HomeMy WebLinkAboutCOM 0184.010 1996-1998 wtr or h~
Stephen K. Yamashiro ,c. ,I Diane S. Quitiquit
Mayor /I
Dvectar
~IILliif~ II~ ~tIf1I2Iii co
DEPARTMENT OF RESEARCH AND DEVELOPMENT ~
'_5 Aupuni Street, Room 219 • Hilo, Hawau 96720-4252 • (BOB) 961-8366 • Fax (808) 93SI205 ~
KONA: (308) 329-5226 • Faz (808) 3265663 CCC Q ~
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March 7, 1997 ~ ~
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Mr. Aaron Chung, Chairman - ~
Committee on Finance
Hawaii County Council
25 Aupuni Street
Hilo, HI 96720
Dear Councilman Chung:
RE: 1997-98 Budget and Program Review Questionnaire
Attached is the Department of Research and Development's
completed Program and Budget Review Questionnaire for Fiscal
Year 1997-98.
Sincerely,
I Q/V~2 ~.q u i v e t
Diane S. Qu~itiq~it
Director
Attachment
xc: Council Chairman James Arakaki
Mayor Stephen Yamashiro
tiara. Wc,.-_.~{j1'•^D
?ref. ":"u:. -L~_.._
Io•ef. ante ~ 7 !987
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal Year 1997-9B (FY98)
DEPARTMENT: Research and Development
A. PROGRAMS
1. IDENTIFY NEW GOALS AND OBJECTIVES REFLECTED IN YOUR FY98
BUDGET AND THE RATIONALE AND AUTHORITY FOR IMPLEMENTATION.
Agriculture
New Goals: 1) To encourage infrastructure and
technology necessary for the production, processing and
marketing of Big Island agricultural products; 2) To
expand the market of Big Island agricultural products at
the local, national and international level; 3) To
facilitate in the County's efforts in the formulation of
County policies relating to the development and
preservation of diversified agriculture on the island.
New Objectives: 1) To work with Corporation Counsel in
drafting County ordinance to address the eradication of
noxious weeds, pests and disease which are injurious to
Big Island's agriculture; 2) To work with the County
Council and Planning Department in drafting policy to
preserve important agricultural lands on the island;
3) To increase the efficiency of Big Island agriculture
product promotion by encouraging collaborative marketing
efforts by community groups and the tourism industry;
4) To participate and/or co-sponsor ten agricultural
festivals, shows or fairs to promote locally-produced Big
Island products throughout the State; 5) To oversee the
construction of the Ka'u agriculture water system.
On-going Objective: To provide four supplemental
research grants for the development of new products
and/or new production and processing technologies.
Economic Development
On-going Goal: In general, to create an environment
which is conducive to the creation and attraction of new
businesses, and which contributes to the success and
expansion of existing businesses. 1) To assist existing
businesses in expansion, diversification and ability to
compete; 2) To encourage the development of new industry
in Hawaii County; 3) To seek development of an
environment which is conducive to small business startups.
New Objective: To assist the dislocated individuals in
Ka'u via an integrated program of education and training.
On-going Objectives: 1) To market the Hilo Foreign-Trade
Zone and seek full utilization of the FTZ, including the
remaining 25 acres of adjoining land; 2) To designate the
final enterprise zone for Hawaii County; to continue
marketing of the zones; and to provide updates on
enterprise zone developments for interested parties;
PROGRAM/BUDGET REVIEW
PAGE 2
FY 1997-98
3) To effect implementation of the Hawaiian heritage
corridor concept through community-based non-profit
organizations located throughout the Big Island; 4) To
encourage enhancement of the health infrastructure, and
to evaluate the potential for retirement communities on
the Big Island.
Energy
Expanded Goal: To build on present efforts in the areas
of energy conservation in County facilities, to promote
the use of renewable energy resources and to foster the
growth of high technology industries on the Island of
Hawaii.
New Objectives: 1) To incorporate the use of life cycle
costing criteria in the County of Hawaii procurement
process; 2) To promote renewable energy development in
the utility planning program and through community-based
initiatives; 3) To foster the growth of existing and new
scientific and high technology industries on the Island
of Hawaii.
On-going Objectives: 1) To implement energy conservation
measures by means of Performance Contracting in all
County-owned buildings with scope for cost-effective
retrofits; 2) To implement cost-effective energy
conservation programs in the Wastewater Division and the
Department of Water Supply.
Municipal Reference Center
On-going Goals: To maintain and disseminate
statistical, reference and program information to County
and State agencies, and the general public.
New Objectives: 1) To maintain a clip file of articles
of interest to, and in support of departmental programs,
and to generate a semi-annual and annual subject index of
articles affecting Hawaii County; 2) To work with Data
Processing on the accessibility of the County of Hawaii
Data Book via the Internet on the County of Hawaii's home
page.
On-going Objectives: 1) To collect statistical
information for and to publish the Hawaii County Data
Book; 2) To compile economic data (showing previous year
comparisons) and distribute to interested parties as the
Countv of Hawaii Monthly Statistics; 3) To fulfill the
research and informational needs of the County through
the acquisition and maintenance of relevant research
materials; 4) To respond to all requests for statistical,
reference and program information; 5) To review and
update the Hawaii Countv Facts and Figures, published
annually by the Department of Business, Economic
Development and Tourism.
PROGRAM/BUDGET REVIEW
PAGE 3
FY 1997-98
Tourism
New Objective: To encourage product development
projects in the area of ecotourism and health tourism.
On-going goal: To increase the number of visitors
and/or their length of stay on the Big island.
On-going Objective: 1) Partnering with Hawaii Visitors
and Convention Bureau, Big Island Group and the private
sector to maximize advertising and marketing efforts;
2) To promote festival and sporting events to attract
visitors, enhance their stay and share the culture; 3) To
address visitor satisfaction concerns, including the need
for more activities.
RATIONALE: Our purpose for the initiatives listed is to
encourage economic development and create jobs.
AUTHORITY: The legal authority for the existence of the
Department of Research and Development is Chapter 5 of
the Hawaii County Charter, and we comply with the Hawaii
County Code. The legislative purpose/intent is noted in
Article 8, Section 2-36 of the Hawaii County Code (see
Attachment #1 and #2).
2. IDENTIFY GOALS AND OBJECTIVES THAT ARE TO BE DISCONTINUED
IN FY98 AND THE RATIONALE FOR TERMINATION.
Agriculture
Goals:
• To increase the number of young agricultural
entrepreneurs on the Big Island to at least 15%.
Rationale: We worked towards this goal in
FY 97/98 and while this goal is worthwhile, we
have shifted our focus to more pressing issues.
• To investigate the economic viability of three
diversified agricultural crops suitable for
cultivation in Hamakua and Ka'u.
Rationale: The funding for this goal was cut.
Economic Development
We are continuing goals and adding more objectives
for FY 97/98.
Energy
We have expanded the goal and added to the objectives
for FY 97/98.
Municipal Reference Center
we have maintained the goals and expanded the
objectives for FY 97/98.
Tourism
We are continuing all goals and adding an additional
objective through FY 97/98.
PROGRAM/BUDGET REVIEW
PAGE 4
FY 1997-98
3. IDENTIFY PROGRAMS OR DIVISIONS (IF APPROPRIATE) WITH
SIGNIFICANT (>10%) BUDGET INCREASES OR DECREASES FROM THE
CURRENT YEAR AND THE RATIONALE FOR CHANGE IN FY98. WHAT
IMPACT DO YOU EXPECT THESE CHANGES TO HAVE ON SERVICES
PROVIDED?
OCE Current $21,770 Budget $30,025
The increase is due to our adding resources for
reference assistance, i.e. including Internet
service; increase purchase of reference material
for municipal reference center; adding
educational material to our resources; providing
advertising funds to increase awareness of the
resources available to businesses relocating to
our County; increasing subscription material for
reference material.
EQUIP Current $3,100 Budget $14,120
The increase is due to the department's need to
access and provide various types of technology to
increase efficiency of work and maintain a level
of stability due to the volume of programs
assigned within the department.
AGR Current $253,925 Budget $153,250
In the current fiscal year, our department
received additional funding from the County
Council for ag promotion and miconia and alien
pests. The department has maintained a
status quo budget, unless receiving additional
funds. We have been successful in providing the
amount of resources and assistance to the ag
industry on the budget appropriated.
NI Current $164,927 Budget $143,600
The major adjustment to this program is the
transfer of the Foreign-Trade Zone program to the
State.
PROGRAM/BUDGET REVIEW
PAGE 5
FY 1997-98
4. BREAKDOWN YOUR DEPARTMENT BUDGET BY DIVISION (IF
APPROPRIATE) AND FUNDING SOURCE (FEDERAL, STATE, COUNTY,
OTHER). LIST PROGRAMS OR SERVICES PROVIDED UNDER EACH.
Total budget for Research & Development $1,171,294
State Grants: Energy* $46,743
Film $50,000
County $1,074,551
*Energy program is funded with federal monies passed
through the State; we are responsible for audit
requirements of federal grants.
5. PROVIDE A COPY OF FORM #B-202 FOR MAJOR EQUIPMENT
REQUESTS (>$10,000) BUDGETED FOR IN FY98 BY DIVISION (IF
APPROPRIATE). IF FORM #B-202 IS NOT AVAILABLE, PROVIDE
JUSTIFICATION FOR EACH MAJOR EQUIPMENT REQUEST.
None. All equipment requested under $10,000.
6. LIST MAJOR PROFESSIONAL SERVICE CONTRACTS (>$25,000)
BUDGETED FOR IN FY98 BY DIVISION (IF APPROPRIATE) AND THE
RATIONALE FOR EACH MAJOR CONTRACT.
We have no "professional service" contracts as identified
by the procurement law; however, our film coordinator is
a consultant, as an independent contractor. The amount
budgeted for FY98 film coordinator program is $50,000
County funds with an equal match from the state.
Rationale: The film industry is a major contributor to
the Big Island economy. In 1994, WATERWORLD alone
contributed $32 million to the economy. On an average
basis, this industry contributes $4.5 to $5.0 million a
year. Most successful film locations around the world
have a film office where the production can seek
assistance. The County of Hawaii does not have the
resources to have a full-fledged film office, therefore,
hiring a qualified independent contractor to handle this
function is the most cost effective way to fulfill our
goal.
PROGRAM/BUDGET REVIEW
PAGE 6
FY 1997-98
7. WHAT PROGRAMS OR SERVICES WOULD YOU LIKE TO PROVIDE BUT
ARE UNABLE TO DO SO? IF ANY, DESCRIBE.
New Industry
1. As an economic development agency, we recognize that
small business is the backbone of our economy. We
would like to do more to assist those individuals who
wish to start new businesses. The real need now is
to give one-on-one attention to the unemployed,
walking them through the step-by-step process of
starting a business. Secondly, individual advisors
to help the new businesses through the first 3 years
are needed.
To strengthen this effort a revolving loan program
with low interest run by a group of loan
officers/farm startups is needed.
TOTAL COST OF PROGRAM: $20,000
2. Grant Seeker Program. The department of Research and
Development collects information on grants available
but does not have the manpower to review this
information, collaborate with the other departments
regarding grants and seek out additional funding
sources.
There may be the potential for the County accessing
additional federal funds if the manpower were
provided.
TOTAL COST OF PROGRAM: $25,000
Agriculture
Agriculture is identified as one of the sources of
non-point source pollution in our waters. As a result,
the Environmental Protection Agency (EPA) introduced
stringent regulations to minimize the impact of
agricultural activities to the environment.
The Natural Resources Conservation Service (NRCS) had a
cost-share agricultural conservation program to restore
and protect our land and water resources and preserve the
environment. The beneficiaries of the program are our
small farmers. However, due to budget cuts at the
federal level, the program was eliminated. A similar
program was instituted to replace it but the beneficiary
are large farmers. According to NRCS, they have a long
list of small farmers applying for the cost-sharing
agricultural conservation program.
PROGRAM/BUDGET REVIEW
PAGE 7
FY 1997-98
NRCS is approaching the County for funding assistance to
continue the cost-share agricultural conservation program
for our small farmers that need the most assistance.
NRCS will also approach the State for funding. The money
secured from both the County and State will be used by
NRCS as leverage to obtain additional Federal funding.
The program will be administered by the local Soil and
Water Conservation Districts (Waiakea, Hamakua,
Mauna Kea, Kona, Ka'u, and Puna). Department of Public
Works is working with NRCS through this program in
implementing the County Grading Ordinance. This program
will also help in implementing the proposed tax rule
relating to agriculture use.
I am requesting each County Council member to allocate
$10,000 out of their individual discretionary funds for
the continuation of this program. A special account
could be set up for this purpose under R&D's agriculture
account.
TOTAL PROGRAM COST: $90,000
8. ARE THERE OTHER FUNDING SOURCES (E.G. GRANTS,
ENTITLEMENTS, ETC.) OTHER THAN THOSE ALREADY IN PLACE
THAT COULD SUPPLEMENT OR ENHANCE PROGRAMS OR SERVICES
CURRENTLY PROVIDED? IF ANY, DESCRIBE THE SOURCE AND WHY
YOU HAVE NOT BEEN ABLE TO ACCESS THE FUNDING.
New Industrv
Economic Development Agency (EDA) is a potential source
of funding for economic development projects, however,
EDA's budget has been cut drastically since their heyday
in the 70's when they used to do $4 billion plus. The
County's involvement in this program was reduced
considerably when DBEDT decided not to continue their
share of funding a staff person to coordinate the EDA
effort.
Also, the County's unemployment had improved for a while
and reduced our priority for funding.
Please note: Most of the EDA grants require a 25 percent
match and can be utilized for economic development
planning, technical assistance, and on-ground
improvements such as construction and improvements. EDA
also provides assistance in cases of sudden and severe
dislocation (sugar plantation closures) and long-term
economic deterioration.
PROGRAM/BUDGET REVIEW
PAGE 8
FY 1997-98
B. EMPLOYEES
1. LIST THE FUNDING SOURCE AND RATIONALE FOR NEW POSITIONS
REFLECTED IN YOUR FY 98 BUDGET.
None.
2. LIST THE FUNDING SOURCE AND RATIONALE FOR POSITIONS TO BE
DELETED IN FY98.
None.
3. LIST POSITION REALLOCATIONS THAT ARE PLANNED FOR IN FY98
AND THE RATIONALE FOR REALLOCATION.
None budgeted.
4. WHAT POSITIONS WOULD YOU LIKE TO ADD, FILL OR FUND THAT
ARE NOT IN YOUR FY98 BUDGET AND WHY?
Although R&D could significantly increase its service
level and programs with additional personnel, I do not
feel it is realistic under the current budget
restraints. Therefore, the minimum we would hope to
accomplish is to convert our Clerk-Typist (TEMP) position
to permanent.
5. PROVIDE A DETAILED ORGANIZATION CHART OF YOUR
DEPARTMENT'S OPERATIONS IN FY98.
See Organization Chart (Attachment #3).
HA;"AII COWi TY c RTER _ ATTACHMENT #l
. the o[ the depertmeat o[ water supply or their desiganted reprrxatatives
.hall serve u ez-otfido members of the commission without power to vote. The
cammiasioa shall estebliah ib rules of prooedun sad ahalL•
(a) Advise the mayor, oaundl end the planning direetar is matters conrs:raing
. planning programs.
(b) Review the geoerel plan, iU smendmmL sad other place end modifications
thereof sad transmit such piss with zecommeadations thereon through the meyar to
the couadl for coaeideratim sad anion. The cammlaioa shall eecommend appeovel,
is whole or in part, with or withau modiIIeations, or tejeetioa of each plans.
(e) Review subdivision and xoom f ordineaoee sad ammdmmta thereW drxttsd by
the dire~~inr end tnaamit ouch ordiaaaon with recommendations thereon through the
mayor to the ooundl for oenaideration end adisn. The commission shall recommend
spproval, is whole or is part, with or without modlfintions, or rejection of such
ordinaa:xi.
(d) Adopt rules sad regttltiaas having the form end effect of La pursuant b the
subdivision sad zoning ordinaoon.
(e) Hear end dstermme eppeaL requesting veriaans o: other ezoeptioas from the
subdivision sad zoaiag ordiaaams where, due to spatial conditiow, a literal
mtorcemeat of the provisions of the oniinances will resit is rmnemsaary hardship
and the granting of the varianor a<other e~coptiens will not 6e oontnry W the public
interest
(Q Bold public hetriags wbennc moesuty sad is every new prior W eetioa oa
_ eny reanniaf requnt, vsriame, spedal ezceptian, or other nLted applirstions. Notice
of the time and placo et the haariag shall be publlhed at least tan days Prior to sash
bearing in at lent two daily newspapers of geaaral circulation is the county.
(Ammded,1990 Gm Elea)
GRAPIER b
DEPARTII~NT OF RFSEARCIi AND DEVEIAPhfEN'P
9ection 5-S.L Orf'anization. There shall hs a depertmeat of research sad
development ooasisting of a director and the neoeaaary statL
9ection 6-62 Director. The dl:eetor of nuseeh sad development shell be
appoiatad by the mayor. confnmd by the oeunal sad may ha r®oved by the mayor.
9ection 653. Powers, Duties and Fttactloas. The dinetor or research and
development shall:
(a) Collect end develop da4 asoesaary for +~+=¦~~~t sad legislstive de~ision-
. melting. end Pm~m and Pdu7•tsalonf•
(b) Provide staff laadenhlp for public and private development progrnm¦,
enterpriua sad plans. iacludiag economic, social and cultural proposal. which
enhance improvement of tbs county oommuaitp.
(e) Coordinate iaformatIooal and tegultory Imowladge of ell federal and stets
grant•in•sid pertidpatioa pogroms which aHedths oonnty.
CIiAPIER 8
• bIISCEilANE0U9
9ection 5.8.1 Clerical Pool. Than may bs • rlarinl pool coosistiag of such
• positions u the mayor ma7 recommend end for which appropriatiens hsve been made
by the mtmeil. The purpae of sorb pod shall bs to prmida periadl stag assistaaoe W
the various agends of the ootmey when mcnsitated by heavy worldoeds. The elrinl
• pool shall bs attached to the mayos's otfin for pttrposaa of admiaisnation, assignment
and coordiaatiaa but the perwaaal of the elmied pool shall be snbjed to the dvil
servico lws of the state.
Sactioa 13afetY Coordinator. Then shall be a aataty coordinator who shall
ba sppointed by the mayor anti may be removed by the mayor. The safety coordinamr
slulL•
(a) Lvpect oouatyowr~d or anttrol equipment, buildings and facilities
(b) Review operating P""':'~' of the various minify agendas.
' 11
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