HomeMy WebLinkAboutCOM 0184.006 1996-1998 ~rtY Or M7~'
DONALD IKF.DA r`•'~~ ~L~w~ CONSTANCE R. KJRIU
Legulativt Auditor
County Clerk
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OFFICE OF `T'HE COIII~`I"Y CLERK
County of Haumi
Hawaii County 9uildina ~ ~
25 Aurunt Streit C~ ~
Hib, Hawaii 96720 Z C 1, l i
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March 6, 1997 c~
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TO: Aaron Chung, Chair
and Members of the Committee on Finance
FROM: Donald Ikeda <Q
County Clerk
RE: 1997-98 Program and Departmental Review Questionnaire
The following response is provided to the Council's Program and Departmental Review
Questionnaire:
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and the rationale and
authority for implementation.
The Clerk's Office has not added new goals or objectives for FY98.
2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for
termination.
The Legislative Auditor's Office public research briefings will be discontinued. The public
research briefings were instituted in summer of 1995 to promote accountability of its work and
the status of assignments to council members. At the first briefing, three council members and
one member from the public attended. After four briefings, no council members or public
members were in attendance. These briefings turned out to be similar to the Office's in-house
staff meetings. The public research briefings no longer served its purpose, which can be
accommodated through the council's hiring practices.
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3. Identify programs or divisions with significant (>10%) budget increases or decreases
from the current year and the rationale for change in FY98. What impact do you expect these
changes to have on services provided?
The computer equipment account of the Clerk's Office shows $100,000 for 9 laptop computers.,
maintenance, etc. In fact, the monies are intended to not only purchase 9 laptop computers for
council members, but to cover any possible overage in the Council's computer system contract
implementation.
4. Breakdown your department budget by division and funding source (federal, state,
county, other). List programs or services provided under each.
All funding to operate the Clerk's Office is derived from county funding sources.
5. Provide a copy of Form #B-202 for major equipment request (>$10,000) budgeted for in
FY98 by division. If Form #B-202 is not available, provide justification for each major
equipment request..
See attached #B-202 for computers. Justification is provided in Item #3 above.
6. List major professional service contracts (>$25,000) budgeted for in FY98 by division
and the rationale for each major contract.
$30,000 has been budgeted for video taping of council and committee meetings. The video
taping and showing on Na Le'o (public access channel) increases public outreach and awareness
of the business of the council and its committees.
$90,000 has been budgeted to conduct the external financial audit as required by the County
Charter. The audit period for FY96-97 will be paid for from the FY97-98 budget. This is the
final year of the four year contract with Deloitte & Touche.
7. What programs or services would you like to provide but are unable to do so? If any,
describe.
There is a desire to conduct more program management audits of county programs. This would
require 1) more monies for outside contractual services and/or 2) restructuring of the Legislative
Auditor's Office to increase qualified staff under independent management of the Auditor with
the sole responsibility of performing program audits.
8. Are there either funding sources (e.g. grants, entitlements, etc) other than those already in
place that could supplement or enhance programs or services currently provided? If any,
describe the source and why you have not been able to access the funding.
The Clerk is looking into the availability of federal grants or other sources of funding a portion
of video taping equipment, etc.
2
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98 budget.
N/A
2. List the funding source and rationale for positions to be deleted in FY98.
N/A
3. List position reallocations that are planned for in FY98 and the rationale for reallocation.
N/A
4. What positions would you like to add, fill or fund that are not in your FY98 budget and
why?
N/A
5. Provide a detailed organization char[ of your department's operations in FY98.
See attached.
Attachments
3
Form f<: B-202
7/1/94
DEPARTMENT OF FINANCE
REQUEST TO BUDGET
NEW EQUIPMENT
Check One: Vehicle (449) Office (950) x Computer (454)
Misc. (480)
DEPARTMENT: CounCV Clerk DIVISION: Council Service,
CONTACT: 1),>nald Iked'~ PHONE: 961-8271 DATE: 11 / 07/96
FISCAL PERIOD: July 1, 1997 to June 30, 199H A/C q• 010-101-5101.06-454
I. REQUEST
A. ITEM: Laptop Computers B. PRIORITY
45,000 YC
C. NUMBER: 9 D. UNIT COST: $ 5,000 E. TOTAL COST: $ 50,000 mainC.
5,000 phone
F. ANNUAL MAINT.: YR. 1: $ YR. 2 • $ y~~~ ~ •X l:incs
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G. SOURCE OT' FUNDS: x County State Fed Other:
Fi. IF LEASE OR RENT, DESCRIDE TERMS:
I. DESCRIDE. FEATURES NEEDED:
J. x ADDITIONAL ITEM REPLACEMENT ITEM FOR NEW POSITION
NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN):
If replacement, list item(s) to be replaced by this purchase:
Date Mileage Annual
Item Purchased (If Auto) Maint• $
/ / $
/ / $
II. USES
A. ITEM 1'0 DE USED FOR (PURPOSES): Office Uso
B. ITEM 1'O DE USED BY (NAME OF POSITION): CounciLnembers
C. ITEM WILL BE LOCATED AT (SITE): Council Office
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