HomeMy WebLinkAboutCOM 0150.001 2000-2002 COUNTY OF HAWAII
DEPARTMENT OF PUBLIC WORKS
25 AUPUNI STREET, ROOM 202
HILO HI 96720-4245
TELEPHONE (808) 961-8321 FAX (808) 961-8630
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MEMORANDUM
DATE March 28, 2001 ~
TO: Honorable James Arakaki, Chairperson and
Members~oQf~tnhe County Council
FROM: Denrns K W Lee
Director
RE: Commurncation 150, Bdl 40
Ordinance to Appropriate $880,000 of Highway Fund Balance
The attached memo provides additional clarification to the request for appropriation
of a portion of the Highway Fund's Fund Balance If there are any questions, please
do not hesitate to call Nancy Crawford at 961-8463 Also, Department staff wdl be
available at the Councl meeting to answer further questions
Comm. No. ~ ~ ' I
FSIe No.
Ref. To: PnsMt~d COI,IACI
Ref. Date MAR 2 8 2001
COUNTY OF HAWAII
DEPARTMENT OF PUBLIC WORKS
25 AUPUNI STREET, ROOM 202
HILO HI 96720-4245
TELEPHONE (808) 961-8321 FAX (808) 961-8630
MEMORANDUM
DATE March 28, 2001
TO: Dennis Lee
Director
FROM: Nancy Crawford
Business Manager
RE: Background on Highway Fund Balance Request
General information
The Highways Fund, which includes Traffic and Highways Maintenance, is a
separate operating fund It receives money from various tax sources and must
budget expenditures in accordance with expected revenues These funds are
not mixed with General Fund or with the excess fuel tax funds used for repaving
and construction pro)ects If revenues exceed expenditures in any year, the
funds stay within the Highway Fund and are available for use, as appropriated
Current Request
1 Traffic Division EawDment 40 000
On December 19, 1999 CH 1898, a Chevy G3500 Van was damaged in
an accident with another vehicle On July 26, 2000 it was deemed a total
loss Corporation Counsel handled the claim against the other driver and
the County received $10,000 from the driver's insurance company Traffic
Division used funds designated for contract services to replace the van
We are requesting reimbursement of that money to be used for its original
purpose, signal and street light improvements The amount of $40,000
was estimated last fall prior to purchase of the vehicle The actual
transfer to equipment account was only $30,000
2 Traffic Division Streetlight Electncrty 100 000
The year-to-date expenditures for streetlight electricity at February
28,2001 were $549,839 Projecting that amount through the end of the
year indicates that total expenditures will be approximately $824,759 The
budgeted amount is $722,400
3 Hiphwav Division Contract Services 140 000
Kona Warehouse ($120,000 In the current year Highways budgeted
$100,000 for a warehouse at the site of their new baseyard The office
construction protect had a change order for $101,073 00", which was
funded with the warehouse money Because there is money in the
Highway Fund, they are now requesting funds be replaced in order to
purchase the warehouse The amount of $120,000 is an estimate of the
cost
Masonry Work ($20,000 In the current year masons are assigned to the
Budding Division This is a change from prior years, when they were
assigned to Highways Diwsion If the masons provide services for
Highways, Budding Droision bills for those services In budgeting for the
current year, we faded to budget funds for Highways to pay for such
services
4 Highway Division Roadside Maint 200 000
The Highways division continues to incur costs related to the November
flooding Funds from FEMA and other federal agencies will be recorded
as revenue to the Highway Fund rather than reimbursements to
expenditures It is, therefore, necessary to increase the expenditure
budget for the additional work
5 Transfer to Capital Projects Fund 400 000
The Kinoole and Kilauea Traffic Corridor protects are federally funded,
requiring a twenty percent county match One of the benefits of this
protect is that required ADA curb cuts will be included and funded within
the federal protect This allows us to stretch the County funds designated
for ADA mandated curb cuts Since funds are not available from other
sources, we are requesting use of Highways operating funds This
request is to fund one of the corridor protects Funds for the second
protect may be requested as an amendment to the 2001-2002 Highway
budget
"The change order is primarily the result of the necessity to relocate the
budding The original design location was on fill compacted by the Highway
diwsion, which was not adequate as a building site The changes consist of
rotating the budding footprint 90 degrees, redesigning the parking lot and cutting
the existing embankment It also included changes to meet Civil Defense
requirements, when it was determined that the building would be used as a Cron
Defense command in times of emergency Changes such as adding a new
generator and room, and fortifying the walls are part of this change order