HomeMy WebLinkAboutCOM 0140.006 2000-2002 ow rw srsr~iMS ~P.~r~R
OI MAR 16 AM 7~ 55
DATE: 03/15/2001 ~
TO: Connie Kum, Legislatrve Auditor w
FROM: G.A Rock, Data Processing Manager~,~?'
SUBJECT: Progress m Meeting Current FY 2000-O1 Program Ob~echves _ o
As requested by the Finance Director, attached is a progress update on our current year
program ob~echves Tlus matenal may be provided to the Council in preparation for our
upcoming budget review later tins month
Should you have any questions, please call me (x-8452).
Comm. N0.
FSIe No.
Iief. To:
xef. Date MAR 2.3 2001 _
DATA SYSTEMS DEPARTMENT
Proexess to Meering Program Objectives
FY 2000-O1
1 Mamtam 99% uptrme for central Wang computer system dunng normal work hours
Oblechve u berng met The central Wang computer system was up nearly !00•~ of the time dunng
normal work hours There was only 30 minutes of down time since the beginning of the fiscal year
2 Complete l00% of mandated work requests/programming changes by agreed upon time
Oblechve rs berng met All stx mandated work requests for programming changes received thus jar
this frsca! year were completed on time
3 Complete 95% of processing on/before target date, remaining 5% wrtlun 1 day thereafter
Oblechve rs berng met Approximately 97% ojdeadlines have been met thus far this year on/bejore the
target date and the remainder by the next day
4 Replace the Council Index System application currently running on the WangNS computer
system with one to run m the PC/LAN environment
The new Council Office Records System (COReS) became operational on the County Clerk's local Area
network (L.lN) with the start of the new 1000-1001 counci! term Training was provided to staff
members Plans call for converting prior councr! term data from the old system on the Wang computer
to the new system and making add~tional:njormahon available on the County web site by late summer
5 Work wuh the Finance Department to develop plans and specifications for selecting a new
Financial System (accounting, budgeting, purchasing)
Awaiting protect prioritization and initiation by Finance Department
6 Begin phase rn of the new Real Property Tax System to replace current sernces berng
provrded by the C&C of Honolulu
The following functions are operational
Cash:errng System
Appraisals
Tax Assessment
The following are scheduled
for Apnl
Tax Brl/rng & Collection
Electronic Document Management
The jollowing u scheduled
for June
Public access via Internet web site
By end ojthis FY we should be totally off ojthe old system run by the City & County of Honolulu
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7 Begin implementation of a Geographic Infom~ahon Systems plan developed dunng
FY 1999-2000
Parcel data layer has been licensed for use by the County GIS Base Application has been completed
Note Resignation ojcurrent staff GIS Analyst at end ojJanuary has curtailed work in this area Steps
are being taken to fil/ the vacancy
S Begm interconnechng/consolidahng departmental PC-LAN systems into a countywide
network
The Finance Windows NT LAN network has been expanded to include Parks & Recreation
adminutrahon Finance NT LANand County Clerk NT LAN have been interconnected, including their
office a-mail systems A purchase order was issued to a vendor to interconnect the Real Property NT
LAN to the Finance NT LAN
9 Conduct quarterly computer trarmngclasses/workshops throughout the year m the following
subject areas. Windows 95, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
Classes were provided in I" and Ind quarters We expect to offer one more set ofclasses before the
end ojthe current frsca! year
10. Pursue implementation of projects under the state's Access Hawaii "electronic portal" master
contract to enable citizens to conduct business with the County of Hawan on the Intemet
A master agreement was signed between the County ojHawaii and Hawaii Information Consortium,
the vendor selected by the state to implement the Internet portal project (Access Hawaii) Parks &
Recreation Department now has an on-line Camping Permit System on the Interne! that was activated
:n January Based upon a survey ojsewer account customers that was conducted, it was determined
that at thu time there rs insufficient customer interest in paying sewer bills on-line via the Internet
11. Establish a high speed, dedicated Internet connection within Data Systems Department to
provide Intemet access and related a-mail capability to County departments and agencies as
an alternative to the existing, individual dial-up account method being used
An ADSL tine has been installed Access will be available for PC systems connected to the Finance
network Additional work will be done rn this area between now and the end ojthe focal year
12 Expand the content of the County's web site
Web site work was completed on the following high priority items
Charter Commission wrap up
General Plan Revtston information page
Real Property Tax deltnquent sale
Primary & General Elecuon voter information
County Data Book revision
County Code update
Web site reformatting and enhancements in response to auditor comments
-3-
We wall be posting the following information on the web site upon obtaining properly
jonnatted material from the applicable County department/agency and establishing any
required procedures jot updating the material:
Housing Agency general information and
forms
Infonnat:on & Complaints ice news releases and handicapped parking permit forms
Immigration ice general:nfosmation
Liquor rules & regulations, licensing procedures, forms
Planning Department rules, procedures, and
johns
Purchasing B:d Specifications and results
Rea! Property genera! information and forms
13 Develop countywide policies
Countywide policies/guidelines/procedures have been provided in the following areas thus jar
this year
Purchase of PC systems
Use of PC remote access software
Computer system security/logon access forms
Computer virus prevention