to nay member in return for services actually rendered or to be rendered to the corporation, nor prevent the issuance of evidences of membership. VIi. Notice to and process against the corporation may be given to or'served upon the Chairman, Viee-Chairman or Secretary, VIII. The property of the corporation shall alone be liable for payments of the debts and liabilities of the corporation. IX. Notwithstanding anything contained herein to the contrzry, the following Articles shall apply: A. Said corporation is organized exclusively for charitable, religious, educational, and sciert=fic pur- poses, including, for such purposes, the making of distri- butions to organizations that r~ualify as exempt organizations undar section 501 ~~)(3) of the Internal P.e-;enue Code of 1954 (or the correspordiag provision of any futere United States Internal Revenue Law). -4- H. eto Dart of the ret earnings of the cor~.oratlcr. shall inure to the benefit of, or be distributable to, its members, trusters, officers, or other private persons, except that t:1e corporation shall be authorized and em- powered to pay reasonable compensation for servzees rendered and to make payments and distributions in furtherance of the purposes set forth In Article A hereof. No substantial part of toe activities of the corporation shall be the earn - ing on of propaganda, or other.~ise attempting, to influence legislation, and t'~e corporation shall not participate in, or intervene in (Including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried cn (a) Y by a eorporatien exempt from Fe3eral income tax under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States . Internal Revenue Law) or (b) by a corporation, contributions to which are deductible under section 170(e)(2) of the Internal Revenue Code of 1954 (or the corresponding provi- sior. of any future United States Internal P.evenue Law). C. Upon the dissolution of the corporation, the Board of Trustees shall, after paying or making provision for the payment of all of the 1ia~11ities of the corporation, dispose of all of the assets of the corporation e:<clusively for t;.e ou:pos:s of the corporation in such r„a^ner, or to -5- suc^ organization or organizations organized and operated exclusively for c^arita~le, edueatioral, religious, or scientific purloses as shall at the time cualify as an exempt organization or organizations u.~der section 501 (c)(3) of the Internal Revenue Code of 1954 (or the corres;ording provisLOn of a.^.y future United States Internal Revenue Law), as tae 3card of Trustees shall determ~ae. A.ny of such assets rot so d.spcsed o° shall be d_s?ose3 of by the Court of Connor. Pleas of the county in whica the principal office of the eor?oration is then located, exclusively for such pur- poses or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes." T -6- sTA-~ of HauArtL DEPARTI•~Y1' OF REGULATORY AGENCIES 8 w inaas Registration Division ; Ho na Lu lu i In the Matter of the Amendment ) 'j of chs Charter of Incorpocation ) ' of ) s S BIG ISLAND COUNCIL Otl ADDICTION ) w` • CERTIFICATE OF AHFNDHENT ' ' She undaraigned Noss 4:1son {vresldend and iii.. Fl.rrh~~ fc.~r.r,.,.)duly authorized officers of BIG ISIANU COUNCIL ON .tUDLC7'TON, v F~awaii corporation, do hereby certify that ac v >.I•.•cla! m~vei,r(, of eire members of said c..rp:•••ae iur. •I~ I•• a' I lie t•1 .t Iii Lo, Hawaii, on the _c_i: _ 1.:v :.j::_ _ I Ev' Che purpose of cl..,;!;,•, tlu. n...•. „~•porHt:.•:., it vas voted by not Leas Chan twu-''.u . ' th.• mambvra present ac said meeting to amend the Charter of Incocporacion of said cor- poration by deleting the n~m~ of "BiG ISLAND COUNCIL ON ADDICTION" wherever !t appears in the Charter of Incorpora- tion, and inserting in lieu thereof the name "BIG ISLAND • COUNCIL ON ALCOHOLISM." IN GILTNESS NHEREOF, Che undersigned have hereunto set their hands this 19th day of A:.ai.st 1976. DENT -'~~~.tE Rf A Y ~ 'hll ~ ~tf r - ITJ TC O/ N.aw~ll ~ r•. w.C ea/111IV{NT O/ COMM{!IC{ ENO CONNM{A ?//{Ill! A4NrIM Olw•yw e nglrm Slml 4ullna .aaxl~ /O {a •e N•ro111W NI {NId In N• Matter al Ih• Amxldm•nt al l "•Charur of lnmreeratlen a( 1 ! •15091 S09 1719 B6/03+1~ Ulatd Council on Aleoflolt.ean J 1 CEATI FICATE OF AMENDMENT 1 Th• Pr•tldan[ and Sacratary, ntp•ctlvly,ef 6tA Island Council on Alcoholism a Nawxl nen•prelt mreonnen, de hvaey cvely Nat at a toaclN m•annq of Na mam0art al txd mrgonde^ duly atlad and n.wa 166 a>.lauea Avenue, Ht.lo, hawaz,t an ma 7 Ch dry of F!blLity , to C6 , ler N• {uroet• of Nanglnq tn• name of d+• uld mreentlan, it w•a prod Oy not I•u than two•thkda a( N• m•mGrl Or•lant at Na maatlnq to am•^d dta Charter of Inmrperatlan a! told mrpera- tlen Wd•latlnq N. nam•Big Island Council an ALcohOLiam Ivlnr•r•r It aogaara M tlt• Ctartar e/ Incorperatlod3nd Ins•rtlnq.n Ilea N•r•ef Na nam•61(; Inland Suhl Canes Abu!! Council IN W ICYESS WffEltiOF, N• unGnl{n•d n.v n•raunle wt thalr handy N11~`WY af~. 19 r~ _ a P L.~i 1 t t•~ 'yip _ j Ir••IYMr ~ ~Ow v ~ /1 ~Au' !f . ~ / I/Ll v.,r~1iQ IKLrIVr {wu•rY ST>7E OF HAWAII I ~ ~ 1 x. _ I h//nllt dWY awern en oath d•twu and W drat Nry ara dl• Pnedant and S•eraury, nIP•etlrNy, el~~~.J (.//w'~r~dl. - . roar a wen {fnurt cony ua duly auNeris•d to Alen tll• feragelne Grdnua df Amandmant: and that they have mad dl• uld Grtff C•t•, Lnew N• eontanu th•raet, and plat tM aama It tN•. I~~~~ a*. R •t v r 1 sWrarOrawd /wrn N aa(M rr lh4 , rC t'7•V•(l.-:l4:~~ {•r•Irr ~•r •/a~~ 1 r K Nr n.INlrrw •ywa ~L -1^~ r I h•nhy adOrtN• tha foragmnq amend ant Nn~dw at r~l Qu'a` ~D19~ by /liG%-L/~•'/~~?~~ Dlr•c[er of Cemmaro and Comuma flyrl Cdrl... roan and S•ryrN•t Admmuv{mr tN.a v {u e•1•e•v1 STATE OF HAWAII ) 3 55; CO1JNiY OF HAIIAII ROSS NILSON and MARILEE FLETCNER , being first duly acorn on oath depose and say that they are the President and Secretary, rsapeetlvely, of BIG ISLAND COUNCIL ON ADDICTION; that as such ofEieecs they ace duly ~ authorized co sign th. .'or.bcirb CertifLcate of Amendment; and that they have read tlic said CertLElcate, know the contents theraaE, and that the same is true. . n-~ ~rL,;~.: ~ St.(, t AI. Sulr.crib~; nu•: awn,. r~~ hta dad of 1Y1,[. Cary ic, 'lFiraTrtia ircu>.c a - State of Havaii c• '~~tfy ComMLaaion expiees i^~ /~'r~ -2- . ~ SIA'P OF HAWMI DEPARTI~+`TI OF RECIJLATORY ACEMCIES Business ReKiaeration Oiviaion Honolulu In the Haeter of the Amendment ) of the Charter of Incorporation ) ~ r ) s OE ) i BIC ISLAND COUNCIL ON ADDICTION ) • CERTIFICATE OF ANENDHENT ' The undersigned Ross Yilson (preslden4 and lfe rll•• Fl.trh•r fC•rr•re Cy,)duly auth0rirld OEELClCa OE 8IC ISIANU COUNCIL ON ADQICTTUN, r Flawnii corporation, do hereby ecrtiEy chit ac a ,1•a•~la! m.~rtinf; of the members of said rrrp~.•atiuu •Icl•• ••a' _ul held .t Iii la, Hawaii, on the _L_1'_ _ f.iv r.y.::. _ I EVE' thr purpose vE cl,...:1;,,, clu. n...•. ..~,~ur•Ati..i., it vas voted by not leas than two-• „1~' t• . ' tf~. •nembuta present ae said meeting co amend the Char-rr vE Incorporation of said cor- pocaeion by deleting the n~mr: of "BIG LSLIND COUNCIL ON ADDICTION" wherever it appears in the Chatter of Ineorpoea- tion, and inserting in lieu ChereoE the name "BIC ISLND COUNCIL ON ALCOHOLISM." IN WITNESS WHEREOF, the undersigned have hereunto see Chair hands chic 19th day of 0.uaust 1976. ~.,t, mot.,.-~, ~tCRf Y ~hl~ - - - 3TAT( Of gAwAll ~`•r urn ~ C PafA11Ta1aMT Of CONMafCa ANO COMnyNa11 AffAln¦ ' Wrti 11r..wrwl.w olw.wl P NiG1w11r 1owr1 w.plq Aprw11 10 ae. p, w..aww w1 gaPO In Nr NaRK 01111. ATMCTMt OI 1 Nr 01aRar of Inmrporadan et 1 l .15d915d9 1719 A6/03+I~ Btg [s Land Council tut AlcatnLa.:m I I CERTIFICA7EOFAMENDMENT ~ 1 Th.Praas.nt[nd5[tr[tarY,t.tP.cd+.lY,el 6tn Island Council on Alcoholian ¦ Maww1 naropma[ eerpontfen, do hvatry proly drat at . mend maatlnq o! Ne mambas of tnd mrpondon duly a11W and bald a[ 166 i;ilauea Avenue. Iltio I;at+ait on Na 7 Ch daY Pf Flbtuaty 19 Bb , fa N. Purtloa el Nanpnq Nr soma et Nr u1d tOrptlrannn, 1[ wat mnd hY no[ lau than twaNlydl Pf Na mamWn Pram[ ae N. mutlnq m amend Na 171rtrr of Ineerpontltln of and earporn uon by dalatlnq Na namr Big Inland Council on ALcohollan whrn.[r It aaoaan in Na Qlarvr o1 Ineordannobr~nd maarongm bav NVpf Na soma 6L1; Island Suhs cosec Abuse Counctt . - IN WILL ESS WNEr'E:OF, N. unWrtlgned hour ~arwrnl0 Nt thwr hand. N11~f1aY of /f LJU~1 , Iq f~ _ R T T `Y. l -~~i L~~ -n ~i C1 /~r1 r VOw J ¦rwNMY STATE Of HAWAII 1 1 ~ J, ~ .f~....../~• 1 /1 .e~-L l1/w~.~rr~ .nd /~~'A R-~^++ ~ ~~~.t^"'i'r bwnq h/lnt duly tweet on Bath ~dapoM rd far Nat Nn w Na h.xdwlt and Savnary, napaedraly, Pf ~.~~~r~ L~1~....rY s. Ger~.CG-Q...~~ N.t a rue11 alllan tl1.Y vt duly wNerit.d b dqn N. farpolnq Grdfleata of Amandmmt: and Na[ thrr hna sad Na Nld GRlfica[a, know W tantmu dlwtolLuld N)a't-th. Wm it tru., ~ frw11M1 v r ) fWVA/a~/nrrw if NtOrr w. IM4 ~f• rf t' K[ff4'r d_:(tat~r / aw.1+T ~L~d./f•/l~.A~_ trK Ne .`u111~ enrol U. ~T~~ Nr r.i11w11in ufwY r I harrtry aoPrPra Na lorpoinq amend mt N1[~daY of t Yt Vt..tQ-t+~ , 19~ Ovactor of Commvts and Cmwma thin CPr1... etas and SaNrmn Admmntramr OM.a Aw ale Orla-0a Ifwl STATE OF HAGAII ) 55: COUNTY OF HAtJAII ROSS UILSON and MAR(LEE fLETCHER , being fist duly sworn on oath depose and say that they are the president and Secretary, cespecei~eLy, of BIG ISLAND COUNCIL ON ADDICTION; that as such officers they ace duly authorized co sign the Eoreboirb Cerci:icace of Amendment; and chat they have read the said CerciEicate, know the contents thereof, and that the aame Ls true. ~ r7T R~ ~C/.l.~~1 :r~~ st.c, t ' . SuLurlb~, .furl s~~+t. A r~~ :his _~i dad of 1Y7,~. •~9• tsty u ie, ira~ u ieia ireuie ~ ~ State of Na~aii '~~kly Commiaaion expires n~ /i=~~ -2- Bi; Island Substance Abuse Council BYLAWS Revised April 19,1999 ARTICLE I The name of fleas Corporation shall be the Btg Island Substance Abuse Council, doing bustness under such other names(?) as the Board of Dtrectots may from ttme to time establtsh. ARTICLE II OFFICES AND RECORDS The Princtpal office of the Corporation shall be located within the County of $awaii. The books of the Cotporation, except such as regmred by law to be kept elsewhtre, shall be kept at the Principal office. The Boazd of Dtrectors may authorize the establishment of Pnncipal and additional offices at such places as the activttia of the Corporation may require. ARTICLE III OBJECT SECTION 1: PURPOSE -The Corporation shall operate exclusively for charitable and educational purposes consistent with the provistons of the Internal Revenue Code of 1954, Section 501(c)(3) as amended to: Sub-Section a: Provide a county-wide voluntary agency composed of individuals and groups from the public and private sectors, who share a mutual concern for the problems associated with alcohol and all other substance use, abuse and addtction. Sub-Section b: Broaden the awazeness of indtvtduals, agrncies, organizattons and the community at large regazdtng the prevention and treatment of alcoholism and addiction. Sub-Section c: Inform and advtse the Boazd of Directors, tts constttuency and the general publtc about policy issues, solrcit broad response to these rssues and present these responses to a unified manner to governmental and other deciston- makers mthe best tnterest of those at risk Sub-Section d: Serve as a county-wrde advocate to protect the tights of alcoholics and other addicts Page I of 12 rile t~~.tau ~unstauce Abuse Council B~ laws -Revised April 19, 1999 Sub-Section e: Promote equal access to the quality of treatment or other services required by the alcoholic, addict and their fazntltes. Sub-Section f: Provide leadership and technical assistance for the establishment of prevention, treatment, education, training or other addiction relating sources at the local, County and State level and maintain close Batson with the elements of this state-wide network. Sub-Section;: Engage m fimdratsing activities as may be necessary to maintain fiscal accountability Sub-Section h: Appoint or replace the Chief Executive Officer. SECTION 2 FUNCTIONS - In furtherance of this purpose, the Corporation shall, subject to the provisions of these Bylaws, exercise all powers granted to non-profit corporations under the statutes of the State of Hawaii (Corporations and Associations Not-For-Profit) and tlus non-profit Corporation is authorized to take such action as maybe necessary, proper or incidental to the carrying out of the purpose for which this Corporation is organized ARTICLE IV GOVERMNG BODY SECTION 1 NAtrfE -The govemtng body of the Corporation shall be the Boazd of Directors, hereinafter refetred as the "Boazd". SECTION 2 SIZE -The Boazd shall consist of not less that nine (9) and not more than fifteen (15) elected Directors holding voting membership on the Boazd, not including any non-voting individuals whom the Board may, from time to time, invite to its deliberations SECTION 3 COMPOSITION -The Board shall be composed of Directors elected from the public, representing a cross-section of the community served by the Corporation. Not less than twenty percent (20%) nor more than fifty percent (50%) of the Boazd membership shall consist of recovering alcoholics or addicts with a tnitimum of three (3) yeazs of sobriety SECTION 4 ELIGIBILITY - Nominees for election to the Boazd shall be not less than eighteen (18) yeazs of age and shall be residents of the County of Hawatt. Candidates shall have indicated a sincere desire to further the work of the Corporation SECTION 5 NOMINATION AND ELECTION -All Drrectors of the Board shall be elected annually at the annual meeting from a slate submitted by a Nominating Cotnmtttee Directors of the Boazd shall be elected to throe (3) year terms Page 2 of l Z nib i~i.ina auos[auce Abuse Council Bylaws -Revised April 19, 1999 These should be staggered at one (1), two (2) and three (3) years unless sooner vacated or removed in accordance with these Bylaws. SECTION 6 AUTHORITY -The Boazd shall have full power and authonry over the affairs of the Corporation and shall establish such policies and plans as may reasonably be necessary to carry out the purpose and functtons of the Corporation as enumerated in Article III, Sections 1 and 2 of these Bylaws. SECTION 7 RESPONSIBILITIES -The Boazd shall, in addition to those duties required of governing bodies by law or regulations, be responsible for the internal affazrs of the Corporations and shall establish and promulgate poltctes concerning the planning, implementation and evaluation of its programs and activities Sub-Section a: Delegation -The Boazd may delegate its vested authority to the Executive Committee so long as such deleganon is consistent with the laws of Hawaii, with the Certificate of Incorporation and these Bylaws Sub-Section b: Limitations -The Corporate powers of the Board are subject to the limitations of the Statutes of the State of Hawaii and the Internal Revenue Code of 194, Section 501(c)(3) and the amendments thereto. The board shall have all the powers, privileges and duties set forth therein as though made a part of these Bylaws. SECTION 8 ivIEETINGS -All meetings of the Boazd shall be held at such time and place as the Boazd may designate. The President of the Boazd shall preside at all such meetings and shall conduct the business of the Corporation m accordance with Robert's Rules of Order, cturent edition. In the absence of the President, the Vice-President shall preside. Sub-Section a: Annual ivleeting -The annual meeting will be held within the first six (6) months of the fiscal year. The Board shall hold this annual meeting for the purpose of electing officers of the Corporation and for transacrittg such other business as may be determined by the Boazd from time to time. Sub-Sectiou b: Regular Meetings -Regular quarterly meetings of the Boazd shall be held at such places designated by the Cotporatton Wntten notice of the time, place and agenda of the meeting shall be given by the Secretary or tus/her designee not less than seven (7) days pnor to said meeting to all members of the Boazd and CEO Sub-Section c: Special ivleetings -Special meetings of the Board may be called by the President or by at least one-[lord (1/3) of the total membership of the Board. ~Iottce of the time, place and specific purpose of each special meeting shall be received by mail not less than three (3) days pnor to such meetin¢ or, in an emergency, not less than twenty-four (23) hours pnor to such meeting when confirmed by telephone Page3of12 - ~ --.rur ..r.aYiaYYIC (1UU~C ~.UYL~ii B}'laws -Revised April 19,1999 Sub-Section d: Quorum and Voting - A quonun for the transactton of business of the Board shall be determined by a simple majority of those present unless otherwise specified elsewhere in these Bylaws. Specifically designated ex-officio members shall not be counted m the detetmmation of quorum. Sub-Section e: Proxies - A Director cannot vote by proxy or otherwise act by proxy on any Issue at any meeting of the Boazd. SECTION 9 INDIVIDUAL LIABILITY AND INDENINIFICATION - No individual who is a duly elected Director of the Corporation shall, by reason of performance of duty, function or activity required of or authorized to be undertaken by the Corporation, be liable for payment of damages under any law of the United States or any State or political subdivision thereof, if such Director has acted vnthm the scope of such authorization, has exercised due caze and has acted with respect to that performance without malice toward any person affected by it. In case any Director, while representing any matter of the Corporation, shall be sued in any court of law or become liable in his/her actions, the Corporation shall indemnify and save harmless such Director to the extent of any claim, lien or award including attorney's fees and cost of defense. Sub-Section a: Director's Insurance -All Directors of the Corporation shall, subject to the approval of the Board, be insured against such liability and the cost of such coverage shall be borne by the Corporation. SECTION 10 CONFLICT OF THEREBY -Within the meaning of this section, a Daector of the Corporation shall be deemed to have a conflict of interest of a potential thereof i>y by reason of his/her participation m the enactment or defeat of nay matter coming before the Board, there is reason to believe that said Director, a member of his/her family or the company/agency with whom that Director is associated could derive gain or loss from said action. It will be the obligation of the Director to state clearly the nature and degree of interest in the matter and the President, Committee Chairperson or other presiding officer shall rule tf there is potential for conflict. If such conflict is so ruled, the Director shall be excused from participation, debate and voting on the issue or matter pending SECTION 11 ATTENDANCE -Directors shall stove to attend all meetings of the Board and Committees to which they belong and to other appropnate functions or duties associated with that trust Fazlwe to attend at least two (2) meetings of the Board in any yeaz without notification may be considered resignation from the Boazd. For the Executive Committee members, fatlwe to attend three (3) Executive Committee meetings in any year without notification may be considered resienation from the Board Page 3 of l2 m, tsiantt Jubstauce ,abuse Council By~larvs -Revised April 19, 1999 SECTION 12 NEPOTISiVI -Nepotism is defined as favonttsm shown to relattves to securing fobs. Nepottsm m the selectton of employees or Board members is strictly prolubtted ARTICLE V OFFICERS SECTION 1 DESIGNATION -The officers of the Board shall be the President, Vtce- President, Secretary and Treasurer. The officers shall be elected by the Board at the annual meettng of the Board. SECTION 2 TERt~1 OF OFFICE -The tens of each ekcted officer shall commence with the adlottnurtent of the annual meeting and shall continue for one (1) yeaz or unttl a successor is elected to fill an un-expired term. SECTION 3 POWERS AND DUTIES OF THE PRESIDENT -The President shall preside at all meetings of the Board and the Executtve Committee. Hdshe shall serve as anon-voting, ex-officio member of all other committees and shall appoint the chairperson of such commtttees or task forces of the Board as the Boazd may establtsh from time to trine SECTION 4 POWERS AND DUTIES OF THE VICE-PRESIDENT -The Vtce-President shall be a member of the Executive Committee rvrth such powers and duties as may be assigned to this office by the Board or by the President. Upon the absrnce or incapacity of the President, the Vice-President shall have and shall exerctse all powers of the President. SECTION 5 POWERS AND DUTIES OF THE SECRETARY -The Secretary shall be a member of the Executtve Committee and shall record or cause to be recorded, attendance, resolutions, votes and minutes of the proceedings in books to be kept for that purpose The Secretary shall keep m safe custody the Seal of the Corporatton and shall affix it to any insuvmrnt when required by law or otherwise authorized by the Boazd. The Secretary shall keep or cause to be kept to a proper and safe manner, all documents and records of the Corporation as requtred by law. The Secretary shall prepaze and send or cause to be prepazed and sent to each Director, a notice of each meettng of the Board to include the order of business to be conducted. SECTION 6 POWERS AND DUTIES OF THE TREASURER -The Treasurer shall be the Chief Fiscal Officer of the Corporation. The Treasurer shall be a member of [he Executtve Committee and shall have such other powets and duties as maybe assigned to this office by the Boazd or by the President. The Treasurer shall oversee the custody of all Corporate funds, the receipt and deposit of all monies of the Corporatron via such disbursement mechamsms as the Board shall authorize The Treasurer shall also keep or cause to be kept, full and accurate Page~ofl2 .,~uo~auce Aouse trouncu Byla~~s -Revised April 19, 1999 accounts of said receipts and disbursements in the Corporate books and shall furnish the Board wi[h monthly reports of such transactions SECTION 7 AGENTS -The Boazd may appoint, contract or otherwise retain an attorney who shall render such legal documents, opinions and sernces as required. The Board shall appoint a Certified Public Accountant who shall provide services monitoring the Corporate books and accounts and an annual certified audit or review of the Cotporatton as may be required. The Board may from time to time, identify additional Agents and prescribe the duties thereof as appropriate SECTION H SIGNATORIES -The President, Vice-President, Secretary, Treasurer, Chief Executive Officer and any other Director or Agent of the Corporation so designated by resolution of the Board shall serve as signatories for the Corporation. SECTION 9 REMOVAL OF OFFICERS -Any officer of the Corporation maybe removed during his/her term in accordance with the procedures described in Article VII, Section 2 of these Bylaws. SECTION 10 VACA._YCIES -Should the President's office become vacant for whatever reason, the Vice-President shall fill this position for the tin-expirad term. Vacancies in any other elected or appointed position shall be filled at the next regulazly scheduled meeting of the Boazd in accordance with the procedures described m Article VII, Section 3 of these Bylaws. ARTICLE VI COivIl1-IITTEES SECTION 1 GENERAL DESCRIPTION -The Board may elect or cause to be appointed such comrmttees and sub-committees as the Boazd may deem necessary in perfortmng the business and fulfilling the purposes of the Corporation. Such committees shall have such powers, duties and obligations as described in the Bylaws and any additional responsibilities as may be delegated by the Board from time to tune. The actions of all committees shall be duly reported to the Boazd and a record made thereof. There shall be Standing and AD HOC Committees. the membetsiip of all Standing Committees shall consist of members of the Boazd The membership of any AD HOC Committee may include other than members of the Boazd and may be appointed as determined by the Boazd prior to the formation of the committee and the charge thereto SECTION 2 STANDING COi`I~IITTEES -The Corporation shall have an Executive Committee, Budget & Finance Committee, Personnel Committee, Planning Committee, Fundraising Committee, Membership/i`;ominatins Committee and such other Standing Committees as the Boazd may authorize from time to time. Page b of l'_ ...e ,,~u~.au~e exouse l,ouncii Bylaws -Revised April 19, 1999 Sub-Section a: Selection Process -The members of all Standing Committees shall be appointed by the Prestdent of the Board following the annual meeting From among the members of each committee, the President shall appoint a committee Chairperson who shall henceforth be responsible for the acttnttes of that committee Sub-Section b: Composition -All Standing Committees shall consist of not lcss than three (3) nor more than eight (8) voting members and such ex-officio, non-voting members or technical advisors as the Board may direct from tune to tune Sub-Section c: Term -The members of each Standing Committee shall serve at the pleasure of the Prestdent of the Board. Subsection d: Operating Rules -The rules of all Standing Committees including eligibility, quorums, voting, absences, removal of members, vacancies and conflict of interest shall be in conformity with sunilaz rules for the Boazd described m Article N of these Bylaws SECTION 3 EXECUTIVE CONL1fITTEE -There shall be a Standing Committee of the Boazd called the Executive Committee consisting of at least five (5) members of the Boazd inclusive of representation of current officers of the Corporatton, the immediate past President and Chairpersons of each Standing Committee. Sub-Section a: Chairperson -The President of the Boazd shall serve as the Chauperson of the Executive Committee Sub-Section b: Nleetings - Regulaz monthly meetings and special meetings of the Executive Committee shall be held at such tune, place and for such purpose as the Boazd or President may detemm~e from tune to tune. Also meetings shall be presided over by the President of the Boazd. Sub-Section c: Responsibilities -The Executive Committee shall and may exercise all powers to perform all functions of the Board except such powers as may not legally be delegated such as the election of Directors, election of Officers or amendments to these Bylaws. Any action taken by the Executive Committee shall be reported to the Boazd at its next regulaz meeting Sub-Section d: Quorum and Voting - A quorum for the transaction of business at any meeting of the Executive Committee shall consist of at least the simple masonry of the Executive Committee Specifically designated ex-officio members shall not be counted to the determination of a quorum If at the time and place fixed for a meeting a quorum is not present, the Directors in attendance may adjourn the meeting until a quorum is obtained. In the event that a quorum cannot be obtained at a duly called meeting, members Pase 7 of l2 .,.e ........au~e :rnuae ~,ouncit Br laws -Revised April 19, 1999 attending such a meeting may elect by malonty vote of those present, to transact business subject to ratification by at least sixty percent (60%) of the total membership of the Executive Committee. SECTION -l BUDGET Ai~1D FINADiCE CONIivIITTEE -There shall be a Standing Committee of the Boazd called the Budget and Finance Committee consisting of at least three (3) members of the Boazd. Sub-Section a: 1Vleetings - Meetings of the Budget and Finance Committee shall be held at such time, place and for such purpose as the President of the Boazd or Committee Chairperson may determine from time to time Sub-Section b: Responsibilities -The Budget and Finance Committee shall prepaze for adoption by the Board, such fiscal policies as may be required to cant' out the program of the Corporation. The Budget and Finance Committee shall serve as the clearinghouse for all corporate financial activities including fundraising and at least one (1) Director shall serve on both the Budget and Finance and the Ftindrusing Cotnmittees. The Budget and Finance Committee shall prepaze or cause to be prepazed, the development of the Corporarion's annual budget and any amendments thereto. SECTION 5 PERSO~iNEL COil~fil-IITTEE -There shall be a Standing Committee of the Boazd called the Personnel Committee consisting of at least three (3) members of the Boazd. Sub-Section a: bleetin;s -Meetings of the Personnel Committee shall be held at such time, place and for such purpose as the President of the Board or Chairperson may determine from time to rime. Sub-Section b: Responsibilities -The Personnel Committee shall prepare or cause to have prepazed for adoprion by the Board, all policies that relate to the staffing of the Corporation. The Personnel Committee shall also advise and assist the Chief Executive Officer in the development and refinemrnt of the staff Development Practice and Performance Evaluation System, which shall be approved by the Boazd The Personnel Committee shall be responsible for reviewing the Chief Executive Officer's performance SECTION 6 PLANNING COiv ill-IITTEE -There shall be a Standing Committee of the Boazd called the Planning Committee consisting of at least three (3) members of the Boazd Page 3 of IZ me i~t.tuu auostance Abuse Council Bylaws -Revised April 19, 1999 Sub-Section a: ivleetings -Meetings of the Planning Commtttec shall be held at such trine, place and for such purpose as the Prestdent of the Boatel or Chairperson may determine from trine to trine. Sub-Section b: Responsibilities -The Planning Committee shall prepaze or cause to have prepazed for adoption by the Board, such policies that may be required to implement the programs of the Corporation. The Planning Committee also advise and assist the Chief Executive Officer in the development of an annual plan of action, along-range plan and any amendments or updates thereto SECTION 7 F17NDRAISIPiG CO1vIMTTTEE -There shall be a Standing Committee of the Boazd called the Fundraising Committee consisting of at least three (3) members of the Boazd. Sub-Section a: Meetings -Meetings of the Fundrazsing Committee shall be held at such tune, place and for such purpose as the President of the Boazd or Chaziperson may determine from time to time. Sub-Section b: Responsibilities -The Fundraising Cottumttee shall develop an annual fundraising plan and calendar of events, select the acavtties to be conducted with approval of the Boazd and coordinate these activities via individual Chairpersons or sub-committees for each major event. SECTION 8 ivIEMBERSHIP/NO1v1INATING COiv1MITTEE -There shall be a Standing Committee of the Boazd called Membetship/Notirinating Committee coasishng of at least three (3) members of the Boazd. Sub-Section a: Meetings - Meetings of the MembershiplNominating Committee shall be held at such tune, place and for such purpose as the Prestdent of the Boazd or Chairperson may deteiaune from time to time. Sub-Section b: Responsibilities -The Mcmbership/Nominahng Committee shall, at least ninety (90) days prior to the annual meeting, present to the Board a slate of candidates for Officers of the Corporation and membership on the Boazd. SECTION 9 AD HOC COiVIivIITTEES AND TASK FORCES -The Boazd may, by resolution from time to time, appoint or otherwise enable the establishment of AD HOC Commtttees or Task Forces of the Boazd in order to accomplish some specific purpose, which is deemed beyond the scope of the Standing Committees Sub-Section a: Chairperson -The Prestdent of the Board shall appoint from among the Directors, Officers or Agents to the Board, the convener for such AD HOC Commtttees and Task Forces and shall, to concert with the Resolution of Page 9 of 12 Bylaws -Revised April 19, 1999 Appointment, determine the method of selecting an individual to Chair the efforts of that body Sub-Section b: Term - AD HOC Committee and Task Forces shall, in consideration of the oblective to be accomplished and to accordance with the resolution of appointment, be constituted for a specified time not to exceed one (1) yeaz The group shall cease to exist upon completion of the objective or the expiration of the appointment, whichever comes first except that a group may be extended for thirty (30) days via continuing resolution of the Boazd. Sub-Section c: Responsibilities - The President of the Boatel, in the Resolution of Appointment, shall Include the specific change, expectanons, due date and other responsibilities appropriate to the AD HOC Committee or Task Force being constituted. ARTICLE VII RESIGNATION, REMOVAL OR VACANCY SECTION 1 RESIGNATIONS - Any Director, Officer or appointed Agent of the Corporation may resigi at any time by giving wntten notice to the Corporation via the Boazd as a whole, President or Secretary. Any such resignation shall take effect at the time specified therein unless precluded by the terms and conditions of any binding contract currently in effect. If the time is not specified, such resignation shall take effect upon acceptance by the Boazd SECTION 2 REMOVAL -The Board at any meeting called for that purpose, may be a three fourths (3/4) majority of those present and voting, remove from office any Director, Officer or Agent elected or appointed by the Board when such action is deemed to be in the interest of the Corporation. Sub-Section a: Appeal -Any Director, Officer or Agent removed from office by action of the Board shall have the right of appeal with written notice and fair heanng at the next regulaz meeting of the Board or at any special meeting of the Boazd called for that purpose, provided the appellant submits to the Secretary of Board wntten notice of appeal within ten (10) days after notice of removal is delivered and confirmed by certified mail, return receipt requested. Following the appeal procedures, the removal shall be confirmed or reversed by the Board. SECTION 3 VACANCY - If the office of any Director, Officer or Agent becomes vacant for any reason, the Board may, at the next regulaz meeting or at a special meeting called for that purpose and by a vote of malonty of those present, choose a successor who shall complete the tin-expired term Page 10 of 1? u~g a~~uuu auU~l.lu l'e i1DUSe l.OUDCII Bylaws -Revised April 19, 1999 ARTICLE VIII COMPENSATION OF OFFICERS, DIRECTORS AtYD AGENTS No Director or Officer of the Corporation shall receive any compensation for their services, except that, by prior authorization of the Boazd, a Dtrector or Officer may be reimbursed for expenses incurred to connection with activities of the Corporation. Payment for authorized reimbursement shall be made only upon receipts for expenses incurred Compensation of any nature to Agents of the Corporation shall be made only to accordance with such contract, letter of engagement, retainer or other written agreement and conditions specified therein, previously authorized by the Board. ARTICLE IX CONTRACTS, LOANS, CHECKS, DRAFTS AND BANK ACCOUNTS SECTION 1 CONTRACTS -The Boazd may authorize any Officer(s) or Agent(s) of the Corporahoa to enter into any contract or execute and deliver uty instrument in the name and on behalf of the Corporation, and such authority may be general or confined to specific instances. Unless so authorized, no Officer, Agrnt or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to reader it liable for any purposes or to any amount. SECTION 2 LOANS - No loan shall be contracted on behalf of the Corporation and no negotiable paper shall be issued in its name unless authorized by the Board. 4Vhrn authorized to do so, any Officer or Agent of the Corporation may effect loans and advances at any trace for the Corporation from any bank, trust company or other tnstituhon or from any firm, corporation or individual and for such loans and advances make, execute and deliver promissory notes or other evidence of indebtedness of the Corporation and for any and all loans, advances, indebtedness and habrlrhes of the Corporation, tray mortgage, pledge or otherwise transfer sazd property provided, however, that any sale mortgage or lease of real property shall be in accordance with the provisions of the Not for Profit Corporation Law of the State of Hawatt. Such authority may be general or confined to specific instances. SECTION 3 CHECKS, DRAFTS, ETC. -All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation shall be sr, red by such person or persons and in such a manner as shall from time to time be determined by the Boazd SECTION 4 DEPOSITS -All funds of the Corporation shall be deposited to the credo of the Corporation under such conditions and rn such banks, trust companies or other depositories as the Boazd may designate and for the purposes of such deposit any pttson or persons to whom such power rs delegated may endorse, assign and deliver checks, drafts and other orders of payment of money, which aze payable to the order of the Corporation Pase 11 of 1? Bylaws-Revised Apri119, 1999 ARTICLE !C FISCAL YEAR The fiscal year of the Corporation shall begin on the first day of July and end on the last day of June in each year ARTICLE XI DISSOLUTION The Boazd may at any time, voluntanly dissolve the Corporation in a conveyance of its assets and property to any other Corporation holding a Charter from the State of Hawaii or other state for purposes not of individual profit after first satisfying any corporate debts, provided that assets and property so conveyed shall be used by the grantee of purposes similaz to those of the conveying Corporation and provided further that the Corporation receiving the assets of this Corporation qualifies with the Internal Revenue Service as a chazitable Corporation and contnbutions thereto are deductible. Sazd conveyance, if made, shall be determined by a three- fourths (3/4) vote of the Directors present and voting at a regular or spacial meeting provided wntten notice of sazd dissolution has been sent to the members of the Boazd at least seven (7) days pnor to the time the vote is to be taken. The Boazd shall by resolution, designate the name and location of the chanty corporation to be the recipient of the Btg Island Substance Abuse Council assets and property. ARTICLE XII AiMENDMENTS These Bylaws or any portion thereof may be altered, amended or repealed or new Bylaws may be adopted by the affirmative vote ofthree-fourths (3/4) majonty of the Directors present at any regulaz or special meeting of the Board at which a quorum is present provided that written notice of such alteration, amendment, repeal or addition shall be given to each Director at least fifteen (15) days pnor to an/ y such meeting. Adopted this / ~ day of , 19~ The Big Island Substance Abuse Council B /~lZTU.IL( ~~~"~ll~G~~ Attest ~ (hu. ~~.~G(.~ Y is President [s• ecretary Paee 13 of l2