HomeMy WebLinkAboutCOM 0140.017 2000-2002 D~parhrwnf of Civil SKVics
Non-Saf~iy Program Ob)~eilv~s Updates
(As of February 28.2001 ~
1. Review and process position redesaiption reviews within five workdays of
receipt.
85 requests received, all processed within five workdays.
2. Review and process reallocations for recruitment within 30 days of receipt.
71 requests receryed, all processed within 30 days.
3. Represent the Mayor in collective bargaining and complete negotiations for
new collective bargaining agreements (Units Ol, 02, 03, 04, and 13) within
time limits prescribed by law.
Bargaining unit Ol negotiations completed; pending approval of cost
items by the legislative bodies.
Note: Parties went to impasse to the stage of preparing for a
possible stnke. As a result, considerable amount of time was spent
preparing for and assisting the corporation counsel with "essential
worker" heanngs before the Hawaii Labor Relations Board.
Bargaining units 02, 03, 04, and 13 negotiations resolved through interest
arbitration; pending approval of cost items from legislative bodies.
Bargaining unit 11 negotiations resolved through interest arbitration;
pending approval of cost items by legislative bodies.
Attended all pertinent meetings and negotiation session to provide COH
input on issues.
4. Hear and take action on all Step 3 grievances within 60 days from receipt of
the Step 3 appeal.
18 Step 3 gnevances receved and heard. Decisions and settlements
were made on all gnevances within 60 days.
5. Develop and deliver contract interpretations, advisories, and procedures
within 30 days from assignment.
One advisory issued on overtime work and travel status with the 30-day
parameter. No other contract interpretations, advisories, or procedures
assigned.
Comm. N0. ~~•17
ale No.
Ref. To:
tear, >h~ MAR 2 9 2001
Department of Civil Service
Program Objectives Update
Page 2 of 4
b. Conduct mouthy fralntng off'dppltip~sl>~is.
Monthly trainirrp for the 2^d and 3d quarters wos suspended. Atlendapce
a}+.f~aiohs-Was dlprral, and'cSihYrt ~IlelNs liorf' h'r ttb clonoi~lk>~~
of a lack of athrrdees. Given this sbN of atfatrs, lopNMMr wiNs 1~i?i>bct
that a tminhrp ofAoer would , be Mrsd, the mgn1t11y to*rirsp wqs
suspended. Oerti~w kdrshs~~~im4Nl1'i'seilelblwflr dbllf+kci+e'l~lii~ on
lralnN?p blues and needs and hdw Best io deliver oppropkrfe trohk?p In
tifA fultor~i.
7. Answer all departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders
within 14 days from date of request if does not require inter~urisdictional
action, 30 days if it does.
As these requests are numerous, occur almost on a daily basis, and are
made oroly more offer than not, no formal record keeping is maintained.
However, no request was leff unanswered beyond the time parameters.
8. Provide background and other technical information required by the
Corporation Counsel's Office for the arbitration of grievances within 14 days
from the dale of request.
Three requests were received for which the requested
background/technical information was provided within one day.
9. Anange for sbc courses from outside resources in areas of supervisory
development, skMf3 development, and awareness hafninp.
Three courses on Violence in the Workplace have been de~vered.
10. Develop and sponsor pre-retirement workshop for County and State
employees.
Workshop was presented in September with over 200 County and State
employees in attendance.
11. Develop and sponsor clerical seminar for County employees.
We have postponed this fecal year's wortatsop bbcau~e of our
sponsorship and InvoHemsnt with the annual Confeuence of Civil Service
Cbnm#stoners'1~d~T~itsonneltyirec^i~xs to be'heki in~June, tFie same
monM we nartnaAy hold the clerical wortahop.
4~ 8
Department of Civil Service
Program Objectives Update
Page 3 of 4
Need fiscal year's clerical workshop wAl be field scnr+ellr»s lri the #fA
quarter ar early h the second quarter.
12. Facilitate annual employee awards program.
The annual empbyee awards program was held in October. Lieutenant
Paul K. Ferreira from the Police Department was selected as Supervisor of
the Year and June H. Luke, and account clerk from Parks and Recreation
was selected as Employee of ttre Year. No nominees for Manager of the
Year were received.
13. Publish monthly County newsletter.
Newsletter continues to be published on a monthly basis.
14. Coordinate the placement of 15 CVE students within the County.
Placement of 15 students was made in September.
15. Conduct agency audits on personnel files, temporary assignment records,
etc. -0ne audit within each 45-day period.
Audits conducted within the prescribe time parameter. Audited
agencies: Office of Aging, Civil Defense, Fire, Mayor's Office, Public
Works, and Research and Development.
Audits revealed problems concerning medical records being filed in
employees' personnel files, and failure to keep up with FLSA (Porn. Labor
Standards Act) record keeping requirements. These were discussed with
the audited agences.
16. Review and audit properly completed and submitted payroq cetlilteatlons
forms wffhin 5 workdays of receipt.
Out of 2p79 properly completed cerhflcafion fcxrru, ony four took bnper
than 4 days to process.
17. Review and act upon property completed and submitted Fle~dble Spending
Plan change in status forms within two workdays of n3ceipt.
Out of 141 properly compbted FSP change in status request roceived,
only three took bnger than two workdays to procesr, these ttxee were
processed in three workdays.
Department of Civil Service
Program Objectives Update '
Page 4 of 4
18. Establish eligible Nsts as follows:
Within 3'/, months for those recruitments requiring only a written examination
or a training and experience evaluation (T8E).
48 out of 48 eligible lists established within time parameters.
Within 4 months for those recruitments requiring a written examination and a
trairnng and experience evaluation (T13.E).
Two out of three eligible lists were established within time parameters. The
request to establish a Police Sergeant/Detective lists was pushed back
(out of the time parameters) because of other pressing assignments
during the same period.
Within 4'F. months for those recruitments requiring a written examination or a
training and experience evaluation (T&E) and a performance test.
Two out of two eligible lists were established within time parameters.
19. Certify (refer) names from available eligible lists to employing department
v~nthin 5 workdays form receipt of the request for the list.
281 out of 281 requests were processed within time parameters.
20. Arrange for drug/alcohol tests in compliance with Federal DOT rules for CDL
employees and the collective bargaining agreement and memorandum of
agreement fordrug/alcohol testing for fire fighting employees.
CDL employees: 65 drug tests and 20 breath alcohol tests performed.
Fire fighting employees: 92 drug tests and 29 breath alcohol tests
performed.
All tests have been performed pursuant to and in compliance with (where
applicable) Federal DOT rules and collective bargaining agreements.