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Home My WebLink AboutCOM 0184.008 1996-1998 4~JMt~ ~ N,~4 • Virginia Goldstein Stephen K. Yamashiro ~i• D(recmr Mayor Norman Olesen i .r q`~°"',Jj't~ Deputy Director +r oi'Ni. ~DLtII~~J D~ ~tI~12tItt PLANNING DEPARTMENT 25 Aupuni Street, Roam 109 • Hilo, Hawaii 9fi720-4252 _ S,, (8081961-8288 • Fax (808)961-9615 - - March 7, 1997 N Honorable Aaron S.Y. Chung, Chairman _ Committee on Finance County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Chung: SUBJECT: 1997-98 Budget and Program Review Questionnaire Attached as requested through your memo of February 6, 1997, is our response to the Budget and Program Review Questionnaire. Please call if there are further questions. Sincerely, V Ov~ VIRGIIQIA GO DSTEIN Planning Director VG:pak WP\PAT\BUDGET QUESTIONNAIRE Attachment Lk~n~ ~lw l • D~ F91® 2(a. ~,Q lte?. Ihxte MAR 0 71997 COUNTY OF HAWAII HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) Planning Department March 7, 1997 A. PROGRAMS 1. Identify new goals and objectives reflected in your FY98 budget and the rationale and authority for implementation. • Provide research and technical assistance necessary to prepare the comprehensive review of the General Plan and keep data up to date. Ordinance 89-142, the County General Plan requires a comprehensive review every ten years. In order to begin the review process, several data bases leading to the review needs to be up dated. Budget items include $50,000 for general plan update studies. • Institute new computerized planning applications, mapping, etc.; standardization of activities. Several county agencies have jurisdiction over street names, or have the need for consistent information on street names. Chapter 23, County Code relating to subdivision, provide for street naming provisions for new streets. Chapter 22, County Code relating to streets and sidewalks, also contain provisions relating to street names and street addresses. We have included two budget items that will provide for a map data base of streets and street names that will standardize the information. This includes $16,500 for an inventory and software. • Implementation of the Geothermal Relocation Program. Ordinance 97-23 authorizes the expenditure of Geothermal royalty revenues for the relocations of certain residences adjoining the Puna Geothermal Venture power plant site. Expenditures will provide for appraisal and transaction consultant services together with the necessary clerk. 1 COUNTY OF HAWAII HAWAH COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIItE Fiscal Year 1997-98 (FY98) Planning Department March 7, 1997 2. Identify goals and objectives that are to be discontinued in FY98 and the rationale for termination. • Development and the adoption of previously developed community development or regional plans are being terminated as they either have gone through the adoption process. The focus for the Long Range Planning Division will be more on the General Plan update and infrastructure planning. 3. Identify programs or divisions (if appropriate) with significant 10%) budget increases or decreases from the current year and the rationale for change in FY98. What impact do you expect these changes to have on services provided? Significant budget increases include: • Budget items increasing by greater than 10% include Miscellaneous S&W, where $16,000 is being requested as compared with a $1,000 budget for FY97. This increase is necessary as staff vacancies require temporary assignments into positions of greater responsibility when additional tasks are assigned or when covering for staff on vacations. The increase will help maintain the regulatory services provided to the public. • The travel and conference account reflects an increase of $7,565 over the budget for FY97. This is largely due to Hawaii County's hosting of the Hawaii Congress of Planning Officials conference in September. • Despite decreases in some items (Hearings officer services), an overall $8,000 increase is being projected for the Miscellaneous Contractual Service account. The deletion of the hearings officers will require that either Planning Staff, Corporation Counsel or the Planning Commission and Board of Appeals will need to conduct contested case hearings and may impact timely processing of permit applications. The increase to fund an inventory of streets and street naming mapping will however aid in the public's 911 and other medical service needs. 2 COUNTY OF HAWAH HAWAII COUNTY COUNCH. PROGRAM AND BUDGET REVIEW QUESTIONNAIRE Fiscal Year 1997-98 (FY98) Planning Department March 7, 1997 • An increase in miscellaneous equipment purchases are largely due to a near $0 budget in FY97. Changes reflect a $60 FY97 budget to $8,130 for FY98. Significant budget decreases include: • Decrease in motor vehicle purchases to $0. This decrease will affect travel between the Kona and Hilo office. • Significant decreases are anticipated in the computer equipment and software accounts, with a decrease of $11,325. Efforts to continue to streamline in house processing and data storage will be delayed. • The miscellaneous contract services account has been decreased by $20,000. Studies leading to the General Plan update will be delayed. 4. Breakdown your department budget by division (if appropriate) and funding source (federal, state, county, other). List program or services provided under each. • County Funds $1,271,394 Planning S&W $1,074,524 Planning OCE 130,380 Planning Equipment 15,490 Planning Other 51,000 • Combination State/Federal Funds Coastal Zone Management Program $256,176 CZM S&W $233,686 3 Planners 3 COUNTY OF HAWAH HAWAH COUNTY COUNCIL PROGRAM AND BUDGET REVII;W QUESTIONNAIIiE Fiscal Year 1997-98 (FY98) Planning Department March 7, 1997 1 Zoning Code Inspector I 2 Clerical Staff CZM OCE 22,490 CZM Travel CZM Equipment Maintenance CZM Misc. Contract Services 5. Provide a copy of Form #B-202 for major equipment requests (>$10,000) budgeted for in FY98 by division (if appropriate). If Form #B-202 is not available, provide justification for each major equipment request. No major equipment requests for this department. All requested equipment items is less than $10,000. 6. List major professional service contracts (>$25,000) budgeted for in FY98 by division (if appropriate) and the rationale for each major contract. GP Update Studies - $50,000: Funds will be used to provide for an island wide economic, population and housing projections. The study and projection will provide an overall framework for the General Plan review. 7. What programs or services would you like to provide but are unable to do so? If any, describe. • Further computer networking with other agencies to shaze data bases for planning purposes. • Hearings officers services when contested cases are requested before the Planning Commission and the Boazd of Appeals. 4 COUNTY OF HAWAH HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIItE Fiscal Year 1997-98 (FY98) Planning Department March 7, 1997 • Additional consultant services to provide infrastructure capacities modeling for the general plan and also an update for the impact fee assessment technical study. 8. Are there other funding sources (e.g. grants, entitlements, etc.) other than those already in place that could supplement or enhance programs or services currently provided? II any, describe the source and why you have not been able to access the funding. Community development block grant monies may be used for planning studies; however, our planning programs for this fiscal year did not quite fit the criteria for CDBG funds. B. EMPLOYEES 1. List the funding source and rationale for new positions reflected in your FY98 budget. None. 2. List the funding source and rationale for positions to be deleted in FY98. None. 3. List position reallocations that are planned for in FY98 and the rationale for reallocation. • Position N3110, Planner IV 5 COUNTY OF HAWAII HAWAII COUNTY COUNCIL PROGRAM AND BUDGET REVIEW QUESTIONNAIItE Fiscal Year 1997-98 (FY98) Planning Department March 7, 1997 Current: Planner III (Temporarily Reallocated Till 10/31/97) Budget: Planner III The position is currently the subject of arbitration. To accommodate a possible arbitration decision, the FY98 budget proposes a permanent reallocation down to a Planner III (SR 20 D). • Position /i3221, Planner III (CZM funded) Current: Planner III (CZM funded) Budget: Planner II (CZM funded) This position is currently filled by a provisional hire as a Planner III. The term expires on March 31, 1997 and may be extended thereafter. This position is currently the subject of arbitration. To accommodate a possible arbitration decision and reinstatement of a planner, the FY98 budget proposes a permanent reallocation down to a Planner II (SR 18 D). 4. What positions would you like to add, fill or fund that are not in your FY98 budget and why? • Position JJ3544, Senior Clerk-Typist Reallocate to a Zoning Clerk for the Kona office. Work is currently being performed by the Senior Clerk-Typist at the level of Zoning Clerk. • If the department assumes tax mapping functions, a computer literate drafting technician will be required. 5. Provide a detailed organization chart of your department's operations in FY98. See attachment. 6 { = C V I - v r~ 7 V ! W fl ~ r- C ~I L Q Z _ _ ~I € ~ Z t a S g, O 'Y 'n NI ~ y~ I ~ ~ J y ~ C £ ~ V ~ a W~ A~~ PI t ~ - ( ~ 3~ a.. n- I ~ ~ = g ~ w ~ _ ~ °i ° Z ~ ~ z ~ a ~i 0 1 < O ~ ~ Q V I ~5~ ~ yJ o_~ e Wf tq ~ Ali E I 4 1 zi r.....--'~. i i sd ~ _ I ''i'~ -qC i '~}1~ ~ _ ' _ ` ~ S c . r .r ~ K,. r._. 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